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Alexandria_ Minnesota - Get Now DOC

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									                                           Alexandria, Minnesota
                                            December 22, 2003

Pursuant to due call and notice thereof, a regular meeting of the City Council was held in the Council
Chambers with those present reciting the Pledge of Allegiance, after which Mayor Dan Ness called the
meeting to order at 7:00 P.M.

The following members were present: Carlson, Weisel, Benson, Frank
The following members were absent: Kalpin
Also present was one news media representative.


CONSENT AGENDA

        A. Approve December 8, 2003 City Council Minutes
        B. Approve License Applications and Authorize Issuance

            2004 License Renewals (list attached to and made a part of these minutes)

            Gambling:            Eagles #3063 – Resolution (renew – Class A Premise Permit includes
                                 pull-tabs, tipboards, paddlewheels, raffles and bingo)

        Following discussion, a motion was made by Weisel and seconded by Frank to approve the
        Consent Agenda as presented. The motion carried by the following vote:

                       YES:      Carlson, Weisel, Benson, Frank
                       NO:       None
                   ABSENT:       Kalpin

        A motion was made by Weisel and seconded by Carlson to adopt Resolution No. 03-125,
        RESOLUTION APPROVING CLASS A MINNESOTA LAWFUL GAMBLING PREMISE
        PERMIT. The motion carried by the following vote:

                       YES:      Carlson, Weisel, Benson, Frank
                       NO:       None
                   ABSENT:       Kalpin

The full text of this Resolution appears in the Resolution file.


SCOTT DIETZ, ALP – REQUEST AUTHORIZATION TO CALL FOR BIDS FOR
SUBSTATION

Alexandria Light and Power is requesting authorization to go to bids for new indoor switchgear and 115
kV control panels for the Nokomis Substation. This is part of the ongoing conversion of their
distributing system, and is in the budget for 2004. ALP is in the process of constructing the building,
which will be completed by the spring of 2004. They would like to have the switchgear by July 1, 2004
to convert from outdoor to indoor gear. The estimate is $210,000 for the gear. The Board of Public
Works approved the request at their last meeting. Following discussion, a motion was made by Frank
and seconded by Carlson to authorize Alexandria Light and Power to call for bids for indoor switchgear
and 115 kV control panels for the Nokomis Substation. The motion carried by the following vote:

                       YES:      Carlson, Weisel, Benson, Frank
                       NO:       None
                   ABSENT:       Kalpin


SANDY SUSAG, AAAA – SPECIAL EVENT LICENSE

Randy Hanson would like to do a fundraiser for the Alexandria Area Arts Association (AAAA) theatre
on Thursday, February 5, 2004. This would be a closed performance by invitation for donators to see
“The Foreigner”. They would like to serve cheese and wine. In the future it will be limited to AAAA
vendors so they would have more control over the number of invitations.

City Administrator Jim Taddei noted a one-day event such as this is limited to non-profit organizations.
Following discussion, a motion was made by Benson and seconded by Weisel to approve the temporary
one-day liquor license for the AAAA with the condition the City receives proper insurance papers. The
motion carried by the following vote:
                                          Alexandria, Minnesota
                                           December 22, 2003

                       YES:      Carlson, Weisel, Benson, Frank
                       NO:       None
                   ABSENT:       Kalpin


PAUL KLIMEK – EXEMPTION FROM SPRINKLER REQUIREMENT

Paul Klimek, Klimek Family Properties, is requesting an exemption to install a sprinkler system in the
second phase of his StorSmart Town Garage CIC Development. When he built 33 units in the first phase
he got approval from Douglas County and assumed he had permission to do the next phase. That is when
he talked to Building Administrator Bruce Jaspersen about a building permit and found out that a
sprinkler system is required. To avoid the sprinkler system, he would have to space the units 66 feet
apart, which would make the PUD impractical. In the Rockbury portion the streets and the sewer are in
place along with class-5 gravel on the roads. At this point it would be hard to go back and replat the area.
The sewer was not planned so they re-platted for single family. It would be a hardship at this point
because he did not know the two-mile building code radius had been extended. Council Member Weisel
asked when this area was included in the two-mile radius. Mr. Taddei noted it was earlier this year. Mr.
Klimek understands the concerns about putting sprinkler systems in residential homes. Mr. Taddei noted
from a policy point of view the Council could require compliance with the code or remove the property
from the two-mile enforcement area. It cannot exempt a developer from code requirements. Council
Member Weisel inquired if Mr. Klimek has applied for the building permit yet? Mr. Klimek noted he
went to the Building Inspector to see what the requirements were to obtain a building permit because he
would have to have an engineer’s stamp on his drawing, and that is the first time he was told he was in
the two-mile radius and that a sprinkler system would be required. However, this was after he had all his
land prepared for the second phase. About the time the City extended the two-mile radius is when he
went into the county for preliminary plat approval. Council Member Benson asked if Mr. Klimek was
unaware of the two-mile radius and he responded yes. When Mr. Klimek went to the County they did not
mention to him that he was in the two-mile radius. Council Member Weisel asked Mr. Klimek if he has
met with the Building Inspector. Mr. Klimek responded yes. Council Member Benson wondered if the
Council would be setting a precedent if they approved Mr. Klimek’s request and then other contractors
would want the same consideration.

Building Official Bruce Jaspersen, noted the two-mile radius was extended in April or May and pointed
out Mr. Klimek’s drawing are dated June 2003. Unfortunately the County does not always inform people
of the two-mile radius enforcement. There are other issues if the sprinkler were to be exempted by the
Council, because Mr. Klimek would still have to sprinkler his buildings due to the size of them. Mr.
Jaspersen noted according to his preliminary review there are other issues, which need to be addressed.
Mr. Jaspersen noted Easton Place is different because the buildings are spread out. Phase I, II and III are
under the square footage that is allowed under that type of construction. There are different ways you
can comply with the code. Council Member Carlson asked if the building would be used for storage.
Mr. Klimek stated yes; you buy the individual storage unit and use it for storage. Council Member
Carlson then pointed out even if the Council exempts it; he is still required to sprinkler it. Mr. Klimek
noted not if the Council takes it out of the two-mile radius. Council Member Frank noted there is no
easy solution. Mayor Ness noted there is a certain amount of difference between setting a new standard
and something that is already in progress. Perhaps part of the second phase could be removed from the
area. Council Member Benson noted by doing that they would exclude Mr. Klimek’s garages. Mr.
Klimek noted only the part for the garage would be excluded. Council Member Benson felt he would be
inclined to grant a variance request. Following discussion, a motion was made by Benson and seconded
by Frank to exclude lots 1 – 31 of the StorSmart Town Garage CIC plat from the two-mile radius for
building code purposes. The motion carried by the following vote:

                       YES:      Carlson, Weisel, Benson, Frank
                       NO:       None
                   ABSENT:       Kalpin


JERRY SHANNON,             ALLISON-WILLIAMS             COMPANY         –    FINANCIAL        ADVISORY
PROPOSAL

Jerry Shannon, Investment Consultant for Allison-Williams Company, reviewed his company’s proposal
to serve as financial advisor to the City of Alexandria. He is here as a representative of the Allison-
Williams Company and is back doing the same thing he has been doing for 27 years at a different
address. He has been with the City as a Financial Advisor for most of his career and would like to
continue to do that. He has been away from Springsted for a year and now has the ability and capacity to
pursue clients since all restrictions have expired. He would like to participate in the refinancing efforts
the City has done earlier this year since he has been part of the refinancing for just about everything the
                                         Alexandria, Minnesota
                                          December 22, 2003

City has done, and has enjoyed it. There are four advisors at Allison-Williams heading up the public
finance section and they have over 100 years experience. They will be working with cities, counties, and
taxing districts. They cover the upper midwest and work with large and small projects and large and
small communities. While he was with another firm, the reason the City kept coming back was
communication. He has worked on some relatively innovative projects such as the annexation as few
years ago. The City’s last annexation study was done at his direction and coordination, and the thrust of
that particular report came from him. He indicated there are many things coming up in the future that
derives from the annexation and he would like to be a part of that by becoming the City’s financial
advisor again. Council Member Benson inquired if this would be an individual bidding service? Mr.
Shannon noted they would put it up for bid to serve as a financial advisor, and there might be a certain
status that could include a small project – they have the alternative or capability to underwrite that.
Their fees are very similar to what the City has paid in the past for another firm. If Mr. Shannon quotes a
fee, he expects to live with that. Council Member Carlson asked if this needed an action. Mayor Ness
indicated it did not. Mr. Shannon noted he would like a decision. Council Member Carlson then noted
she is new and she would like more information comparing all the facts. Mr. Shannon thanked the
Mayor and City Council and stated he would like to come back when they are ready to make a decision.


CITY PLANNER MIKE WEBER – PLANNING COMMISSION RECOMMENDATIONS

    1. Public Hearing – Platting Application – Lyndon & Donna Wilberg

        The property is located south and west of Scenic Heights Road and is legally described as
        N2SW4 ex: N 199’ of S 337’ (2 ac) of NW4SW4 an irreg 20.08 ac tract of NW4SW4, .36 ac for
        Rd & S 1083.22’ of E 402.14’ (10 ac) of NE4SW4, Alexandria City (Ward 1).

        RECOMMEND APPROVAL of the Preliminary Plat Application (SA-03-012) of Lyndon &
        Donna Wilberg to subdivide vacant land located along the south side of Scenic Heights Road
        based on the following conditions:

        1. Final drainage and utility plans be submitted to the City of Alexandria for review and
           approval prior to submission of the final plat.
        2. All public streets for the entire subdivision to be included in the final plat.
        3. The City Engineer and City Planner, including public sidewalk on both sides of the proposed
           streets, approve a sidewalk plan.
        4. A developers agreement to be executed detailing the public improvements to be made (and
           the timing of such improvements) to the public streets contained in the plat, to Scenic
           Heights Road and to Deerwood Drive (if necessary).
        5. The street Meadow Lane is renamed on the final plat.

        Following discussion, a motion was made by Weisel and seconded by Frank to accept the
        recommendation of the Planning Commission and approve Preliminary Plat SA-03-012 based on
        the conditions outlined above. The motion carried by the following vote:

                      YES:      Carlson, Weisel, Benson, Frank
                      NO:       None
                  ABSENT:       Kalpin

    2. Final Plat – “Nevada West” (Ben Zacher)

        Mr. Weber stated the preliminary plat to subdivide property located south of TH 27, west of
        Nevada Street was approved in August 2003. The final plat meets all of the conditions applied to
        the preliminary plat.

        RECOMMEND APPROVAL of the Final Plat (SA-03-010) “Nevada West” of Ben Zacher as
        presented.

        Following discussion, a motion was made by Frank and seconded by Carlson to accept the
        recommendation of the Planning Commission and approve “Nevada West” Final Plat SA-03-010
        as all the conditions from the preliminary plat have been meet. The motion carried by the
        following vote:

                      YES:      Carlson, Weisel, Benson, Frank
                      NO:       None
                  ABSENT:       Kalpin
                                           Alexandria, Minnesota
                                            December 22, 2003

ASSISTANT CITY ENGINEER RANDY JENNIGES

    A.      Heritage Industrial Park – Petition for Improvements – The City received a petition from Tim
            Wagner, Heritage Properties LLC, requesting the improvements of street including
            installation of public watermain, sanitary sewer, storm sewer, and subsurfacing/finished
            surface for the proposed 42nd Avenue in the Heritage Industrial Park, copy of which is
            attached to and made a part of these minutes. Following discussion, a motion was made by
            Weisel and seconded by Benson to adopt Resolution No. 03-126, RESOLUTION
            DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF
            REPORT FOR THE HERITAGE INDUSTRIAL PARK. The motion carried by the
            following vote:

                                YES:      Carlson, Weisel, Benson, Frank
                                NO:       None
                            ABSENT:       Kalpin

The full text of this Resolution appears in the Resolution file.

    B.      Summer Meadows – Petition for Improvements – The City received a petition from Tim
            Sullivan requesting watermain, sanitary sewer, storm sewer, and subsurfacing/finished
            surfacing improvements for the proposed extension of Ridgeview Terrace and the proposed
            Meadow Drive and Parkside Drive, all located within the plat of “Summer Meadows”, copy
            of which is attached to and made a part of these minutes. Following discussion, a motion
            was made by Benson and seconded by Carlson to adopt Resolution No. 03-127,
            RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
            PREPARATION OF REPORT FOR THE SUMMER MEADOWS IMPROVEMENTS. The
            motion carried by the following vote:

                                YES:      Carlson, Weisel, Benson, Frank
                                NO:       None
                            ABSENT:       Kalpin

The full text of this Resolution appears in the Resolution file.


CITY ATTORNEY’S ITEMS OF BUSINESS

City Attorney John Lervick noted he received a copy of a letter from an attorney representing an owner
of Alex Mobile Home Estates. The attorney attached copies of the State Statute and what the owners of
Alex Mobile Home Estates would have to do per State Statutes. It will be a policy decision as to what
the Council wishes to do. Mayor Ness noted if Mr. Lervick feels this covers it, the Council is satisfied
with it. The Council directed Mr. Lervick to prepare an executive summary for the Council as necessary.


CITY ADMINISTRATOR’S ITEMS OF BUSINESS

    1.      Cultural Competence Committee – This would be first reading of an ordinance creating the
            Cultural Competence Committee. The Committee will advise the City Council on ethnic
            diversity matters. Following discussion, a motion was made by Carlson and seconded by
            Weisel to approve for its first reading an ordinance establishing a Cultural Competence
            Committee. The motion carried by the following vote:

                       YES:      Carlson, Weisel, Benson, Frank
                       NO:       None
                   ABSENT:       Kalpin

    2.      CenterPoint Energy Minnegasco Franchise Fee – The proposed ordinance authorizes the City
            of Alexandria to impose a franchise fee for CenterPoint Energy Minnegasco, and the terms
            of the fee. This would be a first reading of the ordinance. Arnie Hendrickson, CenterPoint
            Energy Minnegasco thanked the Council for renewing the franchise with Minnegasco. By
            the end of this March there will be 26 cities having the same franchise with Minnegasco.
            Minnegasco would like the City to consider a fixed fee because with gas prices being very
            volatile the past few years it would be helpful for residents on a fixed income. He also urges
            the Council to be very public with the franchise fee. He thanked the Mayor and Council for
            their time. Mayor Ness noted the franchise fee is not a set amount but rather 5% of the gross
            sale. City Administrator Jim Taddei noted 5% is consistent with the cable TV franchise fee.
                                 Alexandria, Minnesota
                                  December 22, 2003

     Mr. Hendrickson noted on the bills there would be separate line indicating there will be a
     City franchise fee. Most cities that have a percentage fee have gone or are going to a fixed
     fee. Following discussion, a motion was made by Weisel and seconded by Carlson to adopt
     for its first reading an ordinance imposing an franchise fee for CenterPoint Energy
     Minnegasco. The motion carried by the following vote:

               YES:      Carlson, Weisel, Benson, Frank
               NO:       None
           ABSENT:       Kalpin

3.   AAEDC Funders Meeting – The Alexandria Area Economic Development Commission will
     be holding their Annual Funders Meeting on January 14, 2004 from 5:30 – 7:00 p.m. at the
     Alexandria Technical College. This is an informational item.

4.   City Refuse Pickup – The City has received quotes for the pickup of refuse at various City
     properties for the period from January 1, 2003 to December 31, 2006. The City typically
     goes with a three-year contract. The City received quotes from West Central Sanitation,
     Waste Management, and Alex Rubbish. The difference between the low and second bidder
     is $350. Council Member Frank inquired about the difference in part A and B. Mr. Taddei
     noted part A is the City’s buildings, Part B is downtown areas, and Part C is the total.
     Council Member Weisel indicated he would abstain from the discussion and decision. Mr.
     Taddei noted the size of the container is not important because the City departments have
     decided what they need. The cardboard is not included in the specs and is important for the
     RCC and Liquor Stores. Historically West Central has included this in the fee or the City
     could ask if they would provide it. Council Member Carlson asked if Waste Management
     had the contract for the past three years, who had it before? Mr. Taddei noted West Central
     Sanitation had the previous contract, and that Street Commissioner Truman Hanson
     recommends accepting the low quote of $7,650 from West Central Sanitation. Following
     discussion, a motion was made by Benson and seconded by Frank to extend the present
     contract for one month and have Street Commissioner Truman Hanson redo the bid package
     specifications for the garbage haulers to make sure all the companies are bidding for the
     same thing.

     Council Member Carlson noted now all the companies know each other’s bids. Mayor Ness
     explained other areas would be included in the specs and the bids. City Attorney John
     Lervick noted it would be best to take action to reject all bids and direct the Street
     Commissioner to refine the specifications more clearly, and secondly, offer to extend the
     present contract one extra month. Council Member Benson then withdrew his original
     motion and Council Member Frank withdrew his second. A motion was then made by
     Benson and seconded by Frank to reject all the bids. The motion carried by the following
     vote:

                      YES:       Carlson, Benson, Frank
                      NO:        None
                  ABSENT:        Kalpin
                  ABSTAIN:       Weisel

     A motion was made by Carlson and seconded by Benson to direct the Street Commissioner
     to refine the specifications more clearly. City Administrator Jim Taddei pointed out the
     Street Commissioner did talk to all the departments. He was using the old specs and that is
     why it is absent from the specs. The motion carried by the following vote:

                       YES:      Carlson, Weisel, Benson, Frank
                       NO:       None
                   ABSENT:       Kalpin
                  ABSTAIN:       Weisel

     A motion was made by Carlson and seconded by Frank to direct the Street Commissioner to
     ask the current contractor to continue to carry the current contract for one month. The
     motion carried by the following vote:

                       YES:      Carlson, Weisel, Benson, Frank
                       NO:       None
                   ABSENT:       Kalpin
                  ABSTAIN:       Weisel
                                       Alexandria, Minnesota
                                        December 22, 2003


OLD AND OTHER BUSINESS

The Mayor and City Council then reviewed the Boards and Commissions for the upcoming year.

Mayor Ness noted that West Central Initiative submitted a JOBZ application for the JOBZ designation
and all areas/parcels in the City have been approved to be in the JOBZ zone. Mayor Ness feels it is
excellent news and that EDC Director Jason Murray worked very hard preparing the application. City
Administrator Jim Taddei noted the Heritage Industrial Park is proceeding and has received some grant
funds and the JOBZ designation.

Council Member Frank wondered if there was a Snow Emergency Advisory in the City. City
Administrator Jim Taddei noted if the City declares one, then the Street Commissioner announces it.
Council Member Benson noted when he was on the Police Department they would give vehicles 24 hours
to be moved from the streets and then they would be red-tagged.


PUBLIC COMMENT PERIOD

There were no public comments.

There being no further business, a motion was made by Weisel, seconded by Carlson and carried
unanimously by those present to adjourn the meeting at 8:25 p.m.


                                                      _________________________________
                                                      H. Dan Ness, Mayor

ATTEST:______________________________
       James P. Taddei, City Administrator

								
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