Computing at UF

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					Computing at UF
                 Preview 2008
Our Site
                 Today’s Topics

• UF Student Computing Requirement

• Computing services available to students

• Your GatorLink account
         Student Computing Requirement

• Access to and on-going use of a computer is required
• Undergraduates
   – Know your major? Check college recommendation
   – Undecided? Check general UF recommendation
                 Software for Students

• UF Software CD (
  – Contents include:
     •   Campus Connections Configurations
     •   Browsers
     •   E-mail Software
     •   Virus Protection
     •   And much more!
• Adobe Acrobat Professional
  – Available at the UF Computing Help Desk for
                  Software for Students

UF Bookstore
• Located within the Reitz Union
• There you can find:
  – Educational pricing for software
     • Example:
        – Adobe Studio MX Commercial:    $849.00
        – Adobe Studio MX Educational:   $249.00
  – Computer hardware and peripherals
                     Computer Security

Network Security
• Firewalls
   – Protects your computer from an outside attack
   – Core Force, Sunbelt Kerio and Zone Alarm
• Virus protection with auto-update turned on
   – Protects your computer from malicious programs
• Operating system’s automatic updates turned on
   – Windows, Macintosh and Linux
                       Account Security

Password Security
• Passwords are like underwear.
     • Change them often.
     •   The longer, the better.
     •   Don’t share them with anyone.
     •   Be mysterious.
     •   Don’t leave them lying around.
              Connecting to DHNet

DHNet – Division of Housing Network
• Provides a high speed connection within
  residence hall rooms.
Equipment Needed
• A computer with an Ethernet network card
• A Category V (5) Ethernet cable
                  Connecting to DHNet

Preparing your computer ahead of time:
• Remove ALL Peer2Peer software (Kazaa, etc)
• Install anti-virus software
  McAfee Virus Scan (preferred)
   – turn auto-update on
• Windows OS set to auto-update
                  Connecting to DHNet

Connecting to DHNet
• Plug Ethernet cable into wall port AND computer
      • One wall port per resident
• Navigate browser to
• Follow the instructions on website VERY CAREFULLY
• Restart your Computer and you’re set to go!
                  Dorms Wireless System

Is there wireless in the dorms?
• Thanks to funding provided by Student Government,
  students living in the dorms now have wireless access
  points (within common areas).

• To set-up your DHNet wireless configurations, please
  refer to the instructions found at


      • Under the Ethernet Configuration Help link
            Wired Laptops on Campus

Where can students connect their laptops?
  • In CIRCA Computer labs, UF Libraries, Reitz Union,
    The Hub

What do students need to get connected?
  • Laptop with Ethernet network card
  • Category V (5) cable
  • GatorLink account
           Wireless Laptops on Campus

Where are the hotspots?
  • Indoor and outdoor areas are active
What do students need to get connected?
  • Laptop with ‘Wi-Fi 802.11b or 802.11g’
    compatible adapter
  • GatorLink account is required for authentication
                Campus Computer Labs

What can you find in the labs?
• PCs with Windows XP, Macintoshes and laptop connections
• B&W and color laser printing, plotters, scanners, digital
  video editing
• Internet connectivity
• Abundant software from our lab network
   – Over 150 software packages
   – Use of the CIRCA labs is free for all students
   – GatorLink username and password are required
          Computer Labs on Campus

        Computer Lab            Can be found in:

           CSE 211            Computer Science &
          ARCH 118           College of Architecture

           WEIL 408          College of Engineering

        NORMAN G514           College of Education

For additional information visit:
             Your GatorLink Account

• One username and password for campus
  computing services
• Modified at
• Is often used for official UF correspondence
• Provides a “” e-mail address
                 Your GatorLink Account

How do students create their account?
• Online –
   – Create account
   – Change password
   – Set up forgotten password hint
• In Person
   – UF Computing Help Desk (HUB 132) with Gator1 card
• Activate GatorLink services:
   – myUFL  Student Self Service  Preview Setup
                Your GatorLink Account

Basic Services:
• Access to myUFL, ISIS, WebMail, other campus sites
• Free E-mail                    (150 MB of space)
• Free Web Space                 (20 MB of space)
• Access to computer labs, laptop connections
• Elective charged services: laser/plotter print, Unix,
                 Your GatorLink Account

Have you heard of the FERPA Rules?
  – It is the Family Educational Rights and Privacy Act (also
    known as the Buckley Amendment)
  – This act states that the University is only allowed to
    disclose account information to the account owner
  – Who is the account owner?
     • The student only.
         – Parents, siblings, friends, roommates, etc. are not
           considered account owners.
               Free Computer Training

How can students get computer training?
• Online IT Training –
   – Numerous software and programming language
     titles to choose from, and it’s FREE!
   – Now featuring Microsoft Office 2007 & Windows
     Vista Training.
   – GatorLink account and Windows compatible
     computer are required.
                 Application Assistance

• Application Support Center
  – Hub 224
  – A Subdivision of the UF Computing Help Desk
  – Provide workspace and technical support to ALL
    students for the core desktop applications (MS
    Office, Adobe Products, etc.)
  – Informational Seminars
  – Assistance with your Thesis
                     Useful Websites

• myUFL – and your college’s web site
• GatorLink –
• UF Computing Help Desk –
• Housing DHNet Network –
• UF Software CD –
• Computer Requirement –
• Computer Labs –
• IT Security Information –
• Office of Information Technology –
                    Getting Help

Where do students go for help?
• UF Computing Help Desk
  – Phone: (352) 392 – HELP (4357)
  – Email:
  – Web:
  – In person:
     • HUB 132

This presentation can be found at:

     Need computing help?
     (352) 392-HELP (4357)
                                       Libraries at UF
•   UF Digital Collections
    Baldwin Children's Literature Collection, Samuel Proctor Oral History Collections, Florida
    Photograph Collections, Aerial Photography Collection...
•   Architecture and Fine Arts Library
    Art, Architecture, Building Construction, Interior Design, Urban Planning...
•   Education Library
    Counselor Education, Educational Administration & Policy, Educational Psychology, School of
    Teaching & Learning, Special Education...
•   Judaica Library (Isser and Rae Price Library of Judaica)
    Located in the Northwest corner of the first floor of Library West.
•   Health Science Center Library
    Dentistry, Health Professions, Medicine, Nursing, Pharmacy, and Veterinary Medicine
     – Borland Health Sciences Library (Jacksonville)
     – Veterinary Medicine Reading Room
                             Libraries (Continued)

•   Allen H. Neuharth Journalism and Communications Library
    Journalism, Mass Communications...
•   Legal Information Center
•   Library West
    Humanities, Business, and Social Sciences
      – Humanities & Social Sciences
         (352) 273-2615
      – Business
         (352) 273-2634
      – Collection Management Department.
         (352) 273-2629
                               Libraries (Continued)

•   Marston Science Library
     – Science Collections and Services
        Agriculture, Life Sciences, Engineering, Physical Sciences, Mathematics and Earth
     – Government Documents
        State, Federal, International
     – Map & Imagery Library
        First floor of the Marston Science Library.
•   Mead Library
    Located at P.K. Yonge Developmental Research School
•   Music Library
    231 Music Building (located immediately south of the Century Tower.
                               Libraries (Continued)

•   Smathers Library (East)
    Adjacent to Library West on the north edge of campus off University Avenue.
     – Latin American Collection
        Fourth floor of Smathers Library
     – Special & Area Studies Collections
        Rare Books, Florida History, Baldwin Collection, Belknap Collection, Archives
     – Digital Library Center
        Digital Collections
     – Bookstore
        First floor of Smathers Library adjacent to Library West

    Effective Presentations

A Necessary Evil
                            Today’s Topics

  •    Advantage of Visual Aids
  •    Basic Guidelines (Do’s & Don’ts)
  •    Choosing a Slide Design
  •    Tips for Good Design
  •    Handouts, etc.
  •    Delivering your Presentation

Wednesday, April 07, 2010      31
                            Advantages of Visual Aids

    Visual aids make presentations:
    • Better.
    • Clearer.
    • Interesting.
    • Easy to follow.
    • Easy to comprehend.
    • Organized.

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                            Advantages of Visual Aids

   •    Increases retention.
   •    Reinforces ideas presented.
   •    Easy presentation of data.
   •    Summarizes data by using charts.
   •    Highlights the main points.
   •    Keeps the speaker on track.

Wednesday, April 07, 2010            33
                            Basic Guidelines

 • Simplicity, clarity, and legibility:
        – 7 x 7 Rule
        – No more than seven lines per slide.
        – No more than seven words per line.
        – Letters need to be seen from distance.
        – Prevents clutter.
        – Improves readability.

Wednesday, April 07, 2010       34
              This is what happens to a presentation if
                you do not adhere to the 7 x 7 rule:

    •       How many months or years is the software needed? If your software need has a short
            life span and the software will not be used after the need has end, then looking at a
            lease agreement is advised.
    •       Will you require the most current release (version) of the software when it is made
            available buy the vendor? If your answer is No, then lease perpetual pricing may be
            best. If your answer is Yes, then you will need to know what the maintenance cost
            (upgrade cost) of a perpetual licensing agreement will be in the future. Term of use will
            play a deciding factor. Come on, write all this down. We know you want to.
    •       What are the life spans of the lease and perpetual licensing agreements?
    •       What is the cost of a lease agreement and its renewal costs? What is the term of the
            lease agreement? Finished writing yet? It’s busy work, isn’t it.
    •       What is the cost of a perpetual agreement and its upgrade costs? What is the term of
            the Upgrade period (if any)? Write faster! The slide’s changing soon!
    •       What is your funding for the software? If you do not have enough funds to cove the
            initial purchase of a perpetual licensing agreement then a lease agreement may be the
            only option.
    •       Yipe! Isn’t this just busy, busy, busy?! Are you still trying to write all this down?

Wednesday, April 07, 2010                         35
                            Basic Guidelines

   • Consistency :
          – Speech and slides must match.
          – A slide for each main point.
          – Number your slides.
          – Keep a consistent font, design,
          – Use of the black screen (if available).

Wednesday, April 07, 2010       36
                            Basic Guidelines - Continued

    • Duration:
           – Only provide relevant information.
    • Referencing:
           – Do not call unnecessary attention to visual aid.
           – Reference a slide only when it is necessary.
           – Referencing becomes repetitive.
           – Referencing is annoying to the audience.

Wednesday, April 07, 2010             37

     •     No more than three colors.
     •     No more than three type of fonts.
     •     Never use pictures of poor quality
     •     Dark background with light text is
           easier on the eyes.

Wednesday, April 07, 2010     38

     •     No more than three colors.
     •     No more than three type of fonts.
     •     Never use pictures of poor quality
     •     Dark background with light text is
           easier on the eyes
            – especially in a dark room.

Wednesday, April 07, 2010        39
                            Slides - Continued

    •    Don’t go overboard with transitions
    •    Animations should be used sparingly
    •    Don’t use sound unless you need to
    •    Clip art should enhance, not distract.

Wednesday, April 07, 2010        40
                            Slides - Continued

    • Highlight the main points by underlining
      or boldfacing them.
    • Use capital and lowercase letters.
    • San Serif fonts are acceptable.
    • Consider using a bulleted list.

Wednesday, April 07, 2010        41
                            Tips for a Good Design

   The design must be:
   • Relevant:
          – Choose the right chart.
   • Conceptually clear:
          – Concepts and definitions should be clearly

Wednesday, April 07, 2010            42
                            Tips for a Good Design

   The design must be:
   • Technically clear:
          – Informative title.
          – Appropriate headings and labels.
          – Enough white space to avoid visual clutter.

Wednesday, April 07, 2010          43
                            Bad Graphic Design





                                    5            6

Wednesday, April 07, 2010          44
                            Better Graphic Design


                    2                        3

                4           5            6       7

Wednesday, April 07, 2010           45
          Bad Lettering
                   TIPS ON USING VISUAL AIDS

                    Tips on Using Visual Aids

Wednesday, April 07, 2010              46

    •    Leave out jargon.
    •    Number the pages.
    •    Include your name.
    •    Include your contact information.
    •    Distribute them all at once.
    •    Have enough.

Wednesday, April 07, 2010    47
             Prepare your lesson plans in advance

    •    You can learn the material.
    •    Test the material.
    •    Consult/improve your weak areas.
    •    Allows you to prepare for questions.
    •    Allows you to prepare visual aids.
    •    Allows you to prepare assessment tools.

Wednesday, April 07, 2010   48
            Practice your lesson plans in advance

   •    Allows you to practice your timing.
   •    Allows you to test the logical flow.
   •    You become focused on key points.
   •    Practice in front of peers for feedback.
   •    Make corrections as needed.

Wednesday, April 07, 2010    49
                     Visit the Presentation Room

   • Examine the capability of the room.
   • Practice speaking to determine volume.
   • Become familiar with your environment.
          – Lighting.
          – Projection ability.
          – Seating capacity.
          – Internet connections.
   • You can report problems in advance.

Wednesday, April 07, 2010        50
                            Arrive 30 minutes early

   • You can mentally focus.
   • You can arrange visual aids:
          – Handouts.
          – PowerPoint Presentation / Slide show.
          – Diskettes / Exercise Files.
   • Reduces anxiety.

Wednesday, April 07, 2010             51
                            As participants arrive

    • Greet participants if you have time:
           – Establishes confidence between the instructor
             and participants.
    • Distribute handouts.
    • Answer brief preliminary questions.

Wednesday, April 07, 2010             52
                            Start On-Time

   • Out of respect for those who arrived on-
   • Your lecture time may be limited.
   • Shows that you’re organized.

Wednesday, April 07, 2010        53
                            Once You’ve Started

   • Welcome the participants.
   • Introduce yourself and your co-presenters.
   • Allow audience to introduce themselves:
          – Only if the group is small (5-10 persons).
   • Introduce the topic.
   • State your objectives.

Wednesday, April 07, 2010           54
                            During Your Presentation

   • Give a 5 minute break for each hour.
   • Allow time for questions throughout.
   • Do not introduce material you haven’t
   • Incorporate appropriate humor.
   • Be aware of your timing.
   • Remember eye contact / vocal projection.

Wednesday, April 07, 2010              55
                            Ending Your Presentation

   •    Summarize the main points.
   •    Allow time for questions and answers.
   •    Provide a session evaluation form.
   •    Give participants a sense of “what to do next”.
   •    Provide a list of references.
   •    Provide your contact information.

Wednesday, April 07, 2010              56
                            Closing Advice

   • Use appropriate language.
   • Avoid objectionable humor.
   • Do a relaxation exercise before your
   • Don’t be overly critical of yourself.

Wednesday, April 07, 2010         57
             Thank you for viewing this

Wednesday, April 07, 2010   58