Chapter 4 Active Duty Officer Programs Processing - Download as DOC

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					                                          COMNAVCRUITCOMINST 1131.2C

                              CHAPTER 4

               ACTIVE DUTY OFFICER PROGRAMS PROCESSING

                 SECTION 1 – APPLICATION PREPARATION

040101. OVERVIEW. This section provides specific guidance for
preparing an officer programs application for all Active Duty
Officer Programs.

040102.    RESPONSIBILITIES

    a. Unless specifically directed otherwise by the Officer
Programs Officer (OPO) or personnel with “By direction”
authority, the Officer Processing Lead (OPL) shall:

        (1) Ensure that all officer application paperwork (to
include ADDOCS and FINDOCS,) is managed, monitored and completed
by the applicant and the Processing Division within the Officer
Programs Department. Unless specifically directed otherwise by
the OPO, officer recruiters (ORs) primary duties are to recruit
applicants and Officer Processors (OPs) primary duties are to
process the applications.

        (2) Conduct a thorough review of each application kit
(ADDOCS and FINDOCS) to be forwarded for consideration.

          (3) Ensure at a minimum the following:

            (a) All required application documents are complete,
accurate and included as listed in the appropriate checklist.

            (b) Any discrepancies between documents are resolved
prior to submission to COMNAVCRUITCOM.

            (c) The OR and OPO have completed their review and
made all necessary comments on the Application Processing and
Summary Record.

    b. Prior to submitting an application to COMNAVCRUITCOM,
the OP, the OR, the OPL and the OPO or personnel with “By
direction” authority file shall thoroughly review the file for
completeness and accuracy. Each individual reviewing the
application shall make any necessary comments in the




Chapter 4                     Section 1                                1
                                          COMNAVCRUITCOMINST 1131.2C


appropriate sections on the Application Processing and Summary
Record (NAVCRUIT 1131/1), sign and date where indicated,
confirming their individual review.

    c. During the course of the review, the OR shall evaluate
the information in the application, and using this information
and his/her personal knowledge of the applicant, make an initial
recommendation of the applicant's suitability for appointment.
The OR shall record in writing his/her evaluation and
recommendation on the Application Processing and Summary Record
(NAVCRUIT 1131/1) together with all other items of information
required therein.

    d. When the complete application is forwarded to the OPO or
XO/CO for signature (or personnel with “By direction”
authority), it carries the OPO’s, OR’s and OPL/OP’s implicit
assurance, by virtue of the initialed application checklist and
written evaluations, that the application is in compliance with
policy and processing regulations, and that the suitability
recommendation is consistent with the factual material therein.

040103. FORMS, DIRECTIVES AND GUIDANCE. The following list of
additional resources and directives shall be utilized when
additional guidance is desired and/or required:

   a.     COMNAVCUITCOM Recruiting Quarterdeck website

   b.     Manual of the Medical Department (MANMED)

   c.     MILPERSMAN

   d.     OPNAVINST 5510.1

   e.     OPNAVINST 6110.1

040104. APPLICATION PROCESSING AND SUMMARY RECORD. The
Application Processing and Summary Record (NAVCRUIT 1131/1)
shall be completed prior to submission for all applicants.
Instructions for completing this form can be found in the status
bar within the MS Word ® document.

040105.    ACADEMIC DEGREE COMPLETION PLAN

    a. The Academic Degree Completion Plan (NAVCRUIT 1131/4) is
required for all applicants applying for BDCP, CEC, NUPOC, NPS
Instructors, NR Engineers, NCP, and HSCP.



Chapter 4                     Section 1                                2
                                         COMNAVCRUITCOMINST 1131.2C


    b. All degree plans shall include course number, title and
number of hours listed by specific term. Generic lists of
courses needed for graduation are not acceptable. The degree
plan shall indicate major and expected graduation date. The
form must be signed by the applicant's academic advisor or other
appropriate school official. It is acceptable to list elective
courses without showing specific course number/title.

    c. On-line academic degree plans are acceptable, provided
they include the specific information listed in items 1 through
3 on page 2 of the NAVCRUIT 1131/4.

040106. NUCLEAR PROGRAMS ACADEMIC HISTORY SUMMARY. The
information included on the Nuclear Programs Academic History
Summary (NAVCRUIT 1131/7) shall cover the entire period since
the applicant graduated from high school. Ensure all periods
that the applicant was not in school are included and explain
what he/she was doing during that time (i.e., enlisted in
military, working to pay for school, etc.). For any period
other than summers when applicant was not attending school
full-time (typically 12 hours), explain why. Include all
schools attended since high school, whether or not the credit
counted towards the applicant’s current degree.

040107. ANTHROPOMETRIC MEASUREMENTS. The Anthropometric
Measurements (NAVCRUIT 1131/12) form shall be included for all
pilot (1395X) and NFO (1375X) applicants. Anthropometric
measurements are used to determine which airframes candidates
may qualify to fly. These measurements are based on several
factors including height, weight, functional reach, buttocks
knee length and sitting height, which are used to ensure the
aviators safety while sitting in the cockpit as well as
emergency ejections.

040108.   APPLICATION FOR COMMISSION

    a. The Application for Commission or Warrant Rank, U. S.
Navy or Navy Reserve (NAVCRUIT 1131/2) shall be completed by all
applicants prior to submission. Instructions for completing
this form can be found in the status bar within the MS Word ®
document.

    b. Completion of this form is self-explanatory; however,
dependent upon the applicant's answers to individual questions,
additional documentation may be required.




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                                        COMNAVCRUITCOMINST 1131.2C

040109. APPLICATION FOR NURSE CORPS ACCESSION BONUS PROGRAM
LETTER. This letter of application (Exhibit 0401-01) shall be
completed by nurse corps applicants desiring to be considered
for the accession bonus program.

040110. APPLICATION FOR RECALL TO EXTENDED ACTIVE DUTY.
Applicants for recall to active duty in the Medical Corps,
Dental Corps, Nurse Corps, and Medical Service Corps shall
complete the Application For Recall to Extended Active Duty
(NAVPERS 1331/5).

040111. CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY/
PRIOR SERVICE RECORD RELEASE REQUEST

    a. Certificates of Release or Discharge from Active Duty
(DD Form 214)/Prior Service Record Release Request (NAVCRUIT
1070/1) are required whenever an applicant has indicated prior
active or inactive duty in another service (including State
National Guard and U.S. Public Health Service).

    b. The Prior Service Record Release Request (NAVCRUIT
1070/1) shall be completed by the processor and forwarded to the
following address:

               Navy Recruiting Liaison Office
               National Personnel Records Center
               St Louis, MO 63132
               Fax #: (314) 538-3111

    c. Copies of Certificates of Release or Discharge from
Active Duty (DD Form 214, #4 Copy) or Statement of Service from
the USPHS, as applicable, shall be forwarded to COMNAVCRUITCOM
as directed.

040112. CHANGE OF NAME STATEMENT. When an applicant does not
use the name listed on his/her birth certificate or Evidence of
Citizenship form (see Article 040121), the following additional
information shall be submitted (not required for nicknames):

   a.   Record of court procedure legally changing name, or

   b.   Change of Name Statement (NAVCRUIT 1131/14)

040113. CONDITIONAL RELEASE. Members currently serving on
inactive or active duty or enrolled in an ROTC program of
another service may be considered, provided the individual
submits a Conditional Release (DD 368) with the application.


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                                        COMNAVCRUITCOMINST 1131.2C


Navy recruiting personnel shall not initiate such requests.
Verify applicant obtains authorizing signature from appropriate
source.

040114. CONTINGENT RESIGNATION LETTER. For applicants holding a
commission, see Exhibit 0401-02.

040115. CURRICULUM VITAE. Applicants for all Medical Programs,
Chaplain Corps and JAG Corps shall provide a curriculum vitae
(if still in school) or a resume.

040116. DISCLOSURE OF SOCIAL SECURITY NUMBER - PRIVACY ACT
STATEMENT. The Disclosure of Social Security Number – Privacy
Act Statement (NAVCRUIT 5211/1) shall be read and signed by all
officer applicants. The original will be retained in the
applicant’s residual file and a copy included in the
application.

040117. DIVE PHYSICAL READINESS TEST. Applicants for Special
Warfare (1185) or Special Operations (1195) shall complete the
physical fitness-screening test using this form. Completion of
the Dive Physical Readiness Test (NAVCRUIT 1131/6) form is
self-explanatory.

040118. DUTY PREFERENCE FOR MEDICAL PROGRAMS. The Duty
Preference for Medical Programs (NAVCRUIT 1131/16) sheet shall
be completed by all direct appointment Medical Program
applicants. All medical programs students (MC HPSP, DC HPSP, DC
HSCP, MSC HSCP and NC NCP) shall complete the Duty Preference
sheet within six months of graduation and forward it to the
respective Program Manager. Completion of the sheet is
self-explanatory.

040119. DOCUMENTATION OF REQUEST FOR ECCLESIASTICAL ENDORSEMENT
APPROVAL

    a. An Ecclesiastical Endorsement (DD 2088) verifies that
the applicant is a fully qualified clergy from a recognized
religious organization; actively employed in a denominationally
approved vocation; and recommended as being spiritually,
morally, intellectually and emotionally qualified to represent
the applicant’s religious body in the Chaplaincy of the Armed
Forces. An ecclesiastical approval attests that a seminary
student is considered a potential candidate for ordination. It
is the prerogative of the individual church or religious body to
establish its own requirements. Each denomination has specific



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                                        COMNAVCRUITCOMINST 1131.2C


application procedures for endorsement consistent with the
policy of that particular church body.

    b. The Issuing of an Endorsement. In connection with an
application for appointment in the Chaplain Corps/Theological
Student Program, a copy of the Ecclesiastical Endorsement
(DD 2088) or Documentation of Request for Ecclesiastical
Endorsement (NAVCRUIT 1131/10) shall accompany all applications
forwarded by the NAVCRUITDIST. In many instances, the
application for the Navy Chaplain Corps Program, and the request
for Ecclesiastical endorsement, do not occur simultaneously.
Districts shall forward applications if the applicant provides a
completed Documentation of Request for Ecclesiastical
Endorsement (NAVCRUIT 1131/10) indicating the date of request
for ecclesiastical endorsement and the name of the endorsing
agent/office contacted. An application will not be considered
by the selection board until the Ecclesiastical Endorsement is
received in the Office of the Chief of Chaplains. Forwarding an
application without ecclesiastical approval can extend the time
before an applicant is notified of the final selection decision.

    c. Requesting Endorsement or Approval. The point of
contact in the endorsement system between individual religious
bodies and the Department of Defense is the ecclesiastical
endorsing agency. The endorsing agent is a descriptive term
used by all three services to identify the committee,
commission, board, or diocesan office authorized by each
organization and formally recognized by the Department of
Defense to issue endorsements or approvals. For information
regarding ecclesiastical endorsements, contact the Chaplain
Programs Manager, COMNAVCRUITCOM (N342).

040120. ELECTRONIC PERSONNEL SECURITY QUESTIONNAIRE.      This form
shall be completed in accordance with Article 040201.

040121. EVIDENCE OF CITIZENSHIP. The Evidence of Citizenship
(NAVCRUIT 1100/25) form shall be completed by all officer
applicants who are naturalized citizens. Certificates of
Naturalization shall not be photocopied. Completion of the form
is self-explanatory.

040122. FAMILY CARE PLAN CERTIFICATE. Any applicant that is a
single parent with physical custody of dependent children or any
applicant with a military spouse and dependents shall complete a
Family Care Plan Arrangements (NAVPERS 1740/7) for review by the
NAVCRUITDIST Commanding/Executive Officer. The CO/XO shall
consider the 1740/7 and, based on their review, endorse a Family


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                                           COMNAVCRUITCOMINST 1131.2C

Care Plan Certificate (NAVPERS 1740/6). Such applicants shall
be advised by the OPO that all individuals accepted for naval
service are expected to maintain a high degree of commitment to
his/her professional responsibilities, and that no exemptions
from policies or preferential treatment, to include duty
assignments, are extended on the basis of dependency status.

040123. FINGERPRINT CHARTS. Fingerprints shall be submitted in
accordance with Section 2 of this chapter.

040124. GPA AND CLASS STANDING. Enter cumulative GPA from most
recent college attended. GPAs not computed on a 4.0 scale shall
be normalized to a 4.0 scale. For applicants that are enrolled
in a Master’s or Doctorate program, the Master’s or Doctorate
GPA shall be used. For all medical student and MSC programs, see
Article 060160.

040125.   HEALTH PROFESSIONAL QUALIFICATIONS SUMMARY

    a. Health Care Providers deal in direct patient care and
include:

     Audiologists                     Nurse Anesthetist
     Physicians                       Clinical Dieticians
     Nurse Midwives                   Physical Therapists
     Clinical Pharmacists             Nurse Practitioners
     Podiatrists                      Clinical Psychologists
     Occupational Therapists          Speech Pathologists
     Clinical Social Workers          Optometrists
     Dentists                         Physicians Assistant

    b. As part of the application process, recruiters shall
verify license/registration with state and or national licensing
boards and forward the Health Professional Qualifications
Summary (NAVCRUIT 1131/11) as part of the application.

040126. HSO JACKSONVILLE CREDENTIALING PACKAGE. The Nurse
Corps (NC) Individual Credentials File (ICF) Division of HSO
Jacksonville reviews credentialing packages for all medical
programs officer recall applicants. In addition, all healthcare
provider recall credentialing packages are sent to Armed Forces
Institute of Pathology (AFIP) for verification prior to
forwarding to the professional review boards (see HSO JAX
website:
https://nhso.med.navy.mil/newimage/Privileging/ResCredForms.htm).




Chapter 4                      Section 1                                7
                                        COMNAVCRUITCOMINST 1131.2C

040127. HOLD HARMLESS AGREEMENT AND RELEASE FROM LIABILITY
CERTIFICATE. All applicants for OCS shall read and sign the
Hold Harmless Agreement and Release from Liability Certificate
(NAVCRUIT 1100/27) prior to participating in any physical
fitness activities, including testing.

040128. INTERVIEWS. (See appropriate application checklist for
communities requiring professional interviews.)

    a. The primary objective of the professional interview is
to determine the applicant’s potential as a naval officer. The
interview has secondary functions to include:

        (1) Providing an opportunity to inform the applicant of
the details of the program for which he/she is applying;

        (2) Informing the applicant about the training he/she
will receive; and

        (3) Providing the applicant an opportunity to answer
questions.

    b. The number of interviews required varies among programs.
The application checklist shall be reviewed to ensure the
correct procedures are followed.

    c. The majority of interviews shall be completed by an
officer holding a paygrade of 03 or higher.

    d. NROTC applicants shall have a minimum of one interview
by an officer recruiter with the paygrade of E7 or above.

    e. At least one of the interviewers shall be from an
officer designator comparable to the program for which applied.

    f. Inactive Reserve officers may be requested to give
interviewing assistance, where appropriate, such as in the case
of NROTC four-year scholarship program applicants.

    g. With the exception of all Medical Programs, active duty
applicants may be interviewed by personnel assigned to
recruiting duty. Personnel assigned to recruiting duty in the
Officer Programs Department are not authorized to interview
reserve officer program applicants.

    h. In no case shall an applicant for an officer program be
interviewed by other than as indicated above.


Chapter 4                   Section 1                                8
                                           COMNAVCRUITCOMINST 1131.2C



    i. In no case shall an interview appraisal form be prepared
based on input, either written or oral, from another source.

    j. Regardless of the interview method chosen, all interview
appraisals submitted with an application shall be the result of
either close association (the one informal interview allowable)
or of formal observation (face-to-face personal contact).

   k.   Interview Procedures

        (1) As mutually agreed upon prior to the interview,
either the senior interviewing officer or the individual officer
most closely associated with the applicant, shall ensure that
during the course of the interview, the applicant is advised of
the following:

             (a) The contents of the applicable service
agreement.

            (b) The type and duration of training to be
received, including Physical Readiness Test (PRT) requirements
at OCS and OIS.

            (c) That after processing and approval, the
application will be forwarded to NAVCRUITCOM for final action.

            (d) That written notification to the NAVCRUITDIST is
required for withdrawal of an application or declination of
selection, stating the reasons for the request.

            (e) That marginal applicants should be prepared for
possible rejection.

        (2) The interview room shall be comfortable and provide
sufficient privacy.

        (3) Interviewers shall have information concerning the
applicant's background, test scores, and physical qualifications
prior to the interview. The application folder of each
applicant shall be furnished to the interviewers for review
prior to commencement of the interview.

   l.   Recording of Interview Results

        (1) Written interview results shall be made using the
Interviewer's Appraisal Sheet (NAVCRUIT 1131/5). Interview


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                                         COMNAVCRUITCOMINST 1131.2C


results shall not be recorded during the course of the
interview. However, each interviewer shall evaluate carefully
and impartially the characteristics of the applicant and record
evaluations while the details of the interview are still fresh
in his/her mind.

        (2) Any applicant who speaks English as a second
language shall complete a portion of the interview
telephonically to access the applicant's level of proficiency
and clarity using English as their primary means of
communication. The interviewer's comments shall include a
statement as to the applicant's ability to communicate in
English.

        (3) Appraisals legibly handwritten in ink are
acceptable, but not recommended.

040129.   LETTER OF ACCEPTANCE

    a. All student programs require letters of acceptance at
appropriately accredited institutions. Such letters shall be
signed by the school registrar or other similar school official.

    b. Letters of acceptance are required for the following
applicants:

        (1) BDCP and CEC applicants who have most recently
attended two-year schools shall have a letter of acceptance from
a regionally accredited four-year institution.

        (2) Applicants for four-year Medical and Dental Student
programs shall provide a letter of acceptance to an accredited
medical school.

        (3) Applicants for the two and three year Medical and
Dental student programs shall provide a letter of
enrollment/good standing. Applicants for FAP shall have a
letter of acceptance for residency.

        (4) NCP shall have a Letter of Acceptance from an
accredited college/university.

        (5) JAG and Chaplain Students shall provide a letter of
acceptance to an accredited law school or divinity school as
appropriate. JAG Students shall provide class standing.




Chapter 4                    Section 1                                10
                                        COMNAVCRUITCOMINST 1131.2C

040130. LETTER OF GOOD STANDING. A letter of good standing
with the school/residency program is required for HPSP and FAP
applicants who are currently enrolled in school or residency
program.

040131. LICENSE. Certified copies of licenses are required for
officer applicants applying for any direct appointment medical,
JAG or Chaplain program.

040132. LICENSURE VERIFICATION FOR MEDICAL PROGRAMS APPLICANTS.
The licensing of all health care provider applicants shall be
verified with the appropriate state/national licensing board
using the Licensure Verification for Medical Programs Applicants
(NAVCRUIT 1131/13). All Nurse Corps applications shall include
a report of inquiry with a licensing agency from all states in
which the applicant has ever held a license.

040133. VERIFICATION OF NURSING EDUCATION. All Nurse Corps
applications shall include a report of inquiry of their nursing
school(s) using the Verification Of NLN/CCNE Nursing Education
(NAVCRUIT 1131/17). This information can be located on the
internet at the NLN and CCNE websites.

040134. PROOF OF GOOD STANDING. JAG workforce applicants must
provide proof of good standing with their BAR.

040135. MAXIMUM AGE STATEMENT OF UNDERSTANDING. All Medical
Corps (MC) and Dental Corps (DC) officers who will be beyond
their 40th birthday, and all Medical Service Corps (MSC) and
Nurse Corps (NC) officers who will be beyond their 35th birthday
on the day of commissioning, are required to acknowledge the
potential limitations on their career created by their age by
reading and signing the Maximum Age Statement of Understanding
contained within the respective Service Agreement.

040136. MILITARY SERVICE SUMMARY. Section V of the Application
for Commission (NAVCRUIT 1131/2 - see Article 040108), Military
Service Summary, summarizes information contained in an
applicant’s Prior Service Record or in reference to current
military service for use in ADDOCS. All applicants shall
complete this section. In lieu of completing an entire
Application for Commission, Recall applicants shall complete
this section. The blocks in item 1 refer to the associated
blocks on DD Form 214 and shall be filled in with the exact same
information. Net Active Service should be computed using only
information included on DD Form 214 and other official
documentation and filled in at the top of this section.


Chapter 4                   Section 1                                11
                                        COMNAVCRUITCOMINST 1131.2C


Performance Evaluations should be submitted from the three most
recent regular reporting periods. Frocking and Transfer
evaluations may be included, but shall not count as one of the
three required unless submitted concurrently with regular
reporting requirements.

040137. MOTIVATIONAL STATEMENT. Section VIII of the
Application for Commission (NAVCRUIT 1131/2 - see Article
040108), Motivational Statement, shall be completed by all
applicants and included in the ADDOCS. In lieu of completing an
entire Application for Commission, Recall applicants shall
complete the Motivational Statement.

040138. NUCLEAR PROPULSION PROGRAM SECURITY SCREEN. All
nuclear officer program applicants who are not native-born U.S.
citizens, or who have any immediate relatives who are not native
born U.S. citizens, shall complete the Nuclear Propulsion
Program Security Screen (NAVCRUIT 1131/9) as part of their
application. Completion of the statement is self-explanatory.

040139. NUCLEAR PROPULSION OFFICER CANDIDATE LETTER OF INTENT
TO ENLIST. All nuclear officer programs participants shall
indicate their intent to enlist by submitting a signed NUPOC
Letter Of Intent To Enlist (Exhibit 0401-03) if selected by the
Deputy Assistant Secretary of Naval Reactors. The original
letter shall be included in the application.

040140. NUCLEAR PROPULSION PROGRAM PRE-SERVICE DRUG ABUSE
STATEMENT. All nuclear officer program applicants, regardless
of admitting to drug use or not, shall complete the Nuclear
Propulsion Program Pre-Service Drug Abuse Statement (NAVCRUIT
1131/8) as part of their application. Completion of the
statement is self-explanatory.

040141. OFFICER CANDIDATE SCHOOL COMMITMENT TO SUCCESS.
All applicants for OCS shall view the video “Commitment to
Excellence”, read and complete the OCS Commitment to Success
Statement (NAVCRUIT 1131/15). Completion of the statement is
self-explanatory.

040142. PHOTOGRAPH. All JAG direct appointment or JAG Student
applicants shall submit a photograph with their application.
The photograph shall be full-length, either 5X7 or 8X10, and the
applicant shall be in business attire.

040143. PHYSICAL READINESS TEST. All applicants for OCS shall
complete the Navy Physical Readiness Test as outlined in


Chapter 4                   Section 1                                12
                                         COMNAVCRUITCOMINST 1131.2C


OPNAVINST 6110.1. All selectees will be informed of the
requirements to pass the PRT at OCS and OIS. Completion of the
Physical Fitness Test for OCS Programs (Greater than 5000 ft)
(NAVCRUIT 1131/28) form or the Physical Fitness Test for OCS
Programs (Less than 5000 ft) (NAVCRUIT 1131/29) form, depending
on the geographical location the test is being performed in, is
self-explanatory. The resultant printout shall be forwarded with
the application.

040144.   POLICE RECORD CHECKS

    a. Police Record Checks are required on all applicants who
self-admit to criminal or juvenile offenses. A written
statement with detailed information on the offense and lessons
learned is required for any offense (see Article 020105).

    b. The application may be forwarded prior to completion of
the PRCs (DD Form 369). However, PRCs must be completed prior
to enlistment/appointment. If, during the investigation, a PRC
reveals any police or juvenile involvement not listed by the
applicant, a statement from the applicant regarding the offense,
and the reason for its omission, shall be included in the
application.

    c. PRCs shall not be forwarded to law enforcement agencies
of foreign countries. If the applicant has indicated that a
foreign record exists for any offense other than minor traffic
violations, a request for a foreign police check shall be made
to the Director of Naval Intelligence (DNI) for action. Where
there is clear indication that rejection will ultimately occur,
based on locally available information, rejection shall be
effected without requesting a foreign police check from DNI.
The results of foreign police checks shall be forwarded directly
to COMNAVCRUITCOM by DNI.

    d. All recruiting activities that originate out of town
PRCs are authorized to utilize law enforcement telecopy/
teletype facilities where access is feasible and permitted in
place of the DD Form 369. The hard copy of the request and
response message are acceptable for verification of completion
of the record check.

040145. PRIOR SERVICE RECORD. Applicants with prior or active
military service shall submit the #4 copy of their DD Form 214,
all fitness reports/evaluations, page 4’s, page 5’s, page 9’s
and any derogatory information with their officer application.



Chapter 4                    Section 1                                13
                                          COMNAVCRUITCOMINST 1131.2C

040146.   PROFESSIONAL CERTIFICATES/CERTIFICATION

    a. If an applicant has earned a professional certification
or license, a copy of the appropriate document shall be included
in the application package. Examples include:

            (1) Engineer in Training (EIT)
            (2) Professional Engineer (PE)
            (3) Graduate Medical Education Certificates
                (Internship, Residency, Fellowship)
            (4) Current Medical Professional licenses (certified)
            (5) Medical Specialty Certification
            (6) Foreign Medical Graduate Certificate
                (ECFMG/FMGEMS)
            (7) Current Nursing License (certified)
            (8) Certificate of Ordination
            (9) National Commission on Certification of PA
            (10) Dental Specialty: Specialty Board Certificate
            (11) JAG: Proof of Good Standing with BAR
            (12) MSC Clinical Psychology:    Internship Certificate
            (13) Workforce Dental & Optometry: National Board
                 results

    b. Where reproduction of the certification or license is
prohibited, a statement that the certification has been sighted
shall be included in the Application Processing and Summary
Record (NAVCRUIT 1131/1).

040147. PROFESSIONAL SCHOOL ENTRANCE EXAM REPORT. Professional
school admission test scores shall be provided for the following
programs:

   a.     Dental Corps (HPSP or HSCP) student programs - DAT

   b.     Medical Corps (HPSP) student programs - MCAT
          (Except Texas medical school applicants)

   c.     MSC Optometry student programs - OAT

   d.     JAG student programs – LSAT

040148.   REFERENCES - REQUEST FOR REFERENCE


Chapter 4                     Section 1                                14
                                        COMNAVCRUITCOMINST 1131.2C



   a.   A minimum of three references are required.

    b. The DD Form 370 shall be used to document employment,
character, peer, professional and military reference
information.

    c. The purpose of gathering personal data regarding an
applicant is to provide information about the applicant's
leadership potential, character, and integrity from sources
other than the applicant. Any unauthorized disclosure of
information provided in response to requests for personal data
not only betrays the trust that an individual has placed in the
Navy, but jeopardizes the reliability of future responses. No
applicant shall be told the nature of any reply to an inquiry,
nor shall he be told he has been disapproved for reasons of an
unfavorable investigative report.

    d. Employer references. Each employer listed on the
Application for Commission and the Electronic Personnel Security
Questionnaire (EPSQ) including part-time employers, for three
years immediately preceding the date of application shall be
queried using the DD Form 370. The following guidance applies:

        (1) If requested by the applicant, a DD Form 370 shall
not be forwarded to the applicant's current employer (e.g., the
applicant feels it might jeopardize their job). If the current
employer is not queried, it shall be annotated on the
Application Processing and Summary Record (NAVCRUIT 1131/1).

        (2) Officer recruiting processors shall complete the
front of the employment reference and mail it to the appropriate
employer.

    e. Military References. The Commanding Officer of all
applicants who are currently serving on active or inactive duty
in non-Navy branches of the Armed Forces shall be requested to
provide a reference utilizing DD Form 370.

    f. Peer References. One peer reference is required for
officer applicants applying for the Chaplain program, utilizing
DD Form 370.

    g. Character References. Only when employer references are
not available shall the applicant be required to submit
character reference(s) utilizing DD Form 370.



Chapter 4                   Section 1                                15
                                          COMNAVCRUITCOMINST 1131.2C


    h. Congressional/Political References. Applicants
inquiring about such endorsements or reference shall be advised
that they are not necessary and will be favorably considered by
the selection board only when the individual providing the
reference has had personal knowledge of the applicant prior to
the time of application.

040149.    RESUME.   See CURICULUM VITAE, Article 040115

040150. SECURITY SUMMARY. In lieu of completing an entire
Application for Commission, Recall applicants shall complete
Section IV of the Application for Commission (NAVCRUIT 1131/2 -
see Article 040108), Security Information, summarizes
information contained on the EPSQ and prior drug use. This
section shall be completed by recall applicants for use in
ADDOCS. Completion of this section of NAVCRUIT 1131/2 is self-
explanatory. Additional comments may be required, depending on
given responses. A “Yes” response in block 1b or any responses
in Column II (right column) of the Yes/No questions require
expanded explanations on section VI, Remarks. If explanation was
required, Section VI shall be attached to section IV and
forwarded with the ADDOCS.

040151. SF86 AGENCY USE FORM. Information for completion of
the appropriate SF86 Agency Use Form is contained in the SECNAV
5510 instruction. See Article 040201 for further instructions.

040152.    TRANSCRIPTS

    a. Accredited Institutions. Officer candidates for all
programs shall, prior to reporting for officer candidate
training or prior to acceptance of commission, possess a
baccalaureate degree from a college or university that is listed
in the Directory of Accredited Institutions of Post Secondary
Education or the Higher Education Directory, published annually
by Higher Education Publishing Incorporated. The college or
university shall be accredited by the New York State Board of
Regents or the agencies listed above. Exceptions to this will
be reviewed on a case-by-case basis by COMNAVCRUITCOM.
Completion of all work for a degree at such institutions,
together with written certification by the college/university
that the degree is to be conferred later, is also acceptable.

    b. For all medical programs, contact respective Program
Manager (PM) for lists of accredited colleges/universities.

   c.     Non-accredited Institutions


Chapter 4                     Section 1                                16
                                        COMNAVCRUITCOMINST 1131.2C



        (1) Officer program applicants from colleges/
universities not accredited by one of the seven regional
accrediting agencies may be considered for Navy officer programs
if the non-accredited institution's credits are fully accepted
by at least three regionally accredited institutions. The
following example is an acceptable statement that may be signed
by the registrar, admissions officer, or any other appropriate
official of a regionally accredited institution as long as it
contains the school seal:

         "This is to certify that (name of regionally
    accredited institution) accepts all credits by transfer
    from (name of non-accredited institution) in the same
    manner that it accepts credits from institutions accredited
    by regional associations. (Name of regionally accredited
    institution) also admits graduates of (name of non-
    accredited institution) to graduate study if they meet the
    same standards that graduates of regionally accredited
    colleges/universities meet."

        (2) On a case-by-case basis, an applicant who has
received a baccalaureate degree from a non-accredited
college/university may be processed if he/she has been accepted
by a regionally accredited institution as a candidate for a
master's or higher-level program of study.

    d. Graduates of Foreign Institutions. Foreign college or
university graduate applicants shall furnish an official
translated transcript indicating that he/she has been awarded a
baccalaureate degree. The degree must be certified in writing
by an international consulting firm, the NAVCRUITDIST Education
Specialist, or a COMNAVCRUITCOM Education Specialists (N35). A
written statement regarding accreditation of the foreign
institution compared to a degree granted by an accredited
college and university in the United States is required.
Applications receiving positive certification shall be
submitted. Questions concerning international consulting firms
shall be directed to the COMNAVCRUITCOM (N35).

    e. For graduates of foreign medical, dental, medical
service corps programs, or nurse corps programs, contact the
appropriate COMNAVCRUITCOM program manager regarding
accreditation or reciprocal agreements.

    f. Official Transcripts. A transcript is considered
"official" only if issued by the original source, sent directly


Chapter 4                   Section 1                                17
                                         COMNAVCRUITCOMINST 1131.2C


from the educational institution in question, and clearly
identified as being an official document of that institution;
i.e., marked by a raised or colored seal of the institution of
higher learning.

    g. All transcripts shall be official transcripts.
Transcripts stamped "issued to students" are not acceptable
unless they have been sent directly from the school to the
NAVCRUITDIST in a sealed envelope. In this case, the OR shall
annotate on the Officer Summary Sheet the process by which the
transcripts were obtained.

    h. Transcripts shall be submitted for each post secondary
institution the applicant has attended.

    i. Applicants for Medical programs (less students) shall
include a statement regarding their participation in continuing
education and statements from appropriate training program
officials regarding the completion of professional or
certification training.

    j. All Dental Corps applicants shall provide one certified
copy of their dental school diploma.

040153.   VERIFICATION OF BIRTH/BIRTH CERTIFICATE

    a. All applicants for officer programs shall furnish a
birth certificate or provide official verification of birth.

        (1) U.S. Birth Certificate. Enclose “Certified to be a
true copy” signed and dated by the person verifying authenticity
in the application.

        (2) Non-U.S. Birth Certificate. Enclose “Certified to
be a true copy” signed and dated by the person verifying
authenticity in the application along with an English
translation of birth certificate. The translation shall be
certified by the translator and shall include the translator’s
printed name, signature and date. This translation cannot be
completed by the applicant.

    b. If the birth certificate cannot be produced, the Request
for Verification of Birth (DD Form 372) can be used as primary
evidence by completing the form per the instructions contained
thereon and forwarding it to one of the agencies listed below.
A copy of the DD Form 372 shall be retained in the applicant's
residual file pending response. Upon receipt of the agency


Chapter 4                    Section 1                                18
                                         COMNAVCRUITCOMINST 1131.2C

verified DD Form 372, replace the unverified copy with the
agency verified DD Form 372 in the residual file and enclose the
original in the application.

        (1) State Bureau of Vital Statistics or State Health
Department.

        (2) County Department of Public Health, County Clerk's
Office, or County Registrar's Office.

        (3) City Department of Public Health, City Clerk's
Office, or City Registrar's Office.

        (4) In the event the agency states that no birth record
exists, a combination of secondary evidence, such as a U.S.
passport (or one in which the individual was included),
baptismal certificate, certificate of circumcision, hospital
record, separation documents of prior service personnel,
affidavits of persons having personal knowledge of the facts of
birth, primary school records, family Bible entries, early
census, newspaper files or insurance papers, any of which must
have been created as close to the time of birth as possible, and
which may be used to verify the applicant's date and place of
birth shall be reviewed by the NAVCRUITDIST Commanding Officer,
or an officer designated in writing by the Commanding Officer,
for determination of enlistment eligibility. Upon verification,
the officer shall prepare a DD Form 372 and indicate in Section
II the circumstances of how the verification was made (e.g.,
"Determination based on review of hospital records and DD Form
372 by                 ." Such entry shall be signed and dated
by that officer in the "Verified by" block.

    c. The DD Form 372 is not to be used to obtain birth record
information from the U.S. Citizenship and Immigration Services
(USCIS), formerly the Immigration and Naturalization Service
(INS).

040154.   EVIDENCE OF CITIZENSHIP

    a. Applicants for all officer programs shall be citizens of
the United States and shall submit positive proof of citizenship
at the time of application.

    b. Native born citizens. Applicants born in the
geographical United States (50 states, Guam, Puerto Rico, Virgin
Islands and the Northern Mariana Islands) are considered native
born citizens.


Chapter 4                    Section 1                                19
                                        COMNAVCRUITCOMINST 1131.2C



    c. Applicants born outside the United States of U.S.
citizen parents. One of the following verification forms can be
sighted and a DD Form 372 completed citing circumstances of how
the verification was made.

        (1) Certificate of citizenship issued by USCIS, formerly
INS. The Evidence of Citizenship (NAVCRUIT 1100/25) form shall
be completed.

        (2) Report of Birth Abroad to a Citizen of the United
States of America (FS 240).

        (3) Certification of Birth issued by a U.S. Consulate of
the Department of State (FS 545 or DS 1350).

        (4) U.S. Passport (or one in which the applicant was
included).

        (5) For applicants not born in the Panama Canal Zone who
cannot provide any of the above documentation prepare DD Form
372 including as much information as is known about the
applicant and a signed Authority for Release of Information and
Records (DD 2221). Mail both documents with a self-addressed
return envelope to:

             Overseas Births
             Department of State
             Passport Services, Room 386
             1425 K Street, N.W.
             Washington, D.C. 20524

       (6) Applicants born in the Panama Canal Zone:

            (a) To a U.S. citizen parent, provide a certificate
of birth issued by the Panama Canal Zone government indicating
U.S. citizenship and verified by the Panama Canal Zone
government will be accepted.

            (b) Who cannot provide any of the above
documentation, the Panamanian Birth Certificate must be verified
with the Panama Canal Commission utilizing a specially modified
DD Form 372. Applicants shall not be enlisted until the Panama
Canal Commission returns the DD Form 372 indicating that either
the applicant's natural mother or father was a U.S. citizen at
the time of the applicant's birth. This DD Form 372 will be
addressed to:


Chapter 4                   Section 1                                20
                                        COMNAVCRUITCOMINST 1131.2C



              Vital Statistics Unit
              Administrative Services Division
              Panama Canal Commission
              APO Miami 34011

            (c) Are U.S. citizens only if either the natural
mother or father was a U.S. citizen at time of the applicant's
birth (this may also apply to applicants born in New Cristobal
(Colon, Republic of Panama)). Applicants who were born in the
Republic of Panama of U.S. citizen parent(s) claiming U.S.
citizenship shall have citizenship verified in the same manner
as any other applicant born abroad of U.S. citizen parent(s).

        (7) Applicants unable to produce one of the above, or
other documentation indicating naturalized U.S. citizenship,
shall not be processed.

   d.   Derived citizenship or naturalized citizens

        (1) Applicants who have either completed naturalization
proceedings on their own behalf or claim to derive citizenship,
though alien-born, from the citizenship/naturalization of their
parent(s), must present a Certificate of Citizenship, a
Certificate of Naturalization (both of which are issued by
USCIS, formerly INS, or a U.S. passport, or one in which the
individual was included, as proof of citizenship. The
processing office will sight one of these forms and complete the
Evidence of Citizenship (NAVCRUIT 1100/25) form and return the
certificate to the applicant.

        (2) In the case of those applicants who claim to derive
citizenship from the status of their parent(s), and who can
offer no proof other than documentary evidence of their
parent(s)' status, the following can be used:

            (a) Document Verification Request (INS G-845) can be
used by the applicant to request verification of naturalization
or certificate of citizenship, or

            (b) A United States passport




Chapter 4                   Section 1                                21
                                         COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0401-01.   APPLICATION FOR NURSE CORPS ACCESSION BONUS
                   PROGRAM LETTER

From:   (Applicant's Full Name)
To:     Commander, Navy Recruiting Command

Subj:   APPLICATION FOR NAVY NURSE CORPS ACTIVE DUTY ACCESSION
        BONUS

Ref:    (a) ACNP memo 1131 Ser 205C of 26 JAN 95
        (b) SECNAVINST 1120.6

1. I am applying for a commission under the Navy Nurse Corps
Active Duty Accession Bonus Program in accordance with reference
(a).

2. I certify that I have not received any previous financial
assistance from the Department of Defense while pursuing my
baccalaureate degree in nursing education or higher nursing
education, e.g., Baccalaureate Degree Completion Program (BDCP),
Enlisted Commissioning Program (MECP), Full-Time Out Service
Training Program (FTOST) for Nurse Corps Officers and Technical
Nurse Warrant Officers, Duty Under Nursing Instruction for all
Services (DUINS), and Tuition Assistance (TA), or any other
similar financial assistance program.

3. I understand that if I am selected I will receive an
accession bonus of $15,000 (less taxes) to be paid at Officer
Indoctrination School, Newport, or redesignation to 2905; be
required to serve on active duty for four (4) years; and repay
full amount of the bonus should I not become or remain licensed
as a professional registered nurse under the guidance of
reference (b). I further understand that I will be required to
repay the unearned portion of the bonus pursuant to the active
duty agreement and Title 37, United States Code, Section 302d.




                                 ________________________________
                                 Signature                   Date




Chapter 4                    Section 1                                22
                                              COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0401-02.    CONTINGENT LETTER OF RESIGNATION

Form:   (Applicant's Rank, Name/SSN/Designator Here)
To:     Secretary of the Navy, 1000 Navy Pentagon, Washington, DC
        20350-1000
Via:    (1) Commander, Navy Personnel Command (PERS-4911)
        (2) (Commanding Officer, Unit Name Here)

Subj:   REQUEST FOR CONTINGENT RESIGNATION FOR ACCEPTANCE TO (PROGRAM
        APPLYING TO HERE)

Ref:    (a) MILPERSMAN 1920-170
        (b) MILPERSMAN 1920-190

1. I hereby submit my contingent resignation from the Naval Service
of the United States, and request it be accepted. I have been
informed and understand that if this resignation is accepted. I will
receive an honorable discharge form the Naval Service. I desire
detachment on (Date Requested Here).

2. To my knowledge, I am not financially indebted to the government
of the United States. The following information is provided and
correct to the best of my knowledge.

   a.    Date of birth:

   b.    Commissioning source:    (NROTC, ECP, ETC)

   c.    Active Commissioning base date:

    d. Completion date of any additional service obligations
incurred:

   e.   Date reported to Present Command:
        Date completion of 1 year on station:

   f.    PRD:

   g.    Rank:

   h.    Home of Record:

   i.    Place of entry:

   j.    RUIC:

    k. I do not desire appointment into the Navy Reserve as I will be
assigned to (Program Applying To Here) and will receive an active duty
commission in the Navy (Community Here) after completing (Program
Applying To Here) in (Date Of Program Completion Here).




Chapter 4                         Section 1                                23
                                         COMNAVCRUITCOMINST 1131.2C

    l. I do desire to affiliate and actively participate in the Navy
Reserve Program due to my (Program Applying To Here) obligations.

       Present Command and address:
       Daytime Telephone number:
       Email address: (Applicant's Email Address Here)

m. My reason for resigning is to participate in (Program   Applying To
And, If Applicable, Institution Planning To Attend         During The
Program).


                     (Applicant Signature Here)




Chapter 4                    Section 1                                24
                                          COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0401-03.   LETTER OF INTENT TO ENLIST FOR NUPOC, NAVAL
                   REACTORS ENGINEERS, AND NUCLEAR POWER
                   INSTRUCTOR APPLICANTS



From:   ___________________________________________________
        (Name and SSN of applicant)
To:     Commander, Navy Recruiting Command (N33)

Subj:    LETTER OF INTENT TO ENLIST

Ref:    (a) Program Authorization 100A (NUPOC)
        (b) Program Authorization 100B (Naval Reactors Engineer,
            or Nuclear Power School Instructor)

1. I hereby apply for either the Nuclear Propulsion Officer
Candidate (NUPOC), Naval Reactors Engineer, or Nuclear Power
Instructor programs.

2. If selected by the Director, Navy Nuclear Propulsion Program
for one of the above programs, I agree to enlist and be placed
in an active/inactive status as an OCPO1 (E6) in the United
States Navy Reserve in accordance with reference (a) or (b) as
appropriate. Such enlistment will be executed following
interview and prior to departing Washington, DC.

3. I further understand that I will serve in accordance with
the requirements set forth in references (a) and (b).



                           Signature of Applicant




Chapter 4                     Section 1                                25
                                         COMNAVCRUITCOMINST 1131.2C


   SECTION 2 - PERSONNEL SECURITY INVESTIGATION REQUIREMENTS
                 (This space reserved for PSI)

040201.   See COMNAVCRUITCOMNOTE 5510




Chapter 4                    Section 2                                1
                                          COMNAVCRUITCOMINST 1131.2C

                    SECTION 3 - APPLICANT TESTING

040301.   CONTROL OF TESTING MATERIAL

    a. Test Control Officer (TCO). To ensure the proper level
of accountability for testing materials, the Officer Programs
Officer (OPO) shall be designated as the TCO in writing by the
NAVCRUITDIST Commanding Officer (see Exhibit 0403-01, Test
Control Officer Designation Letter. When Navy Officer Programs
testing materials are to be maintained at a Navy Officer
Recruiting Station (NORS), the NORS Officer-In-Charge (OIC)
(normally a commissioned officer) shall be designated as the
Testing Materials Sub-Custodian in writing by the NAVCRUITDIST
Commanding Officer (see Exhibit 0403-02, Testing Material Sub-
Custody Letter). All TCOs and sub-custodians shall be E-7 or
above.

   b.     TCO Responsibilities.   The TCO shall:

        (1) Establish and maintain adequate test security
provisions.

        (2) Ensure the requisition, storage, issuance,
safeguarding and accounting of all officer programs testing
materials within the District.

        (3) Ensure compliance with security and handling
regulations at outlying recruiting offices prior to recommending
that the NAVCRUITDIST CO authorize sub-custody of testing
material.

        (4) Ensure all sub-custodians and Test Administrators
are thoroughly familiar with security and handling regulations
prior to recommending their appointment by the CO as custodians
and/or test administrators.

        (5) Be thoroughly familiar with the references for
administration, handling, accountability, scoring, and
safeguards of the Aviation Selection Test Battery (ASTB).

        (6) Conduct quarterly inventory and page check of all
test booklets assigned by sub-custody. This inventory shall be
documented in the Test Control Log. This inventory meets the
requirements of the sub-custodian monthly inventory and page
check.




Chapter 4                    Section 3                             1
                                         COMNAVCRUITCOMINST 1131.2C


        (7) Conduct an inventory of all testing materials prior
to any changes in custodians. This inventory shall be
documented in the Test Control Log.

        (8) Conduct an additional inventory of all testing
materials at any time a suspected compromise of the security
container may have occurred. This inventory shall be documented
in the Test Control Log.

    c.    Sub-Custodian Responsibilities.   The sub-custodian
shall:

        (1) Maintain adequate test security provisions, and for
the storage, issuance, safeguarding and accounting of all
officer programs testing materials assigned to that NORS.

        (2) Conduct monthly inventory and page check of all test
booklets assigned by sub-custody. This inventory shall be
documented in the Test Control Log.

        (3) Be thoroughly familiar with the references for
administration, handling, accountability, and safeguards of the
ASTB.

040302.   AVIATION SELECTION TEST BATTERY

    a. Testing Overview. The Aviation Selection Test Battery
(ASTB) was developed by statistical methods to predict the
success of students in aviation officer training programs. The
Navy, Marine Corps, and Coast Guard use the complete test
battery as a primary selection instrument for aviation programs.
The ASTB is available both in hardcopy and online formats. The
online version is available via the APEX.NET platform and is
only for use at NAVCRUITDIST and NORS locations meeting minimum
connectivity requirements.

        (1) Applicants for Officer Candidate School, as well as
for various direct appointment programs as specified elsewhere
in this manual, will be administered applicable portions of the
ASTB either via hardcopy testing or online testing through
APEX.NET.

        (2) The ASTB should be given in its entirety to all
applicants who indicate an interest in aviation programs. The
ASTB is divided into six parts: (1) Math Skills Test (MST); (2)
Reading Comprehension Test (RCT); (3) Mechanical Comprehension
Test (MCT); (4) Spatial Apperception Test (SAT); (5) Aviation &


Chapter 4                    Section 3                             2
                                        COMNAVCRUITCOMINST 1131.2C


Nautical Information Test (ANIT); and (6) Aviation Supplemental
Test (AST). From these six parts, four scores are derived, (1)
Academic Qualification Rating (AQR), (2) Pilot Flight Aptitude
Rating (PFAR), (3) Flight Officer Aptitude Rating (FOFAR), and
(4) Officer Aptitude Rating (OAR).

        (3) The Officer Aptitude Rating (OAR) portion of the
test, the MST, RCT and MCT sections, may be given to individuals
who are not interested/not qualified for aviation programs.
This score is applicable only to various non-aviation
designators as specified in the Program Authorizations. An
applicant who has taken the MST, RCT and MCT only to obtain an
OAR score may subsequently take the SAT, ANIT and AST within 90
days of taking the MST, RCT and MCT to obtain a complete set of
scores. This is a merged test and is considered to be a single
set of ASTB scores.

    b. ASTB Administration. The Naval Operational Medicine
Institute (NOMI) (Code 341) generates all procedures governing
the administration, handling, accountability, scoring and
safeguards for the ASTB.

        (1) All personnel responsible for ASTB test
administration and custody shall have read and be thoroughly
familiar with the references for administration, handling,
accountability, and safeguards of the ASTB. These references
can be obtained from NOMI (Code 0341) at commercial 850-452-
2257x1060, or DSN 922-2257x1060. The references for these
procedures are:

            (a) Examiner’s Manual for The United States Navy and
Marine Corps Aviation Selection Tests (NOMI P-5098C)

            (b) APEX.NET Version 1.1 Examiner’s Guide (NOMI P-
5098C Part II)

        (2) Handling of all testing materials, completed answer
sheets and APEX.NET Login ID and passwords shall be limited to
personnel designated in writing as either Test Control Officers,
(Exhibit 0403-01), Officer Programs Test Administrators,
(Exhibit 0403-03) or personnel authorized sub-custody of ASTB
material, (Exhibit 0403-02). Personnel authorized custody or
sub-custody use of APEX.NET by their NAVCRUITDIST Commanding
Officer should contact NOMI (Code 0341) at commercial 850-452-
2257x1060, or DSN 922-2257x1060 to request Login IDs and
passwords for APEX.NET.



Chapter 4                   Section 3                              3
                                          COMNAVCRUITCOMINST 1131.2C


    c. ASTB Accountability. Those activities authorized by
NOMI to hold and administer testing materials have certain
specific responsibilities. Any designated individual accepting
custody of the testing materials specifically accepts the
responsibility for the following:

        (1) Security. Test booklets and filled in test answer
sheets are classified "FOR OFFICIAL USE ONLY". These materials
shall be handled in all respects as to transmission, use,
stowage, and control of dissemination in accordance with current
security instructions.

        (2) Maintenance of an adequate supply of testing
materials and mailing materials.

        (3) Exact conformity to the procedures outlined herein,
including the above noted references.

        (4) Observance of the limitations prescribed herein and
the above references concerning discussion of test results with
examinees.

   d.   Sub-Custody of ASTB

        (1) Activities authorized sub-custody (i.e. NORS) of
ASTB test booklets, answer sheets and/or APEX.NET accounts other
than the NAVCRUITDIST Headquarters shall be designated in
writing by the NAVCRUITDIST Commanding Officer only after the
TCO has verified the adequacy of security provisions, testing
facilities, and test administration personnel.

        (2) Sub-custody of ASTB testing materials to non-
recruiting activities, including ROTC units, is prohibited.
These activities shall request ASTB testing materials through
NOMI.

   e.   Handling of ASTB Materials

        (1) Only personnel designated in writing by the
Commanding Officer are authorized to handle testing materials
and completed answer sheets.

        (2) At a minimum, all testing materials including
APEX.NET Login ID and password (if written down) shall be stowed
in a safe or cabinets (preferably metal) secured by combination
locks. Where feasible, cabinets should be in secured spaces.



Chapter 4                     Section 3                            4
                                        COMNAVCRUITCOMINST 1131.2C


        (3) Hard copy ASTB test material may be used during
travel, however a system of sub-custody shall be established for
all testing materials (see Exhibit 0403-02). Documentation of
testing material taken on road trips shall be made in a Test
Control Log, and such material shall be subject to all routine
and specific inventory requirements as delineated in the above
references. Appropriate security measures shall be taken to
preclude loss or compromise. Specifically, testing material
shall not be stowed in unattended rooms unless the room is
locked and material is placed in a locked container, i.e.,
luggage, attaché case, etc. Testing material shall not be
stowed in unattended automobiles unless the automobile is locked
and testing material is placed out of view, preferably in the
trunk. Testing material will be kept in a distinctive container
or folder to distinguish it from other papers.

        (4) Test booklets shall be inventoried as follows:

            (a) Test booklets used for a testing session shall
be inventoried and page checked by the Test Administrator before
and after that testing session.

            (b) Test booklets shall be inventoried (but not page
checked) when the Test Administrator or TCO opens the
safe/cabinet for purposes other than test administration.

            (c) A monthly inventory and page check of all test
booklets shall be conducted at least once during each calendar
month. Inventories of individual testing booklets used for a
test session do not meet this requirement. See Article 040301.

            (d) Results of the above inventories, including
notation of sub-custody material, shall be recorded in a testing
materials log and signed by the test administrator conducting
the inventory. The monthly inventory and page check shall be
specifically marked as such in the Test Control Log.

   f.   Applicant Counseling Limitations

        (1) Officer programs recruiting, processing, and testing
personnel are prohibited from disclosing any information
concerning the tests other than a general overview.

        (2) Recruiters may advise applicants to review standard
study guides for military officer candidate programs, which are
available in most libraries and commercial bookstores.



Chapter 4                   Section 3                              5
                                         COMNAVCRUITCOMINST 1131.2C


   g.   Scoring the ASTB

        (1) The requirements for scoring and mailing of the ASTB
are contained in the above references.

        (2) Local scoring of the ASTB and OAR is prohibited.

        (3) Completed answer sheets shall be forwarded to NOMI
per the above references.

        (4) For ASTB tests administered via APEX.NET, immediate
official scoring is available and can be printed for the
applicant and the command.

        (5) The official score sheet from NOMI, or the
Commanding Officer’s Letter printed from APEX.NET, shall be
included in the officer application as required by the Officer
Application Checklist.

   h.   Loss or Compromise of the ASTB

        (1) Upon discovery of loss or compromise of ASTB
materials or APEX.NET Login IDs or passwords at Recruiting
Command activities, NAVCRUITDIST personnel shall immediately
contact NOMI (Code 0341), commercial 850-452-2257x1060, or DSN
922-2257x1060, and COMNAVCRUITCOM (N31).

        (2) Commanding Officers shall direct an investigation of
the circumstances surrounding the loss or compromise of testing
material, and upon completion, provide a report to
COMNAVCRUITCOM (N31) and COMNAVCRUITCOM (00IG) via the
appropriate chain of command.




Chapter 4                   Section 3                              6
                                         COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0403-01.   TEST CONTROL OFFICER (TCO) DESIGNATION LETTER


                                                    1200
                                                    Ser __ / _____
                                                    Date

From:   Commanding Officer, Navy Recruiting District
To:

Subj:   DESIGNATION AS TEST CONTROL OFFICER

Ref:    (a) COMNAVCRUITCOMINST 1131.2
        (b) NOMI P-5098C (2004), Examiner’s Manual for The United
            States Navy and Marine Corps Aviation Selection Tests
        (c) NOMI P-5098C Part II (2004), APEX.NET Version 1.1
            Examiner’s Guide

1. In accordance with the provisions of references (a) through
(c), you are hereby designated as the Officer Programs Test
Control Officer for Navy Recruiting District,               .

2. You are directed to familiarize yourself with the provisions
of the above references regarding all aspects of test
accountability, security, custody, handling, administration and
testing.



                               Commanding Officer

Copy to:
Service Record




Chapter 4                    Section 3                               7
                                                COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0403-02.        AVIATION SELECTION TEST BATTERY MATERIAL SUB-
                        CUSTODY LETTER


                                                           1200
                                                           Ser __ / _____
                                                           Date

From:   Commanding Officer, Navy Recruiting District
To:

Subj:   SUB-CUSTODY OF AVIATION SELECTION TEST BATTERY MATERIAL

Ref:    (a) COMNAVCRUITCOMINST 1131.2
        (b) NOMI P-5098C (2004), Examiner’s Manual for The United
            States Navy and Marine Corps Aviation Selection Tests
        (c) NOMI P-5098C Part II (2004), APEX.NET Version 1.1
            Examiner’s Guide

1. In accordance with the provisions of references (a) through
(c), you are authorized sub-custody of the following testing
materials.

2. You are directed to familiarize yourself with the provisions
of the above references regarding all aspects of test
accountability, security, custody, handling, administration and
testing. You are responsible to the Test Control Officer for
the proper administration and security of the test material.




                                   Commanding Officer

(List Testing materials here)




I ACKNOWLEDGE RECEIPT OF THE ABOVE LISTED MATERIALS:


            Signature                    Date


Chapter 4                        Section 3                                  8
                                         COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0403-03.   OFFICER PROGRAMS TEST ADMINISTRATOR
DESIGNATION
                   LETTER


                                                    1200
                                                    Ser __ / _____
                                                    Date

From:   Commanding Officer, Navy Recruiting District
To:

Subj:   DESIGNATION AS OFFICER PROGRAMS TEST ADMINISTRATOR

Ref:    (a) COMNAVCRUITCOMINST 1131.2
        (b) NOMI P-5098C (2004), Examiner’s Manual for The United
            States Navy and Marine Corps Aviation Selection Tests
        (c) NOMI P-5098C Part II (2004), APEX.NET Version 1.1
            Examiner’s Guide

1. In accordance with the provisions of reference (a) through
(c), you are authorized to administer the Aviation Selection
Test Battery (ASTB) for Navy Recruiting District,            .

2. You are directed to familiarize yourself with the provisions
of the above references regarding all aspects of test
accountability, security, custody, handling, administration and
testing. You are responsible to the Test Control Officer for
the proper administration of the ASTB.



                               Commanding Officer

Copy to:
Service Record




Chapter 4                    Section 3                               9
                                   COMNAVCRUITCOMINST 1131.2C

            SECTION 4 - APPLICATION SUBMISSION GUIDELINES

040401.   OVERVIEW

    a. This section provides specific guidance for submitting
an application for Active Duty Officer Programs.

    b. All Active Duty officer applications, except for Medical
Corps Direct Accession (DA), Medical Corps Recall, Medical Corps
FAP and Medical Corps HPSP, are completed in two stages: Advance
Documents (ADDOCS) and Final Documents (FINDOCS). Unless
otherwise indicated, all ADDOCS and FINDOCS submitted to
COMNAVCRUITCOM will be electronic copies (email or fax) of
originals to expedite the selection process and minimize costs
related to standard mail.

    c. Complete Hard-copy application packages for Medical
Corps Direct Accession (DA), Medical Corps Recall, Medical Corps
FAP and Medical Corps AFHPSP shall be sent to One-Stop at
COMNAVCRUITCOM Detachment, Medical Corps Program Office (One-
Stop Shop) in Bethesda, MD.   There are no ADDOCS for these
programs.

040402.   PERSONALIZED OFFICER RECRUITING AND TRACKING SYSTEM

    a. Upon submission of an application for any program other
than Four-Year NROTC, Nurse Option NROTC or Inter-Service
Transfer, the OPL/OP shall:

        (1) Enter the applicant into the PORT System as a
"NEWREC". The PORT USER'S GUIDE provides detailed instructions
on the use of this system.

        (2) Upon completion of a NEWREC, review, print and
staple a PORT SEEREC in the applicant's District file.

    b. Upon receipt of the application at COMNAVCRUITCOM, all
information concerning the status of the applicant shall be
conveyed via PORT and email. It is essential that all data
elements contained in a new record are complete and accurate,
and that transactions entered at all levels concerning
selection, enlistment, appointment, declination, discharge,
etc., can be substantiated and are entered into the PORT System
in a timely manner.




Chapter 4                    Section 4                             1
                                     COMNAVCRUITCOMINST 1131.2C


    c. The District shall forward, via email, a PORT Record
Action Request (NAVCRUIT 1131/46) to COMNAVCRUITCOM (N36) when a
change to an applicant's PORT record is required.

    d. Under no circumstances shall an applicant be notified of
final selection until he/she appears in the PORT System as a
"final select".

040403. DOCUMENT REPRODUCTION/PHOTOCOPY. The following
documents are not to be reproduced photographically:

    a. Driver’s license and automobile titles in certain
states.

    b. Passports, immigration papers and certificates of
citizenship or naturalization (Evidence of Citizenship Form,
shall be completed instead).

    c. Birth certificates in certain states (Request for
Verification of Birth Form shall be completed in these states).

    d. Copyrighted material without permission of the owner of
the copyright.

   e.     Selective Service registration certificates.

   f.     Merchant Marine License.

040404.    TRANSLATION OF FOREIGN DOCUMENTS

    a. All foreign documents submitted with ADDOCS/FINDOCS must
be translated into English line-by-line prior to COMNAVCRUITCOM
submission; a document summary is unacceptable.

    b. Foreign documents shall not be translated by the
applicant, applicant’s spouse or any family member.

    c. Individuals conducting the translation shall verify, by
signature, correctness and accuracy of the document. The
following statement shall precede the required signature:

        “I verify the translation on this document as being
correct and accurate to the best of my knowledge.”




Chapter 4                     Section 4                            2
                                   COMNAVCRUITCOMINST 1131.2C

040405.    SUBMISSION PROCEDURES

    a. Advance Documents (ADDOCS). ADDOCS are comprised of the
minimum required information on which a community can confer a
recommendation for selection to COMNAVCRUITCOM. Refer to the
Officer Application Checklist (NAVCRUIT 1131/3) for specific
documents required as ADDOCS.

    b. After initial contact with an officer recruiter, and
indication by the individual that they desire to pursue an
opportunity in the United States Navy, it is acceptable for a
prospect to download ADDOCS forms or receive them by email or
fax. These forms shall be completed and forwarded to the
NAVCRUITDIST (by standard mail, email or in person). Multiple
faxing of required documents is discouraged as re-faxing
typically deteriorates legibility. Utilization of overnight
delivery services is not authorized for these purposes. If a
document received by COMNAVCRUITCOM is not legible, an error
report will be generated requiring the District to provide a
legible copy. Processing shall stop until the necessary document
is provided.

    c. Once ADDOCS are received at COMNAVCRUITCOM (N36), the
COMNAVCRUITCOM Processor shall:

          (1) Review the application for completion and accuracy.

        (2) When determined complete, enter a RECAPP date in the
applicant’s PORT record.

        (3) If ADDOCS are determined to be incomplete, notify
the DISTRICT via email with a list of missing items and/or
required actions.

    d. If a District does not see any action 48 hours after
submitting ADDOCS, they should call COMNAVCRUITCOM (N36) for
verification of receipt.

   e.     Incomplete ADDOCS

        (1) The District shall submit the necessary information
for complete and accurate ADDOCS within 14 days from
notification that the ADDOCS are incomplete.

        (2) If ADDOCS are incomplete after 14 days,
COMNAVCRUITCOM (N36) shall forward the ADDOCS to the Division



Chapter 4                     Section 4                             3
                                 COMNAVCRUITCOMINST 1131.2C


Director via the respective Program Manager (PM) recommending
RECPRO "X".

    f. Not Basic Eligibility Requirements (BERs). When ADDOCS
are determined not to meet the BERs, COMNAVCRUITCOM (N36) shall
forward the ADDOCS to the Division Director via the respective
Program Manager (PM) recommending RECPRO "X".

    g. FINDOCS. FINDOCS are the remaining documents required
to complete an application that are not included in ADDOCS.
FINDOCS are used to make a final selection decision by
COMNAVCRUITCOM.

        (1) Documents normally submitted as FINDOCS can be
requested at anytime during the process at the request of the
program manager. These documents are not required to be
submitted again with FINDOCS.

        (2) Once a professional recommendation for selection is
received, the COMNAVCRUITCOM processor shall enter a RECPRO “Y”
into the applicant’s PORT record.

        (3) The District shall submit FINDOCS when an applicant
receives a professional recommendation for selection from any
community within 30 days. The time limit may be extended by
official request from the NAVCRUITDIST to COMNAVCRUITCOM (N36).

        (4) Upon PROREC "Y", the DISTRICT shall submit the PSI
in accordance with Section 2. The type of PSI shall be based on
the program for which the member has been recommended.

        (5) FINDOCS shall not be submitted to COMNAVCRUITCOM
prior to an applicant’s PORT record indicating a RECPRO “Y”,
unless the COMNAVCRUITCOM Program Manager has requested specific
documents.

        (6) Once FINDOCS are received at COMNAVCRUITCOM, the
COMNAVCRUITCOM Processor assigned shall:

            (a) Review the application to ensure it is complete
and accurate.

            (b) When FINDOCS are determined to be complete and
accurate, place ADDOCS and FINDOCS into one electronic folder
and forward them to the appropriate program manager for review.
There will not be another PORT entry showing RECAPP information.



Chapter 4                   Section 4                              4
                                 COMNAVCRUITCOMINST 1131.2C


The COMNAVCRUITCOM processor will notify the District via email
that FINDOCS are complete.

            (c) When FINDOCS are determined to be incomplete,
notify the DISTRICT via email with a list of required
actions/missing documents.

        (7) If the District does not receive verification that
FINDOCS were received by COMNAVCRUITCOM after 48 hours from the
time FINDOCS were submitted, the NAVCRUITDIST should call their
respective COMNAVCRUITCOM processor.

       (8) Incomplete FINDOCS

            (a) The NAVCRUITDIST has 30 days to submit the
necessary information for complete and accurate FINDOCS.

            (b) FINDOCS incomplete after 30 days may be granted
a total of 2 extensions, not to exceed 90 days.

            (c) The NAVCRUITDIST shall request extensions in
writing to the respective COMNAVCRUITCOM processor.

            (d) FINDOCS that are still incomplete after 90 days
shall be forwarded to the appropriate division officer
recommending non-selection.

        (9) While FINDOCS are not required to be submitted until
professional recommendation from the specific community has been
made, the timeframe in which they are completed is at the
discretion of the NAVCRUITDIST. For instance, if an applicant
must make a lengthy trip to meet with a recruiter for ADDOCS,
the District may process the applicant's FINDOCS concurrently so
that the applicant will not be required to make an additional
trip. However, FINDOCS shall not be submitted to COMNAVCRUITCOM
until required as indicated by a RECPRO “Y” or as requested by
the COMNAVCRUITCOM program manager.

    h. Receipt of professional recommendation does not
guarantee final selection. Information included in FINDOCS
could reveal characteristics about an applicant that are not
consistent with final selection. These include applicants who
are determined:

       (1) Not physically qualified (NPQ) for commissioning.




Chapter 4                   Section 4                              5
                                 COMNAVCRUITCOMINST 1131.2C


        (2) Not best qualified (NBQ) based on additional
information in the FINDOCS.

    i. Medical Review by COMNAVCRUITCOM (00M). After receipt
of an application by the COMNAVCRUITCOM Processing Division
(N36), medical examination documents are forwarded to the
COMNAVCRUITCOM Medical Advisor (00M) for a determination of
physical qualification. The determinations will be as follows:

       (1) Physically Qualified (PQ)

       (2) Not Physically Qualified (NPQ)

        (3) Temporarily Not Physically Qualified (TNPQ). For
TNPQ applicants, the processor will notify the District and the
OR of requested documentation by COMNAVCRUITCOM (00M). The
NAVCRUITDIST has 30 days to submit the requested information.
After 30 days, the record shall be forwarded to the appropriate
COMNAVCRUITCOM division officer recommending non-selection.

    j.   Nuclear and Chaplain Field Interview. A third
application phase is required for Nuclear and Chaplain Programs.
Once FINDOCS are received and evaluated at COMNAVCRUITCOM, all
Nuclear and Chaplain applicants are required to attend an
interview with representatives of each community. Upon
successful completion of the interview, final selection will be
rendered. Applicants who do not successfully complete the
interview will be non-selected and processing shall be
terminated.

    k. Medical Corps Direct Appointment. Applicants shall be
interviewed at one-stop shop in Bethesda, Maryland by the
professional review board.

040406. APPLICATION FORMS AND CHECKLISTS. Chapter 6 contains
additional guidance on all forms and comprehensive checklists.

    a. The OR and Officer Processor (OP)/Officer Processing
Lead (OPL) shall review the kit using the appropriate
application checklist. Prior to submitting ADDOCS and FINDOCS,
the OR and OP/OPL (or personnel with “by direction” authority)
shall initial and date the checklist.

    b. Medical Corps and Medical AFHPSP program applications
(applications sent to One-Stop) shall be mailed in a standard
folder, with the original initialed Medical Corps Officer
Programs Checklist (NAVCRUIT 1131/18) or Armed Forces Health


Chapter 4                   Section 4                              6
                                 COMNAVCRUITCOMINST 1131.2C


Professions Scholarship (AFHPSP) Medical Corps Student Checklist
(NAVCRUIT 1131/19) on the left inside cover of the folder.

    c. For programs other than Medical Corps and Medical
AFHPSP, completed checklists shall be maintained with the
applicant's residual file at the District. A copy of the
checklist does not need to be submitted to COMNAVCRUITCOM.

    d. The first seven columns of the ADDOC/FINDOC checklist
specifies required items for each program:

        (1) “OCS” is used for all OCS programs, except Nuclear
Programs.

       (2) “NUC” is used for all Nuclear Programs.

       (3) “CHC” is used for all Chaplain programs.

       (4) “JAG” is used for all JAG programs.

        (5) “DC/MSC/NC” is used for all Dental, Medical Service
and Nurse Corps applications.

        (6) “Stu/FAP” is used for all Medical Programs Student
and FAP applications.

        (7) “Rec” is used for all Medical Programs Recall
applications.

    e. Certain Medical Programs may require use of multiple
columns for application completion (i.e., Medical Service Corps
HSCP applications must use both the “DC/MSC/NC” and “Stu/FAP”
columns).

    f. An “A” in these columns indicates that the associated
document is required to be submitted as ADDOCS.

    g. An “F” indicates that the associated document is
required to be submitted as FINDOCS.

    h. An asterisk with a number indicates additional
instructions that are listed below the table.

    i. The “# COPY” column indicates the number of copies of
each document that are required to be submitted to
COMNAVCRUITCOM.



Chapter 4                   Section 4                              7
                                   COMNAVCRUITCOMINST 1131.2C


    j.    An “O” indicates that an original copy is required.

    k. Column 9 includes checkboxes that should be checked when
the document has been forwarded to COMNAVCRUITCOM.

    l. The “Document/Explanation” column lists the required
items with limited explanations.

    m. The “FORM” column indicates the associated form number
with the required item.

    n. The “REF” column indicates where further guidance on the
required item can be found in this reference.

040407.    FORWARDING OF APPLICATIONS

                a. Once the NAVCRUITDIST has received the
            appropriate hardware and software, the following
            procedures shall be used to forward application
            documents to COMNAVCRUITCOM utilizing the Visioneer
            9650 USB Scanner and Paper Port Deluxe 7.0:

        (1) Load documents (no more than 50 pages at a time)
face up in the feeder of the scanner.

          (2) Double click on the Paper Port icon.

        (3) Once in Paper Port, select File and then select
Acquire.

        (4) After selecting Acquire, set up properties utilizing
the three drop down windows. The top drop down window shall be
set on ADF for the automatic feeder (Flatbed for flatbed
scanning). The second drop down window shall be set to Black
and White (JAG photos should be scanned in using 24-bit color on
the flatbed). The third drop down window shall be set at 150.
Select Scan.

          (5) Once all pages are scanned, exit out of the window.

        (6) Select the appropriate file by clicking on it once
to highlight it in red. Select File and then Export.

         (7) When the Export window appears rename the file using
the following format: LAST NAME, FIRST NAME MIDDLE INITIAL
DDMMMYY.



Chapter 4                     Section 4                             8
                                 COMNAVCRUITCOMINST 1131.2C


NOTE: For files containing greater than 50 pages, the files
shall be split in equal halves and save using the following
format: LAST NAME (1), FIRST NAME MIDDLE INITIAL DDMMMYY, LAST
NAME (2), FIRST NAME MIDDLE INITIAL DDMMMYY, etc.

        (8) Save the file in a readily accessible folder as a
Multi-Page TIFF - Group 4 (*.TIF).

        (9) Select Save.

        (10) Email the file to:
         OfficerApplications@cnrc.navy.mil.

    b. The OPL/OP shall complete a PORT NEWREC entry into the
PORT system when the application is first forwarded to
COMNAVCRUITCOM or One-Stop.

    c. All correspondence shall be sent electronically or
mailed, as appropriate, to the following:

        (1) Medical Corps Programs and Medical AFHPSP (1975X):
One-Stop Shop, NNMC, Tower #1, Room 4342, 8901 Wisconsin Ave.,
Bethesda, MD 20889

        (2) All other programs shall be sent electronically to:
email to OfficerApplications@cnrc.navy.mil or faxed to (901)
874-9201.

   d.   When forwarding additional information:

        (1) For COMNAVCRUITCOM submissions, include District
name, POC, phone number and email address to ensure proper and
timely delivery.

        (2) For One-Stop submissions include a Long SEEREC,
District name, POC, phone number and email address, and One-Stop
code and POC who is to receive the document(s).

    e. All documents shall be forwarded in the order as listed
on the checklist.

    f. Upon forwarding information to COMNAVCRUITCOM, ensure
the original documents are placed in the master application file
retained at the NAVCRUITDIST.




Chapter 4                   Section 4                              9
                                     COMNAVCRUITCOMINST 1131.2C

040408.   RECONSIDERATION REQUESTS

    a. Any officer program applicant who has been non-selected
may request reconsideration of their application by submitting
such request in writing to COMNAVCRUITCOM (N36).

    b. If the request for reconsideration is submitted within
six months of official notification of non-selection, the
following information must be included:

        (1) A new Application Processing and Summary Record
(NAVCRUIT 1131/1), with the “Reconsideration” block marked
appropriately.

        (2) Applicant’s request for reconsideration, including a
letter from the applicant stating the reason he/she should be
reconsidered for selection. The reconsideration letter must be
signed and dated by the applicant.

        (3) Any new or updated information including, but not
limited to transcripts, interviews and references.

        (4) The field OPL/OP shall make changes to the original
PORT record using the CNGREC program. A PORT Action Request
(NAVCRUIT 1131/46) shall be completed by the field OPL/OP and
forwarded to COMNAVCRUITCOM (N36) when requesting any changes in
designator, recruiter’s SSN, FY, etc.

    c. Applications will not be reconsidered for the same
program within six (6) months of non-selection unless new
information is submitted that indicates the applicant is better
qualified than when previously non-selected or unless changes
occur within the requested program’s status (i.e., requested
program was previously closed and re-opens).

    d. If more than six months have elapsed since official
notification of non-selection, a new application will be
submitted via the ADDOCS process.

040409. RECALL PROCESSING PROCEDURES. Personnel who previously
held commissions in the U.S Navy or U.S Navy Reserve and are
requesting recall to active duty may only be processed through
COMNAVCRUITCOM if they are applying to Medical or Chaplain
programs. All other personnel must submit their request through
the BUPERS Recall Branch.




Chapter 4                    Section 4                            10
                                  COMNAVCRUITCOMINST 1131.2C

040410. RECORDS MAINTENANCE. This article is in accordance
with SECNAVINST 5212.5 instruction. The OPO shall ensure
compliance.

    a. Recruiting Operations Records. These are files related
to the recruiting of officer and enlisted personnel to include
documents on local administration of recruiting programs,
recruiting reports not specifically authorized for other
disposition, and correspondence with civilian communities or
organizations or with other activities or offices. Destroy when
2 years old.

    b.   Officer Recruiting Records

         (1) Control Card Records and Summary Record Forms. These
files show status of applications and their depositions. Retain
these records until the applicant is commissioned or 5 years
after applicant is rejected, whichever is earlier. Note: The
Application Control Card and Summary Record have been combined
into the Application Control and Summary Record (NAVCRUIT
1131/1).

        (2) Withdrawn or Rejected Applications For Commission.
These files include those of individuals found disqualified by
the local recruiting officer, and those forwarded to the
COMNAVCRUITCOM for final action and rejection, and related
correspondence and papers.

            (a) Return to Applicants: Birth certificates,
transcripts of college credit, letters of endorsement, and other
material of value to the applicant. Note: Letters of
endorsement are distinctly different from letters of reference.
Letters of endorsement are generally offered to the applicant
for inclusion in their application. They are not required to be
submitted directly to the Navy nor do non-disclosure rights
apply, unlike letters of reference.

            (b) Destroy all other documents after final
determination is made by COMNAVCRUITCOM.

    c. Correspondence with Individual Applicants for
Commissions, Prospective Applicants, and Other Interested
Individuals (filed alphabetically by name). Destroy when 2
years old.

    d. Officer Recruitment Status and Production Reports.
Destroy when 6 months old. [Note: Historical production data may


Chapter 4                    Section 4                           11
                                 COMNAVCRUITCOMINST 1131.2C


need to be retained longer in order to develop the Marketing
Operations Plan.]

        e. Officer Recall Records. These are residual files
  pertaining to an applicant for recall to extended active duty
   from an office in the inactive Navy reserve. Destroy when 2
                            years old.

    f. Requests for Information. Any requests for any
information held in the residual file by anyone other than
COMNAVCRUITCOM shall be forwarded to COMNAVCRUITCOM (N36) for
review and action.

040411. AUTHORIZATION AND GUIDANCE ON RECORDS DESTRUCTION. All
records shall be approved and initialed by the OPO prior to
destruction. Destruction of files shall be by burning or
shredding. The Residual File Checklist (NAVCRUIT 1131/31) shall
be used when preparing records and the original maintained in a
Dead File and destroyed when 2 years old.

    a. PORT and OAMS Records. Status of applications and their
dispositions shall be maintained in the PORT System and the
Officer Accessions Management Systems (OAMS)(CIRIMS/O-
Tools/NRAMS).

    b. Third Party Information. Third party information, (i.e.,
any written, personal opinions expressed about the applicant, to
include references and police checks) shall be destroyed at time
of withdrawal, rejection, enlistment/ commissioning,
declination, or at the six-month mark from the date of the
applicant's first resubmission. Summaries, interviews, FITREPs
and EVALs are not third party information. Summaries and
interviews, however, shall not be shared with applicants.




Chapter 4                   Section 4                             12
                                         COMNAVCRUITCOMINST 1131.2C

            SECTION 5 - ENLISTMENT OF OFFICER CANDIDATES

040501. INTRODUCTION. This section contains guidelines for
enlistment of officer candidates. Processing activities are
authorized to enlist selectees upon receipt of notification
through the PORT system of selection and authority to enlist.

040502.   PREPARATION FOR ENLISTMENT

    a. Prior to an applicant's enlistment, the NAVCRUITDIST
OPO, or CO's designee, shall:

        (1) Ensure that a review of the applicant's file is
completed and that no additional information of a derogatory
nature has been received subsequent to the time the application
was forwarded to COMNAVCRUITCOM headquarters for selection
consideration. Attention shall be paid to any character and
employer references or police record checks that may not have
been forwarded to COMNAVCRUITCOM prior to the time of selection.

        (2) If derogatory information is discovered, ensure the
enlistment is not effected. Notify the NAVCRUITDIST CO and
appropriate COMNAVCRUITCOM Officer Programs Director (N31, N33,
N34) immediately.

    b. Prior to an applicant's enlistment, the Officer
Processing Lead (OPL)/Officer Processor (OP) shall:

        (1) Ensure the physical examination has not expired at
time of enlistment. If the physical is older than 24 months at
time of enlistment, the member shall not be enlisted until
he/she receives a new physical and has been found physically
qualified for commission.

        (2) In case of selectees who are members of the Navy
Reserve or another service, review the conditional release to
ensure that the release date is still current and in effect and
conditions are met prior to the enlistment. If the release date
from the Navy Reserve or other service has expired, obtain a new
conditional release with a new release date prior to enlisting
the officer candidate. Under no circumstances shall the
applicant be enlisted prior to obtaining said signed release.

        (3) Use the Distribution of Enlistment Documents
Checklist (NAVCRUIT 1131/32) to assemble the required enlistment
documentation.



Chapter 4                    Section 5                             1
                                          COMNAVCRUITCOMINST 1131.2C


        (4) Ensure the correct paygrade has been determined.
Exhibit 0405-01, Enlistment Paygrade Determination, provides
guidance in determining the candidates correct paygrade. NUPOC
paygrade determination will be made at the NUPOC Interview. If
the applicant is an active duty enlisted member selected for
HSCP, consideration shall be given to the applicant re-enlisting
at his/her current paygrade. COMNAVCRUITCOM (N34) shall be the
determining party as to the member's paygrade.

040503.    PREBRIEFING THE SELECTEE

    a. The selectee shall complete the following enlistment
documents prior to effecting the enlistment:

          (1) Change of Status Questionnaire

          (2) Program Service Agreement

          (3) Annual Certificate of Physical Condition

    b. The officer recruiter (OR) and OPL/OP shall review
completed documents to ensure no changes or new information has
been revealed which would preclude enlistment. The OPO shall
notify the NAVCRUITDIST CO and appropriate COMNAVCRUITCOM
Officer Programs Director (N31, N33 or N34) immediately should
changes or new information preclude enlistment. Particular
attention shall be paid to the following:

        (1) Change of Status. Any positive answer on the Change
of Status Questionnaire (NAVCRUIT 1131/33) form that is
inconsistent with previously furnished information. If
inconsistencies are found, or new information is discovered, the
enlistment shall not to be effected.

        (2) Physical Condition. If the selectee's physical
condition appears to have changed since the examination was
completed at the time of application; or information indicates
that a change may have occurred; or the selectee indicates that
his physical condition has changed since the latest examination,
the enlistment shall not be effected. A new physical examination
shall be conducted and forwarded to COMNAVCRUITCOM (00M) for
final determination prior to enlistment.

          (3) Lawsuits




Chapter 4                     Section 5                            2
                                          COMNAVCRUITCOMINST 1131.2C


            (a) No selectee who has a lawsuit pending against
him/her shall be enlisted without the prior approval of
COMNAVCRUITCOM.

            (b) In order to assist COMNAVCRUITCOM in making a
determination in such cases, a description of the nature of the
case shall be forwarded along with a statement from the
applicant's lawyer as to when the case will be tried and whether
or not the applicant's presence in court at the time of trial
will be required.

    c. Annual Certificate of Physical Condition. The
NAVCRUITDIST medical representative shall review the completed
Annual Certificate of Physical Condition (NAVMED 6120/3).

    d. Sea Duty Assignment. All selectees shall be advised by
the OPO/OR that they may be assigned to sea duty during their
service in the Navy. If a selectee has not previously received
bonuses or stipends from the United States Navy and communicates
his/her unwillingness or objections to serve on sea duty, the
selectee shall not be enlisted.

040504.    EFFECTING THE ENLISTMENT.   The OPL/OP shall:

    a. Complete the Enlistment/Re-enlistment Document Armed
Forces of the United States (DD Form 4) in accordance with
Exhibit 0405-02

    b. Ensure the Oath of Enlistment is properly administered.
Any commissioned officer of any component of a U.S. Armed Force,
active, reserve, or retired, may administer the enlistment oath.

040505. DEBRIEFING THE ENLISTEE. At the time of enlistment,
the recruiting staff shall ensure the following briefings are
conducted:

    a. Training Brief. The enlistee shall be provided the
appropriate information applicable to the training school to be
attended (OCS/OIS), such as OCS/OIS DEP guides, OCS/OIS Website
information, etc. The enlistee shall be provided, sign and date
the following Page 13s at this time:

          (1) Navy Physical Readiness Program (NAVCRUIT 1131/200)

          (2) Observances of the Religious Faith Practiced
              (NAVCRUIT 1131/201)



Chapter 4                     Section 5                             3
                                        COMNAVCRUITCOMINST 1131.2C


    b. Montgomery GI Bill Brief. The enlistee shall be briefed
concerning their eligibility for participation in the Montgomery
GI Bill, and sign the MGIB Statement of Understanding (NAVCRUIT
1131/34).

        (1) The brief is to be an overview of the MGIB. The
enlistee will receive a complete briefing at OCS/OIS.
Participation decisions on the part of the enlistee shall not be
made upon enlistment but after reporting for active duty.

        (2) Non-prior service individuals who are assigned full
time by the Armed Forces to a civilian institution for a course
of education are precluded from receiving Montgomery GI Bill
benefits while they are pending receipt of a degree and
attendance at OCS/OIS. This includes NUPOC candidates, BDCP,
HSCP and CEC active duty enlistees. These individuals may
become eligible for benefits three years after commissioning or
three years after reporting to recruit training.


        (3) Prior service individuals may be eligible to use
their MGIB benefits while participating in their collegiate
program. Details can be found at
http://www.gibill.va.gov/education/c30pam.htm.

        (4) BDCP, NUPOC, HSCP, and CEC Collegiate program
participants enlist onto active duty and shall receive a brief
upon arriving at OCS/OIS. At that time, they will complete the
entire MGIB briefing and DD Form 2366.

    c. Tuition Assistance. In accordance with CNETINST 1560.3,
personnel in an officer accession program, which involves
essentially full-time instruction at a civilian institution, are
prohibited from participating in the Tuition Assistance Program.

    d. Collegiate Management Brief (active duty only). Active
duty enlistees (NUPOC, HSCP, CEC, and BDCP) shall be given a
thorough briefing on their benefits and responsibilities. Each
active duty enlistee shall be provided a copy of the Collegiate
Management Chapter (7), of this manual.

    e. Change of Status Brief. Each enlistee shall be apprised
of the necessity to immediately inform COMNAVCRUITCOM, via the
cognizant District, of any major change in status. Such changes
include, but are not necessarily limited to:

       (1) Change of address.


Chapter 4                   Section 5                              4
                                             COMNAVCRUITCOMINST 1131.2C



          (2) Change in name (including by marriage).

        (3) Known changes in physical qualifications. Any
illness, injuries, surgical procedure or pregnancy shall be
reported.

        (4) Circumstances that affect the individual's
qualifications, such as disbarment, loss of a required license,
etc.

        (5) Involvement with law enforcement agencies for
violation of civil or criminal laws. Any arrest, detainment,
posting of bail, court hearings, convictions, etc., excluding
minor traffic violations for which a fine of $150 or less is
imposed, shall be reported. Failure to report may result in
discharge from the officer program. Disposition of such cases
shall be as authorized by COMNAVCRUITCOM on a case-by-case
basis. The enlistee shall be provided, sign and date, the
following Page 13s at this time:

            (a) Explanation of UCMJ Article 137 and Discharges
(NAVCRUIT 1131/202).

              (b) Code of Conduct (NAVCRUIT 1131/203).

          (6) Loss of motivation for officer candidate program.

   f.     Direct Deposit Brief

        (1) Inactive enlisted members shall be briefed on the
requirements to maintain an active bank account and to initiate
direct deposit to be completed at their financial institution.

        (2) Active duty members shall be briefed that they must
complete Direct Deposit Form (SF Form 1199A) and return the form
to the District. The NAVCRUITDIST shall forward the document to
the PSD. The enlistee shall be provided, sign and date the Page
13: Direct Deposit Requirement Acknowledgement (NAVCRUIT
1131/204).

040506.    DISQUALIFICATION AFTER SELECTION

    a. If a selectee becomes physically disqualified prior to
accessing onto active duty, the NAVCRUITDIST shall:

          (1) Notify COMNAVCRUITCOM (N36) immediately


Chapter 4                        Section 5                            5
                                        COMNAVCRUITCOMINST 1131.2C



        (2) If the physical disqualification is of a temporary
nature resulting from an injury, accident, etc., submit
consultations from the attending physician to COMNAVCRUITCOM
(N36). The enlistee's file will be held in an inactive status
for a limited time pending final recovery. If the enlistee is
found physically disqualified for the desired program, the
applicant may apply for a designator for which qualified.

        (3) Failure to apply or be selected for another
designator will result in separation from the Naval Service or
reversion to former status, as appropriate, in accordance with
the terms of the service agreement.

        (4) The above action will be authorized as appropriate
only after the candidate has been found not physically qualified
by BUMED-25.

       (5) For Active Duty Collegiates, see Article 070401.

    b. A selectee that fails to earn a degree in the stipulated
time may request an extension from COMNAVCRUITCOM (N36), via the
NAVCRUITDIST CO, of one semester or one full summer session if
circumstances warrant. For students enrolled in internships,
the Program Director and/or Specialty Leader will coordinate
with COMNAVCRUITCOM (N34) regarding extensions. If, following
the extension, the candidate fails to meet educational
requirements:

        (1) Candidates/selectees procured from civilian/Navy
Reserves sources will be discharged (for example, a non-paid
13750-NFO).

       (2) For Active Duty Collegiates, see Article 070303.




Chapter 4                   Section 5                              6
                                         COMNAVCRUITCOMINST 1131.2C

040507.   DOCUMENT DISTRIBUTION.   The OPL/OP shall:

    a. Use the Distribution of Enlistment Documents Checklist
(NAVCRUIT 1131/32) to ensure the enlistment documents are
appropriately distributed.

    b. Complete appropriate entries in the PORT system and the
AAMS (CIRIMS, NRAMS, O-Tools) system.

    c. Forward active duty service records to the servicing PSD
only upon receipt of active duty orders signed by the applicant.

    d. Retain inactive service records at the District until
the individual executes travel to OCS/OIS.

    e. Mail the officer candidate’s Service and Health records
to OCS not less than 1 week and no more than 2 weeks prior to
the candidate’s OCS report date.

    f. Provide the candidate/appointee with their active duty
orders to hand-carry to OCS/OIS.

    g. Forward Nurse Candidate Program (NCP) participants'
Service Records to Commander, Naval Medical Education and
Training Command (NMETC) in Bethesda, Maryland.

    h. Use the Residual File Checklist (NAVCRUIT 1131/31) to
ensure copies of the appropriate documents are retained. See
Article 040411 for document retention and destruction.

040508.   ENLISTED FIELD SERVICE RECORD.   The OPL/OP shall:

    a. Print full last, first, and    middle name, and any suffix
such as Jr., Sr., III, etc., on the   cover of the Enlisted Field
Service Record (NAVPERS 1070/600).    If the applicant was given
initial(s) rather than first and/or   middle name, enter such
initial(s) in quotations.

    b. Insert social security number with hyphens in the space
provided. Print an "R" following "USN."

    c. See the following for specific guidance on preparing the
Enlisted Field Service Record:
http://buperscd.technology.navy.mil/bup_updt/upd_CD/BUPERS/MILPE
RS/Articles/1070-100.pdf.




Chapter 4                   Section 5                               7
                                        COMNAVCRUITCOMINST 1131.2C

040509. ADMINISTRATIVE REMARKS - PAGE 13. A Page 13 (NAVPERS
1070/613) shall be used to document special circumstances not
covered by other forms or directives. Examples of Page 13s
required for recruiting and collegiate management processes are
at the end of the applicable section within this manual. If
necessary, the NAVCRUITDIST shall complete additional Page 13
entries per MILPERSMAN 1070-320.

040510. DEFENSE ELIGIBILITY ENROLLMENT REPORTING SYSTEM
ENROLLMENT AND THE MILITARY IDENTIFICATION CARD FOR ACTIVE DUTY
COLLEGIATES

    a. Upon enlistment of active duty collegiates, DEERS
enrollment shall be completed with the assistance of
COMNAVCRUITCOM (N36) prior to active duty collegiates going to
PSD to obtain a military I.D. card and start BAS and BAH.

    b. Obtaining a Military I.D. Card. The OPL/OP shall ensure
the application is prepared per current directives. The
following documentation is required when applying for the
military I.D. card:

        (1) Enlistment Contract

        (2) Birth Certificate

        (3) Blood Type

        (4) Active duty orders

        (5) Marriage License (if applicable)

        (6) SSN Card

        (7) One form of picture ID

        (8) For members with dependents you must have your
            dependents birth certificates and SSN Cards.

NOTE: Application For Uniformed Services Identification Card -
DEERS Enrollment (DD Form 1172) will be filled out at the PSD.
Collegiates may have to fill out a DD Form 1172 at the
NAVCRUITDIST to gain access to the local military installation.
See subparagraph (a) above for DEERS enrollment.

    c. Collegiate Status/Air Transportation/BAH and BAS
Eligibility Letter (Example) (Exhibit 0405-03) shall be provided


Chapter 4                   Section 5                             8
                                           COMNAVCRUITCOMINST 1131.2C


to each active duty collegiate, by the NAVCRUITDIST, upon
enlistment. The letter and its enclosure, Directions for PSD to
Place Collegiates on Active Duty, shall be presented to the
appropriate authority (i.e., PSD, etc.) by the collegiate along
with his/her military identification card, as necessary, to
explain their status with respect to military authority.
Enclosure (1) of exhibit 0405-04 is a detailed list of required
documents to be provided to and activities to be completed by
the nearest PSD to establish the collegiate's record, benefits
and delivery of the collegiate's military identification card.

040511. COLLEGIATE ORDERS. Enlisted collegiates shall be issue
orders by COMNAVCRUITCOM per Article 040701 of this manual.

040512. ANNUAL CERTIFICATE OF PHYSICAL CONDITION. The OPO
shall ensure the Annual Certificate of Physical Condition
(NAVMED 6120/3) is completed by all non-paid
collegiates/selectees assigned to the NAVCRUITDIST. Failure to
disclose an illness or disease could be construed as intent to
defraud the Government and may be the basis for criminal
prosecution, other administrative action under the Uniform Code
of Military Justice, dismissal from their program, or loss of
disability benefits.

040513. CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY.
The OPL/OP shall ensure all Certificate(s) of Release or
Discharge from Active Duty (DD Form 214s) are placed in the
field service record for individuals with prior active and/or
inactive duty. In order for PERSUPDET personnel at OCS to
accurately prepare the DD Form 214 upon commissioning, the
service record must contain proper documentation from previous
enlistment(s)/periods of prior active/inactive service.

040514.   CHANGE OF STATUS QUESTIONNAIRE

    a. The Change of Status Questionnaire (NAVCRUIT 1131/33)
form shall be used to determine aspects of an applicant's
personality and past behavior that indicate the applicant may be
unsuitable for Naval Service.

    b. The OPL/OP shall ensure the questionnaire is completed
by the applicant and then review the applicant's responses prior
to enlisting. If derogatory information is discovered, the
OPO/OR/OPL/OP shall ensure the enlistment is not effected, and
COMNAVCRUITCOM is notified immediately. The following
directions apply:




Chapter 4                    Section 5                              9
                                          COMNAVCRUITCOMINST 1131.2C


        (1) The form shall be completed in applicant’s own
handwriting in reproducible black or blue-black ink.

        (2) Line-outs are not recommended to avoid   any question
of what the applicant stated during the enlistment   process.
Line-outs shall be initialed by the selectee. The    OPO/OR/OPL/OP
shall ensure all information is clear, concise and   full
supportive documentation is included if needed.

          (3) All "yes" answers must be fully explained.

040515. RECORD OF EMERGENCY DATA. The OPL/OP should assist the
enlistee in completing the Record of Emergency Data (DD FORM
93).

040516.    ENLISTMENT/REENLISTMENT DOCUMENT

    a. The Enlistment/Re-enlistment Document Armed Forces of
the United States (DD Form 4) is required to document
enlistments in the Armed Forces. DD Form 4, upon execution, is
an official legal agreement between the U.S. Government and the
enlisted member.

   b.     General guidance for preparation

        (1) The service representative who accepts the applicant
for enlistment shall, prior to signing the completed form,
verify typed entries for correctness and explain all applicable
parts to the applicant.

        (2) The OPL/OP shall type the DD Form 4 exactly as
explained in Exhibit 0405-02. All required signatures shall be
made using reproducible black or blue-black ink. There shall be
no typeovers or errors on the DD Form 4. Erasures or
corrections in items 5 and 8 are not authorized and shall
require replacement of the document. Any changes or corrections
in other items shall be initialed by the applicant and the
service representative.

        (3) Errors discovered subsequent to the member's
enlistment shall be corrected by the appropriate PERSUPDET per
MILPERSMAN 1070-210.

        (4) In administering the oath, the words "So help me
God," may be omitted by any person who elects to affirm rather
than swear.



Chapter 4                     Section 5                           10
                                         COMNAVCRUITCOMINST 1131.2C

040517. FAMILY CARE PLAN CERTIFICATE. This certificate shall
be completed by single parents and military couples with
dependents. The Family Care Plan Certificate (NAVPERS 1740/6) is
used to designate persons who will accept dependent care
responsibility (see Article 020106).

040518. HISTORY OF ASSIGNMENTS. The History of Assignments
(NAVPERS 1070/605) shall be complete per MILPERSMAN 1070-290.

040519.   PROGRAM SERVICE AGREEMENT

    a. The appropriate program Service Agreement shall be
attached to the DD Form 4 as Annex "A". Alterations to the
Service Agreement are not authorized and shall invalidate the DD
Form 4. Service Agreements can be accessed at the following
link:

   b.     No other annexes to DD Form 4 are authorized.

040520. STATE OF LEGAL RESIDENCE. The State of Legal Residence
(DD FORM 2058) form shall be completed by the member and is used
to determine the correct State of Legal Residence for purposes
of withholding State income taxes from military pay.




Chapter 4                    Section 5                           11
                                                                  COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0405-01. ENLISTMENT PAYGRADE DETERMINATION. The matrix
below shall be used when determining candidate paygrade. (Active
duty members of any service are not eligible for BDCP/HSCP
participation.) NUPOC paygrade determination will be made at the
NUPOC Interview.


BEGIN HERE                                                                    Paygrade To Be Entered On
                                                                              DD Form 4, Item No. 8

Enlisting For a Collegiate Active Duty Program?            NO                 “E-5”
      YES

Currently Still in Pursuit Of BA/S Or MA/S?        NO (SNM is Awaiting OCS)      “E-5”
     YES

 Currently a USNR Drilling Reservist?                      NO                 “E-3”
     YES

 Current Paygrade E-4 or Higher?                           NO                 “E-3”
     YES                                                                      Enter Current Paygrade
                                                                              (E-4, E-5, ETC.) (If no break
                                                                              in service, must have
                                                                              continuous service)




Chapter 4                                         Section 5                                               12
                                               COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0405-02. DD FORM 4 INSTRUCTIONS. The following are
detailed instructions for completing the DD Form 4. A fillable
DD Form 4 can be accessed through the following link:
http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd0004.pdf

Item          Description                       Entry or Explanation
  1    Name                     Last Name (including compound name if
                                applicable), Full First Name, Full Middle
                                Name(s) and any suffix such as Jr., II, etc.
                                If applicant was given Initial(s) rather than
                                First and/or Middle Name, enter such
                                Initial(s). Do not use punctuation of any
                                sort, including periods or commas. In
                                addition, compound names are to be shown
                                without space or punctuation
                                Examples:
                                 McSailor, John is: MCSAILOR JOHN NMN     /or/
                                O’Grady, Brian James is: OGRADY BRIAN JAMES
                                /or/
                                Smith-Jones, Joanna Pauline is: SMITHJONES
                                JOANNA PAULINE
 2     Social Security Number   Enter as: 123-45-6789
 3     Home of Record           Enter street, city, state, and zip. Home of
                                record must be established and recorded
                                properly to prevent overpayment/underpayment
                                of travel and transportation. For further
                                information consult MILPERSMAN 5010140. Do NOT
                                simply use current mailing address.
                                Example:
                                123 NAVY STREET
                                MILLINGTON, TN 12345
 4     Place of Enlistment      Military installation/city/state of enlisting
                                activity
                                Example:
                                NAVY RECRUITING DISTRICT
                                MILLINGTON, TN
 5     Date of Enlistment       Enter as: 20001230 (YYYYMMDD)
 6     Date of Birth            Enter as: 19770101 (YYYYMMDD)
 7     Previous Military        Use information from most recent DD214 or
                                statements   of service if available. If no
                                previous military, leave blank.
 8     Branch of Service        Enter: NAVY RESERVE
 8     Period of Enlistment     Enter the number of years as an Arabic number,
                                leaving weeks blank. The period of enlistment
                                is indicated on the program service agreement
                                as the total service obligation, NOT just
                                active duty obligation.
                                Example: 8
 8     Pay Grade                Obtain this information for member’s SEEREC
                                Example: E3, or E5, or O1, etc.
 8     Annex(s)                 Enter: Program Service Agreement, NAVCRUIT
                                _____
                                Example: Program Service Agreement, NAVCRUIT
                                1110/10
 8a    --                       Leave Blank



Chapter 4                        Section 5                                 13
                                             COMNAVCRUITCOMINST 1131.2C

8b    Remarks                 Enter: None
8c    Initials                Enlistee enters handwritten initials.
      Top of Page 2 of DD 4   Record enlistee’s name and SSN exactly as
                              completed in 1 and 2.
13a   Certification           Self-explanatory. Enlistee enters
                              handwritten initials.
13b   Signature               Enlistee signs FULL name.
13c   Date Signed             Example: 20000704 (YYYYMMDD)
14a   Service Branch          Enter: NAVY
14b   Name                    Enter as indicated in Item #1.
14c   Pay Grade               Enter as applicable.
                              Example: O3
14d   Command                 Enter Service Representative’s unit/command
                              name.
                              Example:
                              NAVY RECRUITING DISTRICT
14e   Signature               Verify all above entries prior to signing.
                              Service Representative enters full signature.
14f   Date                    Enter as: 20000704 (YYYYMMDD)
14g   Address                 Enter Service Representative’s command
                              address.
                              Example:
                              123 NAVY STREET
                              MILLINGTON, TN 12345
15    Name                    Enter Full First, Middle and Last name and an
                              suffix
 16   --                      Leave Blank
 17   --                      Leave Blank
18a   Signature               Enlistee enters full signature.
18b   Date                    Enter as: 20000704 (YYYYMMDD)
19a   Name                    Enter as indicated in Item #1.
19b   Date                    Enter as: 20000704 (YYYYMMDD)
19c   Pay Grade               Enter as applicable:
                              Example: O3.
19d                           Enter Enlisting Officer’s unit/command name.
                              Example:
                              NAVY RECRUITING DISTRICT
19e   Signature               For officer administering oath: Must sign
                              full signature.
19f   Date Signed             Enter as: 20000704 (YYYYMMDD)
19g   Address                 Enter Enlisting Officer’s command address.
                              Example:
                              123 NAVY STREET
                              MILLINGTON, TN 12345




Chapter 4                      Section 5                                 14
                                                  COMNAVCRUITCOMINST 1131.2C

EXHIBIT 0405-03.         COLLEGIATE STATUS/AIR TRANSPORTATION/BAH AND
                         BAS ELIGIBILITY LETTER

                                                                             1130
                                                                             Ser

From: Commanding Officer, Navy Recruiting District (Name of
NAVCRUITDIST)
To: Whom It May Concern

Ref: (a) DOD 4515.13R/OPNAVINST 4630.25B, Air Transportation
Eligibility
             (b) COMNAVCRUITCOMINST 1131.2C (CRUITMAN-OFF)

Encl:        (1) Directions for PSD to Place Collegiates on Active Duty

1. (Collegiate's rank, name and SSN) is enlisted and on active duty
in the U S. Navy Reserve as an officer candidate pending graduation
from college and enrollment into officer candidate training.       The
special program, which authorizes this active duty enlistment, allows
(Collegiate's rank & name)_
all privileges and benefits of an active duty member of the Armed
Forces commensurate with paygrade.     However, (Collegiate's rank &
name) is neither authorized a uniform allowance, nor authorized to
wear a uniform, and is not subject to U. S. Navy grooming standards.
(Collegiate's rank & name) is otherwise subject to the Uniform Code of
Military Justice.

2. (Collegiate's rank, name and SSN) , is authorized space available
transportation on Department of Defense (DOD) owned or controlled
aircraft under the provisions of paragraph 4-1 of reference (a). All
other provisions of reference (a) apply without exception, including
paragraph 2-9, which requires civilian clothing to be in good taste.

3. OFFICER CANDIDATE BAH AND BAS ALLOWANCES. (Collegiate's rank, name
and SSN), is enlisted and on active duty in the U. S. Navy Reserve as
an officer candidate pending graduation from (Institution's name and
collegiate program) and enrollment into officer candidate training.
The special program, which authorizes this active duty enlistment,
allows (Collegiate's rank, name and SSN) all privileges and benefits
of an active duty member of the Armed Forces commensurate with pay
grade.

4. There are no government quarters or messing available for
(Collegiate's rank, name and SSN) while attending (Institution's name
and address) .

5.   Enclosure (1) is provided to aid the personnel activity bringing
the collegiate on to active duty.

6.      In   case   of   emergency   or   questions   concerning   the   status   of



Chapter 4                            Section 5                                    15
                                         COMNAVCRUITCOMINST 1131.2C

(Collegiate's name) , please contact the Commanding Officer, Navy
Recruiting District (Name of NAVCRUITDIST and phone #) or Commander,
Navy Recruiting Command, N313 (901-874-9243).

7. The authority of this letter expires (Last Day of Month Collegiate
is Scheduled for OCS/OIS).



                                  X. Y. ZZZZ




Chapter 4                    Section 5                            16
                                                              COMNAVCRUITCOMINST 1131.2C

              DIRECTIONS TO PSD FOR COLLEGIATES ON TO ACTIVE DUTY:
Collegiate members are gained into the Officer Candidate and Accounting Reporting System
(OCARS) section of the Officer Personnel Information System (OPINS) by Commander Navy
Recruiting Command (CNRC), WHICH WILL GENERATE MILITARY PAY ACCOUNT (MMPA).

  a. UPON ENLISTMENT the PSD that services the NRD shall process the following DMO FID’s:

     (1) MM33 ENLISTED CONFIRMATION OF ACCESSION

     (2) 3501 OR 3504 BAQ (UPDATE/CORRECT)

     (3) 6801 OR 6804 VHA (UPDATE/CORRECT)

     (4) 4001 OR 4004 BAS

     (5) SC04 - Change – LES Address Update

     (6) SG03 - Report – PCS Arrival

    (7) LG04 - Change – CBPO Number/Major Command Identification (NOT REQUIRED IF
UIC/ADSN IS CORRECT)
LH01 (Start DDS)

  b. Prepare the MM33-ENLISTED CONFIRMATION OF ACCESSION transaction to confirm the
accession. The MM33 transaction will also correct the dates generated from the E203 transaction.

   c. If the MM33 transaction is submitted prior to the posting of the E203 transaction, it will recycle
for 27 days or until the E203 transaction is posted. If the 27 days recycle period expires, the MM33
transaction will reject.   If the MM33 transaction rejects, prepare and release Exception Gain
Message to NPC.

   d. If the E203 transaction is posted and the MM33 transaction is not received within 120 days
after the Date of Entry (DOE), the MMPA is put into a suspended status and pay is suppressed until
the confirmation is received.

  e. Prepare a TD Form W-4 for federal tax withholding, DD 2058 State of Legal Residence
Certificate, and a TD Form W-4 with “STATE” at the top to declare their state tax withholding factors.
Forward these forms to MILPAY for preparing input transactions.

  f. Prepare Page 2 by using the Emergency Record of Data (DD Form 93) DO DMO FIDS 3504
AND 6801 as appropriate.

  g. Prepare SGLV 8286 Form for SGLI coverage. Family SGLV 8286A FORM AS NEEDED

  h. UPON TRANSFER TO OCS/OIS, Process the DMO SHO3 (REPORT PCS DEPARTURE)
USING REASON CODE “G”.

                                                                               Enclosure (1)




Chapter 4                                   Section 5                                               17
                                          COMNAVCRUITCOMINST 1131.2C

   SECTION 6 - COMMISSIONING OF ACTIVE DUTY OFFICER CANDIDATES

040601. GENERAL. This section contains guidelines for
commissioning of officer candidates. The authority to appoint a
selected applicant for an officer program is inherent in the
appointment documents provided by PERS-4802 to the NAVCRUITDIST
for delivery, contingent upon compliance with any attendant
restrictions.

040602.   PREPARATION FOR COMMISSIONING

    a. Prior to an applicant's commissioning, the NAVCRUITDIST
OPO or CO's designee shall:

        (1) Ensure that a review of the applicant's file is
completed to ascertain that no additional information of a
derogatory nature has been received subsequent to the time the
application was forwarded to COMNAVCRUITCOM headquarters for
selection consideration. Attention shall be paid to any
character and employer references or police record checks that
may not have been forwarded to COMNAVCRUITCOM prior to the time
of selection.

        (2) If unreported derogatory information is discovered,
ensure the commissioning is not effected and immediately notify
the NAVCRUITDIST CO and appropriate COMNAVCRUITCOM Officer
Programs Director (N31, N33, N34).

    b. Prior to commissioning an applicant, the Officer
Processor (OP)/Officer Processor Lead (OPL) shall:

        (1) Ensure the physical examination has not expired
(over 24 months old at time of commissioning). If the physical
has expired, the member shall not be commissioned until he/she
has received a new physical and has been found physically
qualified for commission.

        (2) In the case of selectees who are members of the Navy
Reserve or another service, review the conditional release to
ensure it is still current and in effect and conditions are met
prior to commissioning. If the release date from the Navy
Reserve or other service has expired, obtain a new conditional
release with a new release date prior to commissioning the
applicant. Under no circumstances will the applicant be
commissioned prior to obtaining a signed release.




Chapter 4                    Section 6                             1
                                          COMNAVCRUITCOMINST 1131.2C


        (3) Assemble the necessary and required commissioning
documentation using the Distribution of Commissioning Documents
Checklist (NAVCRUIT 1131/35).

        (4) Review the BUPERS List of Restrictions forwarded
with the individual's commissioning documents, to ensure that
all restrictions are either complete or scheduled for completion
prior to effecting the commissioning.

        (5) When commissioning the following direct appointment
selectees: physicians, dentists, nurses, Medical Service Corps,
JAG or Chaplain, ensure either PCS orders, or a letter stating
their future duty station from CHNAVPERS, has been received
prior to effecting the commission.

    c. Chaplain direct appointment selectees cannot commission
until they are within 30 days of class convening date. Chaplain
students (1945) may commission up to 12 months prior to
reporting to Chaplain School.

    d. If not already complied with, applicants drawing or
claiming a pension, retired or retainer pay, or disability
compensation from the United States Government by virtue of
prior military service, shall, by time of commissioning:

        (1) Voluntarily agree to waive the pension, retired or
retainer pay, or disability compensation being received, or

        (2) Voluntarily agree to waive claim for active duty pay
and allowances.

040603.    PREBRIEFING THE SELECTEE

    a. The OP/OPL shall ensure the selectee completes the
following commissioning documents prior to effecting the
commission:

          (1) Change of Status Questionnaire

          (2) Annual Certificate of Physical Condition

        (3) Family Care Plan and Navy Family Care Certificate
(Single Parents and dual military with dependents only)

        (4) All statements/agreements on the COMNAVCRUITCOM
Information and Restrictions for Person Delivering Appointment
Documents Letter.


Chapter 4                     Section 6                            2
                                          COMNAVCRUITCOMINST 1131.2C



          (5) Program Service Agreement

    b. The officer recruiter (OR) and OP/OPL shall review the
completed documents to ensure that no changes or new information
have been revealed that would preclude commissioning. The OPO
shall notify the appropriate COMNAVCRUITCOM Division Officer
(N31, N33 or N34) and NAVCRUITDIST CO immediately should changes
or new information precludes an appointment. Particular
attention shall be paid to the following:

        (1) Change of Status. Any positive answer on the Change
of Status Questionnaire (NAVCRUIT 1131/33) that is inconsistent
with previously furnished information. If inconsistencies are
found, or new information is discovered, the applicant shall not
be commissioned.

        (2) Physical Condition. If the selectee's physical
condition appears to have changed since the examination
administered at the time of application; or information
indicates that a change may have occurred; or the selectee
indicates that his physical condition has changed since the
latest examination, the applicant shall not be commissioned.     A
new physical examination shall be conducted and forwarded to
COMNAVCRUITCOM (00M) for review prior to commissioning.

          (3) Lawsuits

            (a) No selectee who has a lawsuit pending against
them shall be commissioned without prior approval of the
appropriate COMNAVCRUITCOM program manager.

            (b) In order to assist COMNAVCRUITCOM in making a
determination in such cases, a description of the nature of the
case shall be forwarded along with a statement from the
applicant's lawyer as to when the case will be tried and whether
or not the applicant's presence in court at the time of trial
will be required.

        (4) Sea Duty Assignment. All selectees shall be advised
by the OPO/OR that they may be assigned to sea duty during their
service in the Navy. If a selectee has not previously been
enlisted into the Navy and/or received bonuses or stipends from
the Navy and communicates his/her unwillingness or objections to
serve on sea duty, the selectee shall not be commissioned.

040604.    EFFECTING THE COMMISSION


Chapter 4                     Section 6                              3
                                        COMNAVCRUITCOMINST 1131.2C



    a. Any commissioned officer of any component of a U.S.
Armed Force, whether or not on active duty, may administer the
commissioning oath of office.

    b. The official administering the oath of office, the OPL
and OP shall ensure that all restrictions appended to the
appointment documents have been met prior to the candidate being
administered the oath. In the event there are questions
regarding the restrictions involved, administration of the oath
shall be delayed until all questions have been resolved.
Alterations of names, grades or dates of rank, shall not be made
on appointment papers before or after execution. Pen and ink
changes of birth dates and social security numbers may be made
only upon receipt of authority from COMNAVCRUITCOM. Appointment
papers will be reissued by PERS-4802 upon notification of an
error.

    c. All remaining commissioning documents shall be completed
by the OPL or OP prior to the selectee's commissioning.

    d. After the oath has been administered, the new officer
and the officer administering the oath shall sign all copies of
the Oath and Acceptance of Office (NAVPERS 1000/20).

   e.   The OPL/OP shall ensure:

        (1) All signatures are original. Use of carbon copies
is not authorized except for typing in the date and name/rank of
the official who administered the oath.

        (2) Appointees serving in enlisted status, and
appointees serving in temporary commissioned or warrant grade,
whose permanent status is enlisted, must be honorably discharged
from their enlisted status by reason of "selected changes in
service obligation to accept permanent appointment to officer
grade" per MILPERSMAN 1910-102.

        (3) A Certificate of Release or Discharge from Active
Duty (DD Form 214) is prepared per NAVMILPERSCOMINST 1900.1
series and the enlisted service record closed for members
discharged while on active duty.

        (4) A Page 13: Discharge for the Purpose of Accepting a
Commission (NAVCRUIT 1131/205) entry is made for members
discharged while on active duty for the purposes of accepting a



Chapter 4                   Section 6                              4
                                          COMNAVCRUITCOMINST 1131.2C


commission and the enlisted service record is closed. Enlisted
record disposition shall be per MILPERSMAN 1070-130.

   f.     The Appointing Officer shall:

        (1) Honorably discharge appointees from their enlisted
status by reason of "selected changes in service obligation to
accept permanent appointment to officer grade" per MILPERSMAN
1910-102 as of the day immediately preceding the date of
acceptance of the permanent appointment as appropriate.

        (2) If not the custodian of the enlisted service record,
notify the service record custodian regarding the type of
appointment accepted and the date it was accepted.

        (3) With the assistance of the OPL/OP, request that the
member's enlisted status be terminated on the day immediately
preceding the date of acceptance of the permanent appointment.

040605.    DEBRIEFING THE APPOINTEE

   a.     At the time of appointment, the OR shall:

        (1) Ensure the new officer is given current printed
information available for the training school to be attended
(e.g., OIS).

        (2) Appraise the appointee of the necessity to inform
COMNAVCRUITCOM, via the cognizant NAVCRUITDIST, of any major
change in status. Such changes include, but are not necessarily
limited to:

              (a) Change of address

              (b) Change in name (including by marriage)

            (c) Known changes in physical qualifications. Any
illness, injuries, surgical procedure or pregnancy shall be
reported

            (d) Circumstances that effect the individual's
qualifications, e.g. loss of a required license, etc.

            (e) Involvement with civil law enforcement agencies
for violation of civil or criminal laws. Any arrest,
detainment, posting of bail, court hearings, convictions, etc.,
excluding minor traffic violations for which a fine of $150 or


Chapter 4                     Section 6                            5
                                        COMNAVCRUITCOMINST 1131.2C


less is imposed, must be reported. Failure to report may result
in discharge from the officer program. Disposition of such
cases will be as authorized by COMNAVCRUITCOM on a case-by-case
basis. The appointee, if not previously issued, shall be
provided, sign and date the following Page 13s at this time:

               (1) Page 13: Explanation of UCMJ Article 137 and
                   Discharges (see NAVCRUIT 1131/202)

               (2) Page 13: Code of Conduct (NAVCRUIT 1131/203)

            (f) Failure to continue professional training
(student programs). Disposition of students who fail to
complete professional training will be as directed by the Chief
of Naval Personnel,

        (3) Provide the appointee to active duty a copy of
Useful Information for Newly Commissioned Officers (NAVEDTRA
12967) and counsel concerning their basic responsibilities as
naval officers.

    b. The OPL/OP shall brief the appointee concerning their
eligibility for participation in the Montgomery GI Bill, view
the “Montgomery G.I. Bill Benefits of Enrollment” video, and
sign the MGIB Statement of Understanding (NAVCRUIT 1131/34).

        (1) The brief will be an overview of the MGIB since the
appointee receives a complete briefing at OIS. Participation
decisions on the part of the appointee shall be made after
reporting for active duty. At that time, they will complete the
entire MGIB briefing and DD Form 2366.

        (2) Non-prior service individuals who are assigned full
time by the Armed Forces to a civilian institution for a course
of education are precluded from receiving Montgomery GI Bill
benefits while pending receipt of a degree and attendance at
OIS. This includes HSCP enlistees who shall receive a brief upon
arriving at OIS. These individuals may become eligible for
benefits three years after commissioning or three years after
reporting to recruit training.

        (3) Prior service individuals may be eligible to use
their MGIB benefits while participating in their collegiate
program. See the following website for further clarification:
http://www.gibill.va.gov/education/c30pam.htm.




Chapter 4                   Section 6                              6
                                          COMNAVCRUITCOMINST 1131.2C

    c. Tuition Assistance. In accordance with CNETINST 1560.3D
series, personnel in an officer accession program, which
involves essentially full-time instruction at a civilian
institution, are prohibited from participating in the Tuition
Assistance Program.

    d. Upon acceptance of a commission, each officer on active
duty shall report to his or her Commanding Officer for duty
until orders are received from NMPC. Officers on inactive duty
are not required to report until in receipt of orders from NMPC.

    e. Upon acceptance of appointment, members on active duty
do not accrue entitlement to mileage allowance or any other
travel allowance due to termination of their former officer or
enlisted status.

040606. DISTRIBUTION OF COMMISSIONING DOCUMENTS CHECKLIST. The
Distribution of Commissioning Documents Checklist (NAVCRUIT
1131/35) shall be used to ensure all the commissioning documents
are appropriately distributed after the commission has been
effected. The OPL/OP shall:

    a. Ensure the 1915-Medical Corps Student Records and 1925-
Dental Corps Student Records are maintained by the appropriate
COMNAVCRUITCOM Program Manager

    b. Ensure the 1955-Judge Advocate General’s Corps Records
are maintained at the NAVCRUITDIST whose geographic area of
responsibility (AOR) includes the law school the JAG student is
attending

    c. Ensure the Oath of    Officer and signed Service Agreements
for 1985-DC HPSP, 1995-MSC   (Optometry) and 29052-Nurse Candidate
Program (NCP) are faxed to   COMNAVCRUITCOM (N36). The collegiate
records for these programs   are maintained by:

        Naval Medical Education and Training Command
        ATTN: Medical Department Accessions
        8901 Wisconsin Ave
        Bethesda MD
        20889-5611

    d. Ensure the Oath of Officer and signed Service Agreements
for 1975, HPSP, and FAP are faxed to Physician One-Stop. The
collegiate records for these programs are maintained by:




Chapter 4                     Section 6                              7
                                        COMNAVCRUITCOMINST 1131.2C


        Naval Medical Education and Training Command
        ATTN: Medical Department Accessions
        8901 Wisconsin Ave
        Bethesda MD
        20889-5611

    e. Ensure the Service Agreements for 1945-Chaplain
Candidates are provided to Naval Chaplain's School. The school
maintains chaplain candidate records:

        Naval Chaplain’s School
        Naval Education & Training Center
        NRSE Chaplain Student Unit
        114 Porter Avenue
        Newport, RI 02841-1210

    f. Maintain all remaining active duty appointee records
until active duty is commenced.

    g. Ensure the officer signs and dates the Distribution of
Commissioning Documents Checklist (NAVCRUIT 1131/35) to indicate
receipt of said documents. Retain the original checklist and
place it in the appointee's residual file.

    h. Print full last, first, and middle name, and any suffix
such as Jr., Sr., III, etc., and rank on the cover of a plain
manila envelope. If the applicant was given initial(s) rather
than first and/or middle name, enter such initial(s) in
quotations.

    i. Place all official documentation, to include a copy of
the Distribution of Commissioning Documents Checklist (NAVCRUIT
1131/35), in the envelope, seal with adhesive tape, initial and
date over the tape, and provide the envelope to the appointee.

NOTE. The social security number shall not be placed on the
outside of the envelope.

    j. Use the Residual File Checklist (NAVCRUIT 1131/31) to
ensure copies of the appropriate documents are retained. See
Articles 040411 of this chapter for document retention and
destruction directions.

040607. ADMINISTRATIVE REMARKS - PAGE 13. The Page 13 (NAVPERS
1070/613) shall be used to document special circumstances not
covered by other forms or directives. Examples of Page 13s
required throughout the recruiting and collegiate management


Chapter 4                   Section 6                             8
                                          COMNAVCRUITCOMINST 1131.2C


process are exhibits located at the end of the applicable
section within the appropriate chapter of this manual. If
necessary, the District shall complete additional Page 13
entries per MILPERSMAN 1070-320.

040608. DEFENSE ELIGIBILITY ENROLLMENT REPORTING SYSTEM
ENROLLMENT AND THE MILITARY IDENTIFICATION CARD

    a. DEERS enrollment of active appointees shall be completed
with the assistance of COMNAVCRUITCOM (N36) prior to the active
duty appointee going to a PSD to obtain a military I.D. card and
start BAS and BAH.

    b. Obtaining a Military I.D. Card. The OPL/OP shall ensure
the appointee is prepared per current directives. The following
documentation is required when applying for the military I.D.
card:

          (1) Copy of Oath of Office

          (2) Service Agreement

          (3) Birth Certificate

          (4) Blood Type

          (5) Active duty orders

          (6) Marriage License (if applicable)

          (7) SSN Cards

          (8) One form of picture ID

          (9) For members with dependents you must have your
              dependents birth certificates and SSN Cards.

NOTE: Application For Uniformed Services Identification Card -
DEERS Enrollment (DD Form 1172) will be filled out at the PSD.
Active duty appointees may have to fill out a DD Form 1172 at
the District to gain access to the local military installation.
See subparagraph (a) above for DEERS enrollment.

040609.    RECORD OF EMERGENCY DATA

    a. Record Of Emergency Data (DD Form 93) shall be completed
by the appointee.


Chapter 4                     Section 6                            9
                                          COMNAVCRUITCOMINST 1131.2C



   b.     The OPL or OP shall verify all entries with appointee.

    c. If the appointee is married, the appointee shall provide
a copy of his/her marriage certificate to the OP or OPL who
shall ensure it is included with the officer's documents so it
is available when the pay record is opened. These procedures
shall also be followed for birth certificates for children.
Copies of divorce decrees (including any of spouse) shall also
be included.

040610. CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY.
The OPL/OP shall assist officers with prior active and/or
inactive duty by ensuring a copy of each Certificate of Release
or Discharge from Active Duty (DD Form 214) previously issued is
placed in/or present in the officer's official microfiche
record.

040611. OFFICER’S REPORT OF HOME OF RECORD. The appointee,
following the instructions contained on the form, shall complete
the Officer’s Report Of Home Of Record (NAVPERS 1070/74). The
OPL/OP shall ensure the date of entry block contains the date
the appointee commences travel to OIS or his/her first duty
station.

040612. DIRECT DEPOSIT. The OPL/OP shall brief each appointee
on their requirements for participating in direct deposit, and
completing, signing and dating the Direct Deposit Form (SF FORM
1199A). The appointee shall, if not previously issued, be
provided, sign and date the Page 13: Direct Deposit Requirement
Acknowledgement (see Exhibit 0405-07).

040613. FAMILY CARE PLAN CERTIFICATE. This certificate shall
be completed by single parents and military couples with
dependents. The Family Care Plan Certificate, (NAVPERS 1740/6),
is used to designate persons who will accept dependent care
responsibility (see Article 020106).

040614. STATE OF LEGAL RESIDENCE. The State of Legal Residence
form (DD Form 2058) shall be completed by the member and is used
to determine the correct State of Legal Residence for purposes
of withholding State income taxes from military pay.

040615.    PROGRAM SERVICE AGREEMENT




Chapter 4                     Section 6                            10
                                         COMNAVCRUITCOMINST 1131.2C


    a. The appropriate program Service Agreement shall be
attached to the Commissioning Documents (COMMDOCS) as Annex A.
Alterations to the Service Agreement are not authorized.

   b.     No other annexes to COMMDOCS are authorized.

040616.   SUPERCEDING APPOINTMENTS

    a. The OPL/OP shall review the officer’s BUPERS List of
Restrictions to ensure all restrictions have been adhered to
prior to allowing the administration of the superceding oath
(e.g., physical examination that will not expire prior to
completing OIS and proof of graduation from college/university).

    b. Administer Superceding Oath to Officer. The OPL/OP
shall ensure the necessary sections are complete on the document
and distribute them as indicated on the forms. No additional
paperwork is required for superceding appointments, including
PORT/OTOOLS entries. EXCEPTION: When superceding a Chaplain
Candidate to Chaplain Corps or a Dental Student to the Dental
Corps, the OPL/OP shall ensure a PORT Record Action Request is
submitted to COMNAVCRUITCOM (N3123) with the NAVCRUITDISTs 3-
digit Code and the recruiter’s SSN.




Chapter 4                    Section 6                           11
                                         COMNAVCRUITCOMINST 1131.2C

                        SECTION 7 - ORDERS

040701.   DISCUSSION.

    a. COMNAVCRUITCOM Collegiate Orders. COMNAVCRUITCOM shall
fax the Collegiate's Orders (Exhibit 0407-01)(with the exception
of Nuclear Propulsion candidates) to the NAVCRUITDIST 24 to 48
hours after the OPL/OP enters the applicant's enlistment into
PORT. Nuclear Propulsion candidates shall receive their
collegiate orders at the Naval Reactors NUPOC Interview.

    b. Active Duty Orders to Officer Candidate (NAVCRUIT
1131/36) shall be used for all officer candidates enlisted for
inactive duty.

    c. NAVCRUITDIST’s shall not issue active duty orders until
the officer candidate concerned has presented evidence of
receipt of a baccalaureate degree.

    d. Prior to orders being issued, the NAVCRUITDIST shall
certify on a Page 13, Evidence of Graduation and Degree
Conferred (NAVCRUIT 1131/206) and enter it in the Enlisted Field
Service Record (NAVPERS 1070/600).

    e. Whenever possible, active duty orders shall be issued at
least four to six weeks prior to the class convening date to
allow the candidate to make final plans and remove any
apprehension about whether or not orders will arrive in time.

    f. If less than 30 days remain between presentation of
evidence of degree and the class convening date, the active duty
orders shall be issued immediately upon the candidate's
presentation of said evidence.

    g. In those cases where only a very short time span exists
between graduation and the class convening date, the
NAVCRUITDIST shall advise the candidate that orders with short
lead time will be forthcoming immediately upon presentation of
evidence of degree, and that plans should be made accordingly.

040702.   COLLEGIATE TRANSCRIPTS

    a. The OPL/OP shall ensure one complete set of official
transcripts indicating degree earned, date conferred, and all
credits and grades received are included in the service record.
In those cases where, due to short notice, final transcripts are
not available, evidence that the transcripts have been requested


Chapter 4                    Section 7                                1
                                          COMNAVCRUITCOMINST 1131.2C


from the school (i.e., a transcript release form) shall be
placed in the service record. The OPL/OP shall ensure such
release forms request the transcripts be forwarded directly to
OCS or OIS, as applicable.

    b. Active Duty Collegiates: The NAVCRUITDIST shall ensure
final transcripts, as well as a copy of the Page 13 advancing
member to E5, are forwarded to COMNAVCRUITCOM (N363) immediately
upon receipt of transcripts from the officer candidate.

040703. PREPARATION OF OFFICER CANDIDATE'S ENLISTED FIELD
SERVICE RECORDS AND OFFICER DOCUMENTS

    a. The District OPL/OP shall request PSD transfer the
Enlisted Field Service Records (NAVPERS 1070/600) for active
duty collegiates to the NAVCRUITDIST for final review by the OPL
and OP prior to the officer candidate receiving his/her records.

                b. Prior to the officer candidate being issued
            orders to OCS, the District OPL/OP shall check the
            candidate's Enlisted Field Service Record (NAVPERS
            1070/600) and health records for completeness using the
            guidelines in Article 040508. The NAVCRUITDIST shall
            forward the Enlisted Service and health records and any
            other applicable information to OCS for all candidates
            no more than 2 weeks and no less than one week prior to
            the candidate’s class convening date.

                c. The OPL/OP shall provide appointees for OIS
            with their documents to hand carry to OIS. Preparation
            of these documents shall be in accordance with Article
            040606.

040704. ISSUANCE OF ORDERS. When preparing orders for inactive
duty personnel going to OCS, the OPL/OP shall ensure the officer
candidate is issued orders to depart from one of the following:

    a. The officer candidate's home of record, as listed on the
Enlistment Contract (DD Form 4).

    b. The officer candidate's place of enlistment (i.e.
NAVCRUITDIST).

    c. A location that is either closer or more cost-effective
to OCS Pensacola, FL (cannot exceed the cost of home of record
or place of enlistment).



Chapter 4                     Section 7                                2
                                          COMNAVCRUITCOMINST 1131.2C

040705. DEPENDENT TRAVEL. All candidates ordered to OCS/OIS
under TEMDUINS orders (except NFOs since they attend follow-on
training that exceeds 20 weeks in duration at the same location)
shall be reminded that, per their Service Agreement, they have
been advised that dependent travel is not reimbursable.

040706. SHIPMENT OF HOUSEHOLD GOODS. The OPL/OP shall brief
all candidates concerning their entitlement for shipment of
household goods.

040707.    BUREAU OF NAVY PERSONNEL GENERATED ORDERS

    a. Active duty orders for CEC, NUPOC, BDCP and HSCP active
duty enlistees, and Direct Appointment Program selectees are
issued by BUPERS.

    b. Requests for orders shall be coordinated through the
appropriate COMNAVCRUITCOM program manager.

   c.     The OPL/OP shall:

        (1) Review the officer candidate's or officer's orders
with the member to ensure they understand the orders.

        (2) Ensure the appropriate documents are either
forwarded to OCS for officer candidates or provided to the
officer to hand carry to OIS.

        (3) Use the Checklist for Transfer of Officer Candidates
/Officers to OCS/OIS (NAVCRUIT 1131/37) for officer candidates
transferring to OCS or for officers transferring to OIS.

040708. REPORTING WINDOWS. Active Duty Orders shall stipulate
the following reporting windows:

   a.     OCS - NET 1100 on Saturday (reporting PORT date)

   b.     NLT 1100 on Sunday (day after PORT date)

   c.     OIS - NET 1600 two days before convening date

   d.     NLT 1600 day before convening date

040709.    ACCOUNTING DATA FOR OFFICER CANDIDATE SCHOOL

    a. To determine the accounting data to use in completing
the Active Duty Orders to Officer Candidate (NAVCRUIT 1131/36),


Chapter 4                     Section 7                                3
                                           COMNAVCRUITCOMINST 1131.2C

the OPL/OP shall refer to COMNAVMILPERSCOMINST 7040.6 series,
Chapter II, Section IV tables for "Enlisted Accession - Other
Than Recruits -Land".

    b. All candidates, with the exception of NFO candidates,
are ordered to temporary duty under instruction (TEMDUINS) and
the course duration is less than 20 weeks. NFOs are ordered for
duty in excess of 20 weeks and will receive PCS orders.

    c. For orders issued by BUPERS or COMNAVRESFOR, the OPL/OP
shall use accounting data provided by the order writing
authority.

040710.   OTHER TYPES OF ORDERS

                a.   Nuclear Officer VIP and Medical Officer VIP
            Orders

                    (1) The Nuclear Officer VIP is required for all
            Nuclear Officer candidates prior to being invited to
            the Nuclear Officer Interview. The NUCVIP allows
            applicants the opportunity to experience first-hand the
            work environment of the Navy Nuclear Officer. Travel
            arrangements are made through the NAVCRUITREG Nuclear
            Trained Officer (NTO). The applicant receives
            applicant travel orders, but does not receive per diem.

                    (2) The Medical VIP is used for critical
            Medical Programs. Medical VIPS are approximately one
            to three days in length and the sites vary according to
            the type of VIP. NAVCRUITREGs and COMNAVCRUITCOM
            coordinate the Medical VIPS and prepare the
            itineraries. The applicant receives applicant travel
            orders, but does not receive per diem.

                b. Nuclear Officer Interview Orders and One-Stop
            Shop Orders

        (1) The Nuclear Officer Interview is a two-day evolution
that allows officer applicants to travel to Washington, DC for
interview and selection decision by Naval Reactors. Travel
arrangements shall be made by the NAVCRUITDIST while lodging and
meal accommodations will be made by COMNAVCRUITCOM. The
applicant receives applicant travel orders, but does not receive
per diem.




Chapter 4                      Section 7                                4
                                       COMNAVCRUITCOMINST 1131.2C


        (2) One-Stop Shop Interviews are for Medical Corps
officer candidates. One-Stop Shop is a two-day evolution where
applicants travel to Bethesda, MD to receive a physical and
interview by the Professional Review Board. The applicant
receives applicant travel orders, but does not receive per diem.

    c. Active Duty Recall Appointees Executing Overseas Orders.
Recall appointees being ordered overseas (to include family
members) are required to complete an overseas screening and
apply for a passport(s) early enough to ensure receipt prior to
executing orders. Certain overseas commands require Command
Sponsorship. Appointees shall work closely with detailers to
meet these requirements.




Chapter 4                  Section 7                                5
                                              COMNAVCRUITCOMINST 1131.2C

Exhibit 0407-01.    COLLEGIATE ACTIVE        DUTY ORDERS

                                                                 1326
                                                                 Order No.

From: Commander, Navy Recruiting Command
To: OCSN John Paul Jones

Subj: ACTIVE DUTY ORDERS

Ref: (a) Program Authorization

1. Per reference (a) you are hereby ordered to active military
service. The effective date of enlistment is (Date of Enlistment
Here). You are an enlisted member of the United States Navy Reserve
on active duty in the rate of Officer Candidate Seaman (OCSN)
(paygrade E-3) to serve in the BDCP/HSCP/ENGINEERING Program. Your
length of assignment is approximately months with an expected
graduation date of               . You are hereby directed to report
for active duty to the Commanding Officer, Navy Recruiting District
XXXXX, XX, upon completion of administrative processing in
______________________________________.

2. Accounting Data:
___________________________________________________________.
Transportation to the designated Navy Recruiting District has been
provided under another appropriation.

3. If any circumstances exist which prevent you from complying with
these orders, you must notify the activity delivering the orders
explaining the circumstances and requesting further instructions.


                                     X. Y. ZZZZ
                                     By direction

I have read and acknowledge receipt of the orders.


_____________________________
  (Signature of Collegiate)                    (Email Address)

Copy to:
NPC (PERS-xxx)
COMNAVCRUITCOM (N36)
CO, NAVCRUITDIST xxxxxxxx




Chapter 4                        Section 7                                   6
                                        COMNAVCRUITCOMINST 1131.2C

            SECTION 8 - DISCHARGE OF OFFICER CANDIDATES

040801. INACTIVE DUTY OFFICER CANDIDATES AWAITING OFFICER
CANDIDATE SCHOOL. Upon receipt of a letter requesting discharge
from an officer candidate, enlisted for inactive duty, who
subsequently declines to attend OCS or when an officer candidate
fails to meet any of the requirements for continuation in the
officer candidate program in which enlisted, prior to the
officer candidate reporting to OCS for officer training, the
NAVCRUITDIST Officer Processor Lead (OPL) and Officer Processor
(OP) shall:

    a. Prepare and have the enlistee execute a Page 13:
Discharge (NAVCRUIT 1131/207).

    b. Upon receipt of the signed Discharge Page 13 by the
enlistee, the CO shall issue an Honorable Discharge Certificate
(DD Form 256N) and forward it to the enlistee along with a copy
of the signed Page 13. Note: For circumstances that would
preclude an Honorable Discharge, contact COMNAVCRUITCOM (N36)
for further guidance.

    c. When the discharge has been completed, ensure the
following documents are forwarded to PERS-832:

       (1) Enlistment Contract - DD Form 4 (Original)

       (2) Discharge Page 13 - Original

        (3) Dependency Application/Record of Emergency Data
(NAVPERS 1070/602) (CHNAVPERS copy - not the worksheet)

        (4) Report of Medical History (DD Form 2807-1)
(certified copy)

        (5) Report of Medical Examination (DD Form 2808)
(certified copy)

    d. Prior to mailing the above documents to PERS-832, ensure
the words "DO NOT OPEN IN MAIL ROOM" are typed on the front side
of the envelope.

    e. Ensure copies of all discharge information are on the
left side of the record except for the Page 13 that shall be on
the right side.




Chapter 4                   Section 7                                7
                                         COMNAVCRUITCOMINST 1131.2C


    f. Forward the remainder of the closed service record to
the Commanding Officer, Navy Reserve Personnel Center, New
Orleans, Louisiana 70149.

040802.   ACTIVE DUTY OFFICER CANDIDATES ACCEPTING A COMMISSION

    a. Candidates enlisted for active duty shall be discharged
for the convenience of the Government upon receipt of
authorization to discharge from PERS-32 per MILPERSMAN 1910-102.

    b. Prepare Page 13: Discharge (NAVCRUIT 1131/207) and a DD
Form 214 Worksheet (NAVCRUIT 1131/38) and forward them to the
servicing PSD to ensure that a DD Form 214 is prepared and
issued per COMNAVMILPERSCOMINST 1900.1 series.

040803. ACTIVE DUTY OFFICER CANDIDATES. Active Duty Officer
Candidates (BDCP, HSCP, CEC and NUPOC) requiring discharge shall
be discharged per this manual (Chapter (4), section (8)) and
MILPERSMAN 1910-182. For further guidance contact COMNAVCRUITCOM
(N36)or at
http://buperscd.technology.navy.mil/bup_updt/upd_CD/BUPERS/MILPE
RS/MilpersmanPDF_TOC.htm.

040804.   INJURY OR DEATH

    a. In the event of the injury or death of an applicant in
process, selected, or enlisted for inactive duty, the OPO shall
contact the appropriate COMNAVCRUITCOM program manager for
guidance.

    b. In the case of personnel on or deemed to have been on
active duty, active duty for training, inactive duty training,
or traveling directly enroute to or from such duty, at the time
of injury or death, the OPO shall consult MILPERSMAN 1770-040.

040805. DISCHARGE PHYSICAL FOR ACTIVE DUTY DISCHARGED FOR NON-
PERFORMANCE. Officer Candidates enlisted for active duty that
have been approved by COMNAVCRUITCOM to be discharged for non-
performance shall be directed to a military Medical Treatment
Facility (MTF) nearest the NAVCRUITDIST's location for proper
pre-separation evaluation.




Chapter 4                    Section 7                                8