STANDARDS FOR PHILIPPINE LIBRARIES (Final Draft Matrix) Prepared for the Board for Librarians by Elnora L. Conti School Library and Media Standard Format Centers Academic Libraries Special Libraries Public Libraries Standard I. Mission, Goals A. Clearly defined goals and A. The academic library shall A. General Statement A. To provide library and and Objectives objectives for the school develop an explicit statement information service to the needs library media center shall be of its mission in conformity To provide efficient accurate, of the community, established in terms of the with the mandate of the parent relevant and timely information philosophy, goals and institution with the mandate of service to its respective B. To build within each library objectives of the school. the parent institution. institution through a an information center about its systematically organized respective community – its B. A set of policies, B. The development of library collection; maintain a proactive resources, history, people, procedures, rules, and mission and goals shall be the role as information provider customs and traditions, etc., and regulations shall be formulated responsibility of the library and disseminator to be to ensure consistency in the head and staff in consultation globally competitive; as well as C. To develop nationally, a operation of services. with the officials of the uphold and promote the network and linkages among parent institution. principles of high ethical public libraries with the National C. A written Manual of standards of library profession Library as the center to facilitate Operation as well as C. The statement of library at all times. research reference needs of Student/Faculty Guides shall objectives shall be reviewed patrons. be maintained and periodically and revised as B. Specific continuously updated to serve necessary. as guide to the staff in the 1. Update library reference implementation of tasks and to collection and information the users in the utilization of resources in whatever for the services. information appears. 2. Upgrade library tools, equipment, facilities as well as needed applicable technologies as maybe necessary for the effective and wider dissemination decentralization of information to its internal and external clients; and 3. Maintain written manuals of operations, which shall include library policies, procedure and regulations reviewed and revised regularly as circumstances may require to adopt to the changing needs. Standard II Administration A. A unified program A. The supervision and A. Library Administrator/ A. Each public library shall integrating library and control of the academic library Manager operate under the audiovisual programs under shall be clearly defined within administrative supervision of the leadership of a qualified the organizational structure of 1. As an independent unit of the local government unit and and competent professional is the parent institution. the organization it serve, under the technical recommended. special libraries shall be supervision of the National B. The academic library shall administered and managed by Library, B. Where there are two or be administered and a librarian possessing the more professional librarians, supervised by a full time required expertise, subject B. A public library shall be one is appointed as the head professional librarian with at specialization, education, managed by a professional to oversee the smooth least Masters Degree in experience and other librarian, implementation of services as Library and Information qualifications provided for well as the supervision of Science. under R.A. 9246 other wise C. The public library as a local personnel. known as “Philippine government entity shall have, C. The academic library shall Librarianship Act of 2003” to as its immediate superior, the C. The school library media have an advisory library ensure effective, efficient and local chief executive or any center shall be regularly committee composed of productive operation of library legally designated local official evaluated in terms of its representatives of the faculty at all times. in accordance with the Local services, personnel and and students. Government Code resources, not only by the 2. To ensure that library staff students but also by the D. The academic library shall /personnel are qualified for the faculty. formulate a development plan job, hiring of employees shall which shall include a program be vested on the library for a continued development administrator or director who and improvement of library shall be directly responsible to resources and services. the appropriate hierarchy of the governing body of the institution they serve. 3. The library administrator / director in collaboration with the management or appropriate committee whichever is applicable shall have the authority to select and recommend reference materials to be purchased. To safeguard the library collections same should ensure librarians by the responsible institutions to secure the collections. The library collections should also be insured against natural disaster, grave theft, losses, etc. B. Social Responsibility As center of information special libraries shall provide its users equal access to library collection, equipment and technologies in accord- ance with the institutions existing rules and regulations. A wide collection of reference shall be made available to scholarly research and studies to encourage and enable everyone to make use of information and learning resources through information and communication technology. Standard III Human A. The school library media A. The academic library shall A. Recruitment and Selection A. The public library shall be Resources center shall be appropriately have a sufficient number and -- depends on the recruitment manned by qualified and staffed by full time licensed variety of staff to develop, policy of the office or institution professionally trained librarians and trained clerical organize and maintain the and the prevailing Philippine librarians and shall be support, the number of which collection and provide laws. supported by support services is proportionate to student information and reference staff, population. service to meet the needs of B. Qualifications -- The library its clientele. shall be headed by a B. Qualification and Number of 1. Size professional librarian staff – the number of staff in a 1. Size public library shall depend on For an enrollment of 500 or Library personnel shall the population served and the less – 1 full time librarian + 1.1 The size and consist of the following: size of the collection; 1 support staff qualifications of staff shall be determined by several factors, 1. Professional staff – The 1. The head of the public For an enrollment of 1,000 including size and scope of minimum requirement is one library should be a - 1 full time head collection, number of hours, (1) professional staff equipped professional librarian/media specialist, 1 rate of acquisition, rate of with the subject specialization Librarian. full time librarian/media circulation, nature of of said library such as law, specialist + 2 support staff processing and nature of business, banking, medical, 2. The non-professional staff service demand. etc. should conform to existing For an enrollment of laws and government 2,000 -- 1 full time 1. 2 Ratio of professional 2. Para-professional staff – regulations. head librarian/media librarians and other staff vary Should be college degree specialist, 2 full time depending upon the range of holder with knowledge of 2.1 Regional, congressional librarian/media specialist, operations and services Information technology; or in district, provincial and city + 4 support staff provided by the library and government agencies or libraries at least four upon its total workload institutions, civil service professional librarians, three Note : There shall be an requirements. eligibility is required. support services staff additional librarian and two excluding those holding non- additional support staff for For the first 500 students: 3. Messenger/Utility support classified positions like utility every additional one thousand One full time professional staff – College degree is ideal. workers, etc. Public libraries enrollment. librarian And two full time However, undergraduates may of first class municipalities clerical staff qualify for the position. shall have at least two 2. Qualifications professional librarians and For every additional 1000 C. Number of the Library adequate support/non- 2.1 Professional Librarian – students - 1 additional full Staff – the number of the professional staff as needed BSE / BSEEd., major or minor time professional librarian library staff is and for lower class in Library Science, or dependent on the following: municipalities including BLS/BLIS graduate - B. Qualifications barangay reading centers, certified by BFL (or licensed) 1. Mission vision of the there should be at least one 1. Professional Staff library full time library staff, and, if Note : The head The professional staff includes fund allows, one clerk and one librarian/media specialist must the head librarian and staff 2. Type of special library utility worker. have graduate units in Library doing professional work. and Information Science (LIS) The Head Librarian must be a 2.1 Government – Plantilla 2.2 The increase in the or related field (e.g. MA, major Master’s Degree holder in as approved by Civil Service number of library staff in Educational Technology), Library and Information Commission/Department of depends on the increase of and 5 years experience in the Science (MLIS) for the college Budget and Management population of the community library. Library. For the university served. For every increase of library , a Master’s Degree in 2.2 Private – Management 50,000 people, a 2.2 Library Assistant – Library and Information policy as to the corresponding increase of one College/ secretarial Science (MLIS) preferably distribution of staff for professional and one support graduate pursuing a Ph. D. in any the whole institution staff is suggested. program. including the salary 2.3 Audiovisual scale and internal 3. Professional librarians are Technician – 2 year The qualifications of a policies individuals who are license course in Electronics professional staff shall be at holders. least: 3.Type of Service 4. Librarians shall be B. The professional/licensed For college library – D. Training of Staff for appointed to any of the librarian shall be given a Bachelors Degree in Library Continuing Professional following positions in the faculty status, enjoying the and Information Science Education plantilla of positions provided same benefits as those of the by civil service servants in the teaching faculty. For University Library - 1. There must be a separate local government units in Masters Degree in and distinct continuing accordance with the Salary C. Participation in seminar- Library/Information Science education for librarians and for Standardization Scheme for workshops, conferences and the support staff provided by Government Workers other continuing professional 2. Support Staff accredited library associations education activities shall be The support staff includes the and providers 4.1 Congressional, encouraged and subsidized. paraprofessionals and staff provincial and city libraries doing clerical work. The 2. The staff may attend educational qualifications for institution sponsored training, Librarian IV -- SG 22 paraprofessionals shall be workshop, etc. Librarian V -- SG 24 Bachelors degree in any related field in Library 4.2 City and municipal /Information Science and the Libraries clerical staff shall likewise be a Bachelors degree holder. Librarian III -- SG 18 3. Status 4.3 Other libraries – Librarians shall be given depending on the class faculty (academic) status with corresponding privileges and Librarian I -- SG 10 other benefits comparable to Librarian II -- SG 14 those of the faculty members. 5. Support Services Staff – 4. A continuing staff Salary grade in accordance development shall be provided with RA 7743 with the corresponding financial assistance from the 5.1 Technical staff shall institution. possess diploma or certificate of two-year computer education or its equivalent and with the required civil service eligibility; 5.2 Clerical staff shall have finished special studies in Secretarial Science and with required civil service eligibility; 5.3 Library aides should have at least two years library work experience 6. Other Staff The public library should have, depending on its size and availability of funds, the following maintenance personnel in accordance with Civil Service Commission Memorandum Circular No. 10 6.1 Library equipment operator for the photocopying machine; microfilm reader/printer, overhead projector; 6.2 Bindery personnel 6.3 Messengerial staff liaison personnel; and 6.4 Utility worker Standard IV Collection A. Collection Development The academic library shall A. Collection Development -- The Collection must reflect the Development have library resources relevant is dependent on the following: objectives of the library and 1. The school library media to its mission, adequate in the needs of the community center shall acquire print, non- quality and quantity, helpful in 1. Scope is dependent on the served. print and electronic materials serving the needs of mission/vision, function and as well as equipment that will scholarship and research, as type of library service for each A. The collect ion shall include support and reinforce the well as progressively institution. books, multi-media and other curriculum and meet the developing and growing in non-book materials such as needs, abilities and interests accordance with institutional 2. Size is likewise dependent those in the state-of-the-art of the users. development and expansion on the same criteria technologies, periodicals, plans. maps, pamphlets, and other 2. These materials shall be 3. Growth of the collection is audiovisual materials. current and in good condition A. Collection Development dependent on the budget and must reflect an allotment or fund allocation of B. The library shall maintain appropriate balance among all 1. Collection development the institution. the local history collection. types of resources (see shall be the responsibility of Recommended Annual Growth the Advisory Library B. Organization C. The size of the library Rate in the Appendix A). Committee. collection is dependent on the 1. Collection must be allocation from the National 3.The school library media 2. The academic library shall systematically organized Library and from the budget center shall maintain a local have written collection according to generally funds provided by the local history collection composed of development policies which accepted standard government unit in the annual materials about the school shall be approved by the classification, e.g. Dewey appropriations community, its history, members of the Advisory Decimal Classification (DDC), programs, people, etc. Library Committee. Library of Congress (LC), and D. A minimum of initial other recognized classification collection of 3000 volumes of 4. The librarian/media 3. The academic library shall scheme. books is deemed appropriate specialist, in coordination with conduct periodic review of its for public libraries in the the faculty, shall be existing collection 2. Indexing should be regions, provinces, cities and responsible for the selection observed. first class municipalities and acquisition of all materials B. Holdings regardless of their population. based on a written Collection Development Plan. 1. Size E. For libraries in municipalities lower than the 5. The recommended size of 1.1 A core collection of 5000 first class, an initial book the various collections for an well selected titles for college collection of 2000 is enrollment of less than 1000 libraries and 8,000 titles for recommended as starting students are as follows : university libraries is collection while for barangay necessary for the college / reading centers, 500 volumes 5.1 A basic collection of university to effectively support is recommended. 3,000 book titles for the its educational programs. elementary level and 5,000 F. Selection and acquisition of titles for the secondary level is 1.2 In addition to the core books and other library necessary to support the book collection, a core materials shall rest on the curricular offerings of the periodical collection of current librarian with the assistance of school; and relevant titles (local and her professional staff. foreign) shall be provided. Materials for acquisition 5.2 Twenty percent (20%) of The recommended number of recommendations by library the total collection shall be periodicals based on the clientele shall be considered. published within the last ten enrollment as follows: (10) years; G. A provision for at least 10% annual increase of the 5.3 A basic subscription to 15 collection must be provided titles of general interest Enrollment Number of each of any library category. magazines and 10 titles of Periodical professional journals; Titles Less than 50 titles 5.4 A basic subscription to 3 1,000 titles of newspapers on students national coverage and 1 title 1001 – 3000 75 titles with local news coverage; students Over 3000 100 titles 5.5 An updated collection of students pamphlets, clippings, government documents, 1.3 Every major field of vocational information and specialization shall be other materials appropriate to covered by at least 3 the curriculum and interest of journal titles of students shall be provided; undergraduate concentration, 6 journal 5.6 A starting collection of titles of graduate non-print materials on various concentration and 10 formats as follows : journal titles of doctoral work or its equivalent. 1 map for each geographic region and 1 1.4 For reserve books, at special map (i.e. economic, least 1 copy for every weather, political, historical, 25 students shall be etc.) for each type being provided studied. The number of duplicates will be determined 1.5Thirty percent (30%) of by the number of sections that the collection shall be will be using the map at the published within the last same time. five (5) years 2 globes 1.5 Non-print resources and electronic/digital 100 titles of video resources shall be recordings on different made available through subject areas adequate facilities and equipment 200 titles of sound 1.6 The academic library recordings on different shall provide types of music Filipiniana materials equivalent to 15% of 15 titles of slide sets the ttotal collection. 25 titles of transparency 1.7 The annual growth rate sets of the collection shall be maintained in 50 titles of electronic accordance with resources (e.g. CD- program offerings and ROMs, audio books, enrollment etc.) C. Organization an acquisition of 1000 pieces representing 1. Library collection shall be pictures, charts, organized to ensure efficient study prints, identification and retrieved. It photographs and other shall be cataloged, classified types of graphic and or indexed according to materials accepted standards of bibliographic description and a 5.7 A variety of audiovisual system of classification. equipment available in amounts adequate to serve 2. The catalog shall be in the instructional program of format (card or electronic) that the school. permits concurrent or simultaneous use by library B. Selection and Organization clientele. 1. Book selection shall be a shared responsibility among D. Preservation and the librarians, teachers and Weeding administrators; The academic library shall 2. Basic policies for the have a program for the selection of printed and non- preservation and weeding of printed materials shall be its collection. formally and clearly formulated; E. Security 3. All print and non-print 1. The academic library shall materials and equipment shall have policies on security of its be properly organized, stored, collection to safeguard the and displayed following collection from damage, loss, standard rules and procedures mutilation and theft. for easy retrieval and dissemination; 2. The academic library shall provide control and security 4. An inventory and measures in its building and weeding of the collection shall facilities such as emergency be conducted regularly. exits, fire extinguishers, and built-in emergency lights C. Preservation and Security The school library media center shall have a program for the care and preservation of all its collection. It should also have an adequate safeguards against loss, mutilation, and theft. Standard V Services and A. The school library media A. The academic library shall A, General – the library A. Library services shall be Utilization center shall be open before, provide services to its readers should provide information provided with the highest during and after classes to in support of the objectives of services pertinent to the degree of efficiency and meet the needs of the clientele the parent institution. The institution’s information integrity in keeping in mind and maximize the use of productive use of library requirements. that the public library is a library resources, facilities and resources and facilities, by its service agency of the services. clientele is an ultimate test of B. Special – the specialized government for the people; its effectiveness. library must provide materials B. Announcements of and services appropriate to B. The library shall reflect the acquisition and other B. The Readers’ Services the organization’s goal, size, needs of the community which promotional activities shall be shall include the Reference number of staff and shall include books, made periodically. and Information Services, institutional responsibilities pamphlets, ephemeral Circulation, Library Instruction, taking into consideration materials, non-print materials, C. Coordination with the Audiovisual, Electronic availability of other information classified and cataloged faculty shall be done to Resources, Photocopying and resources. according to the standards for promote effective use of other services shall be easy access and retrieval; the school library media provided by the academic C. Library hours/Guidelines – center. library. accessibility to the library C. Open shelves system services shall be during shall be promoted to give D. Instruction on the effective C The academic library shall regular office hours and may users the free access to all use of the library media center open for an uninterrupted be rendered beyond regular materials; and on various information period weekdays and on hours as the need arises. sources shall be given to the Saturdays. D. The library shall maintain students as well as to the D. Technical Services local historical and cultural faculty. D. The academic library shall materials for preservation and have equitable lending policies 1. Acquisitions conservation; for its clientele. 2.Cataloging and E. The school library media classification E. The library shall provide center shall be available for E. The academic library shall 3.Indexing materials for wholesome use by individual students and make its collection and development of the community by class groups throughout the services accessible to all E. Reader Services regardless of age, creed, school day. Flexible users. religion and cultural scheduling enables the 1. Circulation affiliations; teacher to bring his class to F. The academic library shall 2. Reference the library at the times best promote its readers’ services 3. Periodicals F. The library shall observe suited for the purpose of class program through regular 4. Audiovisual library hours for the maximum supervised research. announcement of its new 5. Interlibrary benefit of the community; acquisitions, conducting user loan/Resource sharing orientation and other public 6. Photocopying G. The library shall initiate relations activities. the organization of groups or volunteers to handle fund raising to financially support the library and handle activities such as storytelling and book talks for the children; book discussions, exhibits; poetry interpretation, play reading, lectures, demonstrations, puppet shows, etc. H. For library promotion activities, the following services shall be encouraged: 1. Reference and research service 2. Circulation and books for home use 3. Organization and maintenance of a children’s section 4. Reading guidance for children and out of school youth 5. Outreach programs and services especially to depressed areas of the community 6. Organization of Friends Group to act as support of the Library Standard VI Physical A. The school library media A. The academic library shall A. Location – the library shall A. Building Facilities center shall be housed in a have an adequate space and be centrally and conveniently barrier-free and flexible facility, appropriate facilities which are accessible to the institution it 1. Site and that can accommodate a accessible to the students, serves. seating capacity of 10 % of the faculty and other users. It 1.1 The library shall be total student population. shall be designed to allow for B. Physical arrangement is centrally located within the future rearrangement and dependent on the following: Community and not to be B. The library shall provide a expansion. annexed to other agencies. storage space for the print 1. Research needs of its collection, a reading area, a B. The academic library shall primary users 1.2 The library shall be workroom and a store room, have adequate space to accessible to all library users an office for the head accommodate the reading, 2. Space available for the by librarian/media center and research needs of its library all means of transportation. coordinator, as well as a clientele; to house the growing 3. Classification scheme space for formal library collections, the proper offices use 1.3 In the development instruction. for staff, librarian’s office and plan of the local government storage space; and areas for C. Space Allocation unit, the library shall be a C. In schools where the library special services such as the 1. Reading Area component of an integrated is also a media center, space electronic and audiovisual 2. Technical Services cultural complex shall be provided for listening programs. area and viewing, as well as for the 3. Stack and other Shelf 1.4 The building shall storage, distribution and repair C. The academic library shall Areas provide access to physically of audiovisual materials and have a seating capacity of not 4. Other areas as may be disabled individuals equipment. less than 15% of the total needed as required enrollment 2. Size D. The school library media D. Levels of Recommended center shall be appropriately D. The facilities of the Illumination as required by the 2.1 Size of the public equipped with attractive and, academic library shall be NBC library shall consider the at the same time, functional adequate in size with proper following: furniture to make it inviting lighting and ventilation Location Lumen/Meter community population, the to young users. furnished with functional growing library collection, size furniture and equipment to Reading Room 7.532 of library staff and services to encourage its maximum use Storage (shelves be rendered. and convenience of the and files) 3.228 clientele. Staff areas 7.532 2.1 Each library shall provide E. Facilities for people with E. Furniture and Equipment Provide adequate space for disabilities (PWD) shall be reading areas: stack area, provided. The library shall provide work room, multimedia room, adequate standard furniture storage room, staff lounge, and equipment for the needs toilets for the library staff and of the users, collections and for the public; and space for library staff. other facilities. 1. Equipment Basic requirements 2.3 Provision shall be made Facsimile for a minimum seating Photocopying machines capacity of 48-60 people at Computer hardware any one time for regional, (with printer and provincial, city and first class scanner) municipal libraries and at least Air conditioning unit 36-48 for other municipalities Emergency light and at least 12-24 for Telephone landline barangay reading centers Typewriter B, Equipment Optional Requirements 1. Equipment and furniture Online facilities shall be adequate to Television monitor generate an Video camera environment conducive Audiocassette recorder for the pleasant and effective use of the 2. Furniture materials and services. Computer tables and swivel chairs 2. Furniture shall be Office staff desks and functional and in chairs harmony Cabinet for storage of with the architecture of supplies the Filing cabinets for building. vertical files Magazine newspaper 3. Equipment shall be rack or stand selected properly in Reading tables and such a chairs way that they will help Book Shelves in Bulletin Board display the efficient operation of F. Security and Control the library to keep Measures -- To safeguard the abreast library, security and control with the time. measures should be provided as follows: 4. Layout of equipment and furniture shall allow the Emergency exits smooth mobility of Fire Extinguishers readers and materials. Emergency warning device Security system Electronic surveillance system Standard VII Information The school library and media The academic library shall The special library shall have The public library shall have Technology Facilities and center shall have facilities for have facilities for information facilities for information facilities for information Services information technology and technology and technology and technology and communication services. communication services. communication services communication services. Standard VIII Financial A. The school shall provide A. The academic library head The special library shall be A. The public library shall be Resources adequate funds for staffing shall prepare an annual provided with adequate and provided with adequate and and sufficient funds to acquire budget covering the needs continuing budgetary support reasonable budgetary resources and supplies in and priorities of the library in as a separate item from the appropriations to carry out support of the school library accordance withy the existing budget of the office of which it effectively its plans and media center programs. policies of the parent is a unit. The library budget programs. institution. shall be dependent on its B. To sustain the library’s program/projects for the B. The library budget shall growth and development, a B. The library fee shall be set ensuing year. cover the following items: library/AV fee shall be at realistic level. collected, reviewed A. The total library budget 1. Personal Services to periodically and updated C.The academic library shall shall cover the include salaries and wages whenever necessary. explore other ways of personnel, operating and augmenting the library’s and other necessary other benefits common and C. Funds shall be financial resources when the capital expenditures due to all civil service servants administered by the librarians institutional funds are required to sustain an and apportioned according to inadequate. effective professional 2. Maintenance and other the needs of the school library service. operating expenses (MOOE) curriculum. to B. The library shall include among other funds for D. Funds shall be budgeted prepare an annual travel expenses, attendance for staff development; budget. to seminars, trainings, investment in new and conferences, etc. improved means of subscriptions to serials, information access and newspapers and periodicals, delivery shall also be allocated. 3. Capital Outlay to include funds to purchase library equipment, information technology equipment and materials, furniture and other reference materials. 4. The library budget shall be adjusted annually as the need arises to make relevant with the time. Standard IX Linkages and A. The school library media A. The academic library shall Special libraries must Public libraries must Networking center shall participate in explore internal and external encourage resource sharing to encourage resource sharing networks in linkages. enrich their collections subject networking/resource sharing to order to increase the to existing policies of enrich their collections subject opportunities to intensify the B. The academic library shall institutions and government to existing rules and collection and services. participate in inter-institutional rules and regulations. regulations. activities and cooperative B. The school library media programs whereby a sharing center shall establish linkages of resources is encouraged. with other resource centers in the vicinity/community (e.g. barangay, public and special libraries) and refer students to their collections. Committee Chairs and Chair: Dr. Maria Arcilla Chair: Dr. Nora Claraval Chair: Ms. Milagros Santos Chair: Dir. Prudencuana C. Members Orendain Co-Chair: Atty Antonio Ong Cruz Co-Chair: Ms. Elizabeth Santos Co- Chair: Ms. Helen C. de Co-Chair: Ms. Flora Peralejo Members: Castro Members: Members: Dr. Teresita Hernandez Members: Mr. Sancho A. Ms. Leonila Galvez Ms. Rebecca Jocson Ms. Ms. Maria Luz Domenden Ms. Myrna Linsangan Ms. Teresita Moran Salting-Verdejo Ms. Fe Requilman Ms. Teresita Santos Ms. Erlinda Sb. Mimay NOTE: Ms. Susima L. Gonzales participated in all committee meetings representing PLAI.
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