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Position Vacancy Posting Tips
For BEACON
1. General Information:
a. PQ13, action 35 is used to create a position posting
b. PQ13, action 36 is used to maintain (extend/change/cancel) a position posting
c. ZOMR014 is used to view the position vacancy posting (see #8 for more information)
Note:
*The validity period is not the same as the posting date; do NOT change the validity
period; the posting dates are entered on a different screen
2. The position did not post on the website, now what?
a. Make sure you do not have any special characters (* , • etc. ) within the text
b. Make sure you post text on the 1st line (description of work, competencies and ksa’s,
training & experience, how to apply)
c. Make sure you did not change the validity date (the end date should default to
12/31/1999)
d. Make sure you include a space at the end of each line of the subtypes (description of
work, competencies/ksa’s, training & experience, and how to apply)
Step 1 Step 2 Step 3
Make sure the cursor is on the Press the End button on your Press the space bar- not the enter
first line of the text (in the keyboard (this will move the key
description of work subtype) cursor to the end of the first line)
Step 4 Step 5 Step 6
Click the down arrow button on Repeat until you’ve put a “space” Repeat the same steps for each
the keyboard to go to the next at the end of each line of text section: competencies and ksa’s,
line training & experience, how to
apply
Notes:
*Only the first 16 lines or ~1176 characters of each subtype (description of work, how
to apply etc.), will post on the website—make sure to adjust the text accordingly
* Remember to save each page using the save icon (looks like a floppy disk); you will be
asked do you want to delimit the previous record, indicate YES
August 5, 2008 pg 1
Position Vacancy Posting Tips
For BEACON
3. The position vacancy is posted but it’s missing the contact address information.
How do I correct this?
To create a mailing address for the contact person use transaction PO13
Step 1 Step 2 Step 3 Step 4
Enter the position Scroll to find and select Click the create icon Select Mailing Address
number of the contact Address (it should have (looks like a piece of (using the subtype icon)
person, press enter a green check—not the paper)
same as mail address)
Step 5 Step 6 Step 7 Step 8
Enter street name in the Enter zip code in the Enter Country of USA; Enter telephone number;
Street field PCode field; enter city enter Region of NC do not enter a fax no.
in the City field instead put it in the
“how to apply section of
the posting) Click on the
save icon (floppy disk)
Notes:
*Be sure to create a mailing address (not a main address) for the contact person, not the
vacant position
4. The position I need to post is part-time, how do I post a pro-rated salary range?
As you are posting the position using PQ13, on the Create Vacancy Posting Data
screen (the last page which contains the hiring range)
Step 1 Step 2 Step 3 Step 4
Enter the pro-rated Click on the green check Click Save; You’ll Click on the green check
salary (not the execute icon) receive a yellow again; enter the other
warning data fields; click execute
to complete the action
5. Extending posting dates or re-posting positions
a. Use transaction PQ13 to enter the position number, active status=1, do not change
the validity date, enter action code 36, click execute
b. Use the exit icon (gold circle with a up arrow) to advance through the next four
pages since there are no changes
c. To extend the posting date, leave the original posting start date as is; change the
to date to the new closing date
d. To repost a position, change the original posting date to the new desired posting
date and change the to date to the new closing date
6. How often are position postings updated?
a. Vacancies are updated to the web four times daily:
12:00 am 10:00 am 12:00 pm 2:00 pm
Notes:
August 5, 2008 pg 2
Position Vacancy Posting Tips
For BEACON
*This schedule only seems to apply to updates/changes (i.e. adding a mailing
address) however data must be entered at least 30 minutes prior to the time listed
above.
*New postings generally update overnight and do not appear to follow this
schedule. Most new postings tend to post to the web during late morning
(~10:00am). If your position does not post overnight, please follow the guidelines
in #2.
*If you’ve followed the guidelines for #2 and your position still has not posted to
the web, call Andrea Clinkscales in Recruitment Services, at 919 733-2940 ext
263. Or send an email to andrea.clinkscales@ncmail.net
7. The position vacancy is posted but the location shown on the website is incorrect.
How do I correct this?
a. The location comes from the Main address of the vacant position. First, check
BEACON to determine what location is denoted in the Main address using transaction
PO13D
Step 1 Step 2 Step 3 Step 4
Enter the position Scroll to find and select Select the display Select the subtype of
number; click on the Address (it should have infotype (looks like a main address; if the city
green check a green check—not the pair of eyeglasses) listed is correct-call
same as mail address) Recruitment Services
for further assistance;
Step 5 Step 6 Step 7 Step 8
If the city listed is Enter transaction code Scroll to find and select Select the create
incorrect-exit to the PO13; enter the position Address (it should have infotype (looks like a
Easy Access Menu number (if necessary) a green check—not the piece of paper); Select
same as mail address) Main Address (using the
subtype icon)
Step 9 Step 10 Step 11 Step 12
Enter zip code in the Enter city in the City Enter Country of USA; Click on the save icon
PCode field; field enter Region of NC (floppy disk); action
complete; change should
appear after the next
scheduled update
8. Vacancy Posting Report-ZOMR014
a. Review the job vacancy announcement before it’s posted to the web. Be sure
to check for typographical errors, missing contact information, proper alignment etc and
make the necessary corrections before it’s posted to the website.
b. The location indicated in the ZOMR014 report could differ from what appears
on the website; so make sure you check the website to ensure the correct location
appears, if not, follow the steps in # 7
August 5, 2008 pg 3
