Additional cabling

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					Additional cabling for European Parliament Information
                  Office Copenhagen


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                EPS-Copenhagen - Additional cabling
                    for theEP Information office
                                         Table of Contents
1.   Introduction                                                              3
     1.1     Disclaimer                                                        3
     1.2     Purpose                                                           3
           1.2.1 Data and telephony                                            3
     1.3     Service rooms used                                                4
     1.4     Distribution within the building                                  4

2.   EQUIPMENT SPECIFICATIONS                                                  5
     2.1   Copper cable specifications                                         5
     2.2   Distribution frame specifications                                   5
         2.2.1 RJ 45 patch panels                                              5
         2.2.2 Terminal sockets                                                5

3.   EQUIPMENT LABELLING                                                       6
     3.1  Labelling of cables and cable trays                                  6
     3.2  Labelling of RJ 45 terminal sockets                                  6
     3.3  Labelling of patch panels                                            6

4.   ENGINEERING RULES                                                         7

5.   INSTALLATION AND CABLING RULES                                            7
     5.1  Installation                                                         7
     5.2  Copper cabling                                                       7

6.   INTELLECTUAL SERVICES                                                     8
     6.1   Inspection and acceptance of work                                   8
         6.1.1 Production monitoring                                           8
         6.1.2 Verification of the first items installed                       8
         6.1.3 On-site inspection                                              8
     6.2   Documentation                                                      10
         6.2.1 Documents to be supplied prior to work commencing              10
         6.2.2 Documents to be supplied at the provisional acceptance stage   10

7.   STANDARDS AND REFERENCE DOCUMENTS                                        11
     7.1 Specific standards and recommendations                               11
     7.2 European standards                                                   11

8.   GUARANTEES                                                               11
     8.1 Technical guarantee                                                  11
     8.2 Ten-year guarantee                                                   12

9.   CONFIDENTIALITY                                                          12

                                     EPS-Copenhagen - Additional cabling
                                         for theEP Information office
                    EP Information Office in Copenhagen
1.       Introduction
1.1 Disclaimer
Throughout this document, reference may be made to specific equipment, manufacturers, norms or standards. This is
done in the interest of clarity, the phrase „or equivalent‟ may be assumed in all cases.
1.2 Purpose
This document comprises the technical specifications relating to the supply and installation of additional structured
copper cabling for the building housing the European Parliament's Office(EP) in Copenhagen - Denmark.

The cabling to be provided shall be Category 6, conforming to the following standards:

             international standards
                   o ISO/IEC 11801,
                   o TIA/EIA568-B,
                   o IEC 61156-5,
                   o ANSI/TIA-854 1000BASE-TX
             and European standards
                   o EN 50167,
                   o EN 50173,
                   o EN 50174-1:2000,
                   o EN 50174-2:2001.

The details given in this document include the information which is currently available about the general internal
structure of the building housing the European Parliament's Office and the Representation of the European
Commission. Architect must therefore be sufficiently comprehensive and detailed to be able to adjust to any structural
changes and/or changes if needed.

Description of the technical aspects and architecture of the cabling to be installed

1.2.1    Data and telephony

The component elements of the Category 6 structured cable network to be supplied and installed are as follows:

-    supply of all equipment (even if not expressly referred to in these specifications) required to ensure that the
     installations are in operating order and comply fully with the contractual provisions,
-    horizontal distribution cables with a capacity of 4 twisted pairs (connections between the service rooms and
-    RJ 45 patch panels fitting into the front of the 19" racks (for connecting cables to the workstations, some telecom
     operator direct lines, backbone cables, telephone extensions, ..).

      Estimated number of RJ 45 sockets in the EP rack:
      - 2 x 24 for the horizontal distribution to the sockets/plugs of the second floor, 4 pairs connected.
     - RJ 45–RJ 45 patch cords,
     - RJ 45 terminal sockets,
     - earthing of the distribution frames and of the installation in accordance with good practice and local

                                      EPS-Copenhagen - Additional cabling
                                          for theEP Information office
1.3 Service rooms used

Firm must install the equipment concerned in the ambient circumstances in which the service room is located. If he has
specific fitting-out requirements for any reason, these must be included in the tender, with the cost thereof being
explicitly indicated.

The work shall be carried out under the responsibility of the firm, but on the terms laid down by the European
Parliament DG PRES Information Technology Directorate.

1.4 Distribution within the building

Within the building the cables shall run mainly under an existing raised floor or in existing cable trunking, in
accordance with the engineering rules described in Section 4.
During the compulsory site visit, firm must check the possibilities and capacity for routing all the cables needed for the
structured cabling architecture required through the existing cable trays, trunking and skirtings, taking into account, in
particular, the engineering rules on congestion of low-power cable trays: the occupancy rate for such cable trays,
including existing cables and those to be installed by the successful firm, may not exceed 70%. This comment applies
both to vertical and horizontal runs, and to terminal runs distributing horizontal cables to user workstations.

If a firm considers during the compulsory site visit that new cable trays and/or new trunking are needed for the cabling
services, the firm has to request this installation during the visit.

                                     EPS-Copenhagen - Additional cabling
                                         for theEP Information office
2.1 Copper cable specifications

The cables proposed by firms must be certified as Category 6. Firm should note that the length of the horizontal
distribution cables and the multipair backbone cables must never exceed 90 metres.

Where international standardisation is concerned, the three main aspects which are of relevance in ISO 11801
and/or EN 50173 on the principles of structured cabling are as follows:


*        Compliance with engineering rules
*        Compliance with inspection and acceptance rules
*        Definition of categories and bandwidths (see table below)
*        Authorised cable type: 100 Ohms

Environmental protection and safety

*       Use of halogen-free cables (LS0H, IEC60754-2)
*       Use of flame-retardant sheathed cables (CEN/CENELEC HD 608, ISO60332-1, 60332-3 Kat.C)

Electromagnetic protection

*        Use of foiled cables to provide protection against interference caused by the cables (EN 55022)
*        Use of foiled cables to provide protection against interference from external sources (EN 55024)

2.2 Distribution frame specifications

2.2.1    RJ 45 patch panels

All the horizontal distribution cables must be wired into 19" format RJ 45 patch panels.

The RJ 45 sockets fitted to these panels must be 9 point shielded RJ 45 sockets; the sockets must, of course, be
certified Category 6.

Firms must state the capacity, by number of RJ 45 connectors, and the occupancy rate, by number of U (U = unit ≈ 4.2
cm), of the RJ 45 patch panels provided.

2.2.2    Terminal sockets

All the terminal sockets shall be incorporated into mounts with a capacity of two RJ 45 sockets, which shall in turn
either be fitted into floor-mounted housings or be directly wall-mounted.

Note: The mounts supplied must be able to accommodate 'shutters' to protect sockets which are not in use.

The RJ 45 sockets to be provided must be 9 point shielded RJ 45 sockets, certified Category 6.

                                      EPS-Copenhagen - Additional cabling
                                          for theEP Information office
The cabling of the RJ 45 sockets, with regard to both the terminal sockets and the RJ 45 connectors on the patch
panels, must comply with the specifications of the ISDN standard.

2.2.3    RJ 45 patch cords

The Company shall supply a set of hardwired pairs RJ 45–RJ 45 patch cords, certified Category 6.
The cords shall be supplied in different lengths, namely 1 m, 2m and 4 m.

The firm must label every part of the installation (cable trays, connections, plugs, sockets, housings, cabinets, racks,
etc.); he shall comply strictly with the nomenclature to be communicated by the European Parliament in good time.

3.1 Labelling of cables and cable trays

The following details, at least, shall be shown on each cable, using a method to be proposed by the firm (self-adhesive,
wrap-around, printable labels or tattooing):

-    type of cable,
-    cable number, within that type,
-    origin (upstream end),
-    extremity (downstream end).

The backbone cables must be labelled at each end, every 10 m, after each section where the cable runs under cover and
after each change of direction.

The horizontal cables shall be labelled only at each end.

The labelling carried out by the firm must be totally legible and must comply with the following specifications:

-    remain unchanged between +5°C and +65°C,
-    solvent-resistant,
-    labelling with good adhesion, capable of passing the 'sticky tape' test successfully.

The same labelling requirements shall apply to the workstations (see 3.2.) and to the racks, on which each sub-plate
shall be marked by type and purpose, and each connector assembly or sub-assembly shall be labelled to indicate its
general function (see 3.3.).

3.2 Labelling of RJ 45 terminal sockets

The RJ 45 terminal sockets must be marked on a fixed part thereof (e.g. the upper face of the mount) using engraved
'Dilophane' plates showing the following information:

-    room reference,
-    number of the terminal socket in that room.

3.3 Labelling of patch panels

     The labelling required for the 19" racks supplied by the firm shall comprise the following:

                                       EPS-Copenhagen - Additional cabling
                                           for theEP Information office
     Labelling of each RJ 45 patch panel, comprising:

-    for all the horizontal distribution panels, marking of each RJ 45 socket with the following information: relevant
     service room, terminal socket number and floor number.

     The sockets shall be numbered from 1 to X, and the numbering shall start from the RJ 45 connector located at the
     top left-hand corner of the first distribution patch panel (viewed from the front).

The cabling network is a vital constituent of modern communication systems.

The performance of such systems depends to a large extent on that of the cabling.

In order to improve the performance of the cabling network it is therefore necessary, in addition to choosing the right
components, to comply with strict engineering rules.

The main purpose of those rules is, first, to restrict electromagnetic interference by maintaining distance from sources
of interference and, secondly, to ensure protection against residual effects.

5.1 Installation

Te following installation rules must be followed:

-    The occupancy rate of a low-power cable tray may not exceed 70% in any circumstances.
-    the cables should be properly positioned and held together in a bundle by plastic clips every 4 m along horizontal
     runs and every 2 m along vertical runs;
-    outside the cable trays, the cables should be held by clips at 80 cm intervals;
-    the horizontal distribution cables should be fixed to the cable tray at the point where they leave it to pass to the
     relevant workstation;
-    it must be possible to fit metal covers at any point to supplement electromagnetic protection or to enhance the
     mechanical protection of the cables;

5.2 Copper cabling

The cables shall be open over the minimum possible length, and the conductors shall be kept paired up to the point of
connection (3 cm maximum at the terminal sockets).

At the distribution frame, the cable must be 'spread' as close as possible to the RJ 45 patch panel or to the distribution
module with self-stripping connectors to which it is to be connected.

Where the workstations and RJ 45 patch panels are concerned, the sheath and foil of each horizontal distribution cable
shall be run as close as possible to the connection points on the RJ 45 connection socket.

The continuity wire, protected by flexible sheathing, shall be connected to the relevant connection point. In addition,
the lay must continue as close as possible to the point of connection on both the patch panels and the terminal sockets.

The horizontal distribution cables must have sufficient slack at the rack end to allow the rack to be moved without
jeopardising the existing connections, and must be arranged so as to enable active equipment to be installed
subsequently in the 19" rack.

                                     EPS-Copenhagen - Additional cabling
                                         for theEP Information office
6.1 Inspection and acceptance of work

6.1.1    Production monitoring

The European Parliament reserves the right to have the production of the proposed equipment monitored in the
manufacturing facilities of the firm or of his subcontractors, if any.

6.1.2    Verification of the first items installed

The European Parliament reserves the right to carry out verification of the first items installed by the firm.

Such verification shall apply to the following aspects of the work, in particular:

- first cable tray laid,
- first terminal socket installed,
- first RJ 45 patch panel,
Acceptance by the European Parliament of any of the above shall not exempt the firm from the overall acceptance
procedure for the equipment described under 6.1.3.

6.1.3     On-site inspection Pre-provisional acceptance tests and inspection

This paragraph concerns tests and inspections to be carried out before the provisional acceptance.

Pre-provisional Acceptance Tests:
The electrical and physical parameters of all the cables shall be measured by the installer, in respect of 100% of the
capacity of the cables, and entered in measurement records which must be submitted as soon as possible, and no later
than the technical acceptance procedure carried out by the European Parliament as described under

The parameters for the symmetric pairs are as follows:

-    record of lengths,
-    continuity, non-depairing, non-inversion within each pair,
-    loop resistance,
-    characteristic impedance,
-    record of the attenuation curve,
-    impulse noise,
-    near-end crosstalk,
-    insulation between conductors and in relation to the foils.

The tests should be carried out as specified in the standards for Cat 6 equipment.

Anomalies shall be detected by comparing the results obtained with the values specified for each type of cable.

The measurements shall be carried out on each pair, for all the horizontal cables (to the workstations) as well as for the
backbone cables.

The results of the measures carried out by the test apparatus shall be submitted to European Parliament in electronic

                                      EPS-Copenhagen - Additional cabling
                                          for theEP Information office
format (diskette or CD-ROM).

A list of all the points of connection, together with their reference data (labelling, room, type of cable), must be
supplied in the form of a table or database (Excel/Access).

Pre-provisional Inspection:
Before the provisional acceptance inspection, the contractor's team shall arrange an internal verification inspection. A
report shall be made of that inspection.
During the inspection all the aspects involved in carrying out the installation work shall be reviewed (cabling, labeling,
racks, tests, moving of items, cleaning, etc.).

If any corrective measures are needed, these shall be implemented before the provisional acceptance inspection. In the
event of major problems the project manager shall notify the European Parliament thereof and indicate the nature of
the problems that have been ascertained, in order to assess whether it is worthwhile to keep to the date set for
provisional acceptance. Provisional acceptance

Technical acceptance: the full checks to verify compliance with the contract shall be carried out on site by the
European Parliament as soon as the work carried out by the firm, including that described above, is complete.

The tests, inspections, verifications, measurements, etc. shall be carried out at the European Parliament's instigation, in
the presence of the firm, who shall be required to provide both the qualified staff to carry out the requisite operations
and the measuring apparatus. The European Parliament nevertheless reserves the right to use its own equipment.

The purpose of this technical acceptance procedure is to verify that the installation is satisfactory in terms of both the
specifications laid down and the quality of service.

The following verification operations shall be carried out:

-   conformity of the work carried out,
-   visual inspection of the quality of the installation work, in relation to good practice,
-   quantitative check on the different component elements of the cabling,
-   check on the consistency of the equipment parameters and their functioning,
-   check on compliance with the aesthetic aspects of the premises,
-   qualitative check of the cables installed (by means of sampling, to check the compliance of the measurement
    records submitted by the firm)

Upon completion of the on-site acceptance procedure, the European Parliament shall draw up a provisional acceptance
report. The report shall include any reservations in respect of non-compliance with the technical terms and conditions
laid down in the contract or with standards.

If the results are unsatisfactory a postponement shall be declared and the firm shall be notified accordingly. The firm
shall be required to carry out at his own expense, and within a period of not more than 30 calendar days with effect
from the notification, any replacements, modifications, repairs, additions or final adjustments which may be necessary.

Following the completion of the work required, fresh tests shall be carried out at the request of the European
In the event of a postponement all the costs entailed by the supplementary tests and inspections carried out by the
European Parliament shall be borne directly by the firm.

Once the work is deemed to comply with the technical terms and conditions laid down in the contract, a certificate of

                                      EPS-Copenhagen - Additional cabling
                                          for theEP Information office
conformity shall be issued by the European Parliament. Final acceptance

Final acceptance shall be deemed to have taken place once the firm has submitted to the European Parliament all the
documents specified under 6.2 and once the equipment has operated for a three-month trial period with no break of
service affecting the networks (a period known as 'verification of regular service', or VRS).

At the end of that period, and if the documents in question have been validated by the European Parliament, final
acceptance shall be deemed to have taken place, and shall result in the transfer of ownership and the start of the
warranty period, which shall last for at least one year.

Failure to comply with these quality-of-service criteria during the VRS period shall automatically entail a new VRS
period lasting three months.

6.2 Documentation

The documentation, comprising the items listed below, shall be drafted in French and/or English and shall be supplied
in triplicate.

It shall remain the property of the European Parliament, which may use it, reproduce it and communicate it to third
parties for operating purposes.

6.2.1   Documents to be supplied prior to work commencing

The firm shall submit the following documents in triplicate, drawn up on the basis of the documents making up the
tender file, to the European Parliament, for approval:

-   nomenclature and data sheets detailing the precise characteristics of the equipment supplied,
-   detailed schedule for execution of the work,
-   full schematic diagrams of the equipment in accordance with its labelling,
-   full schematic diagrams of the positioning of the different items of equipment in the 19" racks for all the service

While the work is proceeding, the firm shall also submit samples of the equipment proposed (cables, distribution
modules with self-stripping connections, RJ 45 patch panels, RJ 45 terminal plugs, 19" racks, etc.) for validation.

6.2.2   Documents to be supplied at the provisional acceptance stage

The firm shall supply:

-   three sets of all the plans and diagrams of the equipment installed in accordance with the installation as built,
-   three sets of nomenclature, in English, of all the equipment installed, together with data sheets and details of its
-   three copies of the test result reports, in accordance with the programme laid down,
-   suppliers' addresses, telephone numbers and names of persons to contact,
-   a diagram showing all the elements with a cable connection.
-   an overall schematic diagram of the installation and an outline diagram for each rack installed (diagram on paper,
    in a plastic sleeve),
-   full layout drawings of the workstations at each level, with the appropriate labelling,
-   layout and labelling diagram of all the 19" racks, in accordance with the specifications laid down in Section 3,

                                    EPS-Copenhagen - Additional cabling
                                        for theEP Information office
-    full file of the technical details of the different items of equipment used (cables, distribution frames, etc.).
-    the plans, diagrams, test results and other documents should also provided in a commonly used electronic format
     (Word, Excel, AutoCAD)

7.1 Specific standards and recommendations

        HD 608 standard, September 1992, issued by JTC1/I.E.C./46C (environmental protection)
        UTE C14.100 standards
        UIT/CCITT recommendations and ISO IS 11801 standards
        ANSI/TIA-854 standard, March 2001, “A Full Duplex Ethernet Physical Layer Specification for 1000Mbit/s
         (1000BASE-TX) Operating over Category 6 Balanced Twisted-Pair Cabling”.

7.2 European standards

        EN 55022 on protection against electromagnetic interference
        EN 50167 on the characteristics and performance of horizontal cables
        EN 50168 on the characteristics and performance of patch cords
        EN 50169 on the characteristics and performance of multipair cables
        EN 50173 on general requirements and office areas
        EN 50174-1 on specification and quality assurance
        EN 50174-2 on installation planning and practices inside buildings

8.1 Technical guarantee
The firm shall guarantee the satisfactory operation of the equipment offered for a period of at least one year from the
date of final acceptance.

During that period, the firm shall be required to correct, free of charge, any defects which are ascertained and reported;
in particular, he must carry out the following at his own expense:

-    replacement of any part, sub-assembly, module or component found to be defective (except where the defective
     state is attributable to failure to comply with normal conditions of use).

In addition to the replacement of defective parts, the firm shall also bear the cost of dismantling and reassembly, final
adjustment, transport and travel.
If the firm fails to carry out the reinstatement of the equipment supplied within the stated deadlines, the European
Parliament may have the repair work carried out by a third party; the firm shall bear the risk and cost thereof.
During this period the firm shall be required to ensure that the equipment supplied remains as it was at the time of
acceptance and continues to comply with the state of the art.
If the equipment supplied becomes partly or totally unavailable during this period as a result of incidents which are not
such as to release the firm from liability, the warranty period shall be extended by a number of days equal to the
number of days during which the system was out of use.
The 'period of unavailability' shall be deemed to be the time elapsed between the time when the call is received by the
firm (by telephone, fax or other means, depending on the contact method proposed) and the time when the equipment
reported as being defective is once again fully operational.

                                     EPS-Copenhagen - Additional cabling
                                         for theEP Information office
8.2 Ten-year guarantee
The firm shall guarantee to supply to the European Parliament all the components needed to maintain the system
installed for a period of ten years with effect from the date on which manufacture of the equipment supplied ceases.

In the event of a product supplied being withdrawn or replaced during the contract's period of validity, making it
impossible for the firm to supply the equipment offered at the outset, as part of the performance of this contract he
shall undertake to supply equivalent equipment with at least the same technical characteristics and performance, at a
price equal to or lower than the price quoted in the response to this invitation to tender.

Following tests, European Parliament reserves the right to reject the new product offered.

The successful tender shall also guarantee the hardware upgrading of the equipment supplied, in line with either
technological developments or changes in connection techniques.

The firm, the European Parliament and any authorised representatives of the latter shall keep any information obtained
during the performance of the contract confidential, and may not disclose it to a third party without the consent in
writing of the other party.

                                     EPS-Copenhagen - Additional cabling
                                         for theEP Information office

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