DSF CAD STANDARDS INSTRUCTION MANUAL

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					DSF CAD STANDARDS

INSTRUCTION MANUAL

       Date: June 5, 2009




    Division of State Facilities
  Department of Administration




       State of Wisconsin
                              Table of Contents
                                                                         Page

A Summary of Revisions Made In This Update . . . . . . . . . . . . . . . . 1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

General Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
      Bid Drawings and Specifications Submittal                         2
      Supplemental Drawings and Specifications Submittal                2
      Construction Drawings and Specifications Submittal                3
      Record Drawings and Specifications Submittal                      4
      CD/DVD Identification                                             5
      File Naming                                                       5
      Sheet Numbering                                                   6

Title Block Template Drawings . . . . . . . . . . . . . . . . . . . . . .   7
        Using DSF Standard Title Block Files (Process Diagram)              8

DSF Pen Assignments . . . . . . . . . . . . . . . . . . . . . . . . . .     9

Drawing Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
      Model Space/Paper (Layout) Space                                  10
      Fonts                                                             11
      Text Size                                                         11
      Layers                                                            11
      Line Types                                                        12
      X – References                                                    12

Title Sheets .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Revisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
       Construction Drawings                                            13
       Record Drawings                                                  14

Revision Block Examples . . . . . . . . . . . . . . . . . . . . . . . . 15

APPENDIX A
Electronic Files on DSF Cad Standards Webpage. . . . . . . . . . . . . . . A-1




                                        i
A SUMMARY OF REVISIONS MADE IN THIS UPDATE
Some significant revisions have been made since the October 1, 2003 version of the DSF
Cad Standards. Please review the entire manual. The following revisions were made in
response to the new electronic document submittals procedure.

   Deleted the File Format section, File Submittal and Identification section, and Record
    Drawing File Housekeeping section and replaced with Bid Drawings and
    Specifications Submittal, Supplemental Drawings and Specifications Submittal,
    Construction Drawings and Specifications Submittal, Record Drawings and
    Specifications Submittal, and CD/DVD Identification.
   Revised the DSF standard title blocks. Utilize graphic scale only for all drawing
    submittals. Download the latest title blocks for use on all projects.
   Added stamping and signature requirements to Bid Drawings, Construction
    Drawings, and Record Drawings.
   Added revision block, clouding and tagging information to the revision section.


INTRODUCTION
The DSF CAD Standards have been developed to ensure consistent preparation and
submittal of electronic CAD drawings for Division of State Facilities (DSF) projects. A
consistent format will benefit everyone who will access the drawings for reference or for
future projects.

A/E’s are free to utilize their own CAD methods and practices while producing DSF
drawings within their own organization during the design phases of a project. However,
A/E’s must incorporate the DSF standards when submitting the final review,
electronic bid documents, construction documents, and record drawings to DSF.
Electronic bid and record drawing submittals will be reviewed by DSF for conformance
with the standards. Failure to conform will require a resubmittal by the A/E.

A/E’s are to use this instruction manual along with the electronic files on DSF’s CAD
standards web page to prepare drawings. A list of the electronic files is included in
Appendix A of this manual along with a description of their use.

DSF CAD standards are subject to change. The A/E shall use the latest version (dated
on front page) that is in effect concurrent with the A/E’s consultant agreement contract
date for each respective project.

Comments on the CAD standards are welcome by DSF. Suggestions will be incorporated
that are beneficial to both DSF and those who will use the standards.




                                         Page 1
GENERAL STANDARDS
Bid Drawings and Specifications Submittal:

Final electronic bid drawings shall be submitted to DSF in “.pdf” (Adobe Acrobat)
format. A separate .pdf shall be created for each drawing larger than 8 ½”x 11” in size.
All .pdf files shall be created with a minimum resolution of 150 dpi and be a ‘flat’ image
with no layering or other AutoCAD attributes. Final electronic bid drawings shall be
stamped and signed.

Refer to the Manual for Preparation of Specifications (Front-End), Explanation of Guide
Specifications for specification submittal information.

Separate folders shall be created for the drawings and specifications and labeled as
indicated below. All folders/files shall then be burned to a CD/DVD.

      PDF_Drawings
      PDF_Specifications

The .pdf drawing files shall be organized per volume (volume = approximately 125
pages) and located within individual drawing volume folders. The drawing volume
folders shall be labeled Volume_1, Volume_2, etc. The drawing volume folders shall
then be located within the PDF_Drawings folder. If a project is small enough to only
require one drawing volume, an additional drawing volume folder is not required.

A single hard copy set of drawings and specifications, representing the printed version of
the electronic files shall be bound in an acceptable manner (no three ring binders) and
submitted along with the CD/DVD to the DSF Project Manager.

DSF expects A/E’s to review their electronic bid drawing files and specifications prior to
final submittal and correct any errors prior to burning the CD/DVD. Any errors or
ommissions found by the DSF Project Manager shall be corrected by the AE at the AE’s
expense. A new complete CD/DVD of the construction documents whall be submitted
clearly identifying the revision date and time.

Supplemental Drawings and Specifications Submittal:

All electronic supplemental drawings submitted to DSF shall be in “.pdf” (Adobe
Acrobat) format only. Supplemental drawings refer to addendum or construction change
order (CO) drawings.




                                          Page 2
Supplemental text files shall be submitted to DSF in .pdf format. A pre-submittal in
MicrosoftTM Word version 2000 may be used for final coordination upon the request of
the DSF project manager.

The PDF text and drawings shall be incorporated into one PDF document even if large
full format drawings are required. The complete PDF addenda shall then be burned to a
CD/DVD with the file naming convention as indicated below. The CD/DVD shall be
clearly labeled per the standards and marked with the addendum number.

Construction Drawings and Specifications Submittal:

The construction drawings shall include all authorized revisions to the bid drawings up to
the point of construction, including those made by addenda, value enhancement, etc.
Construction drawings are not required to be signed or stamped.

Final electronic construction drawings shall be submitted to DSF in “.pdf” (Adobe
Acrobat) format. A separate .pdf shall be created for each drawing larger than 8 ½”x 11”
in size. All .pdf files shall be created with a minimum resolution of 150 dpi and be a
‘flat’ image with no layering or other AutoCAD attributes.

The .pdf drawing files shall be organized per volume (volume = approximately 125
pages) and located within individual drawing volume folders. The drawing volume
folders shall be labeled Volume_1, Volume_2, etc. The drawing volume folders shall
then be located within the PDF_Drawings folder. If a project is small enough to only
require one drawing volume, an additional drawing volume folder is not required.

Final electronic construction specifications shall be submitted to DSF in “.pdf” (Adobe
Acrobat) format. The construction specifications shall be prepared as indicated in the
Manual for Preparation of Specifications (Front-End), Explanation of Guide
Specifications.

Separate folders shall be created for the drawings and specifications and labeled as
indicated below. All folders/files shall then be burned to a CD/DVD.

      PDF_Drawings
      PDF_Specifications

DSF expects A/E’s to review their electronic construction drawing files prior to final
submittal and correct any errors prior to burning the CD/DVD. Any errors or
ommissions found by the DSF Project Manager will be corrected by the AE at the AE’s
expense. A new complete CD/DVD of the construction documents whall be submitted
clearly identifying the revision date and time.

All unnecessary and nonrelavent information should be eliminated from the drawings.




                                         Page 3
A single hard copy set of construction drawings and specifications, representing the
printed version of the electronic files shall be bound in an acceptable manner (no three
ring binders) and submitted along with the CD/DVD to the DSF Project Manager.

Record Drawings and Specifications Submittal:

The record drawings shall include all changes to the construction drawings made by
addenda, value enhancement, and change order, as well as any adjustments made by the
contractor, so that the drawings accurately reflect physical conditions. Record drawings
shall reflect changes that occur up to final completion, even if not included on
contractors’ mark-ups at Substantial Completion. Record drawings are not required to be
stamped and signed.

Final electronic record drawings shall be submitted to DSF in both “.pdf” (Adobe
Acrobat) format and in “.dwg” format using AutoCADTM version 2000, or a later version
(submittals in AutoCADTM LT version 2000 or later are also acceptable). A separate
.pdf shall be created for each drawing larger than 8 ½”x 11” in size. All .pdf files shall
be created with a minimum resolution of 150 dpi and be a ‘flat’ image with no layering or
other AutoCAD attributes.

The .pdf and .dwg drawing files shall be organized per volume (volume = approximately
125 pages) and located within individual drawing volume folders. The drawing volume
folders shall be labeled Volume_1, Volume_2, etc. The drawing volume folders shall
then be located within the PDF_Drawings folder and DWG_Drawings folder. If a project
is small enough to only require one drawing volume, an additional drawing volume folder
is not required.

Final electronic record specifications shall be submitted to DSF in “.pdf” (Adobe
Acrobat) format. The record specifications shall be prepared as indicated in the Manual
for Preparation of Specifications (Front-End), Explanation of Guide Specifications.

Separate folders shall be created for each format and labeled as indicated below. All
folders/files shall then be burned to a CD/DVD.

      PDF_Drawings
      DWG_Drawings
      PDF_Specifications

A single hard copy set of drawings only shall be submitted along with the CD/DVD to
the DSF Project Manager.

DSF expects A/E’s to review their electronic record drawing files prior to final submittal
and correct any errors prior to burning the CD/DVD. Any errors or ommissions found by
the DSF Project Manager will be corrected by the AE at the AE’s expense. A new
complete CD/DVD of the record documents whall be submitted clearly identifying the
revision date and time.




                                          Page 4
All unnecessary and nonrelavent information should be eliminated from the drawings.

All named objects no longer needed by the drawing should be purged to minimize the file
size.

CD/DVD Identification:
CD/DVD disks must be labeled appropriately for identification. Typewritten information
shall include:

   Project name
   Project location
   DSF project number
   A/E name
   Date
   Disk # of #
   Submittal type (bid drawings, record drawings, etc. – see below)

File Naming:
Each drawing sheet in the project’s plan set shall be saved as an individual file using the
file naming standard listed below. Multiple drawing sheets combined and saved
under a single file name will not be accepted. DSF is electronically archiving project
drawings by file name. If sheets are not saved as individual files, the archive system will
not be able to search and retrieve individual sheets.

The following file naming standard shall be used for all drawing submittals:

         EXAMPLE:           00C2P-03-RD-A101.pdf

Where:

   The first set of five characters (00C2P) represent the DSF project number

   The second set of two characters (03) identify drawings in a single project where
    multiple phases or multiple site locations exist.

    Example 1) Roof Replacement Project at various statewide locations. In this
               example, the drawings for each location would use respective numbers
               01 through 03.)

    Example 2) Phased Remodeling Project. In this example, the drawings for each
               phase of the project would use respective numbers 01 through 03.)

    Do not include the second set of numbers where phasing or multiple locations are not
    applicable.



                                          Page 5
   The third set of two characters (RD) represent the submittal set type:

                              PR : Preliminary Review Drawings
                              FR : Final Review Drawings
                              BD: Bid Drawings
                              SD: Supplemental Drawings (Addenda or CO
                              Drawings)
                              CD: Construction Drawings
                              RD: Record Drawings

   The fourth set of four characters (A101) represent the sheet number. (See below for
    sheet number format)

   The last three characters preceded by the dot (.pdf) represent the file extension. For
    BD drawing files, the extension will be .pdf (Adobe Acrobat). Record drawing (RD)
    file extensions will be .pdf (Adobe Acrobat) and .dwg (AutoCADTM).

Sheet Numbering:
Sheet numbering shall follow a four character alpha-numeric.

The initial letter shall identify the discipline of the sheet according the following
discipline abbreviation listing.
                               A     Architectural
                               C     Civil/Site
                               E     Electrical
                               F     Fire Protection
                               H     Hazardous Materials (asbestos, lead)
                               L     Laboratory
                               K     Kitchen
                               M     HVAC
                               P     Plumbing
                               Q     Special Equipment
                               R     Remediation (soil)
                               S     Structural
                               T     Title Sheet

The first number following the discipline letter shall identify the discipline’s drawing
type (i.e. floor plans, sections, elevations, schedules, details, etc.) The A/E will assign
the drawing type to the respective number based on their numbering preference.

The final two numbers represent the sheet number of the drawing type.




                                          Page 6
TITLE BLOCK TEMPLATE DRAWINGS
DSF has developed AutoCADTM title block template drawings for the following standard
sheet sizes:

                   File Name                       Sheet Sizes
                   tb-8.5x11.dwg            8.5” x 11”      ANSI A
                   tb-11x17.dwg             11” x 17”       ANSI B
                   tb-18x24.dwg             18” x 24”      ARCH C
                   tb-24x36.dwg             24” x 36”      ARCH D
                   tb-30x42.dwg             30” x 42”     ARCH E1


A/E’s are to select a project sheet size from this list. Other sheet sizes are not allowed.

The title block drawings are set up to contain all essential DSF project information in a
consistent format and also allow space for A/E logos and company information.

The title block text uses the font style DSF-Bold.shx. This font file resides in the listing
“Other Files” on the DSF CAD standards web page. A/E’s should download this file into
their AutoCADTM font folder so this font style is available when using the title block
templates. If this is not done, a substitute font will be inserted in the title block which
may not fit in the title block spaces.

The following flow chart shows the intended procedural steps for using the title block
template drawings.




                                          Page 7
      Using DSF Standard Title Block Template Files

                              Insert titleblock .dwg
                               file into AutoCADTM
                              paper/layout space as
Be sure to copy the              a full scale block
DSF-BOLD.shx font
file to your Autocad
      font folder


                                   Insert A/E and
                                     consultant
                               information into logo
                                       boxes



                                                                    Attributes:

                                   Insert project                 Agency/Institution
                              information using the               Project Title
                                attributes setup in               Project Location
                                     titleblock                   DSF Project No.
                                                                  Set Type
                                                                  Date Issued
         Refer to
       REVISIONS
         below for
       information.
                               Edit Revisions Box




                                                                   For multiple plan scales
                                                                     on one sheet, insert
                               Edit graphical scale
                                                                       “VARIES” in the
                                       box                         graphical scale box and
                                                                   add the graphical scale
                                                                   to each detail, section,
                                                                         or drawing.


                                Edit drawing sheet
                                 number and title




                         Create viewport(s) for model space
                       drawings. Set scale reference between
                          model and paper (layout) space



                                       Page 8
   NOTE:

   The title block template drawings have been set up with their extents
   matching the outer edge of their respective sheet sizes.       Select
   expanded sheet sizes and select 0, 0 as the insertion point.

   Since different plotters and printers have varying printable areas, the
   A/E may need to make adjustments to the title block size and the
   insertion point origin in order for the template to fit within the
   printable area of the A/E’s plot equipment.

   If necessary, changes can be made to the title block size by reducing
   the A/E logo section and/or project/sheet title section.




DSF PEN ASSIGNMENTS
To insure consistent viewing and plotting, DSF has developed a pen assignment chart
using AutoCAD’sTM full color pallette.

The following AutoCADTM drawing file contains the pen assignment chart:


                                DSF-PEN-ASSIGN.dwg


It is located under the listing “Other Files” on the cad standards page of DSF’s website
and may be downloaded, viewed and plotted by A/E’s for reference.

The selection of pen widths and shading factors for each color was established with both
viewing and plotting in mind. All of DSF’s basic layers that reside in the titleblock and
template drawings reference pen numbers from this chart. Pen colors were selected for
layers to view well on an AutoCADTM screen with a black background. Also, these
colors were assigned pen widths and shading factors to enhance plotting of certain layers
while screening (shading) others. The idea is to create a drawing with some depth that
will emphasize certain features and make them easy to read.

DSF has created “.ctb” files and “.pcp” which have the DSF pen chart features built into
them. The following files are located under the listing “Other Files” on the cad standards
page of DSF’s website.

   DSF.ctb              DSF-half.ctb              DSF.pcp               DSF-half.pcp




                                         Page 9
The DSF.ctb and DSF.pcp files are for standard size drawings. Use the DSF-half.ctb and
DSF-half.pcp files when reducing standard size drawings to half scale. This will reduce
the line widths proportionally from standard to half scale.

Load these files into AutoCAD’s TM plot configuration window or plot style table to set
the DSF pen assignments when plotting.


   IMPORTANT:

   All A/E’s will need to review and update their respective plotter
   configurations for the appropriate pen shading in the DSF pen
   assignment chart.    Pen shading is not automatically updated by
   merging the “.ctb” and “.pcp” files in the plot configuration window.



DRAWING STANDARDS
Model Space/Paper (Layout) Space:
Title block template drawings shall be prepared in AutoCADTM paper (layout) space at
full scale. Besides the title block template, features such as North arrows, general plan
notes, keyplans, or other items that are repetitive throughout the drawing set may be
included in paper (layout) space.

Discipline drawings shall be prepared in AutoCADTM model space at full scale. Drawing
elements such as floor plans, details, elevations, sections, schedules, etc. should all be
included in model space.

Set the scale reference between model space and paper (layout) space through the title
block paper (layout) space viewport(s) using the Zoom, Scale function.


                                       Set Scale
                                       Reference

             Viewport(s)
                                         Between
                                        Model and
                                       Paper/Layout
                                          Space

 Paper Space Title Block Drawing                           Model Space Drawing
          Full Scale                                           Full Scale




                                         Page 10
For a detailed explanation of how model space and paper (layout) space drawing
environments function together, reference the AutoCADTM User’s Guide.

Fonts:
Custom font styles are not allowed.

A/E’s must use standard AutoCADTM font styles for all drawings.

Custom font styles are not allowed because:

1)        Custom fonts will not be available to everyone who uses the drawings. Drawings
          prepared with some custom fonts will not allow proper viewing and plotting
          without the custom font file located in the font folder of the AutoCADTM directory.

2)        Exchange of custom fonts will not be allowed since many custom fonts are
          copyrighted. DSF can not police the use of copyrighted custom fonts.

Text Size:
Minimum text size for notes and lettered drawing information shall be 1/12 of an inch on
the plotted drawing. Text sizes smaller than this will be illegible if the drawings are
reduced in scale.

Recommended text size is 1/8 of an inch on plotted drawing.

Larger text sizes may be used for plan titles, special notes, etc. where a larger text is
needed.

Layers:
A/E’s shall develop their respective discipline layer lists for each project.


     Two Rules for Layers:

     1)      Layers must follow the naming format established below.
             Arbitrary layer names or formats will not be accepted. Record
             drawing submittals not following this layering convention will
             be rejected.

     2)      Line colors and weights selected layers MUST be selected
             from DSF’s pen assignment chart. This is to insure that
             drawing features will have consistent plotting results when
             using the .pcp and .ctb plot files. If this requirement is not
             followed, line weights and shading features will not be
             retained when plotted by others using the standards.




                                           Page 11
The layer naming format is based on the AIA layering guidelines and begins with a single
letter designating the discipline of work, taken from the discipline abbreviation list on
page 5. This is followed by a series of four letter fields, separated by hypens, to further
identify the building system (major group) and a sub-descriptor of the building system
(minor group if necessary). A single letter identifies the status (“N”- New, “E” – Existing,
“T” – Temporary, and “D” - Demolition) of work for the respective layer.

           Discipline Letter                               Minor Group

                                  X – XXXX –XXXX - X

                      Major Group                                 Status

The four letter fields are A/E defined abbreviations that should be selected to help identify
the contents on the respective layer as clearly as possible. The A/E may determine the
extent of the layer description, this will depend on how detailed the A/E needs to get with
the layer name. Here are some typical examples:

       Layer Name                             Layer Description

       A-WALL-D                               Architectural Wall Demolition
       A-WALL-N                               New Walls
       A-WALL-T                               Temporary Walls
       A-DOOR-IDEN                            Door Identification
       S-COLS-E                               Existing Columns
       S-FNDN-RBAR-N                          New Foundation Reinforcing
       P-FIXT-E                               Existing Plumbing Fixtures
       P-SANT-N                               New Sanitary System
       M-DUCT-D                               Ductwork Demolition
       M-PIPE-CHWR-E                          Existing Chilled Water Piping
       M-EQPM-N                               New HVAC Equipment
       M-SCHD                                 HVAC Schedules
       M-DETL                                 HVAC Details
       E-LTNG-N                               New Lighting
       E-POWR-TEXT                            Power Systems Text


Line Types:
A/E’s are free to use standard line types offered by AutoCADTM or their own customized
line types for respective layers.

X - References:
When submitting the electronic .dwg record drawings, A/E’s must bind all x-references to
the drawing. Drawings submitted without x-references bound will be rejected. DSF



                                          Page 12
has had many electronic drawings sets submitted in the past without x-references bound or
attached making it impossible to view and utilize these drawings.


TITLE SHEETS
DSF does not currently have a standard title sheet. When a title sheet is required, the A/E
shall prepare the project title sheet using the standard title block template drawings.

The following minimum information shall appear on the title sheet:

      Project Title
      Agency Name
      Project Location
      Date
      State of Wisconsin - Division of State Facilities
      DSF Project Number
      Site Location Map
      Drawing Index
      A/E’s name, address, telephone number
      Sub-consultant’s names, addresses, telephone numbers
      Professional Registration Stamps, signed and dated (for Department of Commerce
       plan review and bid sets)

All information furnished on the title sheet must be identical and consistent with the
drawing sheet title blocks and the cover of the specification manual.


REVISIONS
Construction Drawings

      Refer to the CD revision block example listed on the following page.
      The first revision listed in the revision block shall always be the BD set and
       associated issue date. The revision number shall be listed as BD.
      Addenda shall be listed next. All addenda shall be listed in order in the revision
       block and clouded and tagged on the drawings. All addenda listed in the revision
       block shall be specific to the drawing. No addenda shall be listed in the revision
       block if not applicable to the drawing.
      Value Enhancement proposals shall be listed last. All value enhancement
       proposals shall be listed in order in the revision block and clouded and tagged on
       the drawings. All value enhancement proposals listed in the revision block shall
       be specific to the drawing. No value enhancement proposal shall be listed in the
       revision block if not applicable to the specific drawing.




                                         Page 13
Record Drawings

     Refer to the RD revision block example listed on the following page.
     Remove all information from the revision block previously included on the
      construction drawings.
     The first revision listed in the revision block shall always be the CD set and
      associated issue date. The revision number shall be listed as CD.
     Change orders shall be listed next. All change orders shall be listed in order in the
      revision block and clouded and tagged on the drawings. All change orders listed in
      the revision block shall be specific to the drawing. No change orders shall be
      listed in the revision block if not applicable to the specific drawing.




                                        Page 14
Page 15
                       APPENDIX A

      Electronic Files on DSF Cad Standards Webpage
Electronic File Name             Explanation


manual.pdf                       Instruction manual to be used in
                                 conjuction with electronic files for
                                 producing DSF standardized cad
                                 drawings. (Adobe AcrobatTM)


tb-8.5x11.dwg                    Title block template files (AutoCADTM)
tb-11x17.dwg
tb-18x24.dwg
tb-24x36.dwg
tb-30x42.dwg

DSF-Bold.shx                     DSF font file for title block templates
                                 (AutoCADTM)

DSF-PEN-ASSIGN.dwg               DSF pen assignment chart
                                 (AutoCADTM)

DSF.ctb                          Plot configuration files for DSF pen
DSF-half.ctb                     assignment chart (AutoCADTM)
DSF.pcp
DSF-half.pcp


index.doc                        Index template file for sheet numbers
                                 and names to be included on CDROM
                                 with drawing files for each project
                                 (MS WordTM)




                           A-1