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CYNGOR TREF LLWCHWR - DOC

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					                        CYNGOR TREF LLWCHWR

                       LLWCHWR TOWN COUNCIL


                           Minutes of the Meeting of
                           Llwchwr Town Council
                           held on 1 February 2010

PRESENT: Councillor S. E. Davies (Chairman)
         Councillors J. Bowen, E. Davies, M. G. Dennis, A. I. Evans,
         D. A. Evans, D. Evans, S. M. Evans, Wendy Evans, William Evans,
         I. James, C. Richards, R. V. Smith, A. Veck, C. E. Waters and
         P. M. Williams.

            (Welfare Hall, Loughor: 7.15pm – 8.45pm.)

139.     MAYORS ANNOUNCEMENTS
         The Mayor informed the Council that she had recently attended the launch
         of the new Motor Vehicle Centre at Gorseinon College.

140.    APOLOGIES
        There were no apologies for absence.

141.    DECLARATIONS OF INTEREST
        The following declarations of interest were made under the Council’s Code
        of Conduct.
        Councillor C Richards declared a Personal Interest in minute 149(h).
        Councillors William Evans and C Richards declared a Prejudicial Interest in
        Minute 150 as County Councillors and withdrew from the meeting while the
        matters were being discussed.

142.    MINUTES OF COUNCIL
        It was RESOLVED that the minutes of the Meeting of Council held
        on the 4th January 2010 be confirmed as a correct record.

143.    MATTERS ARISING
        Minute 137(a) Land off 37 Bryn Road, Loughor
        It was reported that the correct number was 35 Bryn Road.
        It was NOTED that the Planning Authority were investigating the matter.

144.    WELFARE HALL MANAGEMENT COMMITTEE
        The Minutes of the Meeting of the Welfare Hall Management Committee
        held on the 4th January 2010 were noted.

145.    FUNCTIONS SUB-COMMITTEE
        The Minutes of the Meeting of the Functions Sub-Committee held on the
        7th December 2009 were noted.



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146.   POLICE REPORT
       The Mayor welcomed the Police to the meeting. PCSO Tom O’Neil
       reported that with effect from the 1st March he would be moving and PCSO
       Lear would be taking over from him. There had been 12 crimes in
       Kingsbridge and three arrests since the last meeting. In Loughor there had
       also been 12 crimes and three arrests.
       The Mayor thanked the officers for their report.

147.   CORRESPONDENCE
        (a) Consultation on Accounts and Audit (Wales) amendment Regulations
            It was NOTED that there was consultation on minor amendments to
            the regulations.
       (b) Proposed Extinguishment of Footpath LC46
            It was reported that the City and County of Swansea proposed to
            extinguish part of the above footpath where it had been replaced by the
            public highway.
            It was RESOLVED that the Council would not object to the proposal.
       (c) Local Groups
            It was NOTED that local groups were being set up to campaign for a
            yes vote in a referendum on additional powers for the Welsh Assembly
            Government.

148.   MEMBERS REPORTS
       Councillor William Evans reported that he had attended the One Voice
       Wales Larger Councils Forum on the 20th January 2010. Most of the agenda
       had to be cancelled due to the weather. However they did discuss Charter
       working and the pilot schemes which were currently being implemented
       and had created better working relationships with the unitary authorities.
       The Forum in Swansea had set up a working party to take Charter working
       forward.
       Councillors R V Smith and J Bowen reported that they were due to attend a
       training session on the 21st January 2010 but it had been cancelled and a
       new date had not been agreed as yet.
       Councillor C E Watters reported that he had attended a sustainability
       meeting which was still ongoing and that he would produce a written
       summary in due course.

149.    REPORT OF THE CLERK
       (a) Police Matters
           It was reported that a PACT Meeting had been held in the Welfare Hall
           at 7.00pm on Friday 15th January 2010. The Police gave an update on
           the issues identified previously. There had been no further problems at
           the Iron Bridge in Kingsbridge though this could in part be due to the
           weather. Parking problems in Pant Glas had been followed up and two
           tickets issued for parking too close to a junction. In the
           Kingsbridge/Loughor area they had issued 23 tickets for invalid or
           missing vehicular tax discs. The Gorseinon College were making
           provision for the parking of mopeds. There had been one complaint



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     regarding snow ball throwing though no other reports of anti social
     behaviour.
     It was reported that there had been an unexploded artillery shell
     discovered near Casllwchwr Primary School. Though this was not
     dangerous the immediate area was evacuated as a precaution. Dog
     Fouling on the Globe Field was a problem despite there being facilities
     for disposal in place. It was also reported that there had been vandalism
     in Garden Village Park costing in the region of £1500 and a damaged
     swing in Kingsbridge which would cost £3000 to replace.
    The priorities for the next meeting would be dog fouling in the Globe
    Field and Park vandalism/antisocial behaviour.
    It was NOTED that the next PACT Meeting will be held on
    Friday 12th March 2010 at 7.00pm in the Welfare Hall.

(b) Accounts for Payment
    It was RESOLVED that the following payments be authorised
    (i) A W Davies – postage for this meeting -                 £5.40
    (ii) Danwood Group Ltd –copier charges 12.09 to 01.10 -    £14.59
    (iii) A W Davies – stamps –                               £59.56
    (iv) A W Davies – condolence card –                        £1.89
    (v) Vision ICT Ltd – Web hosting and support services 23.03.10 –
            22.03.11 –                                      £998.16

(c) Past Mayor’s Badges
    It was NOTED that there was a stock of badges with ribbons and
    members could exchange their existing badges with the Clerk.

(d) Council Photocopier
    It was NOTED that the photocopier had been serviced though there
    were still some problems to be resolved.

(e) Swansea Unitary Development Plan
    It was NOTED that there was nothing further to report at this time.

(f) Council Grants
     The following applications for grant assistance were considered by the
     Council:-
     (i) Gorseinon Players
         It was RESOLVED that a grant of £100.00 be awarded.
    (ii) Loughor Rovers AFC
         It was reported that the Clerk had been requested to investigate the
         Council’s powers to make a grant or loan in relation to the Club’s
         proposals to develop playing fields. It was reported that any payment
         would be made under section 19 of the Local Government
         (Miscellaneous) Provisions Act 1976. Under this section the Council
         has powers to provide recreational facilities such as playing fields or
         alternatively it can contribute by way of grant or loan towards the
         expenses incurred by a voluntary organisation in providing those
         facilities. A voluntary organisation is one which operates otherwise


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          than for profit. The Council therefore had an option to make a grant
          or loan. The Council had made a commitment to contribute £2500
          towards the cost of the scheme.
         It was RESOLVED that when the proposed works are underway
         then the Council would further consider the matter to decide whether
         to proceed by way of loan or grant.
      (iii)Urdd Eisteddfod
           It was reported that a request for financial assistance had been
          received from the Loughor Appeal Committee and the Clerk had
          been instructed to establish whether there was more than one appeal
          committee in the Council’s area. It was reported that there were two
          appeal committees in the area, one for Loughor and another for
          Kingsbridge.
          It was RESOLVED that
          (a) the Loughor Appeal Committee be awarded a grant of £50.00;
          (b) if an application is received from the Kingsbridge Appeal
              Committee then a grant of £50.00 would be given to that Appeal
              Committee accordingly.

(g)   Cycle Route from Culfor Road, Loughor to Caravan Club, Gowerton
      It was NOTED that the Clerk had nothing to report.
      It was RESOLVED that the City and County of Swansea be informed
       that there was a large pot hole in Culfor Road on the bend after the
       Bridge in Culfor Road on the way to Gowerton which would present a
       danger to both motorists and cyclists

 (h) Loughor Boating Club
     It was reported that the Loughor Boating Club were hosting the launch
     of the History of the Loughor Boating Club CDROM on Saturday 20th
     February 2010 at the Club at 3.00pm. The Town Mayor had been
     invited and was attending and all members of Council had also been
     invited.
     It was RESOLVED that members who wished to attend should notify
     the Clerk for invitations.

 (i) Buckingham Palace Garden Party – 20th July 2010
     It was reported that her Majesty the Queen was hosting a Garden Party
     on the above date and One Voice Wales had been allocated 32
     invitations which would be allocated by way of a draw.
     It was RESOLVED that the Mayor and Consort’s names be put
     forward for the draw.

(j)   Lantern Parade
      (i) 2009 Parade
           It was reported that the Parade which was held on the 1st
          December 2009 had been a success despite the weather being very
          poor with very heavy rainfall. Gorseinon Town Council will
          recover the VAT on the expenditure which will then be applied for



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          the 2010 Parade. The final cost of the event to each of the Councils
          (Gorseinon and LLwchwr) amounted to £2800 each.
          It was RESOLVED that the sum of £2800 be paid to Gorseinon
          Town Council.
          It was NOTED that the Clerk had injured his leg on the disabled
          lift in the Gorseinon Institute on the night of the Parade and that
          the Institute had been informed so that they could review their
          safety procedures which they were currently doing.
     (ii) 2010 Parade
          It was NOTED that the first meeting for the 2010 parade had been
          held on the 5th January 2010 and that there would be a change in
          the route so that the parade could finish at the Canolfan Centre due
          to the current site being used for development.

(k) Hanging Basket Scheme 2010
    At the last meeting of Council the Clerk reported that orders for the
    above scheme needed to be placed by the 27th February 2010 and the
    Council had budgeted £2500 for this years’ scheme so that there could
    be additional baskets to those provided last year.
    The Council resolved that the Clerk liaise with the Scheme Manager
    and
    (i)    the sites used last year be used again this year subject to the
            hanging basket which was outside the gates of Kingsbridge
            Cemetery being repositioned since it could not be seen due to
            the trees;
    (ii) the basket referred to in (i) above and three additional troughs/
            baskets be placed on the railings and lamp posts at the junction
            of Loughor Road/West Street;
     (iii) three baskets be sited on the lamp posts at the junction of
           Highfield/Loughor Road;
    (iv) three troughs be sited on the railings outside Casllwchwr
           Primary School;
    (v) three baskets be sited outside Moriah Chapel and WaunRoad/
          Bryn Road; and
    (vi) if possible affix notices on the troughs to the effect that they had
          been provide by Llwchwr Town Council.
    The Clerk has had discussions with the Floral Decorations Manager
    who has identified possible sites subject to the Public Lighting Section
    agreeing the suitability of lamp posts.
    It was RESOLVED that
            (i)        the sites used last year be used again this year subject
                       to the hanging basket which was outside the gates of
                      Kingsbridge Cemetery being repositioned since it could
                       not be seen due to the trees;
             (ii)       two baskets be sited at the junction of West
                        Street/Loughor Road;
            (iii)      one additional trough be sited on the railings near the
                        Kingsbridge Inn;
            (iv)       the basket from Kingsbridge Cemetery and three


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                                    additional baskets be sited at the junction of Highfield/
                                    Loughor Road;
                          (v)      three troughs be sited on the railings outside
                                    Casllwchwr Primary School;
                          (vi)     further enquiries be made to site three baskets in the
                                    vicinity of Moriah Chapel;
                          (vii)   the Clerk arrange for suitable plaques.

       Councillors William Evans and C Richards withdrew from the meeting while the
       following report was considered.

150.        PLANNING REPORT
            The Council considered the following planning applications upon which the
            observations of the Town Council had been requested.

            (a) It was RESOLVED that an objection be made to the following for the
                reasons given:

                   (i) No. 2009/1860 – 156 West Street, Gorseinon – Mr Imran Ashaf
                       Proposed change of use from shop premises to Pizza Takeaway
                       The reasons for the objection are as follows:-
                       (a) there is inadequate parking for public collection in the vicinity
                           of the premises;
                       (b) the arrival and departure and parking of vehicles in a
                           residential neighbourhood will constitute a nuisance to
                           residents;
                       (c) the proposed use will create a litter nuisance;

                  (ii) No. 2009/1916 – Gorseinon College, Belgrave Road, Loughor
                       Proposed playing fields – courts 1 and 2, Belgrave Road.
                       The reasons for the objection is that there is inadequate provision
                       for surface water drainage which will be accelerated by hard
                       surfaces;

                  (iii) No. 2009/1917 – Gorseinon College, Belgrave Road, Loughor
                        Proposed over roofing works and new store.
                        The reason for the objection is that the proposal will be visually and
                        aesthetically unacceptable and overbearing on neighbouring
                        properties.

                  (iv) No. 2010/0047 – Penhafod, Stafford Common, Gorseinon – Mr
                       and Mrs I Sharpe – Proposed detached dormer bungalow in rear
                       of existing property;
                      The reason for the objection is that the proposal constitutes an
                     unacceptable form of back land development.

            (b)      It was NOTED that the following was the subject of an appeal which
                       was to be determined by an exchange of written statements:-



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         (i)   No 2009/0711 – Vernal Uchaf Farm, Waun Road, Loughor –
               Proposed first floor side extension.

151.   URGENT ITEMS
       (a) Refuse Bin in the Vicinity of Bryn Road /Pengry Road
           It was RESOLVED that the Clerk write to the City and County of
           Swansea to request that the bin which has a damaged door be repaired.

152.   EXCLUSION OF THE PRESS AND PUBLIC
       It was RESOLVED that the press and public be excluded from the
       meeting during the discussion of the next item due to the confidential
       nature of the matter under discussion.

153.   FURTHER REPORT OF THE CLERK
       (a) Payments
           It was RESOLVED that the following payments be authorised
           (i) A W D – salary (Jan) -                          £1698.79
           (ii) A W D – office expenses (Jan) -                    £83.33
           (iii) Post Office Ltd - Tax and NI (Jan) -            £932.06
           (iv) JB – wages (Jan) –                                £324.57
           (v) DJ – wages (Jan) -                                £324.57
           (vi) Post Office Ltd – Welfare Hall Tax and NI (Jan) - £162.40




                         Chairman




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