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					Two Year Window Latest

In 2005 the Australian Rugby Union made it mandatory that all junior rugby had to
be played in a “Two Year Window”. For example this meant that if a player was in
an Under 16 competition he/she could be in the age group Under 16 or Under 15, but
no younger. Many competitions are in fact played in a “One Year Window”.
However the Australian Schools Rugby Union argued that there should be
exemptions to this rule and some important protocols were established for this to
happen in 2006. For safety reasons these protocols are very important and were
approved by the ARU.

In 2007 the protocols are essentially the same with some minor adjustment.
Relevant Points on the Two Year Window for 2007 include:--
    1.   If players are within two years of age of the Upper Age limit of the competition, then no exemption is
         required.
         If it is the Under 16 Years age group, then any player who is Under 14 must have the protocol completed for
         them.
    2.   Exemption can be obtained by the school having the Exemption Form completed—schools have these, or can
         get them easily, from the Australian Schools Rugby Union. They are on the website
         http://austschools.rugbynet.com.au/
    3.    The Exemption Form needs to be signed by a parent / guardian of the player and a Level 2 Coach who can
          certify—from their knowledge of the player, or advice from the Coach—that the player is capable of playing in
          this age group—considering his abilities, size and age.
           N.B. The Level 2 Coach does NOT have to be the player’s own coach, but a Level 2 Coach in a position to
certify as described.

    4.   The Exemption Form is then kept in the school for reference and any follow up, queries, etc that might occur.
    5.   The school is expected to notify the relevant referees association and the other teams to be played against--
                           —this can be done by a general notice to them advising that there will be exempted players
                and naming the teams concerned
                           —it is not necessary to advise of each player’s name, or to send further notices if more
                players are exempted—unless it is for a team that has not previously been notified.
    6.   Any queries can be addressed to: Br. Bob Wallace on:- rwallace@balmain.sm.cfc.edu.au or (02) 9810 3922
UPDATED 2007
          Protocol-Exceptions to 2 Year Window

                            Notes

1. Policy - These protocols are to be followed where a player is to be
allowed to play in a team where their age places them outside the two year
window for the team they are to play in.

2. Application - The Upper Age limit of the competition or group in which
the team is playing becomes the “marker” for the application.
   • The ages are worked out back from the date on which the upper age
      limit of the competition is set e.g. if Under 18 on 1st January 2007—
      then those turning 18 or 17 in 2007 are eligible. A student turning 16
      or 15 in that competition/ team in 2007 would need to have the
      Protocol completed for him.
   • If it is the Under 16 Years age group, then any player who is Under
      14 must have the protocol completed for them.
   • More accurately this means - If it is an Under 16 competition in 2007
                                                                  st
      (as at 1 January), then any player born after the period 1 January
     1991 to 31st December 1992, must have the protocol
     completed.

3. Coach to certify - this DOES NOT have to be the coach of the team that
the player is in.
A school can, for example, have one coach (with Level 2 Accreditation)
complete the Protocol and make the Coaches declaration for all teams in
that school. This may make for more consistency in approach.

4. It is anticipated that “Exceptions” will occur mainly in the ages above
15 years. Only rarely would it be expected that this “Exceptions”
protocol will be used for students under 15 years of age.

5. The completed form is to be held by the school Sports Coordinator. It is
appropriate to notify the appropriate Convenor of the schools competition
in which the team is playing of the names of players and teams for which
exemption has been granted.

6. School Sports Coordinators, should retain copies for their own records.
Representative players who gain exemption, should have appropriate
copies of forms retained also.

7. Disclosures - are made by the school Sports/Rugby Coordinator by
notifying their Referees Association(s) and the Schools/Clubs that they
play (e.g. at a Sports Coordinators Meeting) of teams that contain players
under the Exception protocol.

It is the responsibility of the school receiving the Disclosure to notify the
relevant bodies, such as their Referees Associations, their team coaches
and players of the details of players and teams which have “Exception”
players.

8. Representative Teams

  • The Exceptions Protocol needs to be repeated at each level of
    representative selection –to ensure the coaches statement about the
    level of opposition is accurate and appropriate.
  • It is suggested that this be done by the Representative team selectors
    proceeding as normal, then if any player(s) outside the two year
    window have been selected the Protocol is completed.
  • The Convenor/Organiser of the Representative fixtures must forward
    a copy of any Protocol forms to the State Secretary of the Schools
    Rugby Union.
UPDATES – 2007

                              SCHOOLS RUGBY / TWO YEAR WINDOW
                              DISCLOSURE FORM—FOR EXCEPTIONS

  COMPLETED FORM TO BE GIVEN TO YOUR SPORTS CO-ORDINATOR / RUGBY MASTER



PLAYER
Name: ______________________________________                                      Date of birth: _________________

                                                       OR        Age Group
Grade to be      Open Grade                                     (eg 16 yrs)
                 School Rugby




NOMINATED COACH—need not be the player’s team coach—see notes
I hereby declare that:
    a) I hold a current Level 2 Coach Accreditation and am registered on MyRugby;
    b) the skill level, physical development, playing experience of the player and standard of opposition has been
         taken into account prior to participation.

Signature:                                                              Date:

Print Name:                                                             MyRugby No:



PARENT / LEGAL GUARDIAN
I hereby declare and understand that:
    a) I am a parent or legal guardian of the abovementioned player;
    b) The abovementioned player and I have been notified of all IRB Guidelines and ARU Policies in relation to
         participation of all players especially in relation to the Two Year window Policies;
    c) The abovementioned player and I have been notified that he/she is acting outside the IRB guidelines and ARU
         Policies and all inherent risks associated with doing so.

   Signature:                                                           Date:

   Print Name:


   SCHOOL SPORTS / RUGBY COORDINATOR
   I hereby declare that:
   (a) The referee appointed to a match in which a player is participating outside the IRB Guidelines and ARU
    Policies has a current Level 1 Referee Accreditation and are registered on My Rugby—or is appointed by a
   recognised Referees Association.
   (b) A disclosure has been or will be made to all referees, opposition and team players that a player is participating
   in the competition outside IRB Guidelines and ARU Policy.

   Signature:                                                           Date:

   Print Name:
               Protocol for Schools Rugby & Two Year Window
Scope                   This Protocol provides guidance to players who are participating in
                        matches outside the Two Year Window

Aim                     To provide clear guidelines for players participating in matches
                        outside the Two Year Window and to provide the necessary
                        information to parents to enable the granting or withholding of
                        consent.

                            PROTOCOL DETAILS
General                 • If a player plays in a competition that permits participation in
                        accordance with this protocol a Two Year window Disclosure
                        Form should be completed and lodged with the Sports
                        Coordinator/Rugby Coordinator.

Nominated Coach’s       The Coach should sign the Two Year Window Disclosure Form
Responsibilities        declaring that:
                         •    They hold a current Level 2 Coach Accreditation and are
                             registered on MyRugby.
                         •    The skill level, physical development, playing experience of the
                              Player and standard of opposition has been taken into account
                              prior to participation

Parent/Legal Guardian   A parent/legal guardian should sign the Two Year Window
Responsibilities        Disclosure form declaring that:
                        •    They are a parent or legal guardian of the player;
                        •    They and the player have been notified of all IRB Guidelines and
                             ARU Policies in relation to participation of all players especially
                             in relation to Schools Rugby and Two Year Window Policies;

Sports or Rugby         The Sports / Rugby Coordinator should sign the Two Year Window
Coordinator             Disclosure form declaring that:
Responsibilities        •    the referee appointed to a match in which a player is participating
                             has a current Level 1 Referee Accreditation and is registered
                             on MyRugby - or that the Referee will be appointed by a
                             recognised District or State Referees’ Association;
                        •   A disclosure has been made to all referees, opposition and team
                            players that a player is participating in the competition outside the
                            Two Year Window and/or while still under 18.

Insurance               Observance of this Protocol will provide coverage to participants
                        that are insured under the ARU Sports Injury and Liability Insurance
                        Scheme.

Review                  The Australian Rugby Union will review this protocol annually

				
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Description: Australian Rugby Football Schools Union