SAMPLE COVER LETTER


For I-140s filed concurrently with Form I-485:
                USCIS Texas Service Center
                P.O. Box 852939
                Mesquite, TX 75185-2939
For I-140s filed alone:
                USCIS Texas Service Center
                P.O. Box 852135
                Mesquite, TX 75185-2135

Re:            Outstanding Professor/Researcher
Petitioner:    University of New Orleans
Beneficiary:   Name

This letter is submitted in support of the First Preference Immigrant Visa Petition to classify Dr. (name) as an
“Outstanding Professor/Researcher” so that s/he may continue to work at the University of New Orleans.

Dr. (name) is an internationally recognized and highly regarded (professor/researcher) in the area of (describe
field/discipline)/specialty). Prior to joining the University of New Orleans, s/he worked at (list places of
employment). Dr. (name) received his/her Ph.D. (degree) from (university). (Describe additional education as

Description of Teaching or Research Position

See attached letter of employment (item 2) from Dr. (Your department chairman/director or dean), of the
Department of (Name of Department).

Description of Dr. (name’s) Eligibility for Classification as an Outstanding Professor/Researcher

Pursuant to 8 CFR 204.5, evidence that the beneficiary is recognized as outstanding in his academic field
must consist of at least two of the following criteria:

a.     Documentation of the alien’s receipt of major prizes or awards for outstanding achievement in the
       academic field;
b.     Documentation of the alien’s membership in associations in the academic field which require
       outstanding achievement of their members;
c.     Published material in professional publications written by others about the alien’s work in the
       academic field. Such material shall include the title, date, and author of the material, and any
       necessary translation;
d.     Evidence of the alien’s participation, either individually or on a panel as the judge of the work of
       others in the same or an allied academic field;
e.     Evidence of the alien’s original scientific scholarly research contributions to the academic field;
f.     Evidence of the alien’s authorship of scholarly books or articles in scholarly journals with
       international circulation in the academic field.

Dr. (name) satisfies XX of the six criteria. S/He a) has received major international prizes, b) holds
membership(s) in prestigious organization(s), c) has had his/her research cited by others in the fields, d) has
judged the work of others, e) has made significant contributions to the field as evidence by enclosed letters of
testimony and f) has published widely in his/her discipline [in this paragraph simply list your
accomplishments relative the above mentioned criteria.]

Receipt of Major Prizes

Dr. (name) received the prestigious (describe any national or international prizes you received).

Membership in Organizations that Require Outstanding Achievement

Describe or list membership in organizations (i.e. NY Academy of Science; Sr. member of IEEE, etc.).

Citations of Dr. (name’s) Research

Write a short paragraph regarding the number of citations, found in top journals or texts of your discipline.

Judging the Work of Others

Write a short paragraph describing how and when you served as a reviewer and/or on doctoral and master’s

Original Scholarly Contributions

Write two to three paragraphs, using selective quotes from letters of support that attest to your significant
contributions to the field. This should be written in language that someone who is not in your discipline will
understand. In other words, refrain from using technical terms and jargon.

Authorship of Articles in Scholarly Publications

Write a short paragraph about the number of papers (you can also include invited presentations), books and
book chapters you’ve published. Say something briefly about the types of journals (hopefully they are
considered top tier in your discipline).

The above referenced and enclosed supporting documentation attest to Dr. (name)’s qualifications and
eligibility for the immigrant visa. Therefore, we request that Dr. (name) be granted classification as an
“Outstanding Professor/Researcher.” Should additional information be required, please do not hesitate to
contact me.

Sincerely yours,

Janice M. Thomas, Ph.D.
                                            Table of Contents

Chapter I - Petition

1.     Form I-140 and fee

Chapter II - Letter of Employment

2.     Letter of Employment from Dr. (name), Chairperson, Department of (name)

Chapter III - Academic and Professional Qualifications

3.     Curriculum Vita

4.     Transcript

5.     Evidence of Ph.D. Degree

6.     Evidence of at Least Three Years Prior Employment as a Professor or Researcher

Chapter IV - Receipt of Major Prizes

7.     Evidence of National/International Award(s)

Chapter V - Membership in Prestigious Organizations

8.     Evidence of Membership in Organizations

Chapter VI - Citations (list citations in date order; use the format below or other acceptable citation)

9.     Doe, John, (year). Title of article. Name of Journal, vol. #, No. #, pp. ## - ##

Chapter VII - Judging the Work of Others

10.    Evidence of Serving as a Reviewer

11.    Evidence of Serving on Master’s Theses and Doctoral Dissertation Committees

Chapter VIII - Evidence of Original Scholarly Contribution (list all support letters in alpha order)

12.    Support letter and curriculum vita of Dr. (name), (Title) (University/Organization)

Chapter IX - Publications & Conference Papers (list selected publications in date order; use format below
or other acceptable citation)
13.   Doe, John, (year). Title of article. Name of Journal, vol. #, No. #, pp. ## - ##

Chapter X - Immigration Status History

14.   Copy of Current Form I-94

15.   Copy of Current Form I-797

16.   Copies of Previous Immigration Documents

17.   Copy of Passport and Visa
Chapter I
Chapter II
Chapter III
Chapter IV
Chapter V
Chapter VI
Chapter VII
Chapter VIII
Chapter IX
Chapter X