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					                        CITY OF CAPE TOWN
DUE AT 09H00

ON 05 MARCH 2010

QUOTATION BOX: 115

REFERENCE NUMBER: R031000532

QUOTATION FOR PROFESSIONAL SERVICE PROVIDER TO
PROVIDE EQUESTRIAN TRAINING

NAME OF RESPONDENT

STREET ADDRESS OF
RESPONDENT

POSTAL ADDRESS OF
RESPONDENT

WESTERN CAPE SUPPLIER
DATABASE (TRADEWORLD)
REGISTRATION NUMBER
SIGNATURE OF RESPONDENT
(IF THE PROPOSAL IS NOT SIGNED
IT WILL BE INVALID)


NAME IN BLOCK LETTERS

CONTACT PERSON

TELEPHONE NUMBER

FACSIMILE NUMBER

CELLULAR NUMBER

EMAIL ADDRESS

VAT REGISTRATION NUMBER

COMPANY REGISTRATION
NUMBER

DATE
THE PROPOSAL CALL FOR THE ABOVEMENTIONED, SIGNED BY THE RESPONDENT,
MUST BE ENCLOSED IN A SEALED ENVELOPE. THE ENVELOPE MUST BE LODGED IN
THE APPROPIATE TENDER BOX WHICH MUST BEAR THE REFERENCE NUMBER:
R031000532, AT THE PROCUREMENT OFFICES, 8th FLOOR, CAPE TOWN CIVIC
CENTRE, 12 HERTZOG BOULEVARD, CAPE TOWN BEFORE 09H00 ON 05 MARCH
2010

              Description                   Quote per delegate inc vat (Including
                                            Service provider’s venue and parking
                                                  costs, excluding catering)




It is a condition that only Fixed Prices will be considered.

              Description                   Quote per delegate inc vat (Including
                                               City of Cape Town premises,
                                                    excluding catering)




It is a condition that only Fixed Prices will be considered.

It must be noted that this proposal is subject to the City of Cape Town’s
Conditions of Tender as attached to this document as it is the Council’s
intention to award a contract based on the proposals received.

PROJECT MANAGER’S DETAILS
BRADLEY LACKAY
TEL 021 447 2366
CELL: 083 775 4909

The proposal submitted shall remain valid, irrevocable and open for written
acceptance for a period of 90 days from the closing date.

The Council reserves the right to accept all, some, or none of the proposals
submitted – either wholly or in part – and it is not obligated to accept the lowest
offer/s.

The Council will not be held responsible for any expenses incurred by respondents in
preparing and submitting their proposals.

Suppliers must be registered with the Council in order to become an accredited
supplier to Council and quote the registration number on the cover page of the
proposal document. Suppliers must be registered and verified before the closing
date of this proposal to qualify for preference points. Contracts will not be awarded
to firms who are not registered and verified.
Suppliers who are not registered on the Western Cape Supplier Database
(Tradeworld) may collect registration forms from the 5 th Floor, Tender Board Office,
Civic Centre, or from the Tradeworld offices – Tel No. (021) 680 4666.

In the case where a Joint venture has been entered into, the Joint Venture
Agreement must be submitted with the proposal document detailing the split of
responsibilities in terms of the proposal specifications, i.e.: percentage of work to be
performed by each partner. All parties to the Joint Venture Agreement must be
registered and verified on the Western Cape Supplier Database.

4.    TAX CLEARANCE

It is the vendor’s duty to ensure that their tax clearance status on the city’s vendor
database is at all times kept up to date. A respondent with an “expired” tax clearance
status will not be considered for contract award. No payment will be effected if
council is not in possession of a valid tax clearance certificate.

5.    DEFAULT

Should it appear to the council that the contractor is not executing the contract in
accordance with the true intent and meaning thereof, or that he is refusing or
delaying to execute the contract or in the event of any other failure or default by the
contractor, then and in any such events the council may give notice in writing to the
contractor to make good the failure or default, and should the contractor fail to
comply with the notice within the period specified therein, then and in such case the
council shall, without prejudice to any of its rights under the contract, be at liberty
forthwith to perform such works as the contractor may have neglected to do, or to
take the contract wholly or in part out of the contractor’s hand and order from any
other person. The contractor shall be responsible for any loss the council may
sustain by reason of such action as the council may take in terms of this clause.


6.    NON RESPONSIVENESS OF QUOTE
Quotations will be considered non-responsive if, inter alia:
    The quotation is not in compliance with the scope of work;
    The contractor has not completed the returnable quotation document in non
      erasable ink.
    The contractor has not completed and signed returnable schedules


7.    SETTLEMENT OF ACCOUNTS

Standard Payment Terms
All invoices received for goods and services or engineering and construction works
whereby the invoices are dated on or before the 20th of a particular month, will be
paid between the 23rd and 26th of the ensuing month.

Payments to SMME / HDI Contractors
All invoices received by the City or its Agents whereby the invoices are dated
between the 25th of the previous month and the 10th of the current month will be
paid between the 23rd and the 26th of the current month.

All invoices received by the City or its Agents whereby the invoices are dated
between the 10th and the 25th of a particular month, will be paid between the 10th
and 13th of the ensuing month.


8.    DECLARATION OF INTEREST

      1.   No quotation will be considered from persons in the service of the state.

      2.   Any person, having a kinship with persons in the service of the state, including a blood
           relationship, may make an offer or offers in terms of this invitation to quote. In view of possible
           allegations of favouritism, should the resulting quote, or part thereof, be awarded to persons
           connected with or related to persons in service of the state, it is required that the supplier or their
           authorised representative declare their position in relation to the evaluating/adjudicating authority
           and/or take an oath declaring his/her interest.

      3.   In order to give effect to the above, the following questionnaire must be completed and
           submitted with the quotation.


           3.1      full name: …………………………………………………………………………

           3.2      identity number:    …………………………………………………………………

           3.3      company registration number: …………………………………………………

           3.4      tax reference number: …………………………………………………………

           3.5      vat registration number: ………………………………………….……………

           3.6      are you at present in the service of the state?                                   Yes     /
no

                    3.6.1      if so, furnish particulars.

                               ___________________________________________________________

                               ___________________________________________________________

           3.7      have you been in the service of the state for the past twelve months?
           Yes / no

                    3.7.1      If so, furnish particulars.

                               __________________________________________________________
                                    __________________________________________________________

               3.8      do you have any relationship (family, friend, other) with persons in the
                        Yes / no
                        service of the state and who may be involved with the evaluation and or
                        adjudication of this quote?

                        3.8.1       if so, furnish particulars.

                                    __________________________________________________________

                                    __________________________________________________________




               3.9      are you aware of any relationship (family, friend, other) between a supplier
        Yes / no
                        And any persons in the service of the state who may be involved with

                        The evaluation and or adjudication of this quote?

                        3.9.1 if so, furnish particulars

                                ______________________________________________________________

                                ______________________________________________________________


              3.10      are any of the company’s directors, managers, principle shareholders or
      Yes / no
                        stakeholders in service of the state?

                        3.10.1 if so, furnish particulars.

                                 _____________________________________________________________

                                 _____________________________________________________________

               3.11     is any spouse, child or parent of the company’s directors, managers,           Yes /
          no
                        principle shareholders or stakeholders in service of the state?
                        3.11.1 if so, furnish particulars.

                                 _____________________________________________________________

 mscm regulations: “in the service of the state” means to be –
  (a) A member of –
      (i)   Any municipal council;
      (ii)  Any provincial legislature; or
      (iii) The national assembly or the national council of provinces;
  (b) A member of the board of directors of any municipal entity;
  (c) An official of any municipality or municipal entity;
  (d) An employee of any national or provincial department, national or provincial public entity or constitutional
      institution within the meaning of the public finance management act, 1999 (act no.1 of 1999);
  (e) A member of the accounting authority of any national or provincial public entity; or
  (f) An employee of parliament or a provincial legislature.
  (g) A member of –
       (i)     Any municipal council;
       (ii)    Any provincial legislature; or
       (iii) The national assembly or the national council of provinces;
  (h) A member of the board of directors of any municipal entity;
  (i) An official of any municipality or municipal entity;
  (j) An employee of any national or provincial department, national or provincial public entity or constitutional
      institution within the meaning of the public finance management act, 1999 (act no.1 of 1999);
  (k) A member of the accounting authority of any national or provincial public entity; or
  (l) An employee of parliament or a provincial legislature.



                                                Certification

I,                                        the                                                        undersigned,
____________________________________________________________________________
                           (full name in block letters)

Certify that the information furnished on this declaration form is correct.
   I accept that the state may act against me should this declaration prove to be false.




___________________________________                 ___________________________________
             Signature                                         date

___________________________________              ______________________________________
            Position                                         Name of supplier
9.     TRANSPARENCY AND DISCLOSURE

If there is any known potential conflict of interests or if any owner, partner or member
of the respondent is an official, an employee or a councillor of the City of Cape Town,
or is related to an official, an employee or a councillor of the City of Cape Town, that
relationship must be placed on record here:

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

This is intended to guide the adjudication process with reference to the relevant
sections of the Municipal Systems Act and the Municipal Finance Management Act. It
should be noted that failure to provide complete information may render any contract
awarded on the basis of this tender subject to invalidation.

Should you be aware of any corrupt or fraudulent transactions relating to the process
of the City of Cape Town, please contact the following:

                            Fraudmail@capetown.gov.za

                                           or

 The Gobodo external audit hotline at 0800 32 31 30 (toll free) Information submitted
     will need to be substantiated, but sources will be regarded as confidential.
10.      EVALUATION OF PROPOSAL AND AWARD OF CONTRACT

The proposals will be evaluated using the following formulae:

Price                                             50 Points
HDI Status                                        20 Points
Functionality                                     30 Points

Functionality will be divided into the following categories:

 Area                                 Criteria                      Weighting %
 Previous                 No of years relevant experience              10
 experience                (company experience in relation
                           to the project requested to be
                           provided)
 Interpretation   of      Understanding of this phase and              5
 the brief                 overall project
                          Intended execution (approach) of
                           the project
                           (Full brief of how you intend to
                           execute the project along with
                           your understanding of the project
                           must be provided)

 Expertise                  Context (Similar / related work)           15
                             (CV’s of the relevant officials that
                             will you will appoint to consultant
                             on this project must be provided)

 Total                                                                  30



PLEASE NOTE THAT ONLY RESPONDENTS WHO MEET MIN CRITERIA OF 60%
FOR FUNCTIONALITY WILL BE CONSIDERED FURTHER FOR ADJUDICATION


8.       VALIDITY OF PROPOSAL

Respondents must note that the proposal will only be eligible for consideration if it
bears the signature of the respondent or of some person duly and lawfully authorised
to sign it for and on behalf of the respondent.
SIGNATURE OF RESPONDENT ………………………………DATE……………….
                      Training & Development Course Specification Form
    Directorate                    Safety and Security
    Department                     Training and Development
    Branch/Section                 Observatory
    Contact Person                 Sen. Supt. B. Lackay
                                   Tel No.    021-4472366            Fax No.   021-4485163
    Contact details
                                   Cell No.   0837754909             E-mail
                                                                               Bradley.lackay@capetown.gov.
                                  Details of Learning Intervention Required
    Name of Course                 Equestrian Training
                                   To empower existing equestrian unit with accredited mounted patr
    Purpose of Course
                                   training in police mounted patrol proficiency.
    Target Group                   Equestrian mounted patrol officers
    Intended dates for training    20 February 2010
    Duration of Course             6 weeks
    Daily Course Times             08h00 – 16h00
    Approx No. of delegates        07              Maximum No. of delegates per group          07
    Approx No. of groups           1
    Required Course Outcomes (please list)
          Quote separate for accredited police riding proficiency – Level 1,2,3,4

          Assessments to be conducted to assess on what level staff of mounted patrol is currently on

          Crowd control on horseback (Accredited training )

          Ferrier training per person

    NQF Level                      04
    Aligned to Unit Standards      √Yes/No

    Linked to a Qualification      Yes/No     Qualification ID No.
    Linked to a Learnership        Yes/No     Learnership Information
    Unit Standard Number           Unit Standard Title (include copy of US with proposal)
    335732                         Use a horse in crowd management
    335756                         Move tactically with a horse in law enforcement
    335719                         Develop riding proficiency
Certification                                                   Credit Bearing                          No      of
                  Attendance      √   Competence            √                                                      23
(please tick)                                                   (Provider to load results on NLRD)      Credits

                                              Special Requirements

Language                    Course to be presented in _____English____________
                            (Specify if translation into Afrikaans/isiXhosa is necessary/beneficial)

Customisation              Yes/No√
                                                                  Preferred area where Provider provide
Venue & equipment
                  City of Cape Town / Provider √                  course needs to be own          training
to be arranged by
                                                                  held(specify)          facility
                           Where the Provider is responsible for organising and booking the venue, please
Parking     Facilities
                           indicate parking facilities and ensure that parking costs are included in the
& Costs
                           quotation. A map to the venue must also be attached.
Catering Costs             To be included √ / excluded in quotation costs (please circle)

                  The following information is required from the Service Provider:
SETA Accreditation Number:
ETQA registration (please specify SETA):
Provide details of previous experience related to the current specification – providing references
and contact details where possible:

                                               Notes to the Provider


Proposals will be evaluated as follows:

                50 = Price
                20 = HDI
                30 = Functionality:      Relevant Expertise = 10
                                         Previous Experience = 10
                                         Interpretation of Brief = 10

      A course report and all attendance registers must be submitted within 2 weeks of the completion of
       the training intervention

Quotations submitted without a detailed proposal covering all aspects to be evaluated as well as
the required proof of accreditation will NOT be considered

				
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