GroupWise 7 Upgrade for the PC

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GroupWise 7 Upgrade for the PC Powered By Docstoc
					What’s New in
GroupWise 8




  for the PC?
           Presented by
          Kristi L. Gladen
 Information Technology Services
  Central Washington University
        training@cwu.edu
          509-963-2392
Table of Contents
The New Look ................................................................................................................. 1
  Panels vs. 2 ................................................................................................................. 1
  Folder List Options....................................................................................................... 2
  Sharing Display Settings .............................................................................................. 4
Email Changes ................................................................................................................ 5
  AutoSave ..................................................................................................................... 5
  Using Word to compose messages ............................................................................. 5
  Editing Attachments ..................................................................................................... 6
  Personalizing Received Messages .............................................................................. 7
  Message Preview ........................................................................................................ 7
  Discussion Threads ..................................................................................................... 7
Calendar Changes .......................................................................................................... 8
  Publishing Personal Calendars .................................................................................... 8
  Subscribing to Other Calendars ................................................................................... 9
  Switching Time Zones ............................................................................................... 10
  Calendar Items in the Mailbox ................................................................................... 10
Other Changes .............................................................................................................. 12
  Address Books .......................................................................................................... 12
  Contact Management ................................................................................................ 12
  Automated Vacation Rule .......................................................................................... 14




April 1, 2009                                                                                                           Page i
The New Look

Panels vs. 2    Panels have been around since GroupWise 7 but now they
                are even more customizable; you can even setup to
                display web pages within a pane. The panel view is usually
                applied to the Home folder but can actually be used on any
                folder.

                Note: the CWU Intranet will still come up first.

                 Access the Home folder once logged in by clicking on it
                  in the left pane.

                To customize the Home view,

                 Right-click on the Home folder and select Properties
                  from the shortcut menu.

                 Click on the Display tab.

                 In the View by drop-down list, make sure it says
                  Panels.

                 Click on the Customize Panels button.




April 1, 2009                                                        Page 1
                        In this screen, you can choose how you want the Home
                        screen laid out (one or more columns), and which panels
                        you want to show in those columns.

                         Select a panel from the Available Panels list and click
                          the Add button.

                         Use the Move Up, Move Down, Edit, and/or Delete
                          buttons to position and customize the panel.

                        To add a new panel that displays a web page,

                         Click the New Panel button.




                         To display a web page, just check the option for
                          Selected Web page and put in the address in the field
                          provided.

                         Make any other selections you need and click OK.

Folder List Options     There are some new options for your Folder List.

Display Favorites and   Favorites: Click on View, Folder List and then select
                        Favorites Folder List. This will section out a portion of the
add something there.    left side folder list where you can put your most frequently
                        accessed folders. Once the pane is displayed, simply right-


Page 2                                                                  April 1, 2009
                        click within and Choose Favorites.
www.cnn.com/service
                        RSS Feeds: Subscribe to your favorite RSS Feed and
s/rss                   have the contents display in this special folder.

                         Click on File, New, RSS Feed.




Add a task to           When you fill in the fields for the first time, GroupWise will
                        create a “GroupWise Feeds” folder with the name of your
calendar and show in    new RSS Feed as a subfolder. You can subscribe to more
Tasklist folder. Then   than one feed
drag an e-mail there    Tasklist Folder: This folder replaces the Checklist folder
and change to task.     from previous versions of GroupWise. If you post a task to
                        your Calendar, it shows up in this folder however if you
                        add an item (such as an e-mail) to the Tasklist folder, it
                        won’t show up in your Calendar unless you assign it a due
                        date.




April 1, 2009                                                                  Page 3
Hide the folder list   If you’ve hidden your folder list and need to file an e-mail
                       there, don’t worry, it pops out when you drag a message to
and demo pop-out.      the left side of the screen so you can see where you want
                       to put your message.

Sharing Display        If someone sees how you have your GroupWise setup (i.e.
Settings               with Panels or some such), you can share your display
                       settings with them.

                       Once you get the folder setup the way you want it,

                        Click on View, Display settings, Send Current.

                       An e-mail window appears where you can fill in the
                       addresses of those you want to send your settings to.
                       Instructions are included within the e-mail for the sender to
                       accept the settings you are sending them.




Page 4                                                                 April 1, 2009
Email Changes

AutoSave           No more losing e-mails! If you are composing an e-mail and
                   GroupWise crashes, the next time you startup GroupWise,
                   you’ll be prompted to recover or delete the message you
                   were working on. If you recover the message and send it,
                   the saved version is automatically deleted so there’s no
                   need to worry about file space.

Using Word to      If you want to use the formatting options available in Word,
compose messages
                    Click on Tools, Options and double-click on the
                     Environment icon.

                    Click on the Editors/Views tab.

                    Select the radio options for Word under Editors (pick
                     for either/both plain text and HTML depending on what
                     you prefer).

                   The next time you open a mail message, you’ll get a
                   window similar to the following.




April 1, 2009                                                            Page 5
                          Note: This does not actually send a Word document. This
                          just provides for the ability to use the formatting options
                          within Word.

Editing Attachments If you receive an e-mail with an attachment that you’d like to
                          modify,

                           Right-click on the attachment icon and select either Edit
                            (will open the default program for that file type) or Edit
                            With (choose which program to open the file with).

                             The attachment opens in the appropriate program.

                           Make your changes and save from within the program.

                          GroupWise creates a copy of the file, with your changes,
                          and names it “Modified copy of…” and puts in alongside the
                          original within the e-mail.


Page 6                                                                    April 1, 2009
Personalizing        You can personalize received messages by clicking on the
Received Messages    Personalize tab of any open message. There are fields for
                     My Subject, My Notes, Category, and Contacts. Only
                     Notes and Contacts are new.
Contact history
under details        Type in a Note in the appropriate field. This is only viewable
                     by you. An attachment icon appears on the message once
                     you’ve added a note.

                     If you add a Contact to the e-mail, that message is then
                     associated with that contact and will be seen if you view the
                     contact’s history.

Message Preview      With Message Preview, you can see the first two lines of
                     the message right in your Mailbox so you can get an idea of
                     what’s within without ever opening the message.

                      Turn Message Preview on by clicking the View menu,
                       then Display Settings, and finally Message Preview.

Discussion Threads   If you send an e-mail to someone and they reply back,
                     that’s the start of a discussion thread – the two e-mails are
                     related. You can reply again, and they in turn and so on. If
                     you want to see all of those e-mails together, check out the
                     Discussion Thread tab in the opened e-mail window. A
                     pane at the top will show all the inter-related messages and
                     when you click on one, the contents will appear in the
                     bottom pane.




April 1, 2009                                                              Page 7
Calendar Changes

Publishing Personal   If you want others to be able to see your calendar without
Calendars             going through Proxy access, you can publish it to the
                      internet. You have control over what gets published and for
                      how long.

                       Right-click on the calendar you want to publish (can be
                        main one or another you’ve created) and select
                        Publish from the shortcut menu.




                       Check the box for Publish this calendar.

                       Make your selections for how long you want it
                        published and whether or not to include private items,
                        then click OK.

                      Once your calendar is published, you can use the Send
                      Publish Location button to send an email to others you
                      want to notify of the publication.


Page 8                                                              April 1, 2009
Subscribing to Other   You can also subscribe to internet calendars. These will
Calendars              show up as sub-calendars of your main calendar.

                       The following is an example of how to subscribe to the US
                       Federal Holidays calendar:

                        Right-click on the Calendar folder in the left pane of the
                         GroupWise window and select Subscribe from the
                         shortcut menu.




                        If you know/have the url for the calendar you want to
                         subscribe to, just copy and paste (or type) it into the
                         Location field.

                       Note: There’s a hyperlink in the Calendar Sources field at
                       the bottom that takes you to a place where you can browse
                       for calendars. This does NOT include any published
                       calendars that CWU users have posted.

                       The US Federal Holidays url is
                       http://icalx.com/public/petermaz/US Federal Holidays.ics



April 1, 2009                                                               Page 9
                         Give your calendar a name in the Folder Name field,
                          then click Subscribe.

                        If a CWU user has sent you a notice that they’ve published
                        their calendar, there will be instructions within for
                        subscribing to it.

Switching Time          Travel a lot? Now GroupWise can display, in Day view,
Zones                   different time zones right alongside your current one.

                        Note: If you switch the time zone on your computer, GW
                        updates to display the new time without a restart.
                        Conversely, if you change the time zone within
                        GroupWise, the workstation time will update.

                        To display an additional time zone,

                         Click on the View menu, Appointment Display,
                          Additional Time Zones.




Swap changes            If you check the box for Display Additional Time Zone,
                        and then click OK, you’ll see in Day view of your calendar
Additional and          the alternate time.
Workstation
Calendar Items in the   It’s all too easy to miss an appointment because you
Mailbox                 accepted it to your calendar; thereby causing it to
                        disappear from your Mailbox and post, but then forgot to
                        check your calendar that day. Well now you have the
Important due to        option to have calendar items still show up in your Mailbox,
“auto” accept           even though you’ve accepted them to your Calendar. This
                        can be especially important for people who send


Page 10                                                                April 1, 2009
                appointments because if you are the sender, GroupWise
                automatically posts the appointment to your calendar.
                To have calendar items (i.e. appointments) still show up in
                your mailbox after you’ve accepted them,

                 Click on Tools, Options, and double-click on the
                  Calendar icon.

                On the General tab,

                 Check the box for On accept, continue to display the
                  item in the Mailbox.




April 1, 2009                                                      Page 11
Other Changes

Address Books        One of the more common ways to import/export address
                     books from different e-mail programs is via the .csv file
                     format. GroupWise 8 now supports this format for
                     importing and exporting.

                     To import an address book in the .csv format,

                      Open the Address Book (Tools, Address Book).

                      Click on File, Import.

                      Locate the .csv file and click OK.

                     To export a GroupWise address book into .csv format,

                      Open the Address Book (Tools, Address Book).

                      Select the book you want to export in the left pane of
                       the window.

                      Click on File, Export

                      Choose whether you want to export the selected
                       address or the whole book.

                      Choose the desired file format (.csv) in the Save as
                       Type field at the bottom and then click Save.

Contact Management   You can access your personal address books either from
                     the Contacts tab on the Nav bar or the Frequent
                     Contacts folder in the left pane of the window.




Page 12                                                              April 1, 2009
View menu, display   This new Address Cards view lets you see mini address
                     cards for your contacts. Just double-click on a contact to
settings             add/edit details.




April 1, 2009                                                          Page 13
                     If you put in a birthday or an anniversary for a contact,
                     you’ll have the option to have that information show up in
                     your calendar.

                     If you want to quickly find a contact, use Find Contacts


                                                      button on the toolbar.

Automated Vacation   With the new Automated Vacation Rule, not only is the
Rule                 setup easier, but it also blocks off your time away on your
                     calendar.

                      Click on Tools, Vacation Rule.




Page 14                                                            April 1, 2009
                 Check the box at the top to activate the rule.

                 Fill out the fields as appropriate.

                Note the option box for “Reply to External Users” so you
                don’t have to worry about your reply going out to
                Spammers. Although that also means no reply to possible
                legitimate contacts with outside addresses.




April 1, 2009                                                      Page 15

				
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