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									                                    ISSUE 3 FEBRUARY 2010




                                    TRADE MEASUREMENT
                                    SERVICING LICENSEES’ NEWSLETTER
measurement.gov.au




                     CONTENTS
                                                                                Feedback
                     Welcome                                            2
                                                                                NMI encourages your feedback on
                                                                                any of the issues raised in this newsletter or
                     Trade Measurement Information Sessions             3       suggestions and advice on the administration of
                         Timetable and venues                           3       the new national trade measurement system.

                                                                                Please provide your comments via email to
                     Licence application process                        4       tmlicensees@measurement.gov.au.
                         Forms                                          4
                     	   Lodging	notification	of	verification	forms		       	
                         electronically                                 4
                                                                                Disclaimer
                         Quality Management Documents                   5       The content of this newsletter is provided for general
                                                                                information only and must not be treated as advice
                         Criminal History Check                         5       (legal or otherwise). The views and opinions expressed
                                                                                in this newsletter do not necessarily reflect those of
                                                                                the Commonwealth or indicate a commitment to a
                     Communication strategy for licensees               6       particular course of action.

                                                                                This newsletter aims to simplify laws, policies and
                                                                                technical matters for ease of comprehension.
                     What’s in the next issue                           7       The information provided may be updated from time
                                                                                to time. Therefore, before acting on the basis of any
                                                                                information in this newsletter, you should independently
                                                                                verify that the information is accurate, complete,
                                                                                up-to-date and relevant to your situation.

                                                                                Reference in this letter to any specific commercial
                                                                                product, process, service by trade name, trademark,
                                                                                manufacturer, or otherwise, does not imply its
                                                                                endorsement by the Commonwealth.
TRADE MEASUREMENT SERVICING LICENSEES’ NEWSLETTER




WELCOME TO THE THIRD TRADE MEASUREMENT
SERVICING LICENSEES’ NEWSLETTER
                        There is now less than five months to the commencement of the national trade
                        measurement system on 1 July 2010. With this in mind, over the next few months, the
                        National Measurement Institute (NMI) will be finalising its set up of the licensing system
                        to ensure a smooth transition of existing licensees into the national scheme and provide
                        user-friendly mechanisms to assist new applicants.

                        This month, the NMI will commence contacting licensees whose licences fall due in
                        July and August. In March, licensees whose licence falls due in September and October
                        will be contacted and so forth until all licensees have been directly contacted by the
                        NMI. Remember, where organisations hold a number of servicing licences throughout
                        Australia the due date for a national licence is the date of renewal for the last servicing
                        licence. When contacted, licensees will be asked to fill in the appropriate application
                        forms and return them to the NMI within a 28 day period. This early approach will
                        ensure the NMI has your updated business and licence details so that you will not be
                        overlooked when the renewal of your licence is due. You will not be asked to pay any
                        fees until just prior to the licence renewal date.

                        This newsletter details the application process for licensees, the registration process for
                        verifiers, lodging your quality management documents, verification forms and methods
                        of providing a criminal history check.

                        Please continue to email your questions to the Licensing team at
                        tmlicensees@measurement.gov.au.

                        Thank you for helping us build a better trade measurement system for today and
                        tomorrow.




                        Ron Begg
                        Licensing Transition Coordinator, Legal Metrology Branch




ISSUE 3 FEBRUARY 2010
TRADE MEASUREMENT SERVICING LICENSEES’ NEWSLETTER




TRADE MEASUREMENT INFORMATION SESSIONS
Trade Measurement information sessions commenced last year with the delivery of the first presentation to
licensees in Sydney on 4 December. Information sessions have now been scheduled for five other capital cities
during February and early March (please see schedule below). These sessions provide information for licensees on
the processes developed and the benefits provided by the national licensing system. Information sessions are also
being held for industry and business on the new legislation and focusing on the changes which impact on industry.
For each of the trade measurement information sessions, time is allocated for audience questions and discussion.
Please refer to the NMI website www.measurement.gov.au to register for any of the information sessions.

TIMETABLE AND VENUES

                Dates                               Location                           Session Times
 10 February 2010                      CSIRO, Queensland Centre for          10am - 12pm (for industry and
                                       Advanced Technology, Pullenvale,      business)
                                       Brisbane
                                                                             1pm - 3pm (for Servicing Licensees
                                                                             and Public Weighbridge Licensees)
 16 February 2010                      Treasury Theatre, East Melbourne      10am - 12pm (for industry and
                                                                             business)

                                                                             1pm - 3pm (for Servicing Licensees
                                                                             and Public Weighbridge Licensees)
 19 February 2010                      AusIndustry, North Terrace            10am - 12pm (for industry and
                                       Adelaide                              business)

                                                                             1pm - 3pm (for Servicing Licensees
                                                                             and Public Weighbridge Licensees)
 25 February 2010                      AusIndustry, St Georges Terrace,      10am - 12pm (for industry and
                                       Perth                                 business)

                                                                             1pm - 3pm (for Servicing Licensees
                                                                             and Public Weighbridge Licensees)
 4 March 2010                          The Tasmanian Hockey Centre, 19       10am - 12pm (for industry and
                                       Bell Street, New Town                 business)

                                                                             1pm - 3pm (for Servicing Licensees
                                                                             and Public Weighbridge Licensees)




ISSUE 3 FEBRUARY 2010
TRADE MEASUREMENT SERVICING LICENSEES’ NEWSLETTER




LICENCE APPLICATION PROCESS
Commencing in February, licensees will be contacted and asked to complete the appropriate application forms.
Prior to the expiry date of your existing licence, and subject to meeting the requirements of the national licensing
system, you will be issued a national licence.

FORMS
All application forms will be posted on the NMI website or may be obtained by contacting the Licensing team
(contact details on the front and back of this newsletter). There are seven forms relevant to servicing licensing. The
forms are in Excel (for electronic submission) or Word format (for hard copy submission).

These include:

   Section A - Provision of licensee business details

   Section B - Provision of physical standards certification details

   Section C - Verifier registration and deregistration details

   Section D - Application to amend a licence

   Section E - Application to amend partnership details

   Section F - Notification of verification or non-verification of a measuring instrument

   Section G - Request a National Criminal History Report.

On subsequent renewals you will be sent the Section A Form three months prior to the expiry date. The form
will contain your licence and business details that are recorded in the Information Management System. You will
simply check its contents and update the details (if there are any changes) and email the form back to NMI. If there
are no changes, simply return the form in a reply email advising that the details have not changed.

There will be a requirement that you will need to notify the NMI within 14 days of any changes to a verifier’s status
or physical standards details during the life of the licence (Section B and C forms). Therefore their details should
be current at the time of renewal. As a result, on subsequent renewals, you will not be required to provide verifier
details, list of the physical standards certificates (Reg13), nor a copy of your quality management documents.

LODGING NOTIFICATION OF VERIFICATION FORMS
The current ‘Notification of Instrument Certification Form’ and ‘Notification of Non-Certification Form’ will become
one new form. The term certification will be replaced by the term verification in line with the new National Trade
Measurement Regulations 2009 (Cth). The new electronic form (Section F form) will require details of the trader,
licensee, verifier and measuring instruments. Within the electronic form you will be able to provide as many
instrument details that are on site for a particular owner/user. You will not be limited to eight instruments as is the
current case on the hard copy forms used by most jurisdictions. A hard copy form will be available in Word format,
however, if you choose to use the new hard copy form, you will be limited to 12 instruments per form. Note that
hard copy forms will be phased out after the first 12 months of the new national system operating.




ISSUE 3 FEBRUARY 2010
TRADE MEASUREMENT SERVICING LICENSEES’ NEWSLETTER




To lodge the electronic form you will simply fill in the form, save it on your computer, attach it to an email, and
send it to the NMI licensing email address. For hard copy forms you will need to post them into the NMI and
ensure you allow postage time to meet the 14 day lodgement requirement.

The major advantages of using electronic forms are the reduction in your time filling out forms, the ease of record
storage and maintenance, and not incurring postage costs. For example, in instances where you visit the same
client and verify the same instruments, saving the electronic document on your computer will save you having to fill
in all the business and instrument details each time you verify the instrument(s). If the details are the same, (trader
and instrument details) you will only need to change the verification date and instrument performance code for each
instrument before lodging it with the NMI.

QUALITY MANAGEMENT DOCUMENTS
On the initial application for a national licence you will be required to provide copies of your quality management
documents relating to trade measurement activities. To assist in the transition arrangements, NMI will accept
those currently approved by your state or territory trade measurement authority. Amendments to update the
documents to align with the new national system will be managed and phased in over the first 3 years of the new
national system operating.

CRIMINAL HISTORY CHECK
Licensees will be required to provide a National Criminal History Report addressing fraud and dishonesty on
first renewal and each renewal thereafter (every 3 years). For companies with several directors, the company
may provide a criminal history report for each director or may nominate one director to undergo the check. In this
instance, the person nominated will take responsibility for all administration aspects of the licence. However, the
company is still responsible under the legislation to ensure all directors are fit and proper, whether subject of the
criminal history report or not.

The National Criminal History Report must represent a national check and not just a state or territory check.

The report must be less than 12 months old. There are two options in which the criminal history report can be
provided:

n provide the report yourself and send a copy to the NMI

n request the NMI to seek and provide the report on your behalf.

For the second option you will be required to fill in the Section G Form and pay a fee.




ISSUE 3 FEBRUARY 2010
TRADE MEASUREMENT SERVICING LICENSEES’ NEWSLETTER




COMMUNICATION STRATEGY FOR LICENSEES
On 18 December last year, NMI circulated an online survey to all those who registered to attend the Sydney
information session for servicing and public weighbridge licensees. The response rate was extraordinarily high with
over 60% of registered attendees taking time to fill out the seven question survey. Over 95% rated the Licensees’
Newsletters as very useful to fairly useful. In rating what respondents wanted to see more of in the newsletters,
most wanted to see more on technical issues (72%), more on legislation (68%) and more on the Information
Management System (64%). Over 88% of the respondents rated the information session as very useful to fairly
useful. Most (35.7%) preferred to receive information about the new national system through the Licensees’
Newsletters but many (32.1%) also indicated a preference for topic specific fact sheets. The survey (over 95%)
indicated overwhelming support for a fact sheet to be developed for licensees to hand out to businesses in the lead
up to 1 July 2010 that outlines business obligations in maintaining accurate measuring instruments. The aim of the
fact sheet would be to both inform businesses about the transition to a national trade measurement system but
also to support servicing and public weighbridge licensees in communicating the importance of their role to clients
in the new regime.

In light of the results of the survey, the Communications and Licensing team are developing a fact sheet which
will be available on the NMI website to download and circulate by the end of February. A limited print run of fact
sheets will also be made available to licensees. Please check the NMI website for further details.

If you have not been receiving the newsletter or communications regarding the information sessions, or know of a
licensee that has not been receiving them, please ensure contact details are up to date with your jurisdiction. You
can also register for email updates on the NMI website. All you have to do is log on to the NMI website email update
page and enter your email address then, on the following screen, select ‘trade measurement’ so you will get email
notification of any updates or changes to the trade measurement pages. The link to the email updates page is
http://www.measurement.gov.au/Pages/EmailUpdates.aspx.




ISSUE 3 FEBRUARY 2010
TRADE MEASUREMENT SERVICING LICENSEES’ NEWSLETTER




   WHAT’S IN THE NEXT ISSUE?
   The next issue will be made available in May on the NMI website. It will be the last newsletter before the
   transition date of 1 July 2010. The next issue will provide an update on:

   n the progress of the transition arrangements
   n the information management system
   n copies of the application forms and licence certificates.




         Bradfield Road, Lindfield, NSW 2070
         PO Box 264, Lindfield, NSW 2070

         Telephone:         (61 2) 8467 3600
         Facsimile:         (61 2) 8467 3610

         Email:             tmlicensees@measurement.gov.au

         www.measurement.gov.au




ISSUE 3 FEBRUARY 2010

								
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