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AUDITING WHAT YOUR PSO PROVIDES

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					The PPSO SIG Autumn 2005
      Conference…
AUDITING WHAT YOUR PPSO
        PROVIDES

   David Marsh and John Zachar
               Agenda


Why we need to audit the PPSO

 Stage One of the audit
    Confirm the Reasons for the PPSO
    What Does Your PPSO Provide
 Stage Two of the audit
    Defining the Needs now of the Users of the
     PPSO (both supply and demand)
Why we need to audit the PPSO

 The needs of the users may have changed

 Our skills etc may have changed

 Are we supporting yesterday’s organisation or
  today's – what about tomorrow’s?

 Do we provide the right tools and infrastructure?

 Are we working at the right level?
 Confirm the reasons for the
           PPSO

 Review the PPSO’s Terms of Reference
  (especially who owns it)

 Review the PPSO’s Business Case

 Review who owns Your Programme and
  Project Support Infrastructure?
What does your PPSO provide?

Make a Catalogue of your:
 Standards
 Skills
 Consultancy and or Body Shop Services
 Infrastructure and Information Support
   Project Management Framework Support
     (Tools, Techniques, Templates, etc)
   Estimating Information
   Risk Catalogues
   Product review reports
   Project and Development Lifecycles
       The questions to ask

 When was it* developed

 When was it last reviewed

 How often was it used last year

* It - is everything in the Catalogue
 Re- defining the needs of the
      users of the PPSO

 The Senior Managers – What do they NEED with

 Other Managers - How can we help them do their
  job better

 Programme and Project Managers- What added
  value can we provide

 Internal and External Audit – What can we do to
  help them
               Summary


 Audit First - what are you doing right and what is
  a success and vice versa

 The organisation only values what provides it
  with value

 PPSO should be targeted towards Value Added
  Services not being an overhead

				
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