SAP Implementation Progress by mtj17449


									                (Audit & Resources Scrutiny Sub-Committee – 07 November 2008)

Somerset County Council
Audit & Resources Scrutiny Sub-Committee
07 November 2008
                                                                                Paper   F
                                                                                Item No. 10

SAP Implementation Progress
Lead Officer: Roger Kershaw, Corporate Director - Resources
Author: Kevin Nacey, Head of Finance & Property
Contact Details:
Executive Portfolio Holder: Sam Crabb
Division and Local Member: All

1.     Summary/link to the Corporate Plan

1.1.   The implementation of SAP is part of the Council’s transformation programme.
       This programme will further modernise Council services, especially in the area of
       customer access and transactional processes. The transformation is a major
       component of the drive under aim 7 of the Annual Plan to provide effective and
       efficient services to the people of Somerset.

2.     Issues for consideration

2.1.   Members are asked to note this report and are invited to comment on any aspect
       of the report and the presentation that will be made at the meeting.

3.     Background

3.1.   As part of the contract for transformation with Southwest One and IBM, SCC is
       implementing an ERP (Enterprise Resource Planning) solution. The SAP
       system is known worldwide and is one of the leading business and government
       systems used to provide transactional processing and management information
       to run large organisations.

3.2.   The SAP solution as part of the transformation programme aims to:

       •   Improve access to and delivery of customer-facing services;
       •   Modernise, reduce the cost of and improve corporate, transactional and
           support services;
       •   Help modernise and transform the overall workings of the County Council,
           TDBC and ASC;
       •   Invest in new world-class technologies to improve productivity
       •   Create an excellent working environment and a more sustainable
           employment future for staff

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                (Audit & Resources Scrutiny Sub-Committee – 07 November 2008)

3.3.   The SAP project forms the ‘back bone’ of the ISiS objective to modernise, reduce
       the cost of and improve corporate, transactional and support services.

       The SAP project achieves this by:
       • Redesigning ‘back office’ processes in accordance with best practice;
       • Implementing ‘world class’ software, and
       • Optimising the efficiency gains derived from implementing an integrated

       The functional areas covered by this project include:
       • Finance;
       • Procurement;
       • Human Resources; and
       • Payroll

3.4.   The project is delivered in 6 phases:

       •   Project Preparation;
       •   Business Blueprint;
       •   Realisation;
       •   Final Preparation;
       •   Go Live and Support; and
       •   Sustain

3.5.   A presentation on the day will show progress against these phases and a
       timeline for the project.

4.     Consultations undertaken

4.1.   As part of the evaluation process for ISiS, wide consultation was held with key
       officers within SCC and our partners in ISiS.

       The 3 partners also engaged KPMG to evaluate a proposed SAP solution.

       They concluded that this was a viable solution that met many of the
       transformation aims.

5.     Implications

5.1.   The SAP project has significant implications for change across all directorates.
       The SAP solution will reconfigure core processes and provide improved
       management information for officers and members.

5.2.   The capital cost of SAP is included in the Capital Investment Programme and the
       running costs of SAP are included in the Unitary Charge as the system will be
       supported by Southwest One.

6.     Background papers

6.1.   None

Note For sight of individual background papers please contact the report author

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