Health and Safety Policy Statement

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					            Health and Safety

              Policy Statement

      Company title:

                        A guide to

                       preparing a

                       safety policy

Section A – General Statement of policy
                                          This is the
                                  Health and Safety Policy of:

Our policy is to provide and maintain safe and health working conditions, equipment and systems
of work for all our employees, and to provide such information, training and supervision as they
need for this purpose. We also accept our responsibility for the health and safety of other people
who may be affected by our activities.

The allocation of duties for safety matters and the particular arrangements, which we will make to
implement the policy, are set out below.

The policy will be kept up to date, particularly as the business changes in nature and size. To
ensure this, the policy and the way in which it has operated will be reviewed every year.

                  Signed: .............................................................................

                  Date: ………………………

Why have a Health and Safety Policy?

Every firm employing five or more people must, by law, write down its policy for ensuring the health
and safety of employees and show it to an inspector, if requested. A good safety policy
demonstrates to your employees that you care for their welfare. Writing it down helps you think
through the arrangements made. This booklet contains an outline safety policy statement. It aims
to save you time and will help you concentrate on the important issues.

This booklet has been designed to help all types of businesses but is adaptable to suit your
particular circumstances. Do not regard it as a straitjacket. It may be necessary to use it as a
base to produce your own format if you prefer. The law requires that you have a written statement
of your general policy, describing your “organisation and arrangements” for carrying out the policy
and that you must bring it, and any revision, to your employees’ attention.

About this policy statement.

This policy statement is in three sections:

Section A makes a general declaration based on your obligations under the Health and Safety at
Work etc. Act. Then it says who is responsible for what. Remember that your employees have
responsibilities in law to take care of the health and safety of themselves and others, and to co-
operate with their employer in doing that.

Sections B and C give your arrangements in greater detail. Section B deals with general
arrangements. Section C deals with the control of particular hazards.

Section B – General arrangements

1.     Overall responsibility for health and safety in the company is that of:


2.     The responsibility for health and safety at this site is:


3.     The following supervisors are responsible for health and safety in particular areas:


4.     All employees have responsibility to co-operate with supervisors to achieve a healthy and
       safe workplace and to take reasonable care of themselves and others.

5.     Whenever an employee, supervisor or manager notices a health and safety problem which
       they are not able to put right, they must straightaway tell the appropriate person named

6.     Other persons responsible for health and safety are:

               Safety training:
               Carrying out accident investigations:
               Carrying out safety inspections:
               Maintenance of plant and equipment:

a)     This person should be a director of the company.

b)     This should be the name of the most senior manager at the premises.

c)     Enter the names of designated persons who will manager safety issues in specific areas of
       the premises.

Each person nominated should be fully aware of their responsibilities and these should be
confirmed in their job description. The Health and Safety at Work etc. Act 1974 requires
employers to detail the organisation and arrangements put into place to protect the health, safety
and welfare of employees and members of the public alike. This is your opportunity to detail
individuals’ responsibilities.

Section B – General arrangements (continued)

The location of the first aid box is:

The person(s) responsible for administering first aid are:

The person responsible for replenishing the contents of the first aid box is:

The person responsible for carrying out accident investigations is:

The location of the accident book is:

The person responsible for reporting specified injuries, diseases and dangerous occurrences to the
Local Authority is:

Health and Safety (First Aid) Regulations 1981
All workplaces must have first aid provision and an accident book. The form first aid takes
depends on various factors, particularly the nature and degree of the hazards present. In a “low
hazard workplace” with over 50 workers, at least one first-aider should be available. In a more
hazardous environment, more first-aiders are required. A first-aider must have undertaken an
approved course, which must have been kept up to date with refresher training. In a low hazard
workplace with few employees, an “appointed person” should be present to take charge of any
situation. Emergency first aid training should be considered for all appointed persons. A first aid
kit should contain only those items that a first-aider has been trained to use and should not contain
any medication of any kind.

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995
If an injury, disease or dangerous occurrence occurs at work, it may require reporting to the
Enforcing Authority for health and safety. For the more serious incidents, an immediate
notification, normally by telephone, has to be made. In any case, prescribed forms must be
completed and passed to the correct authority with 7 days. Employers should provide an accident
book (Reference ISBN 07176 10772 from HMSO).

Section B – General arrangements (continued)

General Fire Safety
The person responsible for ensuring that fire escape routes are clear is:

The person responsible for maintaining the fire extinguishers is:

The address and telephone number of the extinguisher maintenance company is:

The person responsible for arranging fire drills and testing fire alarms is:

Advice and consultancy
The address and telephone number of the local Environmental Health Section who enforce health
and safety at this premises is:

The address of this company’s health and safety consultant (where applicable) is:

Many premises will be required to have a “fire certificate” in accordance with the Fire Precautions
Act 1971. This will determine the adequacy of the methods and means of escape, the means of
fighting fire, and fire warning systems. Whether your premises needs a fire certificate or not, you
need to ensure that you have undertaken a fire risk assessment. Advice is available from the
Fire and Rescue Service on telephone number

Regulatory Reform (Fire Safety) Order 2005
This order implements a risk based approach to fire safety in community, industrial and business
premises. It requires the responsible person (usually employer, owner or occupier) to carry out a
fire safety risk assessment and implement appropriate fire precautionary and protection measures
and maintain a fire management plan.

Guide documentation is also provided by Seafish. See Fire Safety Risk Assessment.

Section C – Hazards

Housekeeping and premises
Our procedure for dealing with the cleanliness and good housekeeping is:

Our procedure for correct waste disposal is:

Our arrangements for the safe storage of articles and substances are:

The marking and keeping clear of exits and walkways is the responsibility of:

Workplace (Health, Safety and Welfare) Regulations 1992

These Regulations cover the fundamentals of the working environment such as the provision of
adequate temperatures, suitable ventilation to the workplace, lighting, space and suitability of
workstations and seating. Pedestrian routes must be clear and floors clear of obstructions and
slipping hazards. Slips, trips and falls are the largest group of workplace injuries and deaths –
design them out of your workplace. Adequate facilities must be provided, such as suitable toilets,
and a supply of drinking water. Workplaces must be kept clean and well maintained.

Section C – Hazards (continued)
Electrical equipment
Our system for the maintenance of portable electrical appliances is co-ordinated by:

It is expected that users of electrical equipment will carry out simple “user checks” including:

The person responsible for carrying out formal visual inspection is:

The person responsible for carrying out combined inspection and testing is:

Our electrical installations are the responsibility of:

Our rules for the use of work equipment are:

The responsibility for the maintenance of work equipment is that of:

The person responsible for arranging the routine examination of lifts is:

Electricity at Work Regulations 1989
These Regulations require precautions to be taken to prevent the risk of death or injury arising
from the use of electricity in work activities. Regulation 4(2) is concerned with the need for
maintenance of portable appliances. Routine inspection is an essential part of any preventative
maintenance programme and it is necessary to design a system of maintenance. Users of
equipment can be trained to carry out a brief visual inspection of portable appliances. This system
will need to be backed up with formal visual inspections by a competent person. Certain
appliances will need to be routinely inspected and tested. Prevent a nasty shock to the system by
safe maintenance.

Provision and Use of Work Equipment Regulations 1998 (PUWER)
PUWER replaces the Provision and Use of Work Equipment Regulations 1992 and carries forward
these existing requirements with a few changes and additions, for example the inspection of work
equipment and specific new requirements for mobile work equipment. Work equipment must be
suitable for the job, safe for use, maintained in good order and repair and in certain circumstances
inspected, with employees being given adequate information, instruction, training and supervision.
Machinery must be suitably guarded and protection given to prevent danger to works from
equipment overheating, catching fire, ejecting materials etc. Equipment must be capable of being
isolated with clearly labelled controls and with warnings displayed as necessary.
For more information see Leaflet INDG291 from HSE.

Section C – Hazards (continued)

Dangerous substances
Our procedure for controlling the exposure of employees etc. to hazardous substances is:

The person responsible for obtaining hazard data sheets is:

The person responsible for risk assessing hazardous substances is:

The responsibility for overseeing the correct use of control measures is with:

Training in the safe use of hazardous substances is the responsibility of:

Records of COSHH data are held by:

Pressure systems
The written scheme for the examination and use of the pressure system can be found:

The pressure system is examined and maintained by:

Control of Substances Hazardous to Health Regulations 2002 (COSHH)
Work with hazardous substances affects the health of thousands of people with employees
suffering long-term disability from working in dusty conditions and with toxic fumes. The COSHH
Regulations provide a framework to help protect the workforce from such health risks. Firstly,
identify which hazardous substances your employees may be exposed to at work and get the
“hazard data sheets” from your supplier. Assess the risks and decide on control measures. Make
sure that your controls are being used and that employees using hazardous substances are
provided with necessary training. Inspecting officers may ask to see your COSHH assessments.

The Pressure Systems and Transportable Gas Containers Regulations 1989
The Regulations apply to all steam systems and to other systems, which contain a relevant fluid
exerting a pressure of 0.5 bar above atmospheric pressure. Owners and users must ensure that
suitable and adequate instructions for the use of the pressure system are provided to any person
operating it – the instructions must include what action to take in the event of an emergency; the
pressure system is maintained in good repair; a written scheme for the periodic examination of the
pressure system is drawn up and certified as being suitable by a competent person; examinations
under the written scheme are carried out by a competent person. Competent persons must ensure
that the periodic examinations are carried out properly and in accordance with the written scheme.

Section C – Hazards (continued)

Manual handling
Our procedure for controlling the risks to employees from manual handling operations is:

The person responsible for identifying hazardous manual handling operations is:

The person responsible for risk assessing manual handling operations is:

The responsibility for overseeing the correct use of control measures is with:

Training in the safe handling of loads is the responsibility of:

Display screen equipment
Workstation risk assessments, with regard to the “minimum requirements” are carried out by:

Training of workstation users is undertaken by:

The procedure for eye and eyesight testing is:

Manual Handling Operations Regulations 1992
The incorrect handling of loads causes a large number of injuries with millions of pounds lost to
industry each year. Employees suffer pain, discomfort and sometimes permanent disablement.
The Regulations apply a modern ergonomic approach, which involves three key steps. Firstly, by
written assessment, potentially hazardous manual handling operations should be identified and
designed out. Secondly, for potentially hazardous handling operations, which cannot be avoided,
an assessment should be carried out and control measures identified and implemented. Lastly, for
all manual handling tasks, reduce the risk as far as is reasonably practicable, by breaking down
loads, ordering goods in smaller quantity, or providing additional training.

Health and Safety (Display Screen Equipment) Regulations 1992
Work with display screen equipment (DSE) can lead to muscular difficulties, eye strain and mental
stress. This legislation requires the employer to assess DSE workstations and reduce risks
present. The workstation itself must meet minimum requirements, which not only relates to the
VDU but also to the chair, desk, the working environment as well as task design and software.
Employers must plan DSE work so there are breaks or changes of activity. Suitable information
and training should be provided for users. Users are also entitled to eye tests and spectacles, if

Section C – Hazards (continued)

Risk Assessment – Management of Health and Safety at
Work Regulations 1999
Our procedure for the assessment of occupational risks and the implementation of control
measures is:

Our arrangements for putting into practice health and safety measures, including planning,
organisation, control, monitoring and review are:

The competent persons appointed to assist in the devising and applying of measures to ensure
compliance with health and safety laws are:

The mechanisms for keeping employees informed about health and safety issues are:

Management of Health and Safety at Work Regulations 1999
“The Management Regulations” set out broad and general duties, including the need to undertake
“risk assessment”. This allows the identification of the hazards in the workplace and the
implementation of control measures to prevent the hazards turning into occupational injury. A
visiting enforcement officer may well ask to see proof of risk assessment. If you have more than
five employees, this should be in written form. Your management arrangements for protecting
those in the workplace will have to cover planning, organisation, control, monitoring and review of
your procedures.

This booklet was originally produced by the Public and Environmental Health Section of
Bracknell Forest Borough Council. It has since been updated using a range of materials
produced by the Health and Safety Executive. Whilst a range of important health and safety
issues have been raised in this publication it cannot be considered as comprehensive in all
respects. A policy document can only be successful if the organisation and arrangements
detailed are put into practice within the organisation. It is required in law that it be brought
to the attention of all employees and reviewed as necessary. Assistance is available by
calling Sea Fish Industry Authority, 01472 252300.