Get documents about "Business Elite Program PowerPoint Template User Guide
Document Sample
Business Elite Program
PowerPoint Template User
Guide
Contents
New Template User Guide
Tips For A Great PowerPoint
September 8, 2008 Slide 2
New Template
User Guide
p g (not bold)
Title - 28 point Arial Dark Orange ( )
Subtitle - 24 point Arial Grey (not bold)
The default font for all text in a presentation is Arial Regular
(i.e. not bold or italic)
Text vertical alignment is top, not middle
First level bullet is Arial 18pt Regular, and begins with an uppercase letter
- second level bullet is Arial Regular 18pt
- third level bullets are Arial Regular 16pt
- only first level bullets start with an upper case letter; the rest start with lowercase
unless they are proper nouns
Text must never be smaller than 14pt (unless in a graph)
The Page Setup (choose File Page Setup… from the Menu Bar to view or set
this) is A4 Paper (Width: 27.51cm; Height: 19.05cm)
September 8, 2008 Slide 4
p g (not bold)
Title - 28 point Arial Dark Orange ( )
Subtitle - 24 point Arial Grey (not bold)
There are no full stops or semi colons at the end of bullet points
Important points are highlighted in dark red (not bolded)
p g , py g
Line Spacing is set to 1 line, and 0.2 lines after new lines of copy. Do not change
these settings; if text will not fit onto one slide, start a second slide
If the Line Spacing has been altered,
select all the text, then choose
Format Line Spacing… from the
Menu Bar; you’ll see this dialog box
No Slide Transitions are used
between slides
September 8, 2008 Slide 5
Guidelines
To view guidelines, press CTRL + G
- you’ll see this Grids and Guides dialog box
p j
- “Snap objects to g p
grid” option – check this
box to activate the invisible grid; when you
move an object, it will snap to the grid
Display screen
- “Display drawing guides on screen” –
checking this box makes drawing guides
visible; when you move an object it will
p
snap to the gguides
Tick the “Display drawing guides on screen” option; press OK
They will appear as the dark orange/grey lines do on this slide
Text and graphics do not go outside of the dark orange lines
September 8, 2008 Slide 6
Guideline Pointers
Around the outside edges of each slide, you’ll see guideline pointers
guidelines guide,
They record the positions of the guidelines, so if you accidentally move a guide
usethe pointers to re-position it back to its correct place
To move a guideline, click and drag it with your mouse. You might need to hold
down the ALT key when dragging in order to exactly position the guideline
September 8, 2008 Slide 7
Formatting Slides
After copy and pasting from another presentation, if the formatting is not correct, in
slide thumbnail pane (on the left hand side of the screen) right click on the
clipboard icon, and click “Keep Source Formatting”
If the slide thumbnail pane is not visible,
choose View Normal (Restore Panes)
from the Menu Bar
September 8, 2008 Slide 8
Formatting Slides cont.
Use the pre-set Auto Slide Layouts in the Slide
Layout pane
Choose Format Slide Layout… from the Menu
Bar
Click on the desired slide format, click on the drop-
pp y
down arrow and select “Apply to Selected Slides” or
“Reapply Layout”
Examples of Auto Layout appear later in this
p
presentation
September 8, 2008 Slide 9
g p p y
Using The Template For Graphic Continuity
Clean Design = Clear Communication
To create a new slide, select Insert New Slide and choose a
pre-formatted slide layout
To insert a chart into your presentation, copy and paste
one of the preformatted chart slides in the template
Use only colours from the primary
y g
and secondary Business Elite Program
colour schemes (see slide 15) – do not
create your own custom colours
text,
Use the guides and grid to place text
images and other slide elements
September 8, 2008 Slide 10
Applying The New Template To Previous Business Elite Program
Presentations: Option 1
Open the New Business Elite Program Template ppt
Choose File Save As… Design Template (see image)
PowerPoint will save this
in the Template Folder on
your Hard Drive
Open the Presentation with
the old template which you
would like to change
September 8, 2008 Slide 11
Applying The New Template To Previous Business Elite Program
Presentations: Option 1 cont.
In the Slide Design pane (which you can display by selecting
Format Slide Design… from the Menu Bar), click on
“Browse…”
h Template F ld
to go to the T l Folder
Click on the template you have just saved
p pp presentation
The New Template will be applied to the old p
September 8, 2008 Slide 12
Applying The New Template To Previous Business Elite Program
Presentations: Option 2
Step 1: Bring older slides into the New Template
- in Slide Sorter View (View Slide Sorter), copy and paste slides from the old
presentation into the New Template
Step 2: Reapply the text layouts on individual slides, as necessary
- select Format Slide Layout… from the Menu Bar to view the Slide Layout
pane, and choose one of the text layouts to apply the correct text formatting
- you can reapply or change text layouts at any time
- note: only text that utilises the Auto Layout placeholders from the Slide Layout
pane will be affected when you apply text layouts
September 8, 2008 Slide 13
Applying The New Template To Previous Business Elite Program
Presentations: Option 2 cont.
Step 3: Adjust paragraph levels, bullets and text size, if necessary
- a quick way to resize text is to use the
Increase Decrease
Increase or Decrease Font Size tool buttons Text Size Text Size
- the same can
- select a word or range of text (to select the entire text block, press the Shift
key and click anywhere in the text block)
- click on the Font size tool button to increase or decrease the font size of
selected text
Step 4: Reposition graphics
- turn on the snap-to grid and guides to help align slide objects
(see slide 6)
September 8, 2008 Slide 14
g
The Business Elite Program Presentation Colour Scheme
Primary Colour Palette
Eight colours make up the permanent template colour scheme (some are repeated
to keep the colours of charts and text consistent)
The primary colour palette is permanently linked to colours for text, shapes, lines,
chart bars and pie slices
Important: never change the Primary Colour Palette
Primary Colour Palette RGB Values
R: 255 R: 0 R: 128 R: 255 R: 255 R: 253 R: 255 R: 255
G: 255 G: 78 G: 128 G: 51 G: 51 G: 113 G: 166 G: 153
B: 255 B: 105 B: 128 B: 0 B: 0 B: 63 B: 111 B: 0
September 8, 2008 Slide 15
g
The Business Elite Program Presentation Colour Scheme
Secondary Colour Palette
Additional custom colours are provided on the second line of the colour palette –
they are used especially in charts
Secondary colours are not permanent – they will eventually be “bumped off” if you
create new custom secondary colours yourself. However, you should use these
Secondary colours rather than creating your own new custom colours (unless you
are using your clients’ colour scheme)
R
R: 255 R
R: 0 R
R: 128 R:
R 255 R
R: 255 R:
R 253 R:
R 255 R:
R 255
G: 255 G: 78 G: 128 G: 51 G: 51 G: 113 G: 166 G: 153
B: 255 B: 105 B: 128 B: 0 B: 0 B: 63 B: 111 B: 0
Secondary Colour Palette RGB Values
R: 253 R: 255 R: 252 R: 102 R: 192 R: 246 R: 255 R: 0
G: 113 G: 166 G: 182 G: 185 G: 192 G: 240 G: 255 G: 0
B: 63 B: 111 B: 42 B: 214 B: 192 B: 0 B: 102 B: 0
September 8, 2008 Slide 16
g
The Business Elite Program Presentation Colour Scheme
Primary and Secondary Palettes Combined
Combined, the two palettes give us Key Accent Colours
Colour
the key Business Elite Program colours
Order R: 255 R: 253 R: 255
and add one or two shades of each colour of G: 51 G: 113 G: 166
to be used as accents Pref. B: 0 B: 63 B: 111
1 2 3
These colours have an order of
R: 255 R: 252
preference (
p (use)) G: 153 G: 182
B: 0 B: 42
When choosing colours for a diagram 4 5
or chart, choose the first available R: 246 R: 255
g preference, then
colour according to p , G:
B
B:
240
0
G:
B:
B
255
102
6 7
the one or two accent colours that
follow: see the numbers on the R: 0 R: 102
G: 78 G: 185
colour chips to the right B: 105 B: 214
8 9
R: 128 R: 192
G: 128 G: 192
B: 128 B: 192
10 11
September 8, 2008 Slide 17
Working With Charts And Chart Colours
Use the sample charts in the New Template
To insert a new chart into your presentation, copy and paste one of the sample
chart slides – then edit the chart data
The sample charts provide the Business Elite Program primary and secondary
colour palettes as well as special chart formatting
Important: if you select Insert Chart… from the menu, the new chart will NOT
include all of the customised colours and special formatting
Sample charts will retain correct formatting ONLY if used in presentations based
on the New Template
September 8, 2008 Slide 18
Working With Images
Don’t squeeze images when resizing them; keep them proportional
- double-click an image to show
the Format Picture dialog box
- on the Size tab, make sure the
Scale Height and Width sizes are
g
the same % figure
- if they are, make sure the
“Lock aspect ratio” option is also
; y ,
ticked; if they are not, un-tick the
“Lock aspect ratio” option, then
adjust the Width and Height % to
be the same
- click the OK button
September 8, 2008 Slide 19
Working With Images cont.
Warning: large images scaled small increase your file size
- make sure the “Relative to original
picture size” option is ticked
- if the Scaled size of the image is
smaller than 70%, you should
p
cut and re-paste the image:g
- select the image, then choose
Edit Cut from the Menu Bar
- choose Edit Paste Special…
- in The Paste Special dialog box,
select “Paste As Picture (PNG)”
and click OK
- if you check again, you’ll see
that the Scaled size is now 100%
September 8, 2008 Slide 20
Table Formatting
Table borders: grey (R:128, G:128, B:128), 1pt thickness
Table Title: centered, Arial 20pt Regular
Table content:
- vertical alignment: middle
- horizontal alignment: left
left d i ht i 0.2cm
- l ft and right margin: 0 2
- top and bottom margin: 0cm
Table Size: not to go beyond guides (press CTRL + G to view guides)
See example next slide
September 8, 2008 Slide 21
Table Example: 2 Columns
Table Title (Arial, 20pt)
item (Arial, 20pt) item
item item
item item
item item
item item
item
it it
item
item item
September 8, 2008 Slide 22
Column Chart: Formatting
The chart title is the slide title; the chart sub-title appears in a separate text box:
16pt Arial Regular. The slide title should communicate the main point or idea you
are making; the subtitle should accurately describe survey details i.e.
i / i
units/question askedk d
Chart not to go beyond Guide borders
yp
Chart type: NOT 3D; clear g gridlines
X axis font: Arial Regular 16pt (not bold); include Y-axis values – 16pt Arial
Regular. One decimal point on Y-axis
Must include data labels – 14pt Arial Regular (can be smaller if you have many
columns). One decimal point on data labels
Legend placement: top right corner. Legend font: 12pt Arial Regular (can be
smaller if you have many Attributes)
See example next slide
September 8, 2008 Slide 23
Column Chart: 3 Series
Subtitle (Arial, 16pt)
Attribute 1
100.0
Attribute 2
90.0 Attribute 3
80.6
80.0
70.0 65.0
60.0
60 0
50.0 45.9 46.9 45.0 43.9
38.6
40.0 34.6
31.6
30.6
30 6
27.4
30.0
20.4
20.0
10.0
10 0
0.0
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
S dd i f ti h d l t this t tb
Source: add information here, or delete thi textbox
September 8, 2008 Slide 24
Stack Chart: Formatting
The chart title is the slide title; the chart sub-title appears in a separate text box:
16pt Arial Regular. The slide title should communicate the main point or idea you
are making; the subtitle should accurately describe survey details i.e.
i / i
units/question askedk d
Chart not to go beyond Guide borders
yp
Chart type: NOT 3D; clear g gridlines
X axis font: Arial Regular 16pt (not bold); include Y-axis values - Arial Regular, 16
pt
Regular,
Must include data labels – Arial Regular 14 pt (can be smaller if you have many
columns). One decimal point on data labels
Legend placement: top right corner. Legend font: 12pt Arial Regular See example
next slide
September 8, 2008 Slide 25
Stacked Bar Chart: 3 series, 7 point scale
Subtitle (Arial, 16pt)
1st Qtr 20.4 30.6 45.9
2nd Qtr 27.4 38.6 46.9
3 d Qt
3rd Qtr 90 34.6
34 6 45
4th Qtr 20.4 31.6 43.9
0 20 40 60 80 100 120 140 160 180
Source: add information here, or delete thi textbox
S dd i f ti h d l t this t tb
September 8, 2008 Slide 26
Line Graph: Formatting
The chart title is the slide title; the chart sub-title appears in a separate text box:
16pt Arial Regular. The slide title should communicate the main point or idea you
are making; the subtitle should accurately describe survey details i.e.
i / i
units/question askedk d
Line width must be as thick as possible
p g
X axis font: Arial 16pt Regular
Include Y-axis values – 16pt Arial Regular. One decimal point on Y-axis
Legend appears top right. Legend font: 12pt Arial Regular; reduce size to fit if
necessary
No gridlines
No Plot Area
See example next slide
September 8, 2008 Slide 27
Line Chart: 8 Series
Subtitle (Arial, 16pt)
Attribute 1
100.0 Attribute 2
90.0 Attribute 3
Attribute 4
80.0
Attribute 5
70.0 Attribute 6
60 0
60.0 Attribute 7
Attribute 8
50.0
40.0
30.0
20.0
10.0
0.0
Q1 '05 Q2 '05 Q3 '05 Q4 '05 Q1 '06 Q2 '06 Q3 '06 Q4 '06
Source: add information here, or delete thi textbox
S dd i f ti h d l t this t tb
September 8, 2008 Slide 28
Pie Chart: Formatting
The chart title is the slide title; the chart sub-title appears in a separate text box:
16pt Arial Regular. The slide title should communicate the main point or idea you
are making; the subtitle should accurately describe survey details i.e.
i / i
units/question askedk d
Data Labels:
p (if ) g
- font size: 14pt ( it fits) Arial Regular
- only one decimal point
Legend placement: top right corner. Legend font: 12pt Arial Regular (can be
smaller if you have many Attributes)
See example next slide
September 8, 2008 Slide 29
Pie Chart: 5 Segments
Subtitle (Arial, 16pt)
Attribute 1
Attribute 2
20.0% 20.0%
Attribute 3
Attribute 4
Attribute 5
20.0% 20.0%
20.0%
Source: add information here, or delete thi textbox
S dd i f ti h d l t this t tb
September 8, 2008 Slide 30
Organisational Diagram: Formatting
Chart title in a separate text box: 19pt Arial Regular
Chart font size is 19pt Arial Regular; can be reduced to16pt if required
Entire chart including Title and Source must fit within the Guidelines (p
g (press Ctrl +
G to view these)
Colours of boxes or shapes may be changed accordingly, using only template
colours
See example next slide
September 8, 2008 Slide 31
Organisational Diagram
Diagram title (Arial, 19pt)
Add
text
(Arial,
(Arial 16pt)
Add text
(Arial,
(Arial 16pt)
(Arial,
Add text (Arial 19pt)
Add text (Arial, 19pt)
September 8, 2008 Slide 32
Lines And Arrows
Generally, lines are 2pt thickness, in the Business Elite Program dark blue
Keep width of arrows the same as these examples
y y
Arrows can be any of the Primary Palette colours
September 8, 2008 Slide 33
Tips For A Great
PowerPoint
Creating Effective Slides
Limit each slide to one key take-away – unnecessary words or details can obscure
your message
Avoid using more than eight lines of copy on a slide
Use an agenda to hold your audience’s attention
Charts, graphs, diagrams and illustrations are a great way
to visually communicate your message
Split complex diagrams into build sequences
Keep text and graphics large enough for your audience to read
September 8, 2008 Slide 35
Great Presentations Are Short
It's about quality - not quantity!
Make it as short as you possibly can. Always
gg presentations (
For bigger p )
(12+ slides) follow the "3 T's":
Tell them what
Tell them what
you re
you're going to
Tell them you just told them
tell them
(summary)
(overview)
September 8, 2008 Slide 36
Short
Short: a PowerPoint presentation is not a novel. Keep lines short. Whenever you
can, strive for one-liners
Don't squeeze: do not try to pack in more text per slide by reducing point size! If it
won't fit onto 1 slide, make 2!
Don't read! Bullet-points are… bullet points. They're not meant to be read like full
sentences
Keywords - if you can, move these to the start of the line
If a slide is important, try not to have more than 3-5 bullets
September 8, 2008 Slide 37
Some of the Worst Examples,
Starting with Long Headlines Over 2 Lines
Another really common mistake is to write long and tedious lines as they would
normally be spoken or written in a letter, rather than just summarising the idea as a
snappy bullet point. This is particularly common with people who learned how to
i before P
write b f P i
PowerPoint was iinvented. If you need to write l
d d i long stuff, d ' use MS
ff don't
PowerPoint (a live presentation aid) - use MS Word!
If you can, you should also try to avoid breaking a highlighted point across two
lines like this
September 8, 2008 Slide 38
Doing Highlights
If you want to make highlights for important words within a paragraph of copy, use
the dark orange colour. Use this bolding effect sparingly or it loses its point
You may also use a frame to make special highlights!
And you may occasionally go reverse
September 8, 2008 Slide 39
Animation, Transitions, Sounds and Effects
Sounds are not used at all (except when
required for TVC, music or radio
commercials) - they're usually corny
Do not use slide transition effects at all
Custom Animation effects such as "drive
yp
in", "typewriter", "swirl", etc. are banned!
September 8, 2008 Slide 40
Thank you
Related docs
