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					                                 Position Vacancy Posting Tips
                                         For BEACON



1. General Information:
a. PQ13, action 35 is used to create a position posting
b. PQ13, action 36 is used to maintain (extend/change/cancel) a position posting
c. ZOMR014 is used to view the position vacancy posting (see #8 for more information)
Note:
*The validity period is not the same as the posting date; do NOT change the validity
period; the posting dates are entered on a different screen


2. The position did not post on the website, now what?
a. Make sure you do not have any special characters (* , • etc. ) within the text
b. Make sure you post text on the 1st line (description of work, competencies and ksa’s,
training & experience, how to apply)
c. Make sure you did not change the validity date (the end date should default to
12/31/1999)
d. Make sure you include a space at the end of each line of the subtypes (description of
work, competencies/ksa’s, training & experience, and how to apply)

Step 1                            Step 2                                 Step 3
Make sure the cursor is on the    Press the End button on your           Press the space bar- not the enter
first line of the text (in the    keyboard (this will move the           key
description of work subtype)      cursor to the end of the first line)

Step 4                            Step 5                                 Step 6
Click the down arrow button on    Repeat until you’ve put a “space”      Repeat the same steps for each
the keyboard to go to the next    at the end of each line of text        section: competencies and ksa’s,
line                                                                     training & experience, how to
                                                                         apply

Notes:
*Only the first 16 lines or ~1176 characters of each subtype (description of work, how
to apply etc.), will post on the website—make sure to adjust the text accordingly
* Remember to save each page using the save icon (looks like a floppy disk); you will be
asked do you want to delimit the previous record, indicate YES




August 5, 2008                                                                                        pg 1
                                   Position Vacancy Posting Tips
                                           For BEACON
3. The position vacancy is posted but it’s missing the contact address information.
How do I correct this?
        To create a mailing address for the contact person use transaction PO13

Step 1                     Step 2                      Step 3                   Step 4
Enter the position         Scroll to find and select   Click the create icon    Select Mailing Address
number of the contact      Address (it should have     (looks like a piece of   (using the subtype icon)
person, press enter        a green check—not the       paper)
                           same as mail address)
Step 5                     Step 6                      Step 7                   Step 8
Enter street name in the   Enter zip code in the       Enter Country of USA;    Enter telephone number;
Street field               PCode field; enter city     enter Region of NC       do not enter a fax no.
                           in the City field                                    instead put it in the
                                                                                “how to apply section of
                                                                                the posting) Click on the
                                                                                save icon (floppy disk)

Notes:
*Be sure to create a mailing address (not a main address) for the contact person, not the
vacant position


4. The position I need to post is part-time, how do I post a pro-rated salary range?
        As you are posting the position using PQ13, on the Create Vacancy Posting Data
    screen (the last page which contains the hiring range)

Step 1                     Step 2                      Step 3                   Step 4
Enter the pro-rated        Click on the green check    Click Save; You’ll       Click on the green check
salary                     (not the execute icon)      receive a yellow         again; enter the other
                                                       warning                  data fields; click execute
                                                                                to complete the action

5. Extending posting dates or re-posting positions
   a. Use transaction PQ13 to enter the position number, active status=1, do not change
       the validity date, enter action code 36, click execute
   b. Use the exit icon (gold circle with a up arrow) to advance through the next four
       pages since there are no changes
   c. To extend the posting date, leave the original posting start date as is; change the
       to date to the new closing date
   d. To repost a position, change the original posting date to the new desired posting
       date and change the to date to the new closing date

6. How often are position postings updated?
   a. Vacancies are updated to the web four times daily:

         12:00 am                 10:00 am                 12:00 pm                 2:00 pm

         Notes:



August 5, 2008                                                                                       pg 2
                                Position Vacancy Posting Tips
                                        For BEACON
         *This schedule only seems to apply to updates/changes (i.e. adding a mailing
         address) however data must be entered at least 30 minutes prior to the time listed
         above.
         *New postings generally update overnight and do not appear to follow this
         schedule. Most new postings tend to post to the web during late morning
         (~10:00am). If your position does not post overnight, please follow the guidelines
         in #2.
         *If you’ve followed the guidelines for #2 and your position still has not posted to
         the web, call Andrea Clinkscales in Recruitment Services, at 919 733-2940 ext
         263. Or send an email to andrea.clinkscales@ncmail.net

7. The position vacancy is posted but the location shown on the website is incorrect.
How do I correct this?
      a. The location comes from the Main address of the vacant position. First, check
BEACON to determine what location is denoted in the Main address using transaction
PO13D

Step 1                  Step 2                      Step 3                      Step 4
Enter the position      Scroll to find and select   Select the display          Select the subtype of
number; click on the    Address (it should have     infotype (looks like a      main address; if the city
green check             a green check—not the       pair of eyeglasses)         listed is correct-call
                        same as mail address)                                   Recruitment Services
                                                                                for further assistance;
Step 5                  Step 6                      Step 7                      Step 8
If the city listed is   Enter transaction code      Scroll to find and select   Select the create
incorrect-exit to the   PO13; enter the position    Address (it should have     infotype (looks like a
Easy Access Menu        number (if necessary)       a green check—not the       piece of paper); Select
                                                    same as mail address)       Main Address (using the
                                                                                subtype icon)
Step 9                  Step 10                     Step 11                     Step 12
Enter zip code in the   Enter city in the City      Enter Country of USA;       Click on the save icon
PCode field;            field                       enter Region of NC          (floppy disk); action
                                                                                complete; change should
                                                                                appear after the next
                                                                                scheduled update

8. Vacancy Posting Report-ZOMR014
       a. Review the job vacancy announcement before it’s posted to the web. Be sure
to check for typographical errors, missing contact information, proper alignment etc and
make the necessary corrections before it’s posted to the website.
       b. The location indicated in the ZOMR014 report could differ from what appears
on the website; so make sure you check the website to ensure the correct location
appears, if not, follow the steps in # 7




August 5, 2008                                                                                      pg 3