PRESERVATION AN DIGITAL PROGRAMS

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ARCHIVES

ACQUISITIONS
 The James Cogar Papers were presented to the Archives in a celebration at Shaker Village at
Pleasant Hill. The Curator of Rare Books and the Curator of Manuscripts assisted with program
planning and the exhibit.

COLLECTION MANAGEMENT
 Accessioning and processing activity continues at a significant pace with over 20 projects in
progress, including work on the Baber, Gilmore, McVey, Morton, Singletary, and Still
Collections. The Linda Neville, Gilbert Friedell papers, Hunt Morgan and Lexington Herald-
Leader Collection, 1939-1953 are newly accessible to the public.
 The Civil War Photographic Collections finding aid has been made digitally accessible through a
project that involved the reprocessing, scanning and collection description of several civil war
related collections and representing them electronically on the KDL.
 University Archives has caught up on the Theses & Dissertation binding backlog left by the
reorganization and departure of cataloging staff.
 A workshop, Describing Archives: A Content Standard, was held in May. UK Archives brought
this to the region to advance the profession locally while providing training in a new standard to
Archives staff. The results of this workshop include new in-house processing tools, including a
new accession database, inventory format, and EAD conversion information sheet and related
policy recommendations.
 The one-year interim report due to NEH on the progress of the Appalachian grant was submitted.
Work on that project is resulting in richer access to some of our most heavily used, significant
collections on Appalachia.

ACCESS: Reference service to researchers on and off campus continued this quarter with approximately
266 inquiries handled. UARP, in particular, supported several campus initiatives, including:
 Provided the UK Credit Union with images for new building
 Researched Sullivan Award winners for the Alumni Association
 Provided information about Story Musgrave to the President’s Banner Project
 Supported the President’s speech and images for the Spindletop Hall Anniversary Event
 Provided general information and images for the College of Design website
 UARP continues to support access and university records management by over 96 KUSI requests
(pick up and delivery of 766 boxes) and rotating 1446 tapes for Computing.

SPECIAL PROJECTS
 Significant Archives staff time assisted with clearing 103B for the Kentucky African American
Encyclopedia Project. This included facilities planning, the deaccessioning and relocation of
significant amounts of antique equipment, the relocation of 5 work stations and moving furniture.
 A recommendation was made from UARP to the Board of Trustees regarding the recording of the
meeting minutes. The Board of Trustees decided that digitized minutes was not currently viable.

OUTREACH
 Presentations and tours were given to several UK classes, UK Libraries’ employees and a few
off-campus groups.

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 A proposal was submitted to President Todd for the display of historic photos in Whitehall
Classroom Building.
 The Records Program initiated contact with over 45 offices to jump start the program’s renewed
efforts.
 Archives continues to act in an advisory role to the greater regional and archival community.
One example from this quarter is the continued support of Appalshop’s recently awarded NEH
grant and providing supporting activity for their submission of a photographic processing grant,
although there are other examples not cited here.

LOUIE B. NUNN CENTER FOR ORAL HISTORY

 Annotated Guide to the Alben W. Barkley Project completed.
 Twenty analog interviews in the Alben W. Barkley Project digitized.
 Annotated Guide to the Robert Penn Warren Civil Rights Project completed.
 Twenty-six analog interviews in the Robert Penn Warren Civil Rights Project digitized.
 Two hundred and sixteen annotations completed for the annotated guide to the Charles T.
Wethington UK Alumni/Faculty Project (723 total interviews).
 Forty analog interviews in the Veterans of World War Two Project digitized, bringing total
digitized for this project up to 70.
 Eighteen total interviews in the History of Education Project, Peace Corps Project, and Horse
Industry projects transcribed.
 Fifty-five new interviews accessioned into the Oral History Collection including Peace Corps
interviews (11), Kentucky Legislature interviews (11), UK Alumni/Faculty interviews (18), and
interviews with former Congressman Larry J. Hopkins (2).
 $5,000 gift received from the Kentucky Equine Education Project to begin the Horse Industry in
Kentucky pilot project and advisory committee established.
 Planning initiated for a Community College Oral History Project
 Sixty-two projects within the Oral History Collection catalogued and now accessible through
InfoCat

PRESERVATION AND DIGITAL PROGRAMS

Conservation/Preservation
 The Model Offsite Storage Project (MOSS Project) workflows were established and
implemented. To date, over 800 brittle books have been selected, stabilized and boxed using the
custom-fitted ICI Bindery StorPak boxes. Students were hired to assist with the project. Kazuko
and Lauren are working in collaboration with Kathy, Sharon and Nancy to complete the project
by the end of August. LSTA funding from KDLA supports the purchase of the boxes but does
not support any of the personnel costs.
 A treatment proposal for a 19th century Lexington area map was submitted to Special Collections
to review. The proposal suggested outsourcing the conservation work to an art conservation
specialist.
 Damaged books from KUSI have been reviewed, cleaned and sent to the commercial bindery for
new cases.
 Consultation provided to Maps and Archives about a 19th century map.
 Training provided to Interlibrary Loan staff.

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 RFP for commercial bindery services completed and submitted to Purchasing. Binding & Shelf
Prep Unit transferred to CTS.

Preservation Reformatting Center
 Developed and implemented a workflow to outsource selected newspaper filming to OCLC
Preservation Resources. Approximately 42,000 pages of black and white filming will be done
and 9,000 pages in continuous tone for the Thoroughbred Times. Marie and Becky prepared the
paperwork, targets and procedures for shipment.
 Procured an estimate from Northeast Document Conservation Center to microfilm four
scrapbooks on loan from Clay Simpson.
 Two large duplicating orders completed consisting of 204 reels of film (created from our master
negative collection) for two public libraries. A third order for 63 reels of film is in progress.

Digital Programs
 Management of the Kentuckiana Digital Library
 Created digital map serving interface for the KDL. (digitized two early Kentucky maps and one
set of Sanborn maps for Lexington)
 Re-designed the Kentuckiana Digital Library site to incorporate new collections including digital
newspapers.
 Developed cross-collection searching via OAI for the Kentuckiana Digital Library.
 Created 30 lesson plans for teachers utilizing Kentuckiana Digital Library resources.
 Created online site with searchable database for the Lexington Herald-Leader photograph
collection currently comprised of 35,000 records and 500 digital images.
 Created online site for A Bibliography of Kentucky History

Digital Lab
 Digitized ~2,000 photographs from the Lafayette Studios Collection.
 Created a new digital camera set-up specification to incorporate current digital capture and large
format digital capture.
 Implemented digital audio workstation and digitized 200 ~30 minute oral history audio tapes.
Also modified KDL software to allow for linking audio files to full-text transcripts.
 National Digital Newspaper Project
o Worked with the Library of Congress to identify 4 bugs in their digital newspaper
validation software.
o Digitized ~17,000 newspaper pages from microfilm for the NEH National Digital
Newspaper Grant.
 NEH Appalachia Collections Grant.
o Posted 7 new Appalachia Collection EAD finding aids.
 Set-up HSM account for mass storage backups. Began backing newly created master digital files
up to the HSM system and producing check-sum integrity files for the master copies.

National Digital Newspaper Program
 During the quarter, UK’s NDNP project went from having less than 7,600 finished pages to some
17,300 pages from 10 titles processed through the final manual step in the digitization process.
 Issues with the metadata required for newspaper pages, issues, and title information by the
Library of Congress were identified, and fixes suggested to LoC.
 Issues with the Library of Congress validation software used for the quality control of NDNP
deliverables were identified, and LoC informed of these problems.

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 Issues with iArchives software and the representation of newspapers in digital form – such as
newspaper sections, missing pages, missing pages at the end of sections or issues, and out-of-
sequence pages – were identified, and our own fixes have been completed or will shortly be
completed.
 Conversation with Thomson Gale – presently engaged in its own digitization of nineteenth-
century American newspapers – opened as a result of our presence at the IFLA Newspaper
Section. To date, our discussion have centered on the prospect of creating greater cooperation
between commercial and public efforts to digitize newspapers, including information sharing on
title selection, as well as the prospect of content exchanges.

SPECIAL COLLECTIONS LIBRARY

 Presentation about the SC Library’s book collection for Staff Appreciation Day
 King Library Press Spring Book Arts Seminar: 40 Years of Jonathan Greene’s Gnomon Press
held April 21 and 22. Reading by poet and publisher Joanthan Greene in the Great Hall followed
by a workshop printing poems by Gnomon Press poets. Gnomon exhibition in the Great Hall.
 Irish Nobel Prize-Winning Poet and Commencement Speaker Seamus Heaney gave a reading on
May 5 to an audience of 300 in the Great Hall. Exhibition: Four Irish Nobel Laureates – W. B.
Yeats, George Bernard Shaw, Samuel Beckett, Seamus Heaney. The Heaney items were a loan
exhibition from Prof. Jonathan Allison. The King Library Press printed a broadside featuring
translations by Seamus Heaney.
 Photographs from the H. Foster Pettit Collection were exhibited April 1 – May 18 in “Ingelside:
Kentucky’s Camelot” at the Central Library Gallery, Lexington Public Library with presentations
by Jim Birchfield on April 23 and May 15.
 A bookplate of Chauncey Hawley Griffith, designed by W. A. Dwiggins was selected for the
Libraries’ holiday card to be produced by the King Library Press.
 Presentation of the James Cogar Collection to the University Libraries at Shaker Village of
Pleasant Hill held June 25. James Cogar Centennial Celebration talks by Graham Hood (former
Vice-President and Curator Emeritus of Colonial Williamsburg) and James C. Thomas (former
C.E.O. of Shakertown).

Submitted by Terry Birdwhistell

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