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					Student Record Officers' Conference
University of Exeter
Management and Control of Examination
Papers in an Electronic Environment

Presented by:
David Maxwell / Student Records and Examinations
Alan Collins / Information Services
Queen’s University Belfast

                                                   SROC 4 - 6 April 2005
Overview




• Quality Strategy / Progress
• Management / Control – Exam Papers
• System Demonstration
• Questions
Quality Strategy / Progress

Vision
   • Commenced 1996
   • Projects
       - Enrolment & Registration
       - Exam Timetabling Software
       - Web-based Student Exam Timetables
       - Examination Results
       - Graduation Registration
       - Electronic Records Management
       - Examination Papers
Management and Control of Examination
Papers in an Electronic Environment



Project Background
      - Origination
      - Submission
      - Security
      - Past Papers
Management and Control of Examination
Papers in an Electronic Environment

                       Transmission Confirmed by Academic Unit

   Academic Unit                                                 Exams Office
        Exam Paper Transmission                         Receipt Confirmed by Printer



                    SERVER           Project
Encryption                           Outline
                       Download by Printer



                                  Print Supplier
Management and Control of Examination
Papers in an Electronic Environment



The Project
      - Commenced January 2001
      - Business Process Review
      - First Pilot / Evaluation
      - Second Pilot / Evaluation
      - Implementation
Management and Control of Examination
Papers in an Electronic Environment



First Pilot
       - Summer 2001
       - 2 Schools
                    Applied Mathematics
                    Biology and Biochemistry
          - 36 Examination Papers

This ‘pilot’ demonstrated that examination papers could be prepared electronically and
transferred securely between Queen’s and print supplier. In addition it was a test of
the encryption process within scientific disciplines.
Management and Control of Examination
Papers in an Electronic Environment



Second Pilot
     - January 2002
     - 5 Schools
                    Biology and Biochemistry
                    Applied Mathematics
                    French
                    German
                    Theology
         - 98 Examination Papers
 - pilot involved further tests of the conversion and encryption process across disciplines
Management and Control of Examination
Papers in an Electronic Environment

Implementation
     - All Schools to become Involved
     - Over 80 Departments
     - 760 Examination Papers
     - Briefing Session 1 - October 2002
     - Training November 2002
     - Dummy Run - all Departments
     - Briefing Session 2 - December 2002
     - System ‘live’ January 2003
Management and Control of Examination
Papers in an Electronic Environment




Evaluation
      - All but 4 Departments Participated
      - No Major Problems Reported
      - Exception: Delays in Printing
Management and Control of Examination
Papers in an Electronic Environment

Benefits
▪ Enhanced Security
▪ Improved Management and Control
▪ Greater Efficiency
▪ Financial Savings
▪ Standardisation of Exam Paper Format
▪ Improved Print Quality
▪ Past Papers – Intranet / Comprehensive / Complete
▪ Flexible System
System Demonstration


Alan Collins – The Quiet Man
Questions
Student Record Officers' Conference
University of Exeter
Management and Control of Examination
Papers in an Electronic Environment

Presented by:
David Maxwell / Student Records and Examinations
Alan Collins / Information Services
Queen’s University Belfast

                                                   SROC 4 - 6 April 2005

				
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