MELBOURNE SPRING FASHION WEEK ADVISORY BOARD 2010- 2012 – DRAFT by lindash

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FUTURE         MELBOURNE                  COMMITTEE                REPORT                Agenda Item 10.2B

                                                                                               9 March 2010
MELBOURNE SPRING FASHION WEEK ADVISORY BOARD 2010-
2012 – DRAFT CHARTER AND TERMS OF REFERENCE


Portfolio      Finance and Governance


Division       City Business


Presenter      Martin Cutter, Director City Business


Purpose

1.   To seek Committee endorsement for the proposed Charter and Terms of Reference for the
     Melbourne Spring Fashion Week Advisory Board 2010-2012.


Recommendation from management

2.   That the Future Melbourne Committee resolve to adopt the Charter and Terms of Reference for the
     Melbourne Spring Fashion Week Advisory Board 2010-2012.


Background

3.   Council established a Melbourne Spring Fashion Week Industry Advisory Board in September
     2007, with the Board commencing in February 2008. Members of this Board were appointed for a
     two year period which expired in February 2010.

4.   The role of Melbourne Spring Fashion Week Advisory Board is to provide a platform for open
     communication and consultation between Council and key stakeholders for the ongoing
     development of Melbourne Spring Fashion Week with the aim of recognising and growing the
     profile of Melbourne’s fashion industry. The Board builds on its networks, shares information and
     educates the industry, media and public about Melbourne’s retail and fashion industry and rich
     design talent to enhance the profile of the Event.

5.   To facilitate prompt commencement of the new Board, possible Board nominees have been
     approached to participate in the Board for a two year and seven month term expiring at the end of
     October 2012.

Key issues

6.   The proposed Charter and Terms of Reference for the Melbourne Spring Fashion Week Advisory
     Board 2010-2012 are contained in Attachment 1 to this report.

Finance

7.   While there are no major direct financial implications arising from the recommendation in this
     report, there will be costs associated with providing administrative support services to the advisory
     committee. These costs are expected to be absorbed within the City Business Division.
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Conflict of interest

8.      No Council staff, or other persons engaged under contract, involved in advising on or in preparing
        this report declared any direct or indirect interest in relation to the matter of the report.

Legal

9.      Section 86 of the Local Government Act 1989 (“the Act”) makes reference to the establishment by
        Council of advisory committees. There are no specific provisions in the Act concerning
        membership of such committees or procedures in relation to the conduct of committee meetings.




Attachment:
1.    Melbourne Spring Fashion Week Advisory Board Charter and Terms of Reference]
                                                                                                             2
                                                                                                   Attachment 1
                                                                                               Agenda Item 10.2B
                                            Page 3 of 8                              Future Melbourne Committee
                                                                                                    9 March 2010




MELBOURNE SPRING FASHION WEEK
ADVISORY BOARD
April 2010 – October 2012




CHARTER

Role
The Melbourne Spring Fashion Week Advisory Board is an Advisory Committee of Council and
has been established to provide a platform for open communication and consultation between
the City of Melbourne (“CoM” or “Council”) and key stakeholders for the ongoing development of
Melbourne Spring Fashion Week (MSFW) with the aim of recognising and growing the profile of
Melbourne’s fashion industry. The Board will build on its networks, share information and
educate the industry, media and public about Melbourne’s retail and fashion industry and rich
design talent to enhance the profile of the Event.


Responsibilities
The MSFW Advisory Board will:
1.   provide strategic advice relating to the future direction and growth of MSFW
2.   provide CoM with advice and direction on programming opportunities that share the vision
     of MSFW
3.   advise CoM on the MSFW Strategic Plan and on the achievement of commitments within
     the Plan
4.   assist in the development of strong industry relationships, stakeholder partnerships and
     investment and develop advocates for the event
5.   share high-level information about the retail and fashion industry and provide advice based
     on this information
6.   articulate the vision and strategies to develop the event into a world-class retail and fashion
     experience in Melbourne’s CBD
7.   ensure that its activities and recommendations are in the best interest of the development
     of MSFW and industry stakeholders in the city, and that its activities and recommendations
     are transparently free of conflicts of interest




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TERMS OF REFERENCE
The City of Melbourne will seek advice from the MSFW Advisory Board:
   on the strategic vision, direction, personality and growth of the event;
   on how the event interacts with the fashion and retail community of Melbourne’s core CBD;
   on key trends and opportunities in the fashion and retail industry both locally and globally;
   on new ideas, experiences and innovative solutions to events and issues surrounding the
   fashion industry, the local retail environment and what role MSFW plays in developing
   solutions to these issues;
   to understand how MSFW can associate with the industry, other events and key
   stakeholders in the city; and
   in the development of strategic funding partnerships and investment into the current model
   for MSFW to ensure the continued success for the event long-term.




MEMBERSHIP
Membership of the Melbourne Spring Fashion Week Advisory Board will be approved by the
Chief Executive in consultation with the Future Melbourne (Economic Development and
Knowledge City) Committee Chair and in accordance with Council’s protocols relating to
Advisory Committees.


Composition
The Melbourne Spring Fashion Week Advisory Board will comprise representatives of major
retail and fashion operators, companies, businesses, organisations and individuals with the
skills, experience and capacity to assist in meeting its objectives.
Members ideally should have a business, property or community interest within the municipal
boundaries of the City of Melbourne, or be a member/employee of an organisation with such
interest, however the need to draw on individuals with the required knowledge and experience
will result in some Members being from a wider geographic characteristic.
A maximum of nine members will be drawn from the following categories and will be appointed
via a letter of invitation from the Deputy Lord Mayor;
•       Retail
•       Media
•       Fashion Industry/Designer
•       Stakeholders (entertainment, hospitality, education, venue, small business)
•       Victorian Government executive
•       City of Melbourne Councillor
•       Industry consultant (events or marketing expert/advisor)



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In addition, City of Melbourne representation will include Director City Business, Branch
Manager Events Melbourne, Manager Melbourne Spring Fashion Week and an administrative
assistant.
.
Tenure
Members of the Melbourne Spring Fashion Week Advisory Board will be appointed for a two
year and seven month term commencing 1 April 2010 and concluding 31 October 2012.
Membership will be honorary.
In the event of a resignation of any member from the Melbourne Spring Fashion Week Advisory
Board, a replacement member will be appointed to represent the same category, organisation
or interest group.
Additional members may be recruited within the term to assist with special projects or initiatives,
or to fill a particular skill gap within the existing membership, in accordance with the original
selection process for the membership category.


Chair
The MSFW Advisory Board will be chaired by non Council members on an annual rotational
basis.
The chair will be appointed annually by members of the MSFW Advisory Board via a committee
voting process.
The MSFW Advisory Board will be deputy chaired by a Council representative as appointed by
the city’s administration.


Conflicts of Interest
In the event of a conflict of interest arising for any member of the Melbourne Spring Fashion
Week Advisory Board, the matter must be immediately tabled and the member must abstain
from any dialogue relating to that matter.




MEETINGS

Frequency
The Melbourne Spring Fashion Week Advisory Board will meet five times per annum at the
Melbourne Town Hall as follows:
•     April
•     June
•     July
•     August
•     September
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Length
The length of each meeting will generally be contained to two hours. Longer duration meetings
will be scheduled when applicable to accommodate special presentations and workshops.




EVALUATION
The MSFW Advisory Board will evaluate its performance on an annual basis, and report to the
Future Melbourne (Economic Development and Knowledge City) Committee at the end of each
financial year on the outcomes of its activities.




LIABILITY

Insurance
Members of the Melbourne Spring Fashion Week Advisory Board should be covered under the
CoM’s insurance program and will not be responsible for any cost or liability incurred by Council
as a consequence of Council acting on the advice of the Melbourne Spring Fashion Week
Advisory Board.


Expenses
No member of the Melbourne Spring Fashion Week Advisory Board will incur any expense in
relation to his or her activities as a member of the Melbourne Spring Fashion Week Advisory
Board, without the prior approval of Council’s nominated officer.


Costs
Council will indemnify the members of the Melbourne Spring Fashion Week Advisory Board
against any claim or cost that arises from their activities as a member of the Melbourne Spring
Fashion Week Advisory Board, providing such activities are in accordance this Charter and/or
have been approved by Council or Council’s nominated officer.




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                                                                                        Agenda Item 10.2B
                                                                              Future Melbourne Committee
                                                                                             9 March 2010
FINANCE ATTACHMENT



MELBOURNE SPRING FASHION WEEK ADVISORY BOARD 2010-2012 – DRAFT
CHARTER AND TERMS OF REFERENCE



While there are no major direct financial implications arising from the recommendation in this report,
there will be costs associated with providing administrative support services to the advisory committee.
These costs are expected to be absorbed within the City Business Division.




Phu Nguyen
Acting Manager Financial Services
                                         Page 8 of 8
                                                                                        Agenda Item 10.2B
                                                                              Future Melbourne Committee
                                                                                             9 March 2010
LEGAL ATTACHMENT



MELBOURNE SPRING FASHION WEEK ADVISORY BOARD 2010-2012 – DRAFT
CHARTER AND TERMS OF REFERENCE



There are no direct legal issues arising from the recommendation of the report.

Section 3C(1) of the Local Government Act 1989 (“the Act”) provides that:

        “The primary objective of a Council is to endeavour to achieve the best outcomes for the local
        community having regard to the long term and cumulative effects of decisions.”

Section 3C(2) of the Act provides that in seeking to achieve its primary objective the Council must
have regard to facilitating objectives including:

“(d) to promote appropriate business and employment opportunities;”

Section 3F of the Act further provides that Council has the power to do all things necessary or convenient
to be done in connection with the achievement of its objectives and the performance of its functions.

Section 86 of the Act makes reference to the establishment by Council of advisory committees. There are
no specific provisions in the Act concerning membership of such committees or procedures in relation to
the conduct of committee meetings.

Unlike a Special Committee, an advisory committee cannot be delegated any power, duty or function of
the Council.




Kim Wood
Manager Legal Services

								
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