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SEE ATTACHED AGENDA Powered By Docstoc
					KG: MMG

7 December 2006




Dear Councillor/Sir/Madam

You are invited to attend an ORDINARY MEETING of the Council of the Municipality of
Ashfield, to be held in the Ashfield Civic Centre, Level 3, 260 Liverpool Road, Ashfield on
TUESDAY 12 DECEMBER 2006 at 6:30 PM .


Yours faithfully




KEN GAINGER
General Manager


                            SEE ATTACHED AGENDA




Document6                                                                           Page 1
                ORDINARY MEETING - 12 DECEMBER 2006

                                     AGENDA
1.    OPENING

2.    ATTENDANCE/APOLOGIES
      ACKNOWLEDGEMENT OF LOCAL INDIGENOUS COMMUNITY
      MOMENT OF PRIVATE CONTEMPLATION
      CONDOLENCE AND SYMPATHY MOTIONS
3.    DISCLOSURES OF INTEREST

      Disclosures to be made by any Councillors who have a pecuniary interest in respect of
      matters that are before Council at this meeting.
      (12/12/2006)

      PUBLIC ACCESS SESSION
4.    MINUTES OF DELEGATED AUTHORITY DETERMINATIONS FOR ARCHIVAL RECORDS
      (Minutes are not attached previously adopted by committees.)

5.    CONFIRMATION OF MINUTES

      Ordinary Meeting – 21 November 2006
6.    MINUTES BY HIS WORSHIP THE MAYOR

      Refer attached summary
7.    NOTICES OF MOTION

      Refer attached summary

8.    MINUTES OF COMMITTEES (FOR CONSIDERATION BY COUNCIL)

      Ashfield Seniors Action Committee – 8 August 2006
      Ashfield Access Committee – 9 October 2006
      Works and Infrastructure Committee – 17 October 2006
      Strategic Planning Committee – 17 October 2006
      Local Indigenous, Multicultural and Ethnic Affairs Committee – 6 November 2006

9.    CORRESPONDENCE AND REPORTS
      Refer attached summary


10.   BUSINESS WITHOUT NOTICE

11.   CLOSED (PUBLIC EXCLUDED) COMMITTEE
      Refer attached summary


12.   CLOSE MEETING


                                        document6

                                        - Page 2 -
                ASHFIELD MUNICIPAL COUNCIL
                    ORDINARY MEETING - 12 DECEMBER 2006


6     SUMMARY OF MAYORAL MINUTES
6.1   NATIONAL LOCAL GOVERNMENT DRUG AND ALCOHOL ADVISORY
      COMMITTEE . Report submitted with attachment 1.
      (16/11/06)                                                             043638
                                   h:\reports.bp\Council\Reports\CM121206MM_56.doc
                                                                 MM56/2006 Attached

      RECOMMENDATION

      That the General Manager or his nominee be appointed Council’s representative to
      receive material from the National Local Government Drug and Alcohol Advisory
      Committee.

6.2   CONDOLENCE AND REQUEST. Report submitted with attachment 1.
      (28/11/06)                                                       000144
                             h:\reports.bp\Council\Reports\CM121206MM_59.doc
                                                           MM59/2006 Attached

      RECOMMENDATION

      That Council’s condolence be sent to the family and that a suitable tree be planted in
      Yeo Park or Ashfield Park and the family advised when the planting is to occur.

6.3   PAYMENT OF RATES AT POST OFFICES. Report submitted with attachment 1.
      (28/11/06)                                                          F02/01
                               h:\reports.bp\Council\Reports\CM121206MM_60.doc
                                                             MM60/2006 Attached

      RECOMMENDATION

      That Rate Payment facility be reinstated to all Post Office in Ashfield Municipality
      commencing with the 07/08 Management Plan.

6.4   COMPUTERIZED TOWN PLANNING. Report submitted.
      (06/12/06)                                                      TO1/05
                             h:\reports.bp\Council\Reports\CM121206MM_61.doc
                                                           MM61/2006 Attached

      RECOMMENDATION

      That the General manager investigate the feasibility of introducing ‘Infomaster’
      software into town planning administration and report to Council on cost
      implications for consideration of the 07/08 Management Plan.




                                        - Page 3 -
Ashfield Municipal Council – Report to Ordinary Meeting held on Tuesday 12 December 2006
                                                                         MM56/2006
                                                                                        043638
                                  MAYORAL MINUTE
NATIONAL LOCAL GOVERNMENT DRUG AND ALCOHOL ADVISORY COMMITTEE


I am in receipt of a letter dated 10 November 2006 from the National Local Government Drug and
Alcohol Advisory Committee (NLGDAAC).

The National Alcohol Strategy 2006-2009 Towards Safer Drinking Cultures was included with the
letter. (Copy on Council’s file)

The Chair Mr Jude Munro would welcome the opportunity to work collaboratively with our Council
to help strengthen local government’s capacity to provide a holistic response to alcohol-related
harms in our local communities.

Council is encouraged to nominate a representative to receive material direct from the NLGDAAC.

ATTACHMENTS
Attachment 1      Letter dated 10 November 2006 from National Local              4 Pages
                  Government Drug and Alcohol Advisory Committee


RECOMMENDATION

That the General Manager or his nominee be appointed Council’s representative to
receive material from the National Local Government Drug and Alcohol Advisory
Committee.




                                                                  COUNCILLOR E CASSIDY
                                                                                 Mayor


Mayor’s Room
Administration Building
ASHFIELD 2131




Document6                                                                               Page 4
Ashfield Municipal Council – Report to Ordinary Meeting held on Tuesday 12 December 2006
                                                                           MM59/2006
                                                                                           000144
                                  MAYORAL MINUTE
                              CONDOLENCE AND REQUEST


I have received the attached request from Ashfield resident, Paul Crowley in connection with a
horrific accident that took the life of a small baby, 6-month-old Samuel Jackson.

Mr. Crowley’s request is one that should not create a precedent however Council would no doubt be
sympathetic if a similar unfortunate circumstance arises.

ATTACHMENTS
Attachment 1      Letter from Paul Crowley, 1/175 Queen Street, Ashfield          1 Page


RECOMMENDATION

That Council’s condolence be sent to the family and that a suitable tree be planted in
Yeo Park or Ashfield Park and the family advised when the planting is to occur.




                                                                  COUNCILLOR E CASSIDY
                                                                                 Mayor


Mayor’s Room
Administration Building
ASHFIELD 2131




Document6                                                                                  Page 5
Ashfield Municipal Council – Report to Ordinary Meeting held on Tuesday 12 December 2006
                                                                             MM60/2006
                                                                                               F02/01
                                    MAYORAL MINUTE
                          PAYMENT OF RATES AT POST OFFICES


The Post Master of the Haberfield Post Office has made representations to me requesting Council
reinstate the previous long-standing Post Office facility as an agency for payment of Council
property rates.

The Post Master advises that Council’s ratepayers consistently request to pay rates at the Haberfield
Post Office.

Ratepayers are not only making personal attempts to pay rates, they also post rate payment cheques
to the Post Office which the Post Master has to then on post to Council, a cumbersome and time
consuming process

I referred the matter to the General Manager for comment from our Financial Services Manager.
The attached response is a very clear explanation of the current policy on rate payments at various
external retail outlets in the Municipality.

Payment of Council rates at a Post Office was a long standing service offered by Council, for the
reasons stated by the Manager Financial services Council changed the procedure in 2005. Given
the frustrations and inconvenience encountered by our ratepayers and the Haberfield Post Master, it
is prudent for Council to re instate the previous Post Office facility for Council rate payments.

ATTACHMENTS
Attachment 1      Report from Acting Manager Financial Services dated 8              2 Pages
                  November 2006


RECOMMENDATION

That Rate Payment facility be reinstated to all Post Office in Ashfield Municipality
commencing with the 07/08 Management Plan.




                                                                     COUNCILLOR E CASSIDY
                                                                                    Mayor


Mayor’s Room
Administration Building
ASHFIELD 2131

Document6                                                                                    Page 6
Ashfield Municipal Council – Report to Ordinary Meeting held on Tuesday 12 December 2006
                                                                              MM61/2006
                                                                                              TO1/05
                                    MAYORAL MINUTE
                             COMPUTERIZED TOWN PLANNING


The Deputy Mayor and I recently attended an executive briefing session conducted by Informaster
Computer Planning detailing computer techniques that will enable the speed up of development
application processing.

There are several software packages. A tracking system (Masterview DA Tracking) minimizing the
number of calls to planning officers about DA status.

The quality of applications submitted is then assessed using a complimentary software (Masterplan
Enquirer). The third step in the process is ‘Masterplan Assessor’ used to speed up and shape the
assessment process ensuring consistency and auditing of Council decisions.

The fourth step in the computerized process for online DA lodgement system to alleviate the
backlog of DA’s using ‘Masterplan Applicant’ software.

The information provided at the seminar was impressive however it needs to be analyzed by our
professional staff and a report provided for consideration of suitability for councils town planning
administration.

ATTACHMENTS
There are no supporting documents for this report.

RECOMMENDATION

That the General manager investigate the feasibility of introducing ‘Infomaster’
software into town planning administration and report to Council on cost implications
for consideration of the 07/08 Management Plan.




                                                                      COUNCILLOR E CASSIDY
                                                                                     Mayor


Mayor’s Room
Administration Building
ASHFIELD 2131

Document6                                                                                     Page 7
                                        document6

                ASHFIELD MUNICIPAL COUNCIL
                     ORDINARY MEETING - 12 DECEMBER 2006


7      SUMMARY OF NOTICES OF MOTION
7.1    COMPUTER E-WASTE. Report submitted with attachments 1 and 2.
       (10/11/06)                                                           E22/01
                                  h:\reports.bp\Council\Reports\CM121206NM_34.doc
                                                                NM34/2006 Attached

       Accordingly, I move:-

       1/2    Ashfield council call on the NSW Government to require manufacturers to
              collect and recycle waste computers as enabled under the WARR Act; and

       2/2    Council initiates a “return to sender” action where an account for the cost
              and/or responsibility for e-waste collected by council/council waste
              contractors is given to computer manufacturers (either symbolically or in
              reality).

7.2    CALLING FOR NSW AND FEDERAL BANS ON DEVELOPER DONATIONS TO
       POLITICAL PARTIES. Report submitted with attachments 1 and 2.
       (16/11/06)                                                            GO7/29
                                    h:\reports.bp\Council\Reports\CM121206NM_36.doc
                                                                  NM36/2006 Attached

       Accordingly, I move:-

       1/4    Council reaffirms their commitment to remove the potential or perceived
              corrupting effect of political donations from property developers, hoteliers,
              the gaming, road building and pharmaceutical industries, and various
              associates to political parties, sitting councilors and candidates
              for council elections;

       2/4    Council again calls on the Iemma NSW Labor government to change the
              Local Government Act in order to ban such donations to political parties and
              individuals in the future;

       3/4    The Mayor write to the Minister for Local Government and to the Premier
              within 4 weeks informing them of Council's position and requesting that the
              Local Government Act be amended before the Council elections in 2008 to
              ban property industry donations to political parties and individuals; and

       4/4     In the interim, Council requests all councillors who have accepted donations
              from corporations, partnerships and individuals whose business involves
              property development, or councillors who represent a state political party
              which has accepted donations from any corporations, partnerships and/or
              individuals, to declare the details, amounts and extent of those donations and
              to absent themselves from any debate and not vote on any motion or
Document6                                                                           Page 8
Ashfield Municipal Council – Report to Ordinary Meeting held on Tuesday 12 December 2006
                                                  NM36/2006
CALLING FOR NSW AND FEDERAL BANS ON DEVELOPER DONATIONS TO
POLITICAL PARTIES
               recommendation where such donors may receive a benefit from the outcome
               of that vote.

7.3     KEEPING LOCAL ASHFIELD GENERAL PRACTITIONER DR KALOKERINOS AS
        A SOLE PRACTICE IN ASHFIELD MALL. Report submitted.
        (22/11/06)                                                          043148
                                  h:\reports.bp\Council\Reports\CM121206NM_37.doc
                                                                NM37/2006 Attached

        Accordingly, I move:-

       1/2     That Ashfield Council write to Abacus Ltd advising them that we have a
               1,000 signature petition in connection with Dr Leo Kalokerinos and asking
               them to reconsider their position.

       2/2     That Ashfield Council request that Abacus Ltd’s reconsideration of Dr
               Kalokerinos’ lease be determined at least two weeks before the end of the
               lease in late December 2006.

7.4     CRICKET MATCH WITH CANTERBURY COUNCIL. Report submitted.
        (24/11/06)                                                        G05/01
                                h:\reports.bp\Council\Reports\CM121206NM_38.doc
                                                              NM38/2006 Attached

        Accordingly, I move:-

       1/3     That Council resolve to challenge Canterbury Council to a limited over
               cricket match, to be held before the close of the 2006/07 cricket season.

       2/3     That the General Manager contact his counterpart at Canterbury Council to
               issue the challenge and organise a suitable date and venue.

       3/3     That the General Manager coordinate selection of a suitably qualified team of
               interested council officers and councillors.

7.5     BLAND STREET PEDESTRIAN OVERHEAD BRIDGE. Councillor Councillor. Report
        submitted.
        (27/11/06)                                                        SO115
                                h:\reports.bp\Council\Reports\CM121206NM_40.doc
                                                              NM40/2006 Attached

        Accordingly, I move:-

       1/4     That Council write to the Minister for Roads, Mr Eric Roozendaal and all
               local State Members of Parliament seeking their support to expedite the
               selection of a suitable pedestrian overhead bridge site, preparation of
               drawings, community consultation and the construction of the pedestrian
               bridge over Parramatta Road at or near Bland Street, Ashfield. That the

                                         - Page 9 -
Ashfield Municipal Council – Report to Ordinary Meeting held on Tuesday 12 December 2006
                                                  NM36/2006
CALLING FOR NSW AND FEDERAL BANS ON DEVELOPER DONATIONS TO
POLITICAL PARTIES
                process be carried out in consultation with Council, neighbouring property
                owners and Haberfield Primary School.

       2/4      That Council seek our local State representatives' assistance to waive the
                RTA's requirement that Council provide additional advertising signage
                spaces within the municipality, (in order to fund for the bridge construction).

       3/4      That we encourage our residents and local schools, through the next
                community newsletter in January or February 2007 to write to local
                members of the NSW parliament seeking their help to expedite the building
                of the pedestrian overhead bridge and requesting that local commercial
                advertising signage requirements (which are to fund the project) be waived.

       4/4      That the notice in the newsletter include contact details and a mailing address
                for current Members of Parliament and a cut off addressed section which can
                be mailed to our local MPs, with a short request, as above and including a
                space for additional resident's comments, their name and address etc.

7.6     "WELCOME TO ASHFIELD" A NEW RESIDENT'S KIT. Report submitted.
        (29/11/06)                                                        CO7/02
                                 h:\reports.bp\Council\Reports\CM121206NM_41.doc
                                                               NM41/2006 Attached

        Accordingly, I move:-

        That Ashfield Municipal Council determine to produce an attractive kit designed for
        new residents to the municipality and a work out possible sources of funding and a
        distribution strategy for it. That a report on this be produced for council in the first
        quarter of 2007.

7.7     LOCAL GOVERNMENT CONFERENCE REPORT. Report submitted with attachment
        1.
        (30/11/06)                                                      G02/20
                              h:\reports.bp\Council\Reports\CM121206NM_42.doc
                                                            NM42/2006 Attached

        Accordingly, I move:-

        That the report be received.




                                          - Page 10 -
                                 document6

           ASHFIELD MUNICIPAL COUNCIL
              ORDINARY MEETING - 12 DECEMBER 2006


9     SUMMARY OF CORRESPONDENCE AND REPORTS
9.1   DEVELOPMENT APPLICATION 10.2005.209
      60 DALHOUSIE STREET, HABERFIELD. Development Assessment
      Officer – Martin Amy. Report submitted with attachments 1 to 7.
      (30/11/06)                                                             10.2005.209
                                         h:\reports.bp\Council\Reports\CM121206SR_3.doc
                                                                         CM 9.1 Attached

      RECOMMENDATION

      A.     That pursuant to Section 80(3) of the Environmental Planning
             and Assessment Act, 1979, as amended, the Council, grants a
             deferred commencement consent to Development Application
             10.2005.209.1 for the use of the building as a refreshment room
             (restaurant) with associated works on Lot 1 DP 971122 and
             known as 60 Dalhousie Street Haberfield subject to the
             following:

             1.    The completion of the approved works detailed in the
             Section 96 application No.10.2000.164.3 to the satisfaction of
             the Council.

             Documentary evidence that the above works have been
             completed must be submitted to Council within 12 months of the
             granting of this deferred commencement consent. The
             operational consent will not be issued until Council has
             confirmed that compliance with condition 1 has been satisfied.

      B.     Subject to the requirements of Part A above being satisfied, a
             development consent will be issued, subject to the conditions
             indicated in the report.

9.2   DEVELOPMENT APPLICATION 10.2006.165
      137 VICTORIA STREET, ASHFIELD. Development Assessment Officer –
      Martin Amy. Report submitted with attachments 1 to 9.
      (30/11/06)                                                               2006.165.1
                                          h:\reports.bp\Council\Reports\CM121206SR_7.doc
                                                                          CM 9.2 Attached

      RECOMMENDATION




                                - Page 11 -
      That pursuant to Section 80(1)(a) of the Environmental Planning and
      Assessment Act, 1979, as amended, the Council, grants development
      consent to Development Application 10.2006.165 for the alterations and
      additions to existing self-care unit buildings to provide twelve (12)
      additional dwellings, thirteen (13) car spaces and upgrade to access and
      bus shelter on lots 1 DP: 615275 & 202 DP: 702246 and known as 137
      Victoria Street, Ashfield, subject to the conditions in the report.

9.3   DEVELOPMENT APPLICATION 10.2005.200.1
      40A CARLTON CRESCENT, SUMMER HILL. Development Assessment
      Officer – Andrew Johnston. Report submitted with attachments 1 to 6.
      (30/11/06)                                                           DA 10.2005.200.1
                                          h:\reports.bp\Council\Reports\CM121206SR_6.doc
                                                                           CM 9.3 Attached

      RECOMMENDATION

      A       That Council as the consent authority pursuant to 80(1)(b) of
              the Environmental Planning and Assessment Act 1979 (as
              amended) refuse Development Application No. 10.2005.200.1 for
              alterations to a residential flat building on Lot C DP 166132 and
              known as 40A Carlton Crescent Summer Hill, for the following
              reasons:

              1.    The use of the premises as a residential flat building is
                    prohibited within the 2(a)-Residential Zone.

              2.    The residential flat building provides an unacceptable
                    level of amenity for residents.

      B       That Council as the consent authority pursuant to Clause
              121B(1)(a) of the Environmental Planning and Assessment Act
              1979 (as amended) serve an Order on the owner of the property
              to cease the use of the premises as a residential flat building.

9.4   DEVELOPMENT APPLICATION 10.2006.116
      3 PYRMONT STREET, ASHFIELD. Development Assessment Officer –
      William Daskalopoulos. Report submitted with attachments 1 to 6.
      (30/11/06)                                                            10.2006.116
                                        h:\reports.bp\Council\Reports\CM121206SR_5.doc
                                                                        CM 9.4 Attached

      RECOMMENDATION

      That Development Application 10.2006.116 for alterations and additions
      to a two-storey house and construction of a detached carport at 3
      Pyrmont Street, Ashfield, be approved subject to the conditions in the
      report.

9.5   DEVELOPMENT APPLICATION 10.2001.467.3


                                 - Page 12 -
      9 HURLSTONE AVENUE, SUMMER HILL. Manager Building Services –
      Maurice Morsanuto. Report submitted with attachments 1 to 3.
      (01/12/06)                                                             10.2001.467
                                         h:\reports.bp\Council\Reports\CM121206SR_9.doc
                                                                         CM 9.5 Attached

      RECOMMENDATION

      A      That the Section 96 application to amend Development Consent
             10.2001.467.2 for construction of a two storey rear addition to
             the existing dwelling consisting of a kitchen, laundry, dining and
             family room to the ground floor and three bedrooms to the first
             floor and a workshop to the rear of the property at 9 Hurlstone
             Avenue, Summer Hill, be approved by amending condition A (1)
             as follows:

             (1) Approved plans stamped by Council

             The development must be carried out only in accordance with
             the plans and specifications set out on drawing numbers
             0203.04/s9630, 0203.04/s9604, 0203.04/s9605, 0203.04/s9606,
             prepared by Form Architecture and date stamped by Council 24
             July 2006 & 24 October 2006 and any supporting
             documentation received with the application, except as amended
             by the conditions specified hereunder.

      B      That the property owner be advised that the approved privacy
             screen on the eastern end of the rear balcony is required to be
             erected by the 31st January 2007. Failure to comply with this
             request will result in the commencement of legal action and the
             issuing of fines for breaching development consent 10.2001.467.

9.6   DEVELOPMENT APPLICATION 10.2006.018
      79 BLAND STREET, ASHFIELD. Development Assessment Officer –
      Martin Amy. Report submitted with attachments 1 to 9.
      (01/12/06)                                                              10.2006.018
                                          h:\reports.bp\Council\Reports\CM121206SR_8.doc
                                                                          CM 9.6 Attached

      RECOMMENDATION

      That pursuant to Section 80(1)(b) of the Environmental Planning and
      Assessment Act, 1979, as amended, the Council, refuses development
      consent to Development Application 10.2006.018 for the demolition of a
      timber outbuilding and the construction of two 2-storey townhouses and
      garage with home studio and the Torrens title subdivision of the land
      into three (3) lots on Lot: 2 DP: 309798 and known as 79 Bland Street
      Ashfield for the following reasons:




                                - Page 13 -
      1.    The proposal fails to satisfy Clause 37A(1)(a) Ashfield LEP 1985,
            due to adverse affect upon the amenity of the surrounding
            residents, by virtue of the loss of solar access to private open
            space, loss of privacy and loss of outlook.

      2.    The proposal fails to satisfy Clause 37A(1)(b) Ashfield LEP 1985,
            by virtue of not demonstrating that the conservation of the
            building depends on the granting of this consent.

      3.    The proposal does not meet the aims and objectives identified in
            Clause 2 Ashfield LEP 1985 as it does not promote orderly
            development by virtue of the inadequate landscaped area,
            inadequate solar access to the private open space and inadequate
            ingress and egress to the proposed townhouses.

      4.    There is outstanding information required to enable assessment
            of the proposal against Council’s Stormwater Management Code.

      5.    The proposal is not in the public interest.

9.7   DEVELOPMENT APPLICATION 10.2004.086
      3-15 PARRAMATTA ROAD, HABERFIELD. Development Assessment
      Officer – Andrew Johnston. Report submitted with attachments 1 to 4.
      (30/11/06)                                                               10.2004.086
                                          h:\reports.bp\Council\Reports\CM121206SR_4.doc
                                                                           CM 9.7 Attached

      RECOMMENDATION

      A       That Council as the consent authority pursuant to 80(1)(b) of
              the Environmental Planning and Assessment Act 1979 (as
              amended) refuse Development Application No. 10.2004.86.1 for
              the use of the premises as a paint shop, rubber goods shop and
              offices on Lots 1 and 2 DP 501066, Lots 1 and 2 DP 524799, Lot
              1 DP 947597, Lot 2 DP 954678 and Lot 1 DP 955176 and known
              as 3-15 Parramatta Road Haberfield, for the following reasons:

              1. The use of the premises as a paint shop and rubber goods
              shop is prohibited within the 3(b)-Special Business zone.

              Particular: Shops with an area in excess of 90m2 are prohibited
              within the 3(b)-Special Business zone in accordance with Table
              10 of Ashfield Local Environmental Plan (LEP) 1985.

      B       That Council defer issuing an Order pursuant to Clause
              121B(1)(a) of the Environmental Planning and Assessment Act
              1979 (as amended) on the owners of the property to cease the use
              of the premises as a paint shop, rubber goods shop and offices,
              pending the completion of the review of Council’s LEP.



                                 - Page 14 -
9.8    DEVELOPMENT APPLICATION 10.2006.102
       31 TILLOCK STREET, HABERFIELD. Development Assessment Officer –
       Andrew Johnston. Report submitted with attachments 1 to 8.
       (04/12/06)                                                            10.2006.102
                                        h:\reports.bp\Council\Reports\CM121206SR_16.doc
                                                                        CM 9.8 Attached
       RECOMMENDATION

       1/2     That the objection to Clause 12(2)(a) of the Ashfield Local
               Environmental Plan 1985 (as amended), which was lodged
               pursuant to State Environmental Planning Policy No. 1, be
               rejected; and

       2/2     That Council as the consent authority pursuant to Clause
               80(1)(b) of the Environmental Planning and Assessment Act
               1979 9as amended) refuse Development Application No.
               10.2006.102.1 for alterations and additions to the dwelling house
               on Lot 19 DP 7508 and known as 31 Tillock Street, for the
               reasons indicated in the report.

9.9    RESTORATION OF PRATTEN PARK GRANDSTAND. General Manager
       – Ken Gainger. Report submitted with attachment 1.
       (07/12/06)                                                                 R16/15
                                         h:\reports.bp\Council\Reports\CM121206SR_20.doc
                                                                         CM 9.9 Attached

       RECOMMENDATION

       1/5     That the plans and cost estimates presented by Weir and
               Phillips for the Pratten Park grandstand be accepted by the
               Council.

       2/5     That the Council authorise works to be undertaken in
               accordance with the plans and specifications provided.

       3/5     That Council endorse the means for funding the works as
               outlined in the report.

       4/5     That the Pratten Park Working Party be formally appointed as
               an on-going advisory committee of the Council.

       5/5     That the Working Party be thanked for its contribution to
               coordinating the grandstand restoration project.

9.10   YASMAR TEMPORARY LICENCE. General Manager – Ken Gainger.
       Report submitted with attachment 1.
       (07/12/06)                                                                    026784
                                           h:\reports.bp\Council\Reports\CM121206SR_21.doc
                                                                           CM 9.10 Attached



                                  - Page 15 -
       RECOMMENDATION

       1/2    That the Council endorses the temporary licence agreement
              subject to further review of the insurance/liability terms to the
              satisfaction of Council’s lawyers;

       2/2    That the General Manager be authorised to finalise the
              agreement and apply the Council seal.

9.11   GRAFFITI AND PUBLIC DEFACEMENT WORKING PARTY. Manager
       Community Services – Gerard Howard. Report submitted.
       (04/12/06)                                                                E14/03
                                       h:\reports.bp\Council\Reports\CM121206SR_13.doc
                                                                       CM 9.11 Attached

       RECOMMENDATION

       1/5    That Council establish a Graffiti Task Force with membership
              consisting of interested Councillors, representatives of public
              utilities (RTA, State Rail, Energy Australia), Ashfield Police,
              Council staff and two community representatives.

       2/5    That the first meeting of the Task Force be held in March 2007.

       3/5    That a further report be provided to Council in the lead up to
              the 2007/2008 Budget which outlines the administrative,
              insurance, legal, privacy, compensation and financial
              implications of establishing a second G-team to remove graffiti
              from private property.

       4/5    That a further report be provided to Council in the lead up to
              the 2007/2008 Budget on the need for enhanced community
              development programs relating to crime prevention in the
                       Municipality.

       5/5    That a detailed report be prepared on the feasibility of
              implementing additional CPTED strategies into Council’s
              planning controls and that the report be tabled at a meeting of
              the Graffiti Task Force in the first half of 2007.

9.12   CIVIC CENTRE REDEVELOPMENT. Manager Infrastructure – Anthony
       Ogle. Report submitted with attachments 1 to 3.
       (07/12/06)                                                                   G13/01
                                          h:\reports.bp\Council\Reports\CM121206SR_24.doc
                                                                          CM 9.12 Attached

       RECOMMENDATION

       1/3    That the recommendations of the Working Party of 14th
              November 2006 be adopted by Council, being :


                                 - Page 16 -
              A    that Council serves Westpac with notice of intention to
                   terminate the current lease within 18 months time.

              B    that Council acknowledges the need for Council staff and
                   Brewster Hjorth to continue to liaise with the architects
                   engaged by Abacus on complementary design issues.

              C    that Council reviews its timeframe for completion of the
                   project.

              D    that Council endorse the proposal to conduct a process of
                   community consultation on design elements of the
                   proposed Civic Centre Redevelopment Project.

              E    that Council endorse the proposal to run the consultation
                   process concurrently with consultation on the proposed
                   Town Centre DCP.

              F    that the Mayor, General Manager and all Councillors who
                   are members of the Steering Committee may adjudicate,
                   authorise, approve and determine items as listed in the
                   discussion paper dated the 14th November 2006.

              G    that the General Manager prepare a further draft Terms
                   of Reference proposed for the Steering Committee prior to
                   being recommended to the Council for approval.

       2/3    That the General Manager be granted delegated authority to
              appoint Brewster Hjorth and nominated sub consultants
              required to proceed to preparation and submission of a
              development application for the civic centre project nominated
              as phase 1B using funds budgeted for the administration
              building project.

       3/3    That Council seek probity advice on how best to deal with
              potential issues in negotiating with Abacus and acting as
              Consent Authority for the Mall redevelopment application.

9.13   FOURTH CHINESE CULTURAL FESTIVAL. General Manager – Ken
       Gainger. Report submitted.
       (05/12/06)                                                           Y01/01
                                  h:\reports.bp\Council\Reports\CM121206SR_17.doc
                                                                  CM 9.13 Attached

       RECOMMENDATION

       1/3    That the Council authorise the conduct of the Fourth Chinese
              Cultural Festival to    be held in   Hercules Street on 25th
              February 2007.


                                - Page 17 -
       2/3    That the Council support the closure of Hercules Street
              (through the Council’s Traffic Committee and the RTA) to
              facilitate the conduct of the festival, from midnight on Saturday
              24th February 2007 until 7pm on Sunday 25th February 2007.

       3/3    That the support requested by the festival organisers is provided
              by the Council.

9.14   STREET TREE REMOVAL - 54 SEAVIEW STREET, ASHFIELD. Acting
       Facilities Manager – Robert Burke. Report submitted with attachment 1.
       (07/12/06)                                                                    S1015
                                          h:\reports.bp\Council\Reports\CM121206SR_19.doc
                                                                          CM 9.14 Attached

       RECOMMENDATION

       That Council approve the removal of the Fig tree outside 54 Seaview
       Street, Ashfield and replace it with a suitable native tree.

9.15   ANNUAL COMMUNITY GRANTS. Community Development Worker –
       Gabrielle Rennard. Report submitted with attachment 1.
       (16/11/06)                                                                   C10/15
                                          h:\reports.bp\Council\Reports\CM121206SR_10.doc
                                                                          CM 9.15 Attached

       RECOMMENDATION

       1/3    That the recommendations for Council’s 2006/2007 Annual
              Community Grants, contained in Attachment 1, be adopted.

       2/3    That a further report be prepared as part of Council’s Bridging
              Plan regarding the installation and maintenance of much needed
              technological infrastructure at Council facilities. This report is
              to be provided to Council in the first half of 2007.

       3/3    That Council consider allocating further funds towards the
              Annual Community Grants program in the 2007/2008 financial
              year.

9.16   PESTICIDE NOTIFICATION PLAN. Acting Facilities Manager – Robert
       Burke. Report submitted with attachment 1.
       (28/11/06)                                                                   H03/05
                                           h:\reports.bp\Council\Reports\CM121206SR_1.doc
                                                                          CM 9.16 Attached

       RECOMMENDATION




                                 - Page 18 -
       That Council adopt the draft Pesticide Notification Plan and place it on
       public exhibition for at least 28 days and finalise it prior to 1 February
       2007.

9.17   MEETING ARRANGEMENTS (CHRISTMAS AND NEW YEAR
       2006/2007). Acting Director Corporate and Community Services. Report
       submitted.
       (07/12/06)                                                                 A02/01
                                        h:\reports.bp\Council\Reports\CM121206SR_22.doc
                                                                        CM 9.17 Attached

       RECOMMENDATION

       1/2     That during the period between 6th December 2006 and 12th
               February 2006 both dates inclusive:-

               (a)   That in respect of matters that are not excluded by Section
                     377 of the Local Government Act 1993 and normally
                     referred to Council or other Committees that the Mayor
                     or Deputy Mayor or in the absence of both, the General
                     Manager or Acting General Manager as the case may be,
                     are hereby authorised and delegated authority to
                     determine matters deemed by them to be matters of
                     urgency.

               (b)   The Mayor or Deputy Mayor or in the absence of both, the
                     General Manager or Acting General Manager as the case
                     may be are hereby authorised and delegated authority
                     pursuant to Section 377 of the Local Government Act 1993
                     to approve, with or without amendment, or disapprove,
                     applications for Development Consent or activity under
                     section 68 of the local Government Act 1993, where such
                     delegation has not been given by Council to the General
                     Manager to sub-delegate.

               (c)   A minimum of three (3) days written notice of business be
                     given to all Councillors prior to exercise of these
                     delegations and that all Councillors be invited to
                     participate in consideration of the agenda items.

       2/2     Having regard to the Christmas/New Year period, Council’s
               adopted meeting schedule be varied and that meetings only be
               held as follows, unless specifically convened in accordance with
               Council’s Code of Meeting Practice:-

               (a)   That the first meeting of 2007 be the Ordinary Council
                     meeting on 13th February 2007.




                                  - Page 19 -
9.18   DELEGATION TO DETERMINE DEVELOPMENT APPLICATIONS
       UNDER SPECIFIC CIRCUMSTANCES. Director Planning and
       Environment – Phil Sarin. Report submitted with attachment 1.
       (05/12/06)                                                                    G05/13
                                           h:\reports.bp\Council\Reports\CM121206SR_18.doc
                                                                           CM 9.18 Attached

       RECOMMENDATION

       That Council authorise the Mayor and General Manager to determine
       specific development applications in accordance with the terms outlined
       in delegation contained in the report.

9.19   COMMUNITY CONSULTATION – REVIEW OF TOWN CENTRE
       STRATEGY AND DEVELOPMENT CONTROL PLAN. Senior Planner
       Strategy & Projects – Con Colot. Report submitted with attachment 1.
       (07/12/06)                                                                     T06/05
                                           h:\reports.bp\Council\Reports\CM121206SR_25.doc
                                                                            CM 9.19 Attached

       RECOMMENDATION

       That Council appoint Twyford Consulting to undertake the community
       consultation component of the review of the Ashfield Town Centre
       Strategy and Development Control Plan in accordance with the
       amended project brief.


 11.   CLOSED (PUBLIC EXCLUDED) COMMITTEE

       That the Committee resolve into Closed (public excluded) meeting to
       consider the following items and the Press and Public be excluded
       during the committee’s consideration in accordance with Section 10A
       Subclause (2)(a) of the Local Government Act, 1993.

       -    Minutes of Ordinary Council Meeting of 21 November 2006                C/W 11.1
            (Closed – Public Excluded)

       -    Development Application 10.2005.200.1
            40A Carlton Crescent, Summer Hill – Legal advice                       C/W 11.2

       -    Development Application 10.2004.086
            3-15 Parramatta Road, Haberfield                                       C/W 11.3

       -    Expressions of Interest – Section 94 Plan Review                       C/W 11.4

       -    Australia Day Awards 2007                                              C/W 11.5




                                  - Page 20 -

				
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