Katanning Equestrian Association, Inc. 1. The name of the Organization shall be the “Katanning Equestrian Association, Inc.” 2. Aims and Objectives The aims and objectives of the Association shall be: - I. To provide a venue for the training of riders and their horses in the various disciplines of Equestrian sport. II. To provide opportunities for members to qualify for competition at associated Equestrian Bodies. III. To promote the highest ideals of sportsmanship and Horsemanship 3. Powers of the Association: The Association shall have power to: - I. Affiliate with other equestrian bodies as may, from time to time seem desirable. II. Acquire by purchase or lease, office premises, plant, furniture and any equipment deemed necessary for the proper functioning of the Association. III. Purchase, lease or otherwise acquire, land of any tenure, buildings or easements and build on, utilize, improve, manage and develop the same and to sell, lease or otherwise dispose of, or grant nights (including option of purchase) over any real property belonging to or acquired by the Association. IV. Borrow or raise money in such manner and on such terms as to the Association may seem expedient and to secure the repayment of any money borrowed o raised, together with any interest payable thereon, by debentures, mortgage, bill of sale, charge, sub-charge, bill of exchange of lien upon the whole, or any part of the assets or nights of the Association and in like manner to secure and guarantee the performance by the Association of any obligation or liability it may undertake and to redeem and pay off any such security. V. Do all such other things as are incidental or conducive to attainment of the above affects, or any of them 4. Officers and Committeepersons: I. The officers shall be a President, A Vice President, an Honorary Secretary and an Honorary Treasurer. The position of Honorary Secretary and Treasurer can be combined. II. These Officers, together with 6 Committee members, shall form the Executive Committee of the Association. A Quorum to consist of 5 members. III. Office-bearers and Committeepersons shall be elected annually at the Annual General Meeting of the Association and shall be eligible to stand for re-election. IV. Nominations for Office-bearers and Committeepersons shall be called for at the Annual General Meeting and shall be made by financial members. V. Voting shall be conducted by poll, financial full members being eligible to vote. 5. Duties of Office-Bearers: I. The President, when present, shall reside at all general and Executive meetings. II. The Vice-President shall, in the absence of the President, preside at meetings. III. The Honorary Secretary shall keep full and correct minutes of proceedings, shall conduct the correspondence of the Association and shall have custody of its documents. The Honorary Secretary shall keep a register of the members of the Association. IV. The Honorary Treasurer shall be responsible for the receipt of all monies paid to or received by the Association. The treasurer shall issue receipts therefore on the Club’s receipt forms and shall pay such monies into such account or accounts at the bank, as the Association may require. When so directed by the President the Treasurer shall submit a report, balance sheet or financial statement. 6. Membership: Membership shall consist of: - I. Full members II. Junior members under 7 years of age, junior members shall not be eligible to vote. III. Family members – with one vote per family. Membership fee shall be determined from time to time, by the Executive Committee. 7. Annual general meeting; I. The Annual General Meeting shall be held in July each year. II. The Secretary shall give at least fourteen days notice of the date of the Annual General Meeting, to members. 8. General meetings; I. General meetings may be called at the request of the Secretary and with the approval of the President, or at the written request of three members of the Katanning Equestrian Association Inc. II. The Secretary shall give at least seven (7) days notice of the General Meeting to the members. Notice of General Meetings shall set out clearly the business for which the meeting has been called. No other business shall be dealt with at that meeting. 9. Honorary Auditor: At each Annual General Meeting, there shall be elected an Honorary Auditor, or Auditors (preferably persons holding appropriate qualifications), who shall audit the annual statement of accounts and balance sheet of the Association and shall certify to it. An Auditor shall have the power at any time, to call for the production of all books of account, vouchers and documents of the Association. The Auditor shall not be an Officer or member of the Executive Committee. 10. Patrons: The Association may invite up to 2 persons to accept the Office of Patron of the Club. 11. Sub-Committees: Sub-Committees may be appointed to deal with particular aspects of the Association’s work. Such sub-committees shall be responsible to the Executive committee and shall report back to the general meetings. 12. Alterations to Rules: The Constitution and Rules may be amended, enlarged or repealed from time to time, by resolution on notice of motion, circulated to the membership, three weeks before the meeting and passed by a two-thirds majority of members present. 13. Liability: No liability shall be accepted by the ‘Association, or any person acting on behalf of the Association, in respect of any accident or injury happening to any person or any property caused or happening on connection with any activity on the Association. 14. Non-Profit making Clause: The income and property of the Association whencesoever derived. Shall be applied solely towards the promotion of its objects as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend. Bonus or otherwise howsoever to its members provided that nothing her in shall prevent the payment in good faith or remuneration to any officer or savant of the Association for services actively rendered to the Association 15. Seal: The Common seal of the Association shall be kept in the custody of the Honorary Secretary and shall be affixed to any Dead, Instrument of the Executive and not otherwise. Any two of the President, Vice President, Honorary Secretary, and Honorary Treasurer shall counter-sign the affixation of the seal and the Honorary Secretary shall keep a record of all documents to which the Seal shall be affixed. 16. Dissolution: The Association may be dissolved or wound up by a resolution at any General or Extraordinary General Meeting called for such purpose. If upon the dissolution of winding up of the Association there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the Association but shall be given or transferred so some other association or institution having objects similar wholly or in part to the objects of the Association and which shall prohibit the distribution of its or their income and property among its or their members or to some charitable object or determined by the members of the Association at or before the time of dissolution or winding up, or in default thereof or if and insofar as effect cannot be giver to such determination then such payment or distribution shall be determined by a Judge of the Supreme Court.