Wedding Brochure 2010 - Wedding by fjhuangjun


									Capesthorne Pavilion is a stylish and contemporary space which offers versatile room layout with
gorgeous views of the Hall opposite. With its 4m high glass wall panels to the front aspect and high
quality internal finishes, you would be forgiven for thinking that you have stepped into a 5 star hotel.

The Pavilion is a luxury alternative to a marquee with the added benefits of fully fitted toilets,
heating/air-conditioning, solid internal and external walls, solid reinforced flooring which has been
laid with plush neutral coloured carpet and dimmable house lighting throughout. The addition of a
magnificent crystal chandelier in the entrance/reception area also adds to the grandeur of this
wonderful venue.

The estate in which the Pavilion and Hall are set is a tranquil haven of wildlife, parkland and formal
gardens, making this the ideal location for what should be the most magical day of your life.

The Pavilion’s versatile space means that it can accommodate for up to 400 guests for a formal sit
down meal.*

* Please note that this is based on 40 tables of 10 guests seated on 5’ 6” round tables with the bar and/or dance floor in the
entrance area.
We are delighted that you are considering Capesthorne Pavilion as the venue for your wedding day
celebrations and would like to offer you the following prices for 2010/11 weddings.

Pavilion Hire Only

Number of Guests                   Price
150 – 250                          £7500.00 + VAT
251 – 350                          £8000.00 + VAT
351 – 450                          £8500.00 + VAT

Please note that all rates are exclusive of VAT at the current rate.

The above prices are inclusive of the following:

-Hire of Capesthorne Pavilion
-Standard gilt banquet chairs for ceremony and/or reception
-5’ 6” round banquet tables for wedding breakfast
-Mirrored bar unit
-Cloakroom facilities
-Ample free car parking for all of your guests*
-Luxury toilet facilities and toiletries
-Dimmable house lighting
-Crystal chandelier in main entrance
-Designated smoking area (covered external terrace)
-External solid wood decking fitted with blue LED lighting
-Use of 100 acres of gardens, parkland and lakes for your wedding photographs
-Preferential discounted room rates at nearby hotels for you and your guests
-A wedding coordinator to oversee all events on the wedding day itself

Additional items are charged as follows:

Description                                             Price (excluding VAT)
Dance floor (16’ x 16’)                                 £300.00
Stage - 4’ x 4’ blocks (max. size of 8’ x 16’)          £20.00 per block
Decorative balustrade                                   £25.00 per section
Decorative pillars                                      £8.00 each
Decorative urns                                         £12.00 each (max of 2)
PA system & microphones                                 POA

* Please note that we encourage all parties to provide coach transport to and from the venue in order to reduce
carbon emissions and the volume of traffic within the grounds. We have preferential rates with a local
company, so please ask us for prices and further information.
“A wedding at Capesthorne is a breathtaking experience and one which will remain forever in the memories of
you and your guests.”

Exclusive Use

In addition to hiring the Pavilion for your wedding day, we can also offer you exclusive use of
the Capesthorne estate. This includes sole use of Capesthorne Hall, a majestic Jacobean
mansion which sits proudly amongst 100 acres of parkland and gardens.

Exclusive use simply means that you will not share the estate with any other parties during
the day, apart from possibly the odd sheep that are free to roam the parkland surrounding the
main drive.

Please note that exclusive use is not always available on Sunday’s and Monday’s due to the
fact that Capesthorne Hall is open to the general public. This may be negotiable and we will
always do our best to accommodate your needs, so please ask us for further information and
for availability.

Exclusive use offers you the following:
-Use of Capesthorne Hall and gardens, to include the Entrance Hall, Queen Anne Room,
 Sculpture Gallery, Saloon and Drawing Room
-Flower arrangement in the Entrance Hall (provided courtesy of Mrs Bromley-Davenport)
-Use of the Royal Bedroom for final preparations by the bride and her bridesmaids#
-Access to the terrace overlooking the West Lawn for pre or post ceremony drinks
-General viewing of first floor exhibition rooms

Capacity: 100 guests for Civil Ceremony // 80 guests for wedding breakfast // 120 guests for
evening reception // 350 guests for drinks and canapé reception.

Capesthorne Hall – £4,100 + VAT

Please note that this cost is in addition to the hire price quoted for Capesthorne Pavilion.

  Please note that we do not allow the use of make up or hair products in this room due to the number of antiques
and precious collections found within it.
Food and Drink

We currently have 4 preferred caterers who service the Pavilion and Hall. They all come highly
recommended and offer superb menu options and service.

Barretts Event Catering
T: 0161 480 5676

Matthew Barrett, the Managing Director, began his career in Harrogate at the International Hotel
after a distinguished education at Folkstone Catering College, followed by influential periods at the
Royal Bath Hotel, Bournemouth and Dukes Hotel, London where he cooked a private dinner for HRH
the Queen.

He then made the move to the North West where he was head chef at the renowned Stanneylands
Hotel, Wilmslow (in which time he received a Certificate of Merit at the prestigious Salon Culinaire,
a Silver Medal at London's Hotel Olympia and joint 1st place for "Cuisine Moderne"). More recently
and for five years, he was chef director at a Large Catering Company in Manchester, catering for
corporate, charity events and social functions throughout the Manchester and Cheshire area. Their
most prestigious clients have been HRH Prince Charles on his birthday, the Duke of Edinburgh and
Richard Branson.

Chapman Holmes
T: 0161 789 3262

Grant Chapman is the founder and Managing Director of Chapman Holmes. At the age of 16 he
attended Salford Technical College and achieved distinction grades in all of his catering examinations.

Early in his career he cheffed at hotels such as Broughton Park, Preston and Midland Hotel,
Manchester. He later transferred to management for the Embassy Group and within four years he
became General Manger of a luxury hotel in Norwich.

With his entrepreneurial skills, Grant became self employed and formed "Chapman Holmes" in 1988
with his school friend Stuart Holmes. Initially working from home, Grant and Stuart catered for more
than 50 events in their first year of business.

The duo's first big break came in 1990, when they were awarded the contract to cater and event direct
"The Official Opening of The Conway Tunnel". They catered for 2000 VIP guests over a period of four
days, culminating with Queen Elizabeth II being guest of honour for a gourmet dinner for 600
Payal Catering
T: 0161 902 0010

Executive chef, Mr Sharma, leads the current team at Payal Catering, with his extensive career history
and revolutionary approach to Indian cuisine.

Born and trained in Delhi, he's held executive chef positions at the best hotels in India, Singapore and
Mongolia, and is a specialist in the field of outdoor catering.

Not only has the quality of his cuisine been acknowledged by leading figures Bill Clinton, Cherie Blair
and Chander Shaker, but he also lays claim to scooping the prestigious titles of Curry Chef of the Year
in Singapore in '98 and in Delhi in '82.

He's one of the best, and we highly recommend his signature dishes Chicken Lababda, Hyderabadi
Biriyani and Mutton Chuttanut. And, if that’s not enough to whet your appetite, all their Indian
sweets are made in-house. The freshness of their handmade barfi and mouth-chilling pistachio kulfi
will leave you longing for more.

Payal specialise in Sri Lankan, Punjabi and Muslim cuisine, but this is by no means limited; their
European and Indo-Chinese menus are incredible.

Urban Graze
T: 0161 282 6551

Previously known as Barkers Bespoke, Urban Graze has been formed by its former head chef, Marc
Mattocks, and operations director Barry Lavin. Marc is a highly professional award winning chef,
with a strong background in Michelin & AA Rosette rated establishments.

A career spanning 15 years has seen Marc progress through the ranks of some of Britains finest Hotels
& Restaurants, before making his own mark as Head Chef in various award winning institutions
across the UK. Having worked in many local restaurants, including The Coach House at Etrop
Grange, Marc can now be found in the kitchen of the Dun Cow in Ollerton where his food can be
sampled 7 days a week.

All of the above caterers offer complimentary menu tasting for our clients as standard. If you would
like to arrange a meeting and/or tasting then please do not hesitate to contact them direct.

The price that you are quoted should include white table cloths, napkins, cutlery, crockery, serving
stations and glassware, but please double check this with them when making your enquiry.
Additional Information

AV and Lighting

We would like to make you aware that we have a preferred lighting and AV supplier for the Pavilion.
Keyteq have been in the industry for over 24 years and strive for perfection on every single job. They
have intimate knowledge of the Pavilion and can tell you exactly what can and can’t be done for your
event. Having installed the existing rigging and PA system, they can save you both time and money.
Please feel free to contact Keyteq direct using the following contact details:

T: 0161 941 6469

* Please note that if you wish to use another AV supplier for your event, an additional payment of
£300.00 + VAT will also be payable. This cost will allow you full use of the existing rigging.


We would like to take this opportunity to introduce you to Spring Bank Flowers. Anna-Liisa, the
owner of Spring Bank, has to be the most amazing florist that we have come across so far. Her
displays have left us speechless before now and the quality of her flowers is breathtaking. Having
been commissioned by several celebrities, we just know that you won’t be disappointed with Anna-
Liisa and her amazing team.

Spring Bank Flowers
T: 0161 877 5888


Although we cannot offer you accommodation at Capesthorne, we can point you in the right
direction. We have preferential rates at some of Cheshire’s most well known hotels that suit all
budgets. The most popular are listed below:

Shrigley Hall (4*) - £80 for Single B & B//£110 for Double B & B
T: 01625-575757
Cranage Hall (4*) - £75 for Single B & B//£85 for Double B & B
T: 01477 536794
Mottram Hall (4*) - £90 for Single B & B//£100 for Double B & B
T: 01625 828135
Premier Inn (2*/3*) – All 3 hotels offer rooms for £52 room only
T: 0870 242 8000
The Merlin (3*) - £68.46 inc. continental breakfast
T: 0845 155 1551
Terms & Conditions
Terms and Conditions
Thank you for choosing Capesthorne Pavilion (and Hall if applicable) to host your
forthcoming event. The following terms and conditions will apply to your booking (to the
exclusion of any other terms and conditions which you may purport to apply):

1.      Confirmation by a client
A provisional booking is normally held for 14 days unless alternative arrangements have been
made. A provisional booking puts no party under obligation to confirm the function. The
booking will be released unless we hear from you within 14 days of the provisional booking.

2.      To secure your booking
To confirm the booking written confirmation (in the form of signed terms and conditions)
must be received before the 14 day provisional period expires. Upon signing the event
contract a deposit (as laid out below) must also be received in order to secure your booking.

3.      Deposit & Payments
A minimum payment of 10% of the contracted amount is required to confirm the booking
which is non refundable and non transferable. A further 40% is required 3 months prior to
your event and the remaining 50 % is due 28 days prior to your event. Incidentals will be
invoiced immediately after your event and will be payable within 14 days from date of invoice.

4.      Delegate numbers
When confirming numbers, please ensure that they are realistic in relation to your event. The
delegate numbers for your contract will be used as the basis for your final account and will be
subject to our cancellation policy as detailed below. Please note that final numbers for your
event should be confirmed 28 days prior to the event date (along with your remaining 50%
balance). Please note that minimum numbers charged for wedding celebrations is 150 guests.

5.      Cancellations or amendments
In the unfortunate event that you cancel or reduce your numbers, cancellation fees will be
charged in accordance with this clause. All cancellations and amendments must be
confirmed to us in writing and a cancellation number obtained from the venue. On receipt of
this confirmation the notice period becomes effective and excess space will be released for re-
sale. Fees for cancellations/reductions in numbers are calculated as detailed below and are
based on the total value of the confirmed booking.

Period of notice given before course/event arrival date:      Cancellation fee:
91 days – 120 days                                            25%
61 days – 90 days                                             50%
29 – 60 days                                                  75%
28 days or less                                               100%
6.      Event rooms and facilities
6.1     Delegate/guest numbers will be taken into consideration when allocating your event.
        We reserve the right to change allocated rooms and advertised facilities at our
        absolute discretion and to vary our brochure from time to time.

6.2     All events taking place whereby additional lighting and AV is required, but is not
        supplied by ‘Keyteq’, will be subject to an additional cost of £300.00 + VAT.

6.3     Alcohol sales and entertainment will finish by 12:30am and guests must depart by
        1:00am prompt.

6.3.1   Capesthorne Pavilion (and Hall if applicable) reserves the right to refuse alcohol to
        any member of your party who appears unruly due to excess alcohol consumption. In
        extreme cases Capesthorne Pavilion (and Hall if applicable) also reserves the right to
        close the bar completely.

7.       Damage
You are responsible for all allocated rooms in Capesthorne Pavilion (and Hall if applicable)
during the period of the booking. Any damage to the rooms or their contents incurred as a
result of the acts, omissions or default on the part of you, your guests, employees,
subcontractors or representatives or their guests may result in a charge to remedy such
damage. Therefore a refundable damages deposit of £500 is also payable at the time of
booking confirmation. This deposit will be returned to you in full after your event (providing
that these terms and conditions have been adhered to) and upon confirmation from the
Manager that all rooms and their contents are undamaged. Capesthorne Pavilion (and Hall if
applicable) accepts no liability for the loss or damage to any equipment or personal
belongings brought onto the property by you, your guests, employees or associated third

8.      Liability
So far as is permitted by law Capesthorne Pavilion (and Hall if applicable) limits and
excludes liability to you, your guests, employees and third party subcontractors as follows;

8.1     Any equipment brought to Capesthorne premises by you, your guests, employees or
        third party subcontractors is brought by that person at their own risk and you will
        indemnify us against all liability arising in connection with the use of the equipment.

8.2     You and any third party subcontractors employed by you and your guests for the
        purpose of organising and providing additional external events (such as
        teambuilding) will be required to comply with all applicable statutory requirements
        including relevant Health and Safety regulations and to provide liability insurance
        commensurate with the risks involved, appropriate method statements, risk
        assessments, licenses and demonstrate additional competency skills required to
        manage the event, in compliance with relevant Health and Safety Law.

8.3     Capesthorne shall not be responsible for the damage or loss of any merchandise or
        articles left in any of its premises.

9.      Statutory legislation
Capesthorne Pavilion (and Hall if applicable) is subject to statutory regulations including,
without limitation, Liquor Licensing, Fire Regulations, Health, Safety and Environment.
Clients, their employees, their guests and associated third parties must therefore comply
with these requirements as may be directed and enforced by Capesthorne venues.

10.      Invoicing
Unless otherwise stated by us, all payments are required within 14 days from date of invoice.
All rates are quoted exclusive of VAT (unless otherwise stated) and will be subject to VAT at
the current rate. All additional items purchased (outside of your contract) on the day of your
event will be charged for accordingly and must be paid for in full no more than 14 days after
the event.

11.     Late payment
In the event of you failing to pay your invoices on time we shall be entitled to charge interest
on a daily basis from the date of the invoice to the date full payment is made. This shall be in
accordance with the Late Payment of Commercial Debts Act 1998 at 8% above base rate
(Bank of England). In the event of invoices being outstanding for longer than 60 days, we
shall be entitled to cancel all your outstanding bookings and all outstanding invoices will
become immediately due and payable.

12.     Use of grounds
12.1    Any on-site external or internal teambuilding or other similar activities require the
        authorisation of the Management at the time of booking and additional insurance
        liability and Health and Safety documentation may be required.

12.2    No alcohol, food or beverage may be brought into the venue or grounds by or on
        behalf of the client or any guests for consumption on the premises unless the prior
        written consent has been obtained, for which a charge may be made

12.3    If children are attending the event please be aware that they must be supervised at
        ALL times.

12.4    Access to certain areas of the Estate, such as the formal gardens may be restricted
        unless exclusive use is taken. This would normally apply in the event of a function
        taking place in the Pavilion and Hall simultaneously. You will be made aware of
        what access you shall have upon confirmation.
13.     Termination
In the event that you become bankrupt, cease to trade, have a receiver appointed or make any
voluntary arrangement with your creditors, we shall be entitled to immediately terminate
this contract by giving notice in writing to you or your representative(s).

14.     Smoking Policy
Capesthorne Pavilion (and Hall if applicable) operates a strict non-smoking policy. Smoking
is permitted in the grounds, gardens and designated smoking areas only.

15.     Insurance
We recommend that you take out your own wedding insurance to cover the full event cost,
including venue, gifts, your transport, dress and other associated wedding costs. We can
help with this if necessary, full details can be supplied on request.

16.     General
16.1    No failure or delay by us in exercising any of our rights under this contract shall be
        deemed to be a waiver of that right. In the event of circumstances beyond our control
        resulting in us being unable to provide our services, we shall have no liability in
        respect of any losses or damages arising directly or indirectly from such

16.2    Should the clients’ contract with Capesthorne Hall and/or Capesthorne Pavilion be
        through an agent, the agent acts in that capacity for the client and not Capesthorne
        venues. The client therefore accepts full responsibility for payment of the account.
        This contract shall be governed by the laws of England.

All bookings are subject to these terms and conditions, which may not be varied without our
written agreement.

I/we accept the above terms and conditions.

Date:                       _____________________________________________

Signature:                  _____________________                ____________________

Name:                       ______________________               ____________________

Company (if applicable):    _____________________________________________

Address:                    _____________________________________________


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