Event Sponsorship Proposal Event

Document Sample
Event Sponsorship Proposal Event Powered By Docstoc
					                    Event Sponsorship Proposal
(                  *To be completed by the Student Organization, reviewed by an SOA and
                            signed by the Sponsor and the USC (UWO)*

Sponsoring Organization: ______________________________________

Student Organization: _________________________________________




The Sponsor has requested to provide the following (please check all that applies):

        Financial Donation/Support
            o Direct allocation from the sponsor: $ ________________


        Product Donation/Support (Contra)
           o Prizes, publishing, food, beverages, etc

            Description: __________________________________________________
                         __________________________________________________


        Space/Facility Support
           o Meetings rooms, banquet facilities, sports fields, kiosk space, etc

            Description: _________________________________________________
                        __________________________________________________


        Additional Support
           o Any additional form of sponsorship

            Description: ___________________________________________________
                        ____________________________________________________
                        ____________________________________________________
                        _____________________________________________________




             University Students’ Council of the University of Western Ontario
                          Student Organizations Advisors Office
                         Room 305, University Community Centre
                               London, Ontario, CANADA
                              (Phone) 519.661.2111 x 83094
                                   (Fax) 519.661.4072
     \\Common\clubadmin\Website Documents\Planning An Event\How-To Guides\Event Sponsorship Proposal (ESP).doc
                       Event Sponsorship Proposal
(                     *To be completed by the Student Organization, reviewed by an SOA and
                               signed by the Sponsor and the USC (UWO)*

Additional Provisions of Event Sponsorship:
   • Sponsor may provide an advisor who will act as a liason between them and the
       Student Organization as well as a resources for the Student Organization

               o Name of Advisor: ____________________________

               o Email Address:_____________________________

               o Position: ___________________________________

    •      The Student Organization names in this agreement must be a ratified club,
           Faculty Council, Soph Team or affiliated Organization (collectively referred to as
           Student Organizations) at the University of Western Ontario
    •      Both parties must agree to and carry out a negotiation meeting
    •      Once both parties come to an agreement, the Student Organization must submit
           the Event Sponsorship Proposal for review and approval of an SOA (Student
           Organizations Advisor)
    •      Once approved, the SOA will have the Event Sponsor confirm their acceptance
           by signing the form
    •      After receiving the approval from the event sponsor, the form must then be sent
           to Mark Wellington, manager of Student Life for his approval and signature on
           behalf of the Student Organization (USC)
    •      After both parties have signed the contract, they must both retain a copy of the
           contract
    •      Event sponsorship agreements expire at the end of the event, unless stated
           otherwise
    •      The Sponsor or the Student Organization may require that a statement of
           sponsorship be included on printed materials; Provisions such as this should be
           clearly stated
    •      The sponsorship agreement must contain the above provisions and have the
           signature of the sponsoring Director, manager, etc.
    •      Please attach any other documents pertinent to the sponsorship agreement




                University Students’ Council of the University of Western Ontario
                             Student Organizations Advisors Office
                            Room 305, University Community Centre
                                  London, Ontario, CANADA
                                 (Phone) 519.661.2111 x 83094
                                      (Fax) 519.661.4072
        \\Common\clubadmin\Website Documents\Planning An Event\How-To Guides\Event Sponsorship Proposal (ESP).doc
                      Event Sponsorship Proposal
(                    *To be completed by the Student Organization, reviewed by an SOA and
                              signed by the Sponsor and the USC (UWO)*

    (Name of Company/Organization)   _____________________________________

    agrees to sponsor ______________________________________ (name of event),

    On _______________________________ (event date) in partnership with (name of

    Student Organization)   __________________________________________________.

The Sponsoring Unit will provide (please initial all that apply and detail):

    ____           Administrative Support : ___________________________________
    _____          A direct Financial Allocation in the amount of $_________
    _____          Product Donation/Support of: _______________________________
    _____          Space/Facility Use located at: ________________________________
    _____          Additional Support: ________________________________________
                                         ________________________________________
                                         ________________________________________

The Event Organizers:

    _____          Agree to adhere to all University policies, as well as sponsorship agreement and any
                   other policies that were agreed upon by the Student Organization and the Sponsoring
                   Unit in conducting the event



Both Parties must initial each provision listed below (Sponsor- initial top line of
provision, Student Organization (USC)- initial second line of provision):

    ____           Understand and agree to the nature of negotiations associated with this
    _____          agreement

    _____          This agreement will expire at the end of the event unless stated otherwise
    _____          in documents attached to this agreement

    _____          Any additional documents or provisions should be attached to this
    _____          agreement and should be initialed by both parties

    _____          A copy of this agreement must be retained by each party
    ____


               University Students’ Council of the University of Western Ontario
                            Student Organizations Advisors Office
                           Room 305, University Community Centre
                                 London, Ontario, CANADA
                                (Phone) 519.661.2111 x 83094
                                     (Fax) 519.661.4072
      \\Common\clubadmin\Website Documents\Planning An Event\How-To Guides\Event Sponsorship Proposal (ESP).doc
                    Event Sponsorship Proposal
(                  *To be completed by the Student Organization, reviewed by an SOA and
                             signed by the Sponsor and the USC (UWO)*



    I, __________________________ (name of advisor), agree to the terms and conditions
    outlined in this document. I agree to be the primary contact person on behalf of
    ___________________________________ (Sponsoring company).




Name: _____________________________________
                (Please print)

Date:_______________________________________


Position: ____________________________________


Company: ___________________________________


Signed: _____________________________________




Name: Mark Wellington

Date: ______________________________________

            Manager, Student Life
        University Students’ Council of the
         University of Western Ontario


Signed: _____________________________________




             University Students’ Council of the University of Western Ontario
                          Student Organizations Advisors Office
                         Room 305, University Community Centre
                               London, Ontario, CANADA
                              (Phone) 519.661.2111 x 83094
                                   (Fax) 519.661.4072
     \\Common\clubadmin\Website Documents\Planning An Event\How-To Guides\Event Sponsorship Proposal (ESP).doc