E&IT SOFTWARE ACQUISITION CHECKLIST FLOWCHART No No No No Software Maintenance Software is under $3,500 Software is under $3,500, Software cost between Software is over Renewal & does not require annual but requires annual $3,500-$49,999 $50,000 maintenance maintenance Yes Yes Yes Yes Yes Process a Contact CPRM, requisition, Purchase software Purchase software Brenda Tesch for document “No with P-Card by Direct-Pay instructions, maint required” in ext 6-1299 comments. Send to CPRM with BackUp Process a requisition, document “Annual Fill out E&IT Maintenance Checklist. Send to *E&IT Checklist form is located at http:// Renewal” in CPRM processes Craig Schultz for security.calpoly.edu/policies/sw_dec_process.html. comments. Send to into a purchase approval. If Work with your LAN Coordinator in filling out form. CPRM with Back Up order. Sends to questions contact Craig Schultz, x6-6117 contractor Craig Schultz CPRM processes Send contractor into a purchase VPAT link**. Instruct **VPAT form & instructions to fill out, are located at order. Sends to contractor to fill out http://www.calstate.edu/Accessibility/ contractor Accessibility Tips and send to Mary EIT_Procurement/VPAT_Guide.html.Instruct Shaffer for approval. contractor to contact Mary Shaffer for any questions, Categories of E&IT If questions contact ext 6-5538 Software application and operating systems Mary Shaffer Web-based information and applications Telecommunications products Once the E&IT Video and multimedia products Checklist and VPAT have been approved, Self-contained, closed products like kiosks process requisition, send Back Up to CPRM Desktop and portable computers Ruleof Thumb Is it electronic? And/or does it fit in one of those six categories? CPRM processes into a purchase Does it have a display and/or keypad that order. Sends to humans interact with? contractor Does that display have information about creating, converting, sending, receiving, or Rev 2, 10/24/08 duplicating any sort of data or information?
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