Restoring Community War Memorials by lindahy


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Restoring Community War Memorials
             Grants Program 2008-09
  Victoria’s war memorials and honour rolls are community
  expressions of the gratitude and respect we pay to those who
  sacrificed their lives, often in distant parts of the world.
  The Restoring Community War Memorials Grants Program
  assists ex-service organisations and community groups around
  Victoria to restore community war memorials and honour rolls,
  many of which are in need of refurbishment.
  Since 2005, over 200 projects have received funding through this
  program to restore existing memorials and honour rolls to their
  original condition, ensuring that they remain places of community
  pride, respect and commemoration.

  Premier of Victoria
  Minister for Veterans’ Affairs

What are the                             Why is the Victorian
Restoring Community                      Government funding
War Memorial                             these grants?
Grants?                                  The Victorian Government aims
The Restoring Community War              to commemorate honour and
Memorials Grants Program supports        support veterans in Victoria
communities in Victoria to ensure        through a range or initiatives that
local war memorials and honour           promote understanding of the
rolls are restored to their original     service tendered by veterans in
condition or enhanced to reflect local   war and peace.
communities’ service history.
                                         By ensuring that war memorials
Since its inception in 2004-05, the
                                         and honour rolls properly reflect
Victorian Government has helped
repair, restore and enhance over         the service of local communities
200 local war memorials and honour       and organisations, the sacrifices
rolls across Victoria.                   of Victoria’s veterans can be
                                         honoured by both current and
Grants of up to $10,000 per
                                         future generations.
project are available. Only one
application can be accepted for each
war memorial or honour roll.
Who can apply?                        • the installation of additional
Any Victorian ex-service                plaques on existing memorials
organisation, local council, school     or additional names on existing
or community organisation may           honour rolls
apply, provided that:                 • the installation of explanatory
• applicants are based in Victoria      walls (a written explanation that
  and projects are funded for the       provides historical context about
  benefit of Victorians                 the memorial and its place in the
• the memorial or honour roll is
  on publicly accessible land         • the installation of memorial
                                        lighting at the commemorative
• the applicant is an incorporated      site (provided that the
  organisation, OR is applying          application is accompanied

  in partnership with an                with a letter of support from an
  incorporated organisation             organisation committing to pay
  which has agreed to manage            the related recurrent costs i.e.
  the project funds.                    electricity expenses)
What type of projects                 • landscaping (including the
might be funded?                        installation of seating and paving
                                        and the planting of trees) around
Successful Restoring Community
                                        the commemorative site
War Memorials Grants Program
projects will restore community       • the installation of hand rails at
war memorials to their original         the commemorative site
condition; enhance memorials to       • the relocation of a memorial to
properly reflect local communities’     its original position
service history; and/or increase
local community knowledge about       • the relocation of a memorial
the history and purpose of local        where the current location
memorials.                              poses safety risks.

Preference will be given to           It should be noted that
projects that involve partnerships    organisations and communities
between ex-service organisations,     are expected to contribute
local councils, local businesses,     towards the project financially
schools and other bodies.             or through in-kind support.
Examples of the type of projects      What will not be
that will be considered for funding
                                      The Restoring Community War
• repairs to broken statues that      Memorials Grants will not fund the
  form part of a memorial             following:
• repairs to barriers and fences      • restoration works for avenues
  that surround and protect a           of honour, commemorative halls
  memorial                              or commemorative schools,
• the rectification of sinking          memorials to individuals or
  foundations                           war graves
• re-lettering of honour rolls        • the creation of new memorials
                                        or honour rolls
• works that detract from the          • Funds must be spent on the
  historical significance of the         project as described in the
  original memorial site                 application.
• projects that have already           • Any variation to the approved
  begun or are complete                  project must be submitted to
• applications that are submitted        DPCD for approval prior to
  by commercial organisations            implementation.

• projects that are the clear          What is the
  responsibility of an existing fund   application process?
• projects that are also being         Applications must be submitted by
  funded by the Department of          Monday, 16 February 2009. Late
  Veterans’ Affairs, unless it is      applications will not be considered.

  supplementary funding for a          Receipt of applications will be
  project that costs more than         acknowledged in writing.
  $10,000                              Applications may be submitted in
• operational, management or           a number of ways:
  wage costs (fees for the hire of     • Preferred Method: Online at
  skilled or professional labour for
  specialist restoration work are        (including any attachments)
  acceptable and are counted as
  a project cost)                      • by email to
• major equipment, such as     
  vehicles or computers.               • by fax to 03 9208 3680
How will applications                  • by mail to:
                                         Grants Unit
be assessed?                             Department of Planning and
Applications will be assessed on         Community Development
answers to the questions Why?            GPO Box 2392,
How? Who? and What?                      Melbourne Vic 3001
(see application form).
                                       More information
What are the funding                   For more information, please call
conditions?                            our Grants Information Line on
The following conditions will apply    1300 366 356 (cost of a local call)
to projects that receive a grant.      on any weekday between 8.30am
                                       and 10.00pm (except Public
• The grant recipient (or funds
  manager) must enter into a
  funding agreement with DPCD
  that sets out the conditions and
  reporting requirements.
• Projects must be completed
  within 12 months of entering
  the Funding Agreement.
  Any unspent funds must be
  returned to DPCD.
Application form: Restoring Community War
Memorials 2008-2009 Grants Program
Section 1 – Contact Information                                                   Fields marked (*) are mandatory

Part A: Applicant Organisation details
* Name of Applicant Organisation (Include Sub-branch if applicable):

* Main Street Address:
* Town / Suburb:                                                                  * Postcode:              * State:

Postal Address (if different from above):
Town / Suburb:                                                                    Postcode:                  State:

Authorised person (This is the person who is authorised by the organisation to make the application on their behalf)
* Title:                * First name:                                             * Last name:
Telephone:                                  Mobile:                               Fax:

* Type of Organisation:      Local Government              School (Government)            School (Non Government)

     Unincorporated          Other (please specify)
Applicant Organisation’s Australian Business Number (ABN)
if you have one:
Do you need an auspice for this application?
If your organisation is not incorporated, you must arrange for an incorporated organisation to manage the grant funds.
This organisation will be the ‘auspice’ organisation for the application and you will need to provide their details in Part B.
RSL Sub-Branches may wish to use the State Branch as their ‘auspice’ organisation.
Yes, I need an auspice organisation for this application                (Complete Part B: Auspice Organisation details)
No, I do not require an auspice organisation for this application       (Go to Section 2 Project Overview)

Part B: Auspice Organisation details
Name of Auspice Organisation:
Main Street Address:
Town / Suburb:                                                                    * Postcode:              * State:

Postal Address (if different from above):
Town / Suburb:                                                                    Postcode:                State:

Authorised person
Title:                  First name:                                               Last name:

Position:                                                                         Mobile:                  Fax:

Type of Organisation:       Incorporated Association            Local Government               School (Non Government)

     School (Non Government)            Unincorporated          Other (please specify)

Auspice Organisation’s Australian Business Number (ABN):
Has the auspice organisation agreed to manage the grant on your behalf?                  Yes                    No
Section 2 – Project Overview
* Project name
We will use this name on all correspondence. Please use 10 words or less and include name of memorial/honour roll.

* What are you going to do?
Describe the project in 50 words or less. We will use this in reports and other publications.

Which communities will benefit from your project?
* Describe the place or places that will benefit. Please provide local government area(s) if you know them. If not, provide
the suburb or postcode for each place that will benefit. If your project has a wider benefit (eg Statewide) please provide
detail here.

Describe any groups or communities your project is directed at or particularly relevant to. For example, older adults,
people with disabilities, women, indigenous people, youth, culturally and linguistically diverse communities. If this is not
relevant for your project you can leave this question blank.

Where will your project happen?
Please provide the address of where your planned activity will take place.

Local government area:
Is the memorial/honour roll located on publicly accessible land?        Yes         No
Who owns the memorial/honour roll and the land it stands on?

When will your project take place?
* Anticipated project start date:            /          /
* Anticipated project completion date:       /          /

Section 3 – Project Details that address the Assessment Criteria
Please indicate how your project addresses the following assessment criteria. Why? How? Who? and What?
Refer to the program guidelines to help you answer the questions. Responses to each question should be no more
than three to four sentences. Attach additional supporting material if required.
* Why?
Why do you want to do this project?

Describe the current condition of the memorial or honour roll.

Provide a brief history of your memorial or honour roll. Include what the community’s original intentions were, who
designed it and when it was built.

* How?
How will the project benefit the local community? (eg. Rejuvenation of local knowledge, new partnerships)
How will the project improve local understanding of the memorial and what it stands for?

* Who?
Who will be responsible for managing the project funds?

Detail any non-government resources (in-kind, financial) which are being contributed to this project?

* What will the project achieve?
What do you expect to achieve by restoring the memorial or honour roll?

Section 4 – Project Budget
Please provide details of the income and expenditure for your project. DO NOT include GST. Note that the total income
must equal total expenditure.
You are required to submit your budget using the categories provided. If you cannot provide enough details in this
section please provide a summary here and the details on a separate sheet(s) using the same categories.

Income (Maximum $10,000)                                                       Expenditure
* Amount requested from this program                     $                     Professional Planning/Advice              $
Other State Government funding                           $                     Administration Overheads                  $
Local Government funding                                 $                     Project Construction                      $
Federal Government funding                               $                     In-kind labour                            $
Funds from your organisation                             $                     Construction Materials                    $
Funds from other Community organisations                 $                     Leasing Costs                             $
Funds from Business contributions                        $                     In-kind – other support                   $
Funds from Philanthropic contributions                   $                     Other (please specify)                    $
In-kind support from your organisation                   $
In-kind from other sources                               $
Other (please specify)                                   $
* Total income                                           $                     * Total expenditure                       $

I state that the information in this application and attachments is to the best of my knowledge true and correct. I will notify DPCD of any
changes to this information and any circumstances that may affect this application. I acknowledge that DPCD may refer this application to
external experts or other Government Departments for assessment, reporting, advice, comment or for discussions regarding alternative or
collaborative grant funding opportunities. I understand that DPCD is subject to the Freedom of Information Act 1982 and that if a Freedom
of Information request is made, DPCD will consult with the applicant before any decision is made to release the application or supporting
documentation. I understand that this is an application only and may not necessarily result in funding approval.

* Signature:                                   * Date:           /         /
* Print name:                                  * Position:
(Note: This should be the Authorised Person, who is the person authorised by the organisation to make the application on their
behalf, eg Chairperson, Secretary or Treasurer.)

Supporting documents
Please submit the following documents with your application: [if required]
    A photo of the memorial or honour roll that clearly illustrates the need for restoration (compulsory).
    A letter of support from the Chief Executive Officer of the State RSL branch (compulsory for RSL Sub-Branch
    A letter of support from the Chief Executive Officer of the local government authority in which the memorial/honour roll
    stands (compulsory for memorials/honour rolls situated on public land)
    A letter of support from the Funds Manager, where the organisation is not incorporated (compulsory).

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