REGISTER OF DEEDS SALARY STUDY County______________________ Name of Register of by legalstuff4

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									                         REGISTER OF DEEDS SALARY STUDY
                                                    2008
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County______________________

Name of Register of Deeds_______________________________
                                                                                    Print

________Male _______Female

Age:    ______20-30 ________31-40 ________41-50 ________51-60 ______61-over

                               GENERAL SALARY INFORMATION
    1. What is your current yearly base salary as register of deeds as of July 1, 2008? (Do not include
       longevity pay. If you receive separate pay for other duties such as Clerk to Board, show only
       salary for register of deeds duties.) $____________________

            •   What was the effective date of this salary? (Round to the nearest year) _____________

    2. Is the register of deeds position on a county pay plan (i.e., pay grade with pay steps)?
       ________Yes ________No ________Unknown

        •   If yes, what is your current pay step? ____________________
        •   If yes, how many steps are in the pay grade? ______________
        •   If yes, did you begin on step 1? ________Yes _______No _______Unknown
        •   Are all county officials on the same pay plan? _______Yes ______No _______Unknown

    3. Was your beginning salary the same as the ending salary of your immediate predecessor?
       _______Yes ________No ________Unknown

        •   If no, your beginning salary was: ___________Higher _________Lower
        •   Your immediate predecessor was: ________Male ________Female

    4. Have you ever had a reduction in pay while serving as register of deeds? _____Yes _____No

        • If yes, please explain:
        ________________________________________________________________________________

       _________________________________________________________________________________

    5. Does your county offer the register of deeds position longevity benefits?
        _________Yes ___________No ___________Unknown
         • If yes, what are the levels of years of service and the percentage of salary paid at each level?
                    Years of Service                     Percentage of Salary




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    6. Does your county offer the Register of Deeds position a supplemental retirement plan such as a
       401K, in addition to the Register of Deeds Supplemental Pension Fund?
       _________Yes _______ No _________ Unknown

    7. Does the register of deeds position automatically receive cost of living increases when non-elected,
       non-appointed county employees of similar grade or salary receive cost of living increases?
       _________Yes ________No _________Unknown

    8. Does the register of deeds position automatically receive the same cost of living increase
       (percentage or lump sum amount) that non-elected, non-appointed county employees of similar
       salary or grade receive? _________Yes ________No ________Unknown

    9. Is the register of deeds position eligible for merit pay increases? ________Yes _________No
       ____________Unknown

    10. If the register of deeds position is on a county pay plan (i.e., pay grade with steps), what are the
        processes, methods, or conditions for the register of deeds to move from one step to another step
        (i.e., does the board review performance, are any steps automatic, how often is the position
        considered for an increase, etc.)? Please summarize:




    11. If the register of deeds is not on a county pay plan (i.e., pay grade with steps), what are the
        processes, methods, or conditions for the register of deeds to receive a non-cost of living salary
        increase (i.e., does the board review performance, how often is the position considered for an
        increase, how is the size of the increase determined, etc.)? Please summarize:




    12. How many years have you served as register of deeds? (Note: Round months to nearest year)
       _____________

    13. Before becoming register of deeds, did you serve as an assistant? ________Yes _________No
           • If yes, how many years?       _____________

    14. Before becoming register of deeds, did you serve as a deputy? ________Yes ________No
            • If yes, how many years? _____________

    15. Before working in the register of deeds office, what position did you hold? __________________

    16. Did you or your predecessor receive an increase in salary attributable to the 2003 Salary Study
        Report? _________Yes __________No _______Unknown

    17. Are you satisfied with your current salary? _________Yes _________No



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                     DUTIES AND RESPONSIBILITIES OF THE OFFICE

18. In addition to the duties and responsibilities assigned by statute, are you assigned other duties by
your board of county commissioners (i.e., veterans officer, clerk to the board, beer/liquor licenses, etc.)?
__________Yes ___________No

              •   If yes, what are those duties? Please summarize:




              •    If yes, do you receive extra pay for those duties? _____Yes _____No
                  _____Undetermined

              •   If yes, what is the yearly amount? $___________________


19. Attached is a “List of Duties and Responsibilities- Registers of Deeds”. Please review and add items
that are recorded and indexed in your office that should be included. If you know the general statute,
please include:




20. Also attached is a list of county officials and employees. Which county jobs or positions (maximum
of 5) do you feel have the duties, responsibilities, and knowledge requirements similar to the position of
register of deeds?




21. Explain what you perceive to be the primary purpose of the Office of the Register of Deeds:




22. Explain the consequence of error as it relates to your duties and responsibilities (describe worst case
scenarios and indicate whether your examples are actual or theoretical).




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23. Do you have additional out-of –pocket liability insurance above that which is paid for by your
county? __________Yes ____________ If yes, how much? $_____________ per ____________

24. Do you personally record, index, certify documents, film, or scan on a regular or daily basis?
_________Yes _________No ___________Sometimes

•   If yes or sometimes, why?


                                    EDUCATION AND TRAINING

25. Please check highest grade of school completed:
       High School
       ______less than 12
       ______12
       ______GED
       College
       ______1
       ______2
       ______3
       ______4
       Graduate School
       ______1
       ______2
       ______3
       ______4

26. Please list post-high school degrees received:

Type of Degree                                   Major




27. Please list training courses, classes, seminars, etc., related to register of deeds duties and
responsibilities that you have attended in the last five years:

Type of Class                                #Class hours                              Date Attended




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28. Please list local, state, or national conferences you have attended in the last five years:

Name of Conference                           Date Attended




29. Do you participate on a regular basis in meetings and special activities in your district?
___________Yes _____________No

30. Have there been conferences, seminars, classes, workshops, meetings, etc., that you have not been able
to attend due to lack of travel funds? ________Yes ___________No
        • If yes, please name them:




31. What does your county allow you in an annual travel budget? $______________per year (Do not
include travel allowances provided to you as an officer of NCARD. )
        • What is your per diem reimbursement? $_________ per day.
        • Are you provided a car for traveling on county business? _______Yes ______No
        • What is your per mile reimbursement when traveling in your private car on county business?
           $___________ per mile.

32. Is your annual travel budget adequate? __________Yes ___________No

33. Have you been able to send your staff to classes, workshops, seminars, etc., that would have been
beneficial to them in carrying out their duties in the office? ____________Yes ____________No

•   If not, why?


34. Please explain what arrangements would be more beneficial to you and your staff in obtaining the
knowledge needed to continue to proficiently run your operation. Include financial and staffing needs.




35. Are your county officials (manager, commissioners, H. R. Directors) aware of the Registers of Deeds
certification program? ___________Yes _____________No

•  If yes, have you or any of your staff been recognized for achieving certification status?
  _________Yes _____________No
• If yes, have you or any of your staff received additional compensation for achieving certification
  status? _________Yes _________No

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                                              PERSONNEL
36. Has the county personnel department or a consultant performed a job study, classification,
reclassification, etc., on the register of deeds position in the last 5 years? ____Yes ___No ___ Unknown

•    If yes, did the study recommend (check one): ____________salary increase ____________salary
    decrease ____________same salary ______________salary not discussed ______________unknown

•   Was the recommendation acted upon? _________Yes _________No ____________Unknown

37. Has the county personnel department or a consultant performed a job study, classification,
reclassification, etc., on assistant register of deeds positions in the last 5 years? ________Yes
_________No ___________Unknown

•    If yes, did the study recommend (check one): _____________salary increase _____________salary
    decrease _____________same salary _____________salary not discussed ___________unknown

38. Has the county personnel department or a consultant performed a job study, classification,
reclassification, etc., on deputy register of deeds positions in the last 5 years? __________Yes
_____________No ______________Unknown

•    If yes, did the study recommend (check one): ___________salary increase _____________salary
    decrease ____________same salary ____________salary not discussed ____________Unknown

•   Was the recommendation acted upon? _________Yes _______No __________Unknown

39. Were you satisfied with the results of the study in 36, 37 and/or 38 above? _________Yes
_________No ______________Neutral

•   If no, why?




•   When was the study in 36, 37, and/or 38 above conducted? _______________

40. Does the register of deeds position have a written job description? ______Yes ______No
______Unknown

•   If yes, please include a copy. Please check if you have enclosed a copy: _______

41. Has an assistant or deputy register of deeds resigned in the last five years to take a better-paying job?
____________Yes ____________No ____________Unknown

•   If yes, how many? __________
•   How many of this number went with private industry? ___________
•   How many of this number went with other county positions? ___________
•   Please list the types of county and private industry positions:


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•    How many of this number went with state positions (i.e., Deputy/Assistant Clerk of Court, etc.)?
    _______

•   Please list the types of state positions:


•    Have you ever lost an assistant or deputy by a Reduction in Force event? ___________Yes
    ____________ No       If yes, how many?___________


42. Have you had difficulties in finding qualified persons for vacant assistant positions in the last five
years? ___________Yes ___________No ____________Unknown

43. Have you had any difficulties in finding qualified persons for vacant deputy positions in the last five
years? _________Yes ___________No ____________Unknown

44. Excluding yourself, how many full-time employees are in your office?

_____assistant register of deeds _____deputy register of deeds ______other :

45. Please list for you and your staff: Title, salary grade and step, salary range, present salary, and years
of service in current positions, in the register of deeds office and in other county positions. (Attach
additional sheets if needed).

Title                 Grade/Step                Salary Range        Current Salary        Years of Service




46. Do your assistant and deputy register of deeds receive longevity benefits? _________Yes
___________No _______________Unknown

                                                  REVENUE
47. Was your office self-supporting, excluding excise stamp revenue (revenues equal to or greater than
expenses for salaries, supplies, contracted services, etc.) for FY 2007-2008?
_____________Yes ____________No

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48. Was your office self-supporting including stamp revenue for FY 2007 - 2008? ______Yes _____No

49. What were your gross collections for excise tax for fiscal year ending 06/30/08? $________________

50. What were your total collections for all services except excise tax for FY 06/30/08 (before state
portion)? $_______________________

51. Does your county keep out the 2% administrative costs from the amount sent to the Department of
Revenue for excise stamp revenue as per G.S.105-228.30? ______Yes ______No ______Unknown

•    If yes, what amount was your office able to use to offset administrative costs related to collections of
    this revenue? $_______________________

52. What is your total budget for the current fiscal year, which will end 06/30/09? $_________________

53. Indicate how many records in the following categories have been recorded/filed in your office for
calendar years 2003, 2004, 2005, 2006, 2007, and through 6/30/08. (add Est. if a general estimate is
given; do not combine figures):

                   2003              2004          2005           2006           2007          2008

Real Property

Satisfactions

UCC’s

Maps & Plats

Hwy. Plans

Corporate

Births

Deaths

Marriages

Notary Oaths

Military Dischs.

Other

Totals




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54. Indicate the number of certified copies of the following instruments issued by your office for calendar
years 2003, 2004, 2005, 2006, 2007, and through 6/30/08. (Add Est. if a general estimate is given: do not
combine figures):

                    2003            2004          2005          2006            2007             2008
Births

Deaths

Marriages

Totals

55. Please estimate how many UCC searches you did in the following calendar years:

2003__________                        2005__________                        2007__________

2004__________                        2006__________                        2008 _________ through 6/30

56.   Does your county charge a land transfer tax? ___________Yes ______________No
 • If yes, please explain the circumstances:




                                      OFFICE AUTOMATION
57. Which category (ies) would best describe your indexing system (please check all that apply):

_________service bureau

_________on-line public access

__________remote access for customers off-site

__________client/server PCs

__________scanning/optical imagery - Circle all that apply: land records, UCC’s, births, deaths,
           marriages, notaries, other:

__________instant recording

__________point of sale (POS)

__________county mainframe

__________networked

__________mini-computer
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__________access to tax office information within your office

__________tax office access to your information

_________ electronic recording List document types:


__________ others not listed:



•    Payment Options:         ___________ Cash/Check/Money Order
                              ___________ Credit Cards
                              ___________ ACH
                              ___________ Debit (draw down accounts)


58. In the past five years, have you been able to automate, modernize, enhance, up-grade, etc., your
indexing system? _________Yes ____________No

•    If yes, please explain in what ways:




•     If yes, what effect, if any, did your automation, modernization, enhancement, up-grading, etc., efforts
     have on your staff needs: _________more staff needed __________less staff needed __________no
     change in staff needs

59. What are your plans for your automation fund in the way of modernization in the next five years?




60. Please explain how your finance officer and county manager work with you in making the
automation fund available for your use in your office:



61. Do your responsibilities require technical skills in keeping your computers, printers, scanners,
copiers, and other machines up and running in your office? ________Yes _______ No
 • If yes, please explain:



62. How will your plans for the future affect your staffing needs? ___________more staff needed
__________less staff needed ___________no change in staff needs.



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63.   If you employ a vendor for your automation needs, does the vendor ever conduct user support
group meetings? __________Yes      __________No

64.    Do you have an advisory committee or a user support group for the Register of Deeds office?
__________Yes ___________No

•    If yes, who are the members? Please check all that apply:

___________Attorneys                                      ___________Mapping Staff

___________Paralegals                                     ___________Tax Office Staff

___________Surveyors                                      ___________County data processing

___________County Manager/Asst. Manager                   ___________Other (please list)


65.  Has your county tax, mapping, and/or land records office established the parcel identifier
numbering (PIN) system? ________Yes ________No _________Unknown

•     If yes, do you plan to use the PIN in your index as an additional reference tool? _______Yes
     _______No _________Unknown

                                                 ********

General Comments:




                                               *************
                          Please return your questionnaire by October 1, 2008 to:
                                               Patty Holloway
                                   Land Records Management Program
                                     Division of Certification and Filing
                                               P. O. Box 29626
                                          Raleigh, NC 27626-0626
                                             Fax: 919-807-2285
                                       Email: phollowa@sosnc.com
             (Please let me know if you would like an electronic version sent to you via email.)

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