2008/09 Restoring Community War Memorials Grants Program 2008-09 Victoria’s war memorials and honour rolls are community expressions of the gratitude and respect we pay to those who sacrificed their lives, often in distant parts of the world. The Restoring Community War Memorials Grants Program assists ex-service organisations and community groups around Victoria to restore community war memorials and honour rolls, many of which are in need of refurbishment. Since 2005, over 200 projects have received funding through this program to restore existing memorials and honour rolls to their original condition, ensuring that they remain places of community pride, respect and commemoration. HON JOHN BRUMBY MP Premier of Victoria Minister for Veterans’ Affairs What are the Why is the Victorian Restoring Community Government funding War Memorial these grants? Grants? The Victorian Government aims The Restoring Community War to commemorate honour and Memorials Grants Program supports support veterans in Victoria communities in Victoria to ensure through a range or initiatives that local war memorials and honour promote understanding of the rolls are restored to their original service tendered by veterans in condition or enhanced to reflect local war and peace. communities’ service history. By ensuring that war memorials Since its inception in 2004-05, the and honour rolls properly reflect Victorian Government has helped repair, restore and enhance over the service of local communities 200 local war memorials and honour and organisations, the sacrifices rolls across Victoria. of Victoria’s veterans can be honoured by both current and Grants of up to $10,000 per future generations. project are available. Only one application can be accepted for each war memorial or honour roll. Who can apply? • the installation of additional Any Victorian ex-service plaques on existing memorials organisation, local council, school or additional names on existing or community organisation may honour rolls apply, provided that: • the installation of explanatory • applicants are based in Victoria walls (a written explanation that and projects are funded for the provides historical context about benefit of Victorians the memorial and its place in the community) • the memorial or honour roll is on publicly accessible land • the installation of memorial lighting at the commemorative • the applicant is an incorporated site (provided that the organisation, OR is applying application is accompanied 2008 in partnership with an with a letter of support from an incorporated organisation organisation committing to pay which has agreed to manage the related recurrent costs i.e. the project funds. electricity expenses) What type of projects • landscaping (including the might be funded? installation of seating and paving and the planting of trees) around Successful Restoring Community the commemorative site War Memorials Grants Program projects will restore community • the installation of hand rails at war memorials to their original the commemorative site condition; enhance memorials to • the relocation of a memorial to properly reflect local communities’ its original position service history; and/or increase local community knowledge about • the relocation of a memorial the history and purpose of local where the current location memorials. poses safety risks. Preference will be given to It should be noted that projects that involve partnerships organisations and communities between ex-service organisations, are expected to contribute local councils, local businesses, towards the project financially schools and other bodies. or through in-kind support. Examples of the type of projects What will not be that will be considered for funding include: funded? The Restoring Community War • repairs to broken statues that Memorials Grants will not fund the form part of a memorial following: • repairs to barriers and fences • restoration works for avenues that surround and protect a of honour, commemorative halls memorial or commemorative schools, • the rectification of sinking memorials to individuals or foundations war graves • re-lettering of honour rolls • the creation of new memorials or honour rolls • works that detract from the • Funds must be spent on the historical significance of the project as described in the original memorial site application. • projects that have already • Any variation to the approved begun or are complete project must be submitted to • applications that are submitted DPCD for approval prior to by commercial organisations implementation. • projects that are the clear What is the responsibility of an existing fund application process? • projects that are also being Applications must be submitted by funded by the Department of Monday, 16 February 2009. Late Veterans’ Affairs, unless it is applications will not be considered. 2008 supplementary funding for a Receipt of applications will be project that costs more than acknowledged in writing. $10,000 Applications may be submitted in • operational, management or a number of ways: wage costs (fees for the hire of • Preferred Method: Online at skilled or professional labour for www.grants.dpcd.vic.gov.au specialist restoration work are (including any attachments) acceptable and are counted as a project cost) • by email to firstname.lastname@example.org. • major equipment, such as gov.au vehicles or computers. • by fax to 03 9208 3680 How will applications • by mail to: Grants Unit be assessed? Department of Planning and Applications will be assessed on Community Development answers to the questions Why? GPO Box 2392, How? Who? and What? Melbourne Vic 3001 (see application form). More information What are the funding For more information, please call conditions? our Grants Information Line on The following conditions will apply 1300 366 356 (cost of a local call) to projects that receive a grant. on any weekday between 8.30am and 10.00pm (except Public • The grant recipient (or funds Holidays). manager) must enter into a funding agreement with DPCD that sets out the conditions and reporting requirements. • Projects must be completed within 12 months of entering the Funding Agreement. Any unspent funds must be returned to DPCD. Application form: Restoring Community War Memorials 2008-2009 Grants Program Section 1 – Contact Information Fields marked (*) are mandatory Part A: Applicant Organisation details * Name of Applicant Organisation (Include Sub-branch if applicable): * Main Street Address: * Town / Suburb: * Postcode: * State: Postal Address (if different from above): Town / Suburb: Postcode: State: Authorised person (This is the person who is authorised by the organisation to make the application on their behalf) * Title: * First name: * Last name: Position: Telephone: Mobile: Fax: Email: * Type of Organisation: Local Government School (Government) School (Non Government) Unincorporated Other (please specify) Applicant Organisation’s Australian Business Number (ABN) if you have one: Do you need an auspice for this application? If your organisation is not incorporated, you must arrange for an incorporated organisation to manage the grant funds. This organisation will be the ‘auspice’ organisation for the application and you will need to provide their details in Part B. RSL Sub-Branches may wish to use the State Branch as their ‘auspice’ organisation. Yes, I need an auspice organisation for this application (Complete Part B: Auspice Organisation details) No, I do not require an auspice organisation for this application (Go to Section 2 Project Overview) Part B: Auspice Organisation details Name of Auspice Organisation: Main Street Address: Town / Suburb: * Postcode: * State: Postal Address (if different from above): Town / Suburb: Postcode: State: Authorised person Title: First name: Last name: Position: Mobile: Fax: Email: Type of Organisation: Incorporated Association Local Government School (Non Government) School (Non Government) Unincorporated Other (please specify) Auspice Organisation’s Australian Business Number (ABN): Has the auspice organisation agreed to manage the grant on your behalf? Yes No Section 2 – Project Overview * Project name We will use this name on all correspondence. Please use 10 words or less and include name of memorial/honour roll. * What are you going to do? Describe the project in 50 words or less. We will use this in reports and other publications. Which communities will benefit from your project? * Describe the place or places that will benefit. Please provide local government area(s) if you know them. If not, provide the suburb or postcode for each place that will benefit. If your project has a wider benefit (eg Statewide) please provide detail here. Describe any groups or communities your project is directed at or particularly relevant to. For example, older adults, people with disabilities, women, indigenous people, youth, culturally and linguistically diverse communities. If this is not relevant for your project you can leave this question blank. Where will your project happen? Please provide the address of where your planned activity will take place. Address: Local government area: Is the memorial/honour roll located on publicly accessible land? Yes No Who owns the memorial/honour roll and the land it stands on? When will your project take place? * Anticipated project start date: / / * Anticipated project completion date: / / Section 3 – Project Details that address the Assessment Criteria Please indicate how your project addresses the following assessment criteria. Why? How? Who? and What? Refer to the program guidelines to help you answer the questions. Responses to each question should be no more than three to four sentences. Attach additional supporting material if required. * Why? Why do you want to do this project? Describe the current condition of the memorial or honour roll. Provide a brief history of your memorial or honour roll. Include what the community’s original intentions were, who designed it and when it was built. * How? How will the project benefit the local community? (eg. Rejuvenation of local knowledge, new partnerships) How will the project improve local understanding of the memorial and what it stands for? * Who? Who will be responsible for managing the project funds? Detail any non-government resources (in-kind, financial) which are being contributed to this project? * What will the project achieve? What do you expect to achieve by restoring the memorial or honour roll? Section 4 – Project Budget Please provide details of the income and expenditure for your project. DO NOT include GST. Note that the total income must equal total expenditure. You are required to submit your budget using the categories provided. If you cannot provide enough details in this section please provide a summary here and the details on a separate sheet(s) using the same categories. Income (Maximum $10,000) Expenditure * Amount requested from this program $ Professional Planning/Advice $ Other State Government funding $ Administration Overheads $ Local Government funding $ Project Construction $ Federal Government funding $ In-kind labour $ Funds from your organisation $ Construction Materials $ Funds from other Community organisations $ Leasing Costs $ Funds from Business contributions $ In-kind – other support $ Funds from Philanthropic contributions $ Other (please specify) $ In-kind support from your organisation $ In-kind from other sources $ Other (please specify) $ * Total income $ * Total expenditure $ Declaration I state that the information in this application and attachments is to the best of my knowledge true and correct. I will notify DPCD of any changes to this information and any circumstances that may affect this application. I acknowledge that DPCD may refer this application to external experts or other Government Departments for assessment, reporting, advice, comment or for discussions regarding alternative or collaborative grant funding opportunities. I understand that DPCD is subject to the Freedom of Information Act 1982 and that if a Freedom of Information request is made, DPCD will consult with the applicant before any decision is made to release the application or supporting documentation. I understand that this is an application only and may not necessarily result in funding approval. * Signature: * Date: / / * Print name: * Position: (Note: This should be the Authorised Person, who is the person authorised by the organisation to make the application on their behalf, eg Chairperson, Secretary or Treasurer.) Supporting documents Please submit the following documents with your application: [if required] A photo of the memorial or honour roll that clearly illustrates the need for restoration (compulsory). A letter of support from the Chief Executive Officer of the State RSL branch (compulsory for RSL Sub-Branch applications). A letter of support from the Chief Executive Officer of the local government authority in which the memorial/honour roll stands (compulsory for memorials/honour rolls situated on public land) A letter of support from the Funds Manager, where the organisation is not incorporated (compulsory).