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NANTWICH TOWN COUNCIL Minutes of the Meeting held on Monday 16th

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NANTWICH TOWN COUNCIL Minutes of the Meeting held on Monday 16th Powered By Docstoc
					                               NANTWICH TOWN COUNCIL
               Minutes of the Meeting held on Monday 16th April, 2007.

        Present – Councillor Hope (Chair), Councillors Cafferty, Farrall, Martin,
        McGinnis, Moran, Stockton and Williams together with the Town Clerk.


     CHRISTMAS LIGHTS PRESENTATION

     The meeting was preceded by a presentation of Christmas Lights Awards. Five
     households, (three plus two co-operating together) were presented with certificates,
     champagne and chocolate eggs in recognition of their contribution to the Christmas
     decorations in the town. The five households were; Allen, Bowen, Gresty, Hassall and
     Price.

     A commercial property (the Pine Shop, Pillory Street) had also been selected but the
     owner was unable to attend. The Clerk agreed to make alternative arrangements for a
     presentation.

     ANNUAL TOWN MEETING

     The statutory Town Meeting followed the presentation. The Chairman invited any member
     of the public to speak, but before that, tributes were paid to Councillor Jean Powell who
     had died suddenly at the age of 72, just over 2 weeks before, on the 28th March.
     Councillor Stockton said she was a determined lady who spoke up for the town and would
     be sadly missed. Councillor Farrall spoke of the assistance she had received as a new
     Councillor from Councillor Powell and said she was “always there for Nantwich”.
     Councillor Williams mentioned Councillor Powell as a personal friend and praised the work
     she had done for Nantwich. She would be long remembered. Ex-Councillor Cartlidge had
     sent a card of condolence.

     No resident of the Town wished to speak at the Town Meeting. Accordingly, the Chairman
     commenced the Town Council meeting.

     MEETING OF THE TOWN COUNCIL

1.   APOLOGIES FOR ABSENCE

     Apologies for absence were received on behalf of Councillor Abbott who was unwell,
     Councillor Healey who was unable to attend due to an unavoidable meeting and
     Councillor Lewis, who was away on holiday.

2.   CONFIRMATION OF THE MINUTES

     RESOLVED that the Minutes of the Council meeting held on 12th March 2007,
     incorporating Minutes of the Policy and Resources Committee of 26th February 2007, be
     confirmed as a correct record and signed by the Chairman.



     16/4/07                                      Page 1                                   Version 2
3.   CHAIRMAN’S REPORT

     The Chairman delivered his report which was set out on the agenda and which had
     been included in the recent edition of „Talk of the Town‟ – the Town Council‟s
     newsletter. Arising from the report, questions or comments were made on car
     parking in Nantwich; on the Town Council‟s attitude to Cheshire‟s bid for unitary
     status; and on housing development in the town. Councillor McGinnis commended
     the report as comprehensive and moved acceptance. This was seconded and it
     was RESOLVED that the Report of the Chairman be accepted.

4.   DECLARATIONS OF INTERESTS

     Councillor Moran declared a personal interest as a County Councillor in a part of
     item 5 (Clerk‟s Report) which dealt with a proposed traffic scheme on Welsh Row.
     Councillor Stockton declared a personal interest in the planning applications, as a
     member of the Borough Council Development Control Committee.

5.   CLERK’S REPORT

     The Clerk reported as follows:-

          The Council meeting on 14th May would be the Annual Meeting. Councillor
           McGinnis would be nominated as Chairman. Councillor Powell would have
           been nominated as Vice Chairman. Following her sad death, based on
           seniority, Councillor Keith Cafferty was to be nominated as Vice Chairman.

          In this connection, the Chairman noted that a fresh cheque signatory was
           required. RESOLVED that Councillor Williams be named as signatory for
           Town Council accounts, including Royal Bank of Scotland, National Savings
           and Abbey, in place of Councillor Jean Powell (this means that current
           cheque signatories, once Councillor Williams is accepted by the banks, are
           any two of Councillors Williams, Stockton, Lewis and Hope (ex-officio as
           Chairman) plus the Town Clerk.

          The lowest quotation for setting out mini allotments at Welshman‟s Lane
           was submitted by Mr M. Byrne. RESOLVED that the quotation of £1320 be
           accepted, subject to clarification as to the cost of any additional work
           required. The Clerk agreed to write accordingly.

          Councillor Moran explained the changes anticipated for Welsh Row,
           signage, traffic flow, improvements/changes to road and footpaths. There
           would be extensive public consultation.

          Talk of the Town had been delivered.




     16/4/07                                    Page 2                                 Version 2
          „Nantwich Link‟ – the first Council entry, with pictures of Councillors, was
           available for inspection. A second entry would appear in May.

          Details of work to gas main in the town centre were noted (tabled).

          Request for Tennis Club grant (tabled). Clerk indicated his intention to
           release grant funds in the next couple of weeks, which was agreed.

          Letter dated on 30th March from the County Council urging support for a
           single Cheshire Unitary, rather than two smaller unitaries as submitted by
           others, was tabled. Councillors discussed the proposed unitary [Council
           policy as resolved on 12th March, is to support improved two tier working].
           Councillor McGinnis, while not in any sense supporting the Cheshire bid,
           suggested that a representative be invited to speak to the Town Council
           about it. RESOLVED that a representative of the County Council be invited
           to speak and answer questions on the unitary Cheshire proposal.

          Notice of new speed limit on a section of A530 noted (tabled).

          Confirmation of grant and precept noted (tabled).

          Notification of rise in employer‟s contribution to Cheshire pension fund
           noted.

6.   PLANNING APPLICATIONS

     (a) Councillors noted the observations which had been made on planning applications
     which had a closing date for comment before or shortly after the meeting (see Appendix
     A attached.)

     (b) RESOLVED that the comments on the applications for Planning Permission shown
     in Appendix B (attached) be submitted to Crewe & Nantwich Borough Council Chief
     Planning Officer.

7.   ACCOUNTS

     RESOLVED that the Schedule of Payments for March 2007 (attached) be
     approved and the Comparison with Budget sheets and Bank Reconciliation for
     March 2007 (attached) be noted. The Clerk mentioned that these figures would
     form the basis of the year‟s final accounts and briefly outlined balances and budget
     amounts to be carried forward.

     Members noted that the Clerk intended that the accounts be examined by a local
     government accountant before they were submitted for audit.




     16/4/07                                    Page 3                                    Version 2
8.   MEDIEVAL FAIR

     Councillor Cafferty reported on the intended fair to celebrate St George‟s Day on 22 nd
     April (Sunday).

     He gave particular thanks for the help provided by the Clerk and especially by Jill Geldart
     in administrative and accounting support. Councillors agreed to distribute leaflets 10.30
     to 12 noon on Saturday and to set up the fair from 10.30am onwards on Sunday.

9.   REPORTS OF REPRESENTATIVES

     Allotments.

     Councillor Cafferty reported on repairs carried out at Brookfield and improvements at
     Welshman‟s Lane. He gave an outline of costs. He reported that the BUGS project was
     being carried on with support from Wulvern and also mentioned the proposal to establish
     family gardens at Brookfield, on the caravan and camping site, which was to be closed.

     Health Centre.

     Councillor McGinnis said work on the new Health Centre at the Civic Hall car park was
     finally starting. It had been a long time coming, but the fact that there would be additional
     doctors, improved facilities and the ability to carry out more tests and examinations in
     Nantwich instead of needing to go to hospital, would, he was sure, mean that in the long
     run the wait and the investment would be worthwhile.



                                              - END -




        Signature: _____________________________________



        Date: _________________________________________




     16/4/07                                     Page 4                                  Version 2
                                                                                      APPENDIX A


                 NANTWICH TOWN COUNCIL MEETING 16TH APRIL 2007

               PLANNING APPLICATIONS FOR CONSULTATION
_______________________________________________________________________________

No             Applicant            Development                    Site
_______________________________________________________________________________________

P07/0299           Enterprise Inns            New external decking,                       25 Welsh Row,
                                              Balustrading to new external                Nantwich.
                                              rear access and retractable
                                              awnings.
Comment:
No comment.


P07/0301/353       Mr T J Armitage            Change of use from retail                   99 Welsh Row,
                                              to offices and listed building              Nantwich.
                                              consent for change of use
                                              from retail to offices including
                                              internal alterations.
Comment:
No comment.


P07/0320           Mrs L Carr                 Conservatory to rear.                       12 Williamson Dr,
                                                                                          Nantwich.
Comment:
No comment.
_______________________________________________________________________________________

P07/0323           R A Baker Dev. Ltd.        Erection of four dwellings.                 Land to rear of
                                                                                          10-24 Shrewbridge Rd,
                                                                                          Nantwich.
Comment:
(a) This is tandem development and is likely to have a detrimental effect on the amenity of existing dwellings
in Shrewbridge Road by reason of restriction of light and overlooking.

(b) It will encourage encroachment onto further grassed amenity areas widely used by local residents.

(c) It is a green field site and as such is inappropriate for development when existing brown field sites are still
available e.g., station yard.

(d) The track leading from Shrewbridge to the site is narrow, unmade and almost certainly subject to private
rights of way.
_______________________________________________________________________________

P07/0331           Mr Neil Jones              Listed building consent for                 140 Hospital Street,
                                              Window alterations.
Comment:
No comment.




                                                     Page 5
                                                                    APPENDIX A


_______________________________________________________________________________

No             Applicant            Development                    Site
_______________________________________________________________________________________

P07/0343       Mr & Mrs J Blake     Demolition of detached garage     38 Saltmeadows,
                                    And erection of two storey        Nantwich.
                                    side extension.

Comment:
No comment.
_______________________________________________________________________________________

P07/0345       B. Jones.            Side conservatory and front       6 Rookery Close,
                                    porch.                            Nantwich.
Comment:
No comment.
_______________________________________________________________________________________

P07/0359       Mr & Mrs Roberts.    Single storey rear extension      42 The Beeches,
                                    and detached garage.              Nantwich.
Comment:
Nantwich Town Council expresses concern that next door neighbour is protected from any loss
of residential amenity bearing in mind the size of the proposed development.
_______________________________________________________________________________________




                                         Page 6
                                                                                   APPENDIX B


                NANTWICH TOWN COUNCIL MEETING 16TH APRIL 2007

         ADDITIONAL PLANNING APPLICATIONS FOR CONSULTATION
_______________________________________________________________________________

No             Applicant            Development                    Site
_______________________________________________________________________________________

P07/0384           Mr G Barker               Front porch and garage                    34 Millfields,
                                             Extension.                                Nantwich.
Comment:
No comment.
_______________________________________________________________________________________

P07/0388           Mr P Crutchley            Listed building consent for repairs       112-116 Welsh Row,
                                             to timbers, resurface driveway            Nantwich.
                                             rebuild outhouse wall, repoint
                                             exterior and lay cable conduit
                                             to garage.
Comment:
No comment.
_______________________________________________________________________________________

P07/0401           Mr F Hollinshead          Erection of five dwellings                63 Audlem Road,
                                             (amendment to P06/1046)                   Nantwich.
Comment:
No comment.
_______________________________________________________________________________________

P07/0405           Ploverdale                Erection of 13 dwellings.                 Land to the rear
                                                                                       of The Beeches,
                                                                                       Nantwich.
Comment:
The Town Council object to this development:-

1. It is cramming 13 residential units on to a site which is too small for that number, damaging the amenity of
neighbours and other nearby occupiers.

2. Access to the proposed development will be inadequate and hazardous, causing difficulties and possible
danger to road users, including pedestrians. Entrance to the site is from a bad junction near two
supermarkets where the road is usually busy and drivers are sometimes distracted on entering car parks.
The development will mean extra cars, additional traffic movements and lead to further traffic difficulties.

P07/0435           Enterprise Inns plc       External drinking area.                   The Bowling Green,
                                                                                       Public House,
                                                                                       The Gullet, Nantwich.
Comment:
No comment.

P07/0436           HSBC Bank plc             Chance of use from A1 (retail)            9 Pepper Street,
                                             To A2 (Financial and Professional         Nantwich.
                                             Services).

Comment:
No comment.

                                                   Page 7
                                                                                                                                              APPENDIX B

                                   SCHEDULE OF PAYMENTS AND RECEIPTS - Royal Bank of Scotland Account
                                    March 2007

                                                                                                                                                     £           £             £
   Date      Budget       Chq No                    Details of payment                                  Reason for payment                         Amount       VAT          Total
              Code                                                                                                                                Less VAT                  Amount

15/03/2007      7          1984     Weaver Business Machines                      Photocopying usage for February 2007                               20.23           3.54         23.77

15/03/2007      18         1985     Allianz Cornhill                              Increase on fidelity insurance for Nantwich Town Council           68.94                        68.94

15/03/2007      19         1986     Mr W Baker                                    Ground maintenance 31/12/06 to 27/1/07                            150.00                     150.00

15/03/2007      22         1987     Cleaning Force Office Cleaners Ltd            Cleaning of Brookfield Hall for February 2007                     155.01       27.13         182.14

15/03/2007      7          1988     Pipex Homecall Ltd                            Telephone call usage for February 2007                                 5.24        0.91          6.15

15/03/2007      7          1989     Office Services                               Stationery for February 07                                         66.10       11.57            77.67

15/03/2007      1a         1990     Mr W R Graham                                 March Salary for Clerk                                           1437.79                    1437.79

15/03/2007      1b         1991     Mrs J Geldart                                 March Salary for Clerical Assistant                               715.30                     715.30

15/03/2007      3          1992     Cheshire Pension Fund                         Clerk's pension payment for March 2007                            560.86                     560.86

01/02/2007      1b         DD       Standard Life Assurance Company               Clerical Assistant's pension for March                             66.30                        66.30

15/03/2007      2          1993     H M Revenue & Customs                         National Insurance Contributions for March 2007                   467.95                     467.95

15/03/2007      2          1994     H M Revenue & Customs                         Income Tax for March 2007                                         716.29                     716.29

15/03/2007      7          1995     Mr W R Graham                                 Purchase of presentation awards for Christmas lights display.      95.11                        95.11

31/03/2007      7          1997     Mr W R Graham                                 Purchase of Digital Camera for Nantwich Town Council              143.80       25.16         168.96

31/03/2007      7          1998     Cash                                          Petty Cash to balance imprest a/c at 31/3/07                       55.20                        55.20

31/03/2007      7          1998     Cash                                          Error made by RBS when inputting a cheque to be cashed.            55.00                        55.00

31/03/2003      7          1999     Weaver Business Machines                      Photocopying usage for March 2007                                  13.19           2.31         15.50

31/03/2007      7          2000     Office Services                               Stationery for March 2007                                          34.05           5.96         40.01

31/03/2007      26         1601     Mid Cheshire Footpath Society                 Prepayment Annual subscription 07-08                                   8.00                      8.00

31/03/2007      19         1602     North staffs Fire Extinguisher Maint.         Service and maintain 3 fire extinguishers in Brookfield Hall.      26.70           4.67         31.37

                                                                                                                                                   4861.06       81.25        4942.31

                                                                                                                                                     £           £            £
             Income
   Date       Code                                     Details of Receipt                               Reasons for Receipt                       Amount        VAT          Total

01/03/2007     R8                   Cheshire County Council                       Hire of Brookfield Hall.                                           60.00                        60.00

07/03/2007     R9                   Abbey                                         Interest on capital                                              4348.88                    4348.88

16/03/2007     R10                  Abbey                                         Transfer from capital.                                          22500.00                  22500.00

29/03/2007     R12                  Royal Bank of Scotland                        Interest on revenue.                                              319.72                     319.72

30/03/2007 Exp 7 Contra             Royal Bank of Scotland.                       RBS refund cheque 1998                                             55.00                        55.00


                                                                                                                                                  27283.60           0.00   27283.60
Net Movement of Funds                                                £22,341.29




  Signed


   Date




                                                                                  Page 8
                                                                                                                                                                                                                                                  APPENDIX B



     MONTHLY COMPARISON WITH BUDGET STATEMENT 2006/2007

                                                                                                                                                                                                                                                             Total    Budget
                                                                     BUDGET APPROVED        Actual      Actual        Actual           Actual     Actual        Actual    Actual       Actual      Actual    Actual        Actual       Actual          Actual for    Balance
                                                                    2006/2007 VIREMENT       April       May          June               July    August     September    October    November    December    January       February      March           Year          2005/06
                                                                            £     £           £           £             £                   £         £             £          £           £            £      £             £            £              £           £
                                   Payments

     Administration
1a   Salaries - Town Clerk                                          30,000.00                1,681.90      1,193.68      1,437.39     1,437.79   1,437.79     1,437.39   1,437.79    1,437.79    1,437.39     1,437.79       1,437.39     1,437.79      17,251.88    12,748.12
1b   Salaries & Pension - Clerical Assistant                        12,500.00                  964.94        670.71      1,075.81       781.84     781.61       781.60     781.62      781.61      781.60       781.84         781.61       781.60       9,746.39     2,753.61
 2   Tax & National Insurance                                        4,500.00                  940.49      1,262.58      1,148.68     1,184.00   1,179.11     1,184.64   1,184.22    1,184.23    1,184.64     1,184.00       1,184.63     1,184.24      14,005.46    -9,505.46
 3   Superannuation - Town Clerk                                     4,300.00                  560.86        560.86        560.86       560.86     560.86       560.86     560.86      560.86      560.86       560.86         560.86       560.86       6,730.32    -2,430.32
 4   Practising certificate                                          1,200.00                                                                                            1,070.00                                                                        1,070.00       130.00
5a   External Auditors fees                                          2,270.00                                            1,320.00                                          750.00                                                                        2,070.00       200.00
5b   Internal Auditor fees                                           1,060.00                  500.00                                                                      500.00                                                                        1,000.00        60.00
 6   Chairman's allowance                                              980.00                                             980.00                                                                                                                           980.00         0.00
 7   Admin expenses and incidentals                                  5,350.00                   97.79       461.72        169.61        79.51     666.64         40.28    462.48       922.84      540.10       207.87        466.27        432.92       4,548.03       801.97
 8   S L C C Annual Conference                                           0.00                                                                                                                                                                                0.00         0.00
 9   Training - Town Clerk                                             210.00                                                                                                                                                 210.00                       210.00         0.00
10   Training - Councillors                                          1,200.00                                                                                                                                                                                0.00     1,200.00
11   Quarterly newsletter                                            6,200.00                                                                                                                    1,811.00       337.50                                   2,148.50     4,051.50
12   Members' expenses (travelling and subsistence)                    100.00                                                                                                                                                                                0.00       100.00
13   Contingencies                                                   5,000.00   -1,225.00       70.00                                  805.00                    45.00                                                                                     920.00    £2,855.00

     Total Payments - Administration                                74,870.00   -1,225.00    4,815.98      4,149.55      6,692.35     4,849.00   4,626.01     4,049.77   6,746.97    4,887.33    6,315.59     4,509.86       4,640.76     4,397.41      60,680.58    12,964.42

     Brookfield Hall
14   Electricity                                                     2,100.00                               818.42                                190.06                               237.85                                 840.78                      2,087.11       12.89
15   Wheeled Bin Collection Charge                                     170.00                  208.00                                                                                                                                                       208.00      -38.00
16   Rates                                                           2,000.00                  189.85        193.00       193.00       193.00     193.00        193.00    193.00       193.00      193.00       193.00                                    1,926.85       73.15
17   Water & Sewerage                                                  800.00                                145.53                               162.77                               172.73                   143.21                                      624.24      175.76
18   Insurance                                                       4,700.00                              3,639.95                                                                                                                          68.94        3,708.89      991.11
19   Repairs, maintenance and services                               1,100.00                  290.50         50.00      2,743.00      120.00     120.00        444.59   3,356.74    1,807.38                   120.00      -5,122.12       176.70        4,106.79   -3,006.79
20   Contribution to Repairs and Maintenance Capital Fund            1,000.00                                                                                                                                                                                 0.00    1,000.00
21   Borough Council Ground Rent                                        50.00                                              49.00                                                                                                                             49.00        1.00
22   Cleaning / caretaking                                           1,100.00                  149.46       149.46        189.46       149.46                   298.92    149.46       189.46      149.46       149.46        149.46        155.01        1,879.07     -779.07

     Total Payments - Brookfield Hall                               13,020.00        0.00      837.81      4,996.36      3,174.46      462.46     665.83        936.51   3,699.20    2,600.42      342.46       605.67      -4,131.88       400.65      14,589.95    -1,569.95

     Subscriptions
23   English Historic Towns Forum                                     185.00                                                                                                                                                                                 0.00       185.00
24   Cheshire Community Council                                        55.00                                                                                                                                                                                 0.00        55.00
25   Council for the Protection of Rural England                       25.00                                                                                               26.00                                                                            26.00        -1.00
26   Mid Cheshire Footpaths Society                                     8.00                     8.00                                                                                                                                            8.00       16.00        -8.00
27   Nantwich Civic Society                                            30.00                                                                                                                                                                                 0.00        30.00
28   Crewe/Shrewsbury Passengers Association                           30.00                                                                                                                                                                                 0.00        30.00
29   Cheshire Wildlife Trust                                           28.00                                                                                                                                                                                 0.00        28.00
30   Shropshire Union Canal Society                                    25.00                                 25.00                                                                                                                                          25.00         0.00
31   Cheshire Association of Local Councils                           765.00                   908.04                                                                      26.00        15.00                                                              949.04      -184.04
32   Society of Local Council Clerks                                   90.00                                                                                                                                                                                 0.00        90.00

     Total Payments - Subscriptions                                  1,241.00        0.00      916.04        25.00             0.00       0.00       0.00         0.00     52.00        15.00        0.00         0.00           0.00            8.00     1,016.04     224.96

     Grants
33   Nantwich Players                                                2,200.00                                            2,200.00                                                                                                                        2,200.00         0.00
34   Citizens Advice Bureau                                          1,000.00                                                                                                                                                                                0.00     1,000.00
35   Family Fun Day                                                  5,000.00    6,000.00                  6,000.00      3,000.00                                                                                                                        9,000.00     2,000.00
36   Cheshire Police Authority for Nantwich Police Station          12,000.00                                                                                12,000.00                                                                                  12,000.00         0.00
37   Local Organisations (Misc.)                                     4,000.00                              1,613.76                                                                                              45.00                                   1,658.76     2,341.24
38   Nantwich Museum Trust                                           5,000.00                                            5,000.00                                                                                                                        5,000.00         0.00
39   Nantwich in Bloom                                               3,350.00                                            3,350.00                                                                               120.00                                   3,470.00      -120.00
40   Market Town Project (Nantwich Now)                              6,000.00                                                                                                                                                                                0.00     6,000.00
41   Food Festival                                                   2,100.00                                                                                                                                 2,080.00                                   2,080.00        20.00
42   Crewe & Nantwich Rugby Club                                         0.00    2,000.00                                                                                                                                                                    0.00     2,000.00
43   Potential Section 137 Grants                                        0.00   10,000.00                                                                                            1,000.00      126.97                                                1,126.97     8,873.03
44   Salt Ship                                                         250.00                                                                                   250.00                                                                                     250.00         0.00

     Total Payments - Grants                                        40,900.00   18,000.00        0.00      7,613.76     13,550.00         0.00       0.00    12,250.00       0.00    1,000.00      126.97     2,245.00           0.00            0.00   36,785.73    22,114.27

     Miscellaneous
45   Award Schemes - Citizen of the Year and Environmental Awards      500.00                  137.28                                                                                                                                                       137.28      362.72
46   Allotments (including insurance of brick building)                500.00                                                                                                                                                                                 0.00      500.00
47   Millennium Clock - Maintenance and Insurance                      500.00    1,500.00       60.00       150.00       1,224.57      190.00                   170.21                 480.00                                                             2,274.78     -274.78
48   Entertainments                                                  4,000.00                               511.19          52.00                                                                               453.91                                    1,017.10    2,982.90
49   Christmas Decorations                                           1,050.00                                                                                                                                                1,000.00                     1,000.00       50.00
50   Street Furniture                                                  500.00                                                                                                                                                                                 0.00      500.00
51
52
     Payments for HSBC Charity Fund Account
     Miscellaneous payments
                                                                                               146.70
                                                                                                           2,500.00
                                                                                                                               Page 9                                                            2,996.25     -3,158.65       212.40                        196.70
                                                                                                                                                                                                                                                          2,500.00
                                                                                                                                                                                                                                                                       -196.70
                                                                                                                                                                                                                                                                     -2,500.00
53   Environmental general                                                       1,225.00                                                        1,225.00                                                                                                 1,225.00        0.00

     Total Payment - Miscellaneous                                   7,050.00    2,725.00      343.98      3,161.19      1,276.57      190.00    1,225.00       170.21       0.00      480.00    2,996.25     -2,704.74      1,212.40            0.00     8,350.86    1,424.14

				
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