ACCOUNTS PAYABLE OFFICER (MATERNITY RELIEF FOR A PERIOD OF UP TO 10 MONTHS) Applications are invited for an Accounts Payable Officer in Council’s Expenditure Services Section. This is a maternity relief position for a period of up to 10 months. Continued employment beyond this period cannot be guaranteed. The successful applicant will be required to perform various tasks associated with the processing of accounts payable. All functions are fully computerised and it is essential that applicants should possess basic communication and keyboard skills and have demonstrated skills and experience with the Microsoft Suite of Applications. Previous experience with Finance One financial systems would be considered an advantage. Salary and conditions of employment will be in accordance with the Local Government Officers Award 1998 and Burdekin Shire Council’s Enterprise Bargaining Agreement. The applicable salary is to a ceiling of Level 2 ($50,118). Commencing salary shall be dependent upon the skills and experience of the successful applicant. A locality allowance is also payable. Application packages are available from the Human Resources Office on 4783 9845. Applications close on th Wednesday 24 March 2010. Word or PDF format is preferable. Applications for 10/08 – Accounts Payable Officer should include: • Cover letter • Statements addressing the Selection Criteria • A current resume with two referees Applications can be submitted to: • firstname.lastname@example.org • Confidential Application No. 10/08 PO Box 974 AYR Qld 4807 For further information regarding the above position, please contact the Accounts Payable Administrator, Mrs. Deanna Otto, on 07 4783 9800. Burdekin Shire Council POSITION DESCRIPTION POSITION TITLE: Accounts Payable Officer POSITION NUMBER: 20029 DIRECTORATE: Corporate and Community Services AWARD: Local Government Officers Award - State AWARD CLASSIFICATION: Level 2 STREAM: Financial Stream REPORTS TO: Accounts Payable Administrator PLACE OF EMPLOYMENT: Council Chambers, Young Street, Ayr. HOURS OF DUTY/ROSTER: 8.00am to 5.00pm (56 minutes lunch) nine day fortnight. POSITION OBJECTIVE Undertake the performance of routine tasks and activities carried out in the Expenditure Services Section as efficiently and effectively as possible. Maintain good public relations and treat relevant work related information as confidential. Maintain an attitude of honesty, loyalty and trust. POSITION REQUIREMENTS Skills • Basic numeracy, keyboard, telephone technique, written and verbal communication skills relevant to the work area. • Operate office equipment such as photocopiers, typewriters, facsimile machine etc. • Fundamentally proficient in the use of Microsoft Word, Outlook and Excel Spreadsheet Systems. • Provision of routine information to the public. • Understanding of basic computing concepts. • With experience, skills in exercising judgement in the planning of their own work within the confines of clearly defined activities. • Ability to co-operate and provide assistance. • Intermediate/advanced skills in the use of Microsoft Word and Excel Spreadsheet Systems. • Intermediate/advanced skills in letter writing. Knowledge • Basic knowledge of clerical/administrative practices and procedures relevant to the work area. • Understanding of basic computing system functions and tasks relevant to the work area. • A developing knowledge of the section/department function and operation and Council structure. • Knowledge of established work practices and procedures, policies and regulations relevant to the work area. Experience and/or Qualifications • No experience essential. • Minimum of Year 12 education - no formal qualifications needed. • General clerical experience. • Knowledge of Local Government functions. Training • Internal training in use of Microsoft Word and Excel Spreadsheet Systems (where applicable). • On-the-job training relative to clerical practices and procedures and computing system functions in work area. • Internal training in Occupational, Health & Safety, telephone techniques and in public relations - video and presentation (TAFE). • Internal training (video) on letter writing, time management, secretarial skills. KEY RESPONSIBILITIES The key responsibilities may be modified from time to time to ensure the expected outcomes are coordinated with Council’s operational and corporate plans. Without limiting the above, the key responsibilities shall include: Technical • Prepare and input Council creditor invoices and costing to ensure accurate, appropriate and timely creditor account processing and costing input including weekly payment runs. • Create and maintain creditors’ masterfile. • Respond to and resolve Creditors’ requests/correspondence and reconcile monthly creditor statements. • Create and maintain template requisitions for regular Council purchases. Input purchase requisitions for Burdekin Theatre, Memorial Hall and Council as required. • Regular follow up reports on Requisitions/Orders pending etc. • Prepare basic computerised spreadsheets for Expenditure Services including Daily Cash Flow, Caltex Starcard, BOC and apportion electricity accounts including Street Lights. • Attend to daily downloads into Proclaim from bank statements. • Evaluate and process Private Plant Hire agreements, enter agreements into Council’s Database system and produce monthly reports to be submitted on Microsoft Outlook Public Folders for the information of all interested parties. • Prepare Queensland Transport forms for the cancellation of vehicle registrations and Plant and Equipment Masterfile template for Finance One. • Relief duties to AP/BCCB officer when required due to leave and support to Rates department. • Prepare BCCB cheques for creditors, promoters & payroll deductions, reconcile Theatre and BMH performance shows and enter BCCB debtors invoices, cheque vouchers, direct deposit receipts, internet ticketing sales and general journals. • Reconcile BCCB bank accounts on a monthly basis and prepare Business Activity Statement. Compile Agenda for BCCB meetings. Teamwork • Attend and participate in team meetings as required • Co-operate with your co-workers; and carry out other tasks as required by the team to ensure the team's effectiveness and efficiency • Liaise with all Finance Department staff, senior officers and creditors with respect to work area. Customer Service • Promote and maintain a positive organisational image and good community relations by providing quality customer service to both internal and external customers. • Report to supervisor in a timely manner on issues and activities likely to influence Council operations or adversely impact relations with Council’s customers. Administration • Complete all necessary paperwork in accordance with procedures and ensure timesheets are completed on a daily basis. Quality • Timely production of creditor payments. • Level of creditor transactions - 98% accuracy of costing input. Workplace, Health & Safety • Observe Burdekin Shire Council’s Workplace Health and Safety Standards and adhere to requirements identified in SafePlan (Burdekin Shire Council’s Safety Management System) in carrying out responsibilities. • Actively support workplace health and safety, risk assessments and hazard prevention. EXTENT OF AUTHORITY • Accountable to Accounts Payable Administrator – Expenditure Services for timely processing of creditors accounts, related financial reconciliations and reporting. • Perform creditors processing functions within established guidelines and procedures. CODE OF CONDUCT 1. The employee must at all time comply with section 1138 of the Local Government Act 1993, which states: - An employee of a Local Government must * Act with integrity in the position held by the employee; and * Act in a way that shows a proper concern for the public interest. GENERAL 1. This is a description of the job as it is at present constituted. It is the practice of this organisation periodically to examine employees' job descriptions and to update them to ensure that they relate to the job as then being performed, or to incorporate whatever changes are being proposed. This procedure is jointly conducted by each manager in consultation with those reporting directly to him or her. You will, therefore, be expected to participate fully in such discussions. It is the Organisation’s aim to reach agreement to reasonable changes where identified. 2. Whilst employment is in the position described in this document it is understood that employment is with Burdekin Shire Council. In the event of organisational change or restructure, Council may require employees to undertake other roles for which they are qualified and capable of performing. Council does not change positions for the purpose of “de-skilling’. 3. Employees may be required to undertake a variety of duties not related to their substantive roles in times of disaster. SELECTION CRITERIA Essential 1. Basic numeracy and written and verbal communication skills. 2. Demonstrated skills and experience with the Microsoft Office Suite of applications – word, excel and outlook. 3. Demonstrated organisational and time management skills. 4. Demonstrated ability to maintain a harmonious and productive team environment. 5. Experience in processing of electronic purchase orders, accounts payable invoices and reconciling monthly statements. Desirable 1. Basic knowledge of Council and Departmental responsibilities. 2. Possession of a current Queensland “C” class driver’s licence. 3. Previous experience with Finance One financial systems. Your application for this position must specifically address each of the above as short listing will be based upon your responses to these selection criteria.
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