Docstoc

Charlottesville City Schools

Document Sample
Charlottesville City Schools Powered By Docstoc
					Charlottesville City Schools

           School Board


         Work Session




   Booker T. Reaves Media Center
    Charlottesville High School


         February 5, 2009
          Charlottesville City Schools   1562 Dairy Road    Charlottesville, VA 22903

                               Charlottesville City School Board
                            Work Session February 5, 2009 6:00 P.M.
                   Booker T. Reaves Media Center, Charlottesville High School




09-053          Call of Meeting To Order

09-054          Pledge of Allegiance to the Flag

09-055          Roll Call of Board Members

09-056          Approval of Agenda

09-057          School Board Appreciation Month

09-058         Comments from Members of the Community

09-059          Public Hearing 2009-2010 Proposed Budget

09- 060        Information Items
               A. 2009-2010 Proposed Budget – Dr. Rosa Atkins
               B. Implementation of New Technologies – Gertrude Ivory
               C. Proposed 2009-2010 School Calendar- Jim Henderson
               D. MGT Efficiency Report Response – School Board



09-061          Board Member Comments

09-062         Adjournment
                                                      Charlottesville City School Board Agenda, page 2




Upcoming Meetings:

February 12-13, 2009                                      VSBA Legislative Conference, Richmond,
                                                          Virginia.

February 19, 2009                                         Charlottesville City School Board
                                                          Business Session, 6:00 p.m. Booker T.
                                                          Reaves Media Center, Charlottesville
                                                          High School.

February 19, 2009                                         Public Comment 2009-2010 Proposed
                                                          Budget.

February 20 2009                                          Charlottesville City School Board/City
                                                          Council Luncheon, noon at City Hall.

February 26, 2009                                         Charlottesville City School Board Special
                                                          Meeting.




                                         School Board Members
              Ms. Colette Blount Ms. Llezelle Dugger Dr. Alvin Edwards Ms. Kathleen Galvin
             Mr. Ned Michie, Chair Ms. Leah W. Puryear, Vice Chair Mr. Juandiego R. Wade
                                         School Administration
                       Rosa S. Atkins, Superintendent Linda Bowen, School Board Clerk
                                Supportive Information Sheet
                                Charlottesville School Board
                                  Charlottesville, Virginia


Agenda Item: 09-060 2009-2010 Proposed Budget                        Date: February 5, 2009


Presented By: Ed Gillaspie                                           Related Pages(s):

__________________________________________________________________________

            □     ACTION                         ■    INFORMATION
__________________________________________________________________________


Background Information:

Following numerous meetings with parents, staff, Board, and other constituent groups, three
Special Work Sessions and three meetings with the Budget Review Committee, the
proposed budget is being formally presented at this public hearing.




Administrative Consideration:

To consider the proposed budget in light of Board priorities, the strategic plan, and overall
community values.




Superintendent’s Recommendation:

None

Policy Reference:
4-1 Annual Budget

Legal Reference:
Code of Virginia, 1950, as amended, sections 15.2-2503, 15.2-2504, 15.2-2506, 22.190
through 22.194, 22.1-97
                             Supportive Information Sheet

                           Charlottesville City School Board
                               Charlottesville, Virginia

Agenda Item: 09-060 Implementation of New Technologies         Date: February 5, 2009


Presented by: Gertrude A. Ivory                    Related Pages: 2
_______________________________________________________________________

      □     ACTION                        ■     INFORMATION
_______________________________________________________________________

Background Information

The Curriculum and Instruction Department has prepared a report on the implementation
of the new technologies that have been placed in classrooms. This report will provide an
update on implementation of new technology tools in the teaching and learning process
and discuss technology efficiency in the context of 21st century learning.

Maria Lewis, Coordinator of Technology Integration, will present teacher reflections on
the implementation of the new technologies. This presentation used two of the
technology tools that teachers incorporate in their classrooms

Administrative Considerations:



Superintendent’s Recommendation:

The Superintendent recommends that the Board receive the report.

Policy Reference:

CL – Administrative Reports; IF – Curriculum Development and Adoption; IGA – Basic
Instructional Program; GCL – Professional Staff Development

Legal References:

Code of Virginia, 1950, as amended, 22.1-68, 22.1-70, 22.1-78, 22.1-81
                                         Technology Integration
                                       Charlottesville City Schools

Technology plays an important role in the educational process and its careful and appropriate integration
into the curriculum enhances instruction and learning. The traditional use of technology within schools has
asked students to “power down” due to rules prohibiting the use of these tools. Outside of school, students
communicate and multitask regularly using a variety of digital devices, such as computers, iPods, mp3
players, and cell phones, to name just a few. Technology has become an integral part of their lives.
Although the use of these tools effectively for classroom instruction raises some legitimate concerns,
Charlottesville City Schools is committed to educating students on how to appropriately use these 21st
Century tools safely; therefore the district has invested time and funding to enhance the instructional
technology infrastructure throughout our facilities.

Infrastructure: Smartboard
Recently, over 260 Smartboards and LCD projectors were mounted in classrooms throughout the division.
Teachers are using Smartboards, projectors, and document cameras daily for classroom instruction and
the use of these tools enhances the teaching and learning processes. When integrated into the classroom,
Smarboard use:
    •   allows students to become active participants in the learning process,
    •   allows students to work collaboratively and interactively with others; therefore they create deeper
        meta-cognitive understanding of conceptual information,
    •   creates constructivist student-focused learning environments,
    •   accommodates many different learning styles,
    •   motivates and captures the attention of students of all ages,
    •   increases access to curriculum, multi-media resources, and the Internet – especially in the one-
        computer classroom setting, and
    •   allows for media annotation directly on web pages, videos, pictures, etc. and this information can
        be saved and printed for further classroom integrations.

The SmartBoard innovation is considered an essential tool for classroom instruction and over 80% of CCS
teachers are using Smartboard regularly for classroom instruction.

Saturated Carts
When creating a technology rich classroom environment, additional resources were provided to schools for
classroom instruction. Schools have been equipped with additional peripherals including document
cameras (a real-time image capture device), response pads (individual wireless input devices), digital
cameras, digital camcorders, flip cameras (a portable USB camcorder), palms, and iPods. These tools
were catalogued, organized, and distributed to classrooms in saturated carts. The accessibility to these
tools has helped create regular integrations of classroom review games, podcasting, and movie-making
projects. Students are documenting field trip experiences using digital cameras and camcorders and
teachers have used iPods to deliver customized instruction to students.

In addition to using saturated cart tools, teachers and students have been active participants in web 2.0
Internet activities. CCS Web 2.0 activities invite students to be producers of web content via blogs, wikis,
and Moodle applications. Additionally, supportive software and web subscriptions have also been
purchased to support classroom instruction – BrainPop, EnchantedLearning, AtomicLearning, TI
Smartview, Inspiration, and Kidspiration.


                                                                             Agenda Item: 09-060
Professional Development:
Cognizant of the steep learning curve often associated with learning new technologies, the technology
integration team has worked closely with staff using a variety of training formats – one-on-one support,
team teaching, small group discussions, school staff meetings, and formal technology morning and
afternoon work sessions. Technology work sessions occurred on Tuesdays and Thursdays – 53 sessions
to date. The division has also identified a small cohort of technology integration specialists to support
school specific requests. A great deal of time has been invested in training staff on new technologies and
effective integration. The technology integration team is actively pursuing additional forums and mediums to
support teachers as they integrate technology.

Utilizing the web, the team has created a supportive website The Hoot
(http://www.thehoot.us/Welcome.html) .The Hoot is a portal of web sites addressing core academic content
for grades K – 4th. Using two perspectives, students and/or teachers can enter the site accessing
supplemental resources. To date there has been over 7249 visits! In addition to The Hoot, technology
integration is using Thinkfinity (http://www.thinkfinity.org/) web resources. Teachers can access over
50,000 resources including lesson plans, printable documents, and interactive websites. The site is also
organized to provide at-your-own pace professional development opportunities for teachers. The site also
incorporates parent and student portals that provide homework help!

The Charlottesville City School division has also sponsored teachers at technology-rich conferences and
workshops including Virginia Palm Education Training Certification, National Teacher Technology Institute,
Virginia Society for Technology in Education, Virginia Children’s Engineering Convention (2 teachers),
Thinkfinity workshops, and Smartboard Technologies Workshop. Annually, Charlottesville City Schools
also supports teachers completing the National Education Technology Standards for Teachers (NETS*T) –
currently 3 teachers are pursuing NETS*T certification. 21 CCS teachers have completed NETS*T
certification.

With the goal of increasing student achievement with the effective technology integration, the
Charlottesville City School division will continue to perform needs assessments by surveying staff, parents,
and students. The technology integration team is actively investigating the STaR Chart teacher technology
self-assessment tool and the expansion of Moodle, a content management system, to help warehouse the
data.

It is challenging to document all the changes that have occurred as a result of integration of new technology
throughout the division; therefore we asked a few teachers to reflect on how technology has impacted their
teaching and learning. The Instructional Technology Resource Teachers used flip cameras and iMovie
software to create a video highlighting teacher reflections on how they use technology.


Technology Integration Team:
Maria J. Lewis, Coordinator of Technology Integration
Rebecca Gibson, Instructional Technology Resource Teacher (Greenbrier, Jackson-Via, Johnson)
Eric Stauffer, Instructional Technology Resource Teacher (Burnley-Moran, Clark, Venable)
MegCarolyn Remesz, , Instructional Technology Resource Teacher (Walker, Buford)
Jenine Daly, Instructional Technology Resource Teacher (CHS, Henry Avenue)



                                                                            Agenda Item: 09-060
                              Supportive Information Sheet
                             Charlottesville City School Board
                                 Charlottesville, Virginia

Agenda Item: 09-060 2009 – 2010 School Calendar            Date: February 5, 2009


Presented By: Jim Henderson                                Related Page(s): 1

__________________________________________________________________________

        □ ACTION                                             ■ INFORMATION
__________________________________________________________________________
Background Information:
Annually, the Charlottesville City School Board is charged with the development and
approval of a calendar which must incorporate 180 days of instruction for students served in
the school division. A draft of the 2009 – 2010 school calendar was posted on our website
for review and comment. All comments received were taken into consideration when
developing the proposed calendar.

A copy of the proposed calendar is enclosed for Board review.




Administrative Consideration:
The calendar which is proposed for the 2009 – 2010 school year was developed in concert
with the Albemarle County Schools at the request of the respective School Boards.
Representing CCS on the calendar committee were teachers Marti Spry and Susan
Garfinkel; principals Daphne Keiser and Thomas Taylor; and parent Jan Farruggio.




Superintendent’s Recommendation:
The Superintendent recommends the Board receive this report.




Policy Reference:
IC/ID: School Year/School Day

Legal Reference:
Code of Virginia, 1950, as amended, sections 22.1-19; 22.1-79; 22.1-98
2009 – 2010 Charlottesville City Public Schools                                                                    DRAFT 4

          AUGUST 2009                           SEPTEMBER                               OCTOBER                    Religious/Cultural Observances
S    M     T    W     T    F    S     S    M    T     W     T    F    S      S   M      T    W      T    F    S    Rosh Hashanah 9/18 – 9/20 (begins and ends at sundown)
                                                                                                                   Yom Kippur 9/27-9/28 (begins and ends at sundown)
                                1               1     2     3    4    5                             1    2    3
                                                                                                                   Ramadan 8/21 – 9/19 (may vary based on Lunar calendar)
2    3     4     5  6   7   8         6    7    8     9     10   11   12     4    5     6     7     8    9    10   Diwali 10/17
                New Teacher
9    10    11   12 13 14 15           13   14   15    16    17   18   19    11   12    13    14     15   16   17   Hanukkah 12/11 – 12/19 (begins and ends at sundown)
16   17    18   19    20   21   22    20   21   22    23    24   25   26    18   19    20    21     22   23   24   Christmas 12/25
23   24    25   26    27   28   29    27   28   29    30                    25   26    27    28     29   30   31   Kwanzaa 12/26 – 1/1
                                                                                                                   Chinese New Year 2/14
30   31
                                                                                                                   Passover 3/29 – 4/5 (begins and ends at sundown)
          NOVEMBER                              DECEMBER                              JANUARY 2010                 Good Friday 4/2
                                                                                                                   Easter 4/4
S    M     T    W     T    F    S     S    M    T     W     T    F    S      S   M      T    W      T    F    S
1    2     3     4    5    6    7               1     2     3    4    5                                  1    2    180   Student Days
8    9     10   11    12   13   14    6    7    8     9     10   11   12     3    4     5     6     7    8    9     14   Professional Learning Days.
15   16    17   18    19   20   21    13   14   15    16    17   18   19    10   11    12    13     14   15   16         Division Level: 8/18, 8/19, 2/15, 2/16, 3/12.
                                                                                                                         Building Level: 8/17, 8/20, 8/21, 8/24, 11/2, 11/3, 1/19,
22   23    24   25    26   27   28    20   21   22    23    24   25   26    17   18    19    20     21   22   23
                                                                                                                         4/2, 6/11
29   30                               27   28   29    30    31              24   25    26    27     28   29   30     6   Professional Responsibilities Days (outside of regularly
                                                                            31                                           scheduled time)
                                                                                                                   200   Teacher Days
           FEBRUARY                              MARCH                                      APRIL
S    M     T    W     T    F    S     S    M    T     W     T    F    S      S   M      T    W      T    F    S          Make-up days (used in order: 3/12, 2/16, 6/11, 6/14,
     1     2     3    4    5    6          1    2     3     4    5    6                             1    2    3
                                                                                                                         6/15, 6/16, 6/17)

7    8     9    10    11   12   13    7    8    9     10    11   12   13     4    5     6     7     8    9    10   Quarter 1 = 46 days                 Quarter 3 = 49 days
14   15    16   17    18   19   20    14   15   16    17    18   19   20    11   12    13    14     15   16   17   Quarter 2 = 42 days                Quarter 4 = 43 days
21   22    23   24    25   26   27    21   22   23    24    25   26   27    18   19    20    21     22   23   24         3-day New Teacher Orientation: 8/12 – 8/14
28                                    28   29   30    31                    25   26    27    28     29   30
                                                                                                                         First Day of Class/Class Resumes 8/25, 1/4, and 4/12
                                                                                                                         Professional Learning Days (No Students)
                MAY                                  JUNE                                   JULY                         Holiday
S    M     T    W     T    F    S     S    M    T     W     T    F    S      S   M      T    W      T    F    S
                                1               1     2     3    4    5                             1    2    3          End of 9-week Grading Period 10/28, 1/15, 4/1, and 6/10
2    3     4     5    6    7    8     6    7    8     9     10   11   12     4    5     6     7     8    9    10
                                                                                                                   Last Day of School 6/10 (Early dismissal)
9    10    11   12    13   14   15    13   14   15    16    17   18   19    11   12    13    14     15   16   17
                                                                                                                   High School Summer School          2009              2010
16   17    18   19    20   21   22    20   21   22    23    24   25   26    18   19    20    21     22   23   24                                                        6/17 – 7/8
                                                                                                                   First Session                      6/18 – 7/9
23   24    25   26    27   28   29    27   28   29    30                    25   26    27    28     29   30   31   Second Session                     7/13 – 7/31       7/12 – 7/30
30   31

Notes: Staff will make every effort to avoid scheduling activities on major religious/cultural
observances. Parental conferences must be completed by November.

2009-10 School Calendar DRAFT last updated 1/22/09
 
                              Supportive Information Sheet
                             Charlottesville City School Board
                                 Charlottesville, Virginia


Agenda Item 09-060: MGT Efficiency Report Response            Date: February 5, 2009



Presented By: School Board                                    Related Pages(s):

__________________________________________________________________________

     □ ACTION                            ■ INFORMATION
__________________________________________________________________________

Background Information:

The Charlottesville City School Division contracted with the Virginia Department of
Planning and Budget to conduct an Efficiency Review. At the January 8, 2009 School Board
Meeting, MGT of America, the consultants chosen to conduct the review, presented their
report.

Board Members submitted written questions to MGT of America and discussed responses to
a number of those questions at the January 22, 2009 meeting.

MGT of America has provided additional information as requested and the Board will
discuss those responses as well as continue their discussion on the findings, conclusions and
recommendations in the full report.


Administrative Consideration:




Superintendent’s Recommendation:

The Superintendent recommends the Board discuss the report.


Policy Reference:
BBA School Board Powers and Duties

Legal References: Code of Virginia 1950. as amended, Section 22.1-78, 22.1-79

				
DOCUMENT INFO