Our Health and Safety Policy

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					                                                                                           Health & Safety Policy
                                   Health and Safety Policy


                           This is the Health and Safety Policy Statement of

                                           Zen Tree Surgeons
                                   (Name of Organisation / Business)

 Our policy is to provide and maintain safe and healthy, environment, working conditions, equipment, and
systems of works in our workplace. It is also our policy to provide adequate control of the health and safety
  risks arising from our work activities. We will ensure safe handling and use of substances. We will also
 provide such information, training, and supervision, as is needed for this purpose. We also acknowledge
  responsibility for the health and safety for other people who may be affected by our work and activities.

The allocation for safety matters and the particular arrangements that we will make to implement the policy
  are set out below. The policy will be kept up to date, particularly as the business changes in nature and
           size. To ensure this, our policy and the way it is operated will be reviewed annually.

Signed                                      Mathew Mathie

Date                                        6/08/2009

Review Date                                 6/08/2010

                                                                            Health & Safety Policy


Mr M. Mathie has overall responsibility as H&S Officer, for health and safety in the Organisation.

He is responsible for ensuring that all matters relating to health and safety are addressed within
the Organisation and that the policy is kept up to date and reviewed regularly. He / she is also
responsible for the implementation of the Health and Safety Policy, the co-ordination of the
undertaking of risk assessments, and the implementation and monitoring of any controls which
are imposed as a result of the risk assessments.

He has day-to-day responsibility for ensuring that the health and safety policy is put in to
practice and that any controls are put in to practice or are carried out.

All employees/sub-contractors have the responsibility to co-operate with the Organisation
to achieve a safe and healthy workplace and to take reasonable care of themselves and others
and not to interfere with anything provided to safeguard their health and safety. An employee
has a responsibility to let the Health & Safety officer know if there is a matter relating to health
and safety that should be brought to their attention for action.

Implementation of Policy

The Health & Safety Officer will ensure that all employees/sub-contractors have access to the
Health and Safety Policy. Each employee will be given a copy of the general policy on
commencement of his or her employment.

                                                                       Health & Safety Policy

Risk Assessments

Mr M. Mathie shall be responsible for undertaking risk assessments as required by the
Management of Health and Safety at Work Regulations 1999.

Risk assessments will be undertaken with all relevant employees, sub-contractors and others
who will be present at a place of work. The results of the risk assessments will be recorded in
writing, safety procedures decided upon and implemented to ensure adequate levels of health
safety and welfare.

Below is a simple outline of a risk assessment showing how it should be carried out.

                                                                         Health & Safety Policy

Example – Risk Assessment

1) Identify the hazards
First, identify what the hazards are. Look for hazards that you could reasonably expect to result
in significant harm.

2) Identify who might be harmed and how
Identify people who might be harmed by the hazard, including employees and subcontractors,
other workers in the workplace and members of the public.

3) Evaluating the risks from identified hazards
Risks from identified hazards need to be evaluated. If there are no hazards there are no risks. It
is also necessary to:

   Observe the actual practice.
   Address what actually happens in the workplace or during the work activity;
   Take account of existing preventative measures; if existing measures are not adequate,
    consider what more should be done to reduce the risk sufficiently.

4) Review & Revision
Review the Assessment. Check that the precautions for each hazard that was identified is still
adequately controlled.

                                                                         Health & Safety Policy

Accidents & First Aid

Mr M. Mathie is the trained and appointed First Aider, working in accordance of government
regulations as per RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurences) 1995.

First Aid boxes are located in the cab of each work vehicle.

The appointed First Aider is responsible for ensuring that the First Aid Boxes are kept fully
stocked and equipped.

All injuries, incidents, and dangerous occurrences at work involving employees or members of
the public must be reported and recorded in the Accident Book.

The Accident Book is kept by the First Aider.

Major accidents or incidents are to be reported to the Enforcing Authority quickly by phone or
fax. These and other specified injuries or incidents must also be reported by submitting a
completed F2508 report form to the Authority within ten days of the incidents.

The First Aider is responsible for reporting accidents, diseases and dangerous occurrences to
the enforcing authority. The enforcing authority for this organisation is:

Environmental Health, Tandridge District Council, Station Road East, Oxted, Surrey, RH8
0BT, Tel: 01883 732841, Fax: 01883 732888, email: eh@tandridge.gov.uk.

Any incident under the above Regulations can also be reported in a variety of ways:
   By telephone on 0845 300 9923 (local call rate);
   By fax on 0845 300 9924;
   By email to: riddor@natbrit.com via the Internet at www.riddor.gov.uk ;
   By Tel & Post to Tandridge District Council using Form 2508 or 2508A
Safe Plant and Equipment

Mr M. Mathie is responsible for identifying all equipment / plant needing maintenance.

                                                                                Health & Safety Policy

It will be ensured that all identified maintenance is implemented and that records of any
inspection, servicing or maintenance of equipment / plant is recorded and that records are

Inspections to be made for climbing, lifting and lowering equipment, will be made by appointed
inspectors to meet LOLER (Lifting Operations and Lifting Equipment Regulations) 98 standards.
This will be done periodically as needed.

It is ensured that employees are given adequate information, instruction and training in relation
to the use of plant / equipment. Records of any information, instruction and training are kept and
maintained where necessary.

Safe Handling and Use of Substances

Mr M. Mathie will be responsible for identifying all substances that need a COSHH (Control of
Substances Hazardous to Health) 2002 assessment. It will be ensured that records are kept and
maintained where necessary.

Personal Protective Equipment (PPE)

Mr M. Mathie will be responsible for ensuring that, where the need for PPE is identified, that it is
suitable for the activity it is required for and that it is suitable for the individual using it.

Driving at Work

It is the policy of this Organisation to ensure that staff who are required to drive as part of their
work activities are competent to drive.

                                                                            Health & Safety Policy

Mr M. Mathie will be responsible for ensuring that staff who are required to drive are competent
to drive and will keep and maintain records on checks carried out on their driving licenses.

All staff are responsible for ensuring that any car accident is reported.

It is the Organisation’s policy to ensure that an employee using their own vehicle for the purpose
of work must also have insurance that covers them for Business Use.

Lone Workers

It is the policy of this Organisation that staff who work by themselves without close or direct
supervision or those who have to visit other premises, should make sure their colleagues or
manager know where they are going and when they will be back and should record their visit in
their diary or on the office signboard.

It is the Organisation’s Policy to advise staff who work by themselves without close or direct
supervision or those who have to visit other premises, to take a mobile phone with them where

Information, Instruction and Supervision

The Health and Safety Law Poster is displayed in the workplace.

The Organisation’s Certificate of Public Liability Insurance can be seen by contacting Mr M.
Mathie for a copy.

Supervision of trainees will be undertaken and monitored by Mr M. Mathie.

For further details on specific arboricultural procedure and practice please send a request email
to MathewMathie@yahoo.co.uk and you will be sent a list of pdf files relating to the AFAG
documents that can also be found on the governmental HSE website www.hse.gov.uk.