CAD Standards Guideline for Facility Documentation and

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CAD Standards Guideline for Facility Documentation and Powered By Docstoc
					                              CAD Standards Guideline - rev October 3, 2008

          CAD Standards Guideline
Facility Documentation and Construction Projects

                                                       CAD Standards Guideline - rev October 3, 2008





      •   FILE FORMAT and SETUP
          Electronic File Format
          Drawing Organization
          Layout / Plotting Settings
          Scale and Units
          Fonts and Text Styles
          Dimension Settings
          Border / Title Blocks
          Policy on Model Space and Paper Space
          Policy on External Reference Files (Xrefs)

      •   LAYERING
          General Rules about Uses
          Attributes (Colors, Pens, Linetypes)

          Full AutoCAD Compliance
          Translation Testing Recommended






                                                                        CAD Standards Guideline - rev October 3, 2008



The purpose of this document is to serve as a specification for producing and delivering CAD drawings for
Rutgers University - Office of University Facilities Construction Projects. The guidelines are intended to ensure
the successful use and control of CAD systems and data throughout Rutgers University.

These requirements must be followed and meet by in-house and outside A/E firms. The main A/E firm shall
enforce these standards with there sub A/E firms. All submitted CAD drawings that do not conform to the
following criteria shall be returned. The drawings are to be re-submitted once all requirements have been meet.

Before a project can be closed out and final payment from Rutgers University rendered, all specified materials
must be submitted to the appropriate Rutgers Project Manager or representative in accordance with production
standards and special instructions described throughout this document.

A signed copy of the CAD Standard Checklist found in Section One (page 4) of this document must also be
submitted with the CAD drawings being delivered during any phase (Design Phase 2, 3, 4A, 4B, & 4C, Bid Set,
Addendas, Conforming & As-Builts/Record) of the project. When a CAD Standard Checklist has been signed
and submitted, the vendor (architect, engineer, contractor, etc.) is assuring that all materials submitted is to the
required standards and guidelines set forth in this document. To ensure/obtain the latest CAD Standards & all
standard files mentioned in this document please see the links below.

To ensure you have the latest CAD Standards please visit the link below to verify:

To download the latest CAD Standards & associated files please visit the link below:


All survey/civil/site work must follow Rutgers Universities Survey & GIS Standards. All drawings created
under the Surveying & GIS Standards must also adhere to the CAD Standards. Failure to comply with any of
the following standards shall be denied, returned & must be resubmitted.

To review the Surveying Standards please visit the link below:

To review the GIS Standards please visit the link below:


To review the latest Design Standards please visit the link below:

                                                                      CAD Standards Guideline - rev October 3, 2008


CAD drawings delivered for a Rutgers University project must be accompanied by a submission of the
following checklist. When a checklist has been signed and submitted, the vendor (architect, engineer, contractor,
etc.) is assuring that all materials adhere to the standards and guidelines set forth in this document.

          FILE FORMAT and SETUP
            0 Electronic File Format
            0 Drawing Organization
            0 Layout / Plotting Settings
            0 Scale and Units
            0 Fonts and Text Styles
            0 Blocks
            0 Dimension Settings
            0 Border / Title Blocks
            0 Policy on Model Space and Paper Space
            0 Policy on External Reference Files (Xrefs)

           0 General Rules about Uses
           0 Attributes (Colors, Pens, Linetypes)

           0 Full AutoCAD Compliance
           0 Translation Testing Recommended

           0 Drawing File No. Assignment Procedure
           0 Drawing File No. Samples
           0 Revision Procedure (In-House Design)
           0 Revision Procedure (Outside Firms)
           0 New Drawing Release Procedure

           0 General Description

          DESIGN PHASE, SET & ADDENDA PROCESS (Check box that applies to this submission)
           0 Design Phase 2 (Schematic Design)    0 Addenda #1
           0 Design Phase 3 (Design Development)  0 Addenda #2
           0 Design Phase 4A (50% Contract Docs)  0 Conforming Set
           0 Design Phase 4B (90% Contract Docs)  0 As-built/Record Set
           0 Design Phase 4C (100% Contract Docs) 0 Other ______________
           0 Bid Set

Name (please print)______________________________________________________________


Phone Number:_________________________________________________________________


                                                                        CAD Standards Guideline - rev October 3, 2008



Electronic File Format
A CAD Start Package shall be supplied to all A/E Firms upon acquiring a project. Contact the Project Team
Leader to receive this package. Upon completion of a project and “record drawings” are completed they shall
be in .dwg format in AutoCAD Release 2006. The drawings should be checked to see if they confirm to all the
standards set forth in this document. When submitting drawings the A/E signatures must be on all documents
before proceeding any further. These files are to be stored on a compact disk (see section below for additional
information). An alternative method is to upload the files to the University Facilities FTP Server (See Project
Team Leader to obtain access) or clients FTP Server along with a login username & password.

The Jewel Box insert of the CD shall contain the following:
    •   Project Name
    •   Rutgers Building Name and Number
    •   Architect / Engineer
    •   As-built designation with final as-built submission date
    •   List of all electronic drawing files.
    •   Only ONE Rutgers Project per CD.

All drawing filenames shall be named in relation to the name that appears in the title block. A random filename
made from numbers is NOT acceptable. It must describe the drawing in question and relate to the drawing title.
Abbreviations are acceptable as long as they are clear and easy to understand.

Sample of CD Cover.
The above criteria must be followed, If not, the jewel box will be returned for corrections. It is critical that all
pertinent data be presented properly to the end user. All other extemporaneous data utilized to create drawings
are to be deleted. The end result should be a self-contained, ready-to-use, user friendly drawing package. If
submitted thru FTP the CD cover page and list of the Contract Drawings can be submitted in a digital file with
the drawing files.

                                                                         CAD Standards Guideline - rev October 3, 2008

Drawing Organization
    1.   All drawings shall be oriented in the same way; i.e. north arrow (as close to true
         north) pointed to the top of the page for all plans and site drawings.

    2.   Xrefs shall contain all the disciplines drawing entities that pertain to each dwg on
         there proper layer (etc). The Sheet drawings shall contain all annotation, text,
         schedules, notes, markers (detail, elev., section etc.) drawing titles (in paper space)
         and dimensions (in model space).

    3.   The A/E should wait till the amount of dwgs is known so they can be named
         accordingly to the Drawing File Number Assignment Standardization Procedure
         before starting to xref the base plans to the sheets. Drawings are to be organized
         and filed in the structure shown in Diagram 1.0, easily read and free of stray
         elements. All drawing elements must be laid out in the correct drawing order.

    4.   Each base (xrefs) plan created of each floor must have Plines drawn on a layer
         labeled A-Anno-Plines. This layer shall consist of a tracing of every room using a
         single continuous closed pline to the centerline of all walls that define that room.

    5.   All drawings must be purged completely to remove all unused blocks, dimension
         styles, layers, line types, plot styles, text styles, multi-line styles, etc.

    6.   The A/E shall be responsible for preparation of the bid set of drawings; See Section
         5.0.0 for the current procedure on handling the Set Process for the Bid, Addenda,
         Conforming & Record Sets.

Layout / Plotting Settings
         • Paper size (set accordingly to border size).                 • Plot Scale – 1’-0” = 1’-0”
         • Plot Area – Extents                                          • Plot Style Table – (RU_Fac-Std.ctb only)
         • Plot Offset – Centered

Scale and Units
All CAD drawing should be drafted at full scale in architectural units, such that 1 dwg unit = equals 1 inch.

Fonts and Text Styles
                     Drafting Components                         Text Style    Font File Name          Size
   Notes, Dimensions, General Drafting, Room Names, etc.         Standard     Architxt/Archquik        3/32”
            Drawing Titles (Plan, Elev., Sect., etc…)            Standard     Architxt/Archquik        3/16”
   Title Block – Project & Drawing Title Identification Boxes    Standard2    Palatino Linotype        3/16”
 Title Block – Lower Fields (dsr, bldg# etc.) Identification Box Standard2    Palatino Linotype         1/4”
Only these fonts are approved for use, unless otherwise agreed by Rutgers Office of University Facilities. The
only exception is on the A/E Firm’s logos.

Rutgers is currently not using or enforcing the use of any particular block’s or libraries. However, Rutgers
requires that the following general rules be employed when handling block entities:
        1. All entities within a block must be created on layer 0.
        2. Drawing entities translated into AutoCAD blocks from non-AutoCAD systems must revert to layer
            0 when exploded within AutoCAD.

                                                                            CAD Standards Guideline - rev October 3, 2008

Dimension Settings
Lines                                                                Extension Lines
   Dimension Lines                                                       Color = BYLAYER
      Color = BYLAYER                                                    Linetype Ext #1&2 = BYLAYER
      Linetype = BYLAYER                                                 Lineweight = BYLAYER
      Lineweight = BYLAYER                                               Suppress = OFF
      Extend = 1/8”                                                      Extend beyond dim lines = 1/8”
      Baseline Spacing = 3/8”                                            Offset from origin = 1/16”
      Suppress 1 & 2 = OFF                                               Fixed length extension lines = OFF

Symbols and Arrows
      First & Second = Architectural Tick                            Arc length symbol
      Leader = Right Angle                                               Preceding dimension text = On
      Arrow Size = 1/8”
                                                                     Radius dimension jog
      Center marks                                                       Jog angle = 45
          Mark = On
          Size = 3/32”

  Text appearance                                                    Text placement
      Text style = Standard                                              Vertical = Above
      Text color = Green                                                 Horizontal = Centered
      Fill color = None                                                  Offset from dim line = 1/16”
      Text height = 3/32”
      Fraction height scale = 1.00                                   Text alignment
      Draw frame around text = None                                      Aligned with dim line = On

      Fit options = Either text or arrows (best fit)
      Text placement = Over dimension line, without leader
      Scale for dim features = Use overall scale of: (see pg 10 Dwg Scale Factors for scale factor)
      Fine tuning = Draw dim line between ext lines

Primary Units
    Linear dimensions
        Unit format = Architectural                                    Zero suppression
        Precision = 1/16”                                                  0 Feet = On
        Fraction format = Horizontal
        Decimal separator                                              Angular dimensions
        Round off = Off                                                   Units format = Decimal Degrees
                                                                          Precision = 0
       Measurement scale
          Scale factor = 0                                             Zero suppression
                                                                           Leading = Off
                                                                           Trailing = Off

                                                                            CAD Standards Guideline - rev October 3, 2008
Border / Title Block
Rutgers University issues a standard border / title block that shall be used in all “Rutgers University Drawings”
which is to be xref’d into the sheet files (The border & associated text shall not be altered in anyway).

    •   The border / title block contains attributes that must be filled out properly. These attributes are a separate
        block from the border, also included in the start package. Additionally, the full titles (logos) of the Project
        Architect and Engineer must be place in proper area. Please see below for the correct placement and format.

    •   All Drawing Revisions must be properly noted in the revision list as depicting the number and date of
        revisions. They must be noted clearly and concisely and shall include at least 6 lines for revisions. Revisions
        on the drawing areas shall be clouded and tagged with a delta triangle stating which revision number it in
        relation to. The revision number in the triangle must coincide with its revision in the revision list.

                                                                         CAD Standards Guideline - rev October 3, 2008
Size and Material
In an effort to maintain consistency in our permanent records of all the University's buildings, all completed
construction documents must be produced on Mylar plastic, matte finished both faces. Standard sizes shall be as

    •    Arch D - 24" x 36"                                       •   Arch F - 30" x 42" (preferred size)

Drawing Title
The A/E title block and name of project shall be in a vertical format down the right-hand side of the drawing, or
blocks in the lower right-hand corner are preferred.
    • Project Name shall match the title of the project on the project budget analysis sheet (PBA).
    • Project Number (cross-referenced to budget number).
    • Building Number.
    • Area large enough for A/E's signature and seal

Drawing Number
The A/E shall ask the Project Manager for the building number. This number shall be on all drawings. Use "T"
for title drawings, "SP" for site work, "A" for architectural, "FS" for food service, "FL" for interior design or
furniture layout, "LF" for laboratory furniture, "S" for structural, "P" for plumbing, "HVAC" for heating,
ventilating, and air conditioning, "M" for mechanical, if plumbing and HVAC are combined, "FP" for fire
protection drawings, "E" for electrical drawings, and “ME” for mechanical and electrical combined.

Title Sheet / Cover Sheet
 A title sheet included in the CAD Start Package shall be included on all projects. Indicate sheet numbers and
description. After the title sheet is developed the A/E shall consult with the Project Team Leader and the
Manager of Document Services to assign a block of numbers to the project. The title sheet shall have the
following minimum information:

    1.   Project name and location
    2.   Name, address, phone number, fax number, email address of the A/E and any consultants used on the
    3.   Index of all drawings included in the Contract Documents, this should include the Rutgers Drawing
         File Number/Sequence number.
    4.   Location map indicating the location of the project on the particular campus or within the town it is
         located. Campus maps are available from the Manager of Document Services.
    5.   List of symbols and abbreviations used in the Contract Documents. Abbreviations used on the
         Drawings must be industry standard recognized abbreviations and must be consistent throughout the
         construction documents.
    6.   All New Jersey Uniform Construction Code criteria and data.

Policy on Model Space and Paper Space
    •    Model Space Only. Both the drawing model and the drawing’s title block are contained in the same
         model space environment within a single CAD file. The paper space environment is not used. This
         method is not allowed and will not be accepted.

    •    Model Space and Paper Space Combined. Each CAD file is set up to contain only one title block in paper
         space which references the building model(‘s) contained in model space. In the occasion where more
         then one border per CAD file is needed, tabs maybe created to accommodate multiple sheets.

                                                                        CAD Standards Guideline - rev October 3, 2008
Policy on External Reference Files (Xref’s)

    1.   All xref’s are to be inserted into sheet file (‘s) as an Attachment or Overlay using Relative Path as the
         Path Type. Utilizing the file structure above (see diag 1.0) & setting the xref to Relative Path, the
         drawings can be moved as needed and still maintain its links. Eliminating any further maintenance to
         re-link the xref’s.

    2.   Xrefs can be bound and packaged. Binding an xref to a drawing makes the xref a permanent part of the
         design drawing. Keeping all files together as a package allows functionality in any situation. This
         method is allowed but is not preferred and needs to be approved prior to submitting of drawings.

    3.   Rutgers Standard Border shall be xref’d. The text/attributes shall be inserted into each sheet as an
         independent element. The text block shall not be altered (exploded, rearranged, etc.) in any way.


General Rules and Uses
Rutgers University has adopted the AIA CAD Layer Guidelines Second Edition (For layer naming only. See
Attributes (Colors & Pens) for the explanation of colors & how they depict the lineweight). The listing can be
accessed from the AutoCAD Layer Manager. Instead on hitting the New Layer button hit the one next to it New
Layer from Standard. This will activate a dialog box where the layer convention has been laid out for the user
(See Diagram 2.0).

                                                   Diagram 2.0

                                                - 10 -
                                                                      CAD Standards Guideline - rev October 3, 2008
Attributes (Colors & Pens)

Color’s 1-Red being light (thinnest) to 7-White being the darkest (heaviest). For ghosting / background 250-
Dark Grey being the darkest (heaviest) to 255-Lt. Grey being light (thinnest). See Diagram 2.1 & 2.2 for
additional information.

                                               Diagram 2.1

                                              - 11 -
                                                                       CAD Standards Guideline - rev October 3, 2008

Error-free AutoCAD Drawing Deliverables:
Rutgers University recognizes that many of its A/E Firms do not use the same CAD systems as the University.
However, it is expected that A/E Firms who work with non-AutoCAD file formats will submit DWG formatted
CAD files upon project closeout that are fully compliant with all of the standards outlined herein, and which
have no significant loss of drawing entities or project data that can result from standard CAD file translation

All DWG files and CAD drawing entities submitted at the end of a project must be able to be manipulated using
standard AutoCAD drafting procedures. Non-compliance with this policy may result in the rejection of CAD
files submitted at project closeout in addition to delayed rendering of final project payment. DXF files will not
be accepted at project closeout as a substitution for DWG CAD file deliverables.

Translation Testing Recommended:
For firms translating their native CAD file format into AutoCAD format also concerned about delivering error-
free CAD files to Rutgers upon project closeout, it is strongly recommended that thorough file translation
testing be conducted before the drawing development phase of the project. This will assure early detection of
file conversion issues, if any, and allow for corrective measures to be taken before the project closeout period.

                                               - 12 -
                                                                        CAD Standards Guideline - rev October 3, 2008

To eliminate confusion in our routine day to day design drawing activities, a standardized system will be
implemented whereby all drawings will be identified with significant file numbers at the initial onset of each
and every project (CAD / Drawing Board). The system delineates detailed information which is a prerequisite
for compliance with the computerized Rutgers Facilities, Utilities & Geographic Information System. Included
in the system are the procedures for drawing release and revision. A Step By Step Procedure Is Outlined As
Follows (for Internal Use Only):


     1.1 A review of the project by Architect/Engineer/Designer is conducted to ascertain amount and type of
          drawings required (In the As-built Phase).

     1.2 A request is made to the Document Services Dept. for a total amount of dwg file number assignments
          affecting that project. (Including all trades) Call 732-445-2430 x674 Anne Filosa.

     1.3 All pertinent information concerning each drawing is given to the Document Services Dept., at that
          time. I.E. Dwg. types - Mechanical. Structural, Architectural, Electrical & etc…

     1.4 For sizeable projects, additional numbers in the same numbering sequence will be reserved to insure
          project number continuity in the event additional drawing number assignments are required. (Upon
          request and when applicable)

     1.5 The Document Services Dept. will maintain a hard copy project log designed to follow projects from
          inception till completion. The log will contain drawing and project status on an on-going basis.


      2.1 A sample significant building dwg file number will look like this:

       BSH3573A001            =       BSH             3573                 A                   0001
      Numbered Issued               CAMPUS          BLDG. NO.          DWG. TYPE           SEQUENCE NO.

      2.2 A sample significant utility dwg. file number will look like this:

         BSHUA001             =       BSH               U                  A                   0001
                                    CAMPUS           UTILITY              AREA             SEQUENCE NO.

      2.3 CAD/Scanned Bldg. Dwgs. - For bldg. drawings that are on CAD or scanned, the building number and
                                           the sequence number only will be used for drawing identification
                                           and retrieval. (This is due to the eight (8) character restriction in
                                           the computer program.)

(Sample From Item 2.1)                      37530001         =        3573               0001
                                                                    BLDG. NO.        SEQUENCE NO.

                                                - 13 -
                                                                         CAD Standards Guideline - rev October 3, 2008
      2.4 CAD/Scanned Utility Dwgs. - For utility drawings that are on CAD or scanned, the Campus, Utility
                                              Designation and the Sequence number only will be used for
                                              drawing identification and retrieval.

(Sample From Item 2.2)                     BSHU0001         =            BSH          U               0001
                                                                       CAMPUS      UTILITY        SEQUENCE NO.


Revisions to existing released drawings (drawn in-house) will be as follows:

      3.1 A reproducible copy translucent bond of the dwg to be revised is to be placed in file. This copy will be
           marked 'void-superseded by new file No.____.' It will replace the original dwg. that will be revised.

      3.2 Assign new file no. to revised dwg and also record this no. on the superseded file copy, (see dwg. rev.
           procedure 3.1). This will cross reference the two (2) drawings and render the preview issue (on the
           superseded dwg.) intact.

      3.3 Make the change to the original file dwg and indicate the revision description in the change block area.

      3.4 The revision issue column in the change block area will utilize the alphabet (circumscribed by a
           triangle) to identify each revision (A). ∆

                           A        H.C.      9-9-94         J.R.           CHANGED….
                         ISSUE      BY        DATE         APPD BY          DESCRIPTION

      3.5 In the event that a revision may require an itemized breakdown, it can be displayed as follows:

                          A         M.F.       9-7-74           P.M.            A1…
                         ISSUE      BY        DATE         APPD BY          DESCRIPTION

      3.6 An Approved By column is to be added to the change block area next to the date column. Each
           revision issue must be initialed by the Project Manager prior to formal release print issuance. (See
           dwg. revision procedure 3.4)


Same as dwg revision procedure 3.1 for drawings made in-house except:

      4.1 A reproducible copy (vellum/mylar) is made from the original dwg. Revisions are to be made to the
           reproducible copy.

      4.2 The original file dwg remains intact should litigation become an issue in the future.


      5.1 All fields in the title block area of the dwg are to be completed and a comprehensive description of the
           project and dwg title is mandatory for documentation and future reference.

                                               - 14 -
                                                                  CAD Standards Guideline - rev October 3, 2008
5.2 The situations listed constitute a formal dwg release and must be signed by the Rutgers University
               A. Prints issued for bids
               B. Prints issued for construction

5.3 The change block area of the dwg (above the title block) must indicate the reason for the issue. i.e.
     “Issued for Bids,” – “Issued for Construction” etc. (see dwg. revision procedure 3.4)

5.4 The first formally released dwg will display “A” in the issue column of the change block. (See dwg.
     revision procedure 3.4)

5.5 In the event that a new dwg is created from information extracted and modified from any file dwg, a
      cross reference notation in the changed area of the file dwg is to be made to reference the new dwg.
      This will update and highlight the change area of the file dwg for future reference.

5.6 If dwg. is to be formally released (see new dwg. release procedure 5.2), the project log is to be updated
      and dwg. is to be turned over to the Document Services Dept. for documentation and print
      distribution. At this time a copy of the log will be placed in the main design service request (DSR)
      file folder. This cross references the dwg’s affected by the DSR.

5.7 If dwg is not to be released at time of completion and kept on hold, it is to be stored in the preliminary
      dwg file cabinet in the appropriate campus area drawer. At this time the project log is to be updated
      in the remarks column with the reason for the hold.

                                         - 15 -
                                                                        CAD Standards Guideline - rev October 3, 2008

With over 800 buildings, in 1970 Rutgers adopted a standard method of handling room numbers which should
be adopted from the earliest possible point in the design process and carried throughout to completion. The A/E
shall use the Rutgers Room Numbering System on all drawings. At design development completion, the A/E
will work with “The University Planning Department and the Office of Scheduling and Space Management”
to develop room numbers consistent with the University system.

Consistent room numbering will facilitate matters for numerous organizations including Inventory Control, Fire
and Emergency Services, and the Facilities Maintenance Services. Nothing can be more confusing than several
different room numbering systems for the same building.
Therefore, the following procedure shall be followed by all A/E's.

The system depends on some basic definitions as follows:
   • Corridor: A space normally used for pedestrian traffic, at least 5 feet wide and enclosed by solid walls.
   • Vestibule: A space used for traffic that is a point of ingress or egress to a building, with doors on two
   • Room: A clearly defined space not normally used for through traffic and enclosed by solid walls.
   • First Floor: The lowest floor of any building which is at least 50% above surrounding grade.
   • Lobby: A space used for traffic that is a point for ingress or egress to a building or floor from upper or
       lower floors.

In general, room numbers will consist of three digits with the first digit designating the floor. Basement rooms
will use a zero (0) as the first digit. If there are floors below the basement, the first level below would be
considered the sub-basement and given an S prefix i.e. S001, S002. In very rare occurrences, there will be a floor
between the basement and the first floor that cannot be considered the first floor. For those situations, the floors
will be considered ground floors and given the prefix G i.e. G001, G002.

In general, all floors of the building should have similar patterns. Numbering patterns should begin at the end
of the corridor nearest the main entrance or lobby. Even numbers should apply to rooms on the right side of the
corridor and odd numbers to rooms on the left, moving away from the entrance. Numbers should be in direct
sequence, and only one number should be applied to one room regardless of the number of doors to that room
off the corridor. Rooms which have no direct entrance from a corridor should be designated by adding a letter
after the number of the room through which they are entered from the Corridor (101A). If they can be entered
through more than one room, the number of the room most frequently used to gain access should be used

While this system is quite sensible, its basic premise assumes a fairly simple floor plan, a situation which seldom
occurs in actual practice. Most new buildings have complicated floor plans designed to suit a specific purpose
without consideration for creation of any rigid geometric order, and numerous alterations and additions to
older buildings often wreak havoc on established room numbering.

However, it is possible to establish a fairly reasonable room numbering plan for virtually any building,
provided that the basic rules are applied and tempered with common sense and judgment. It is essential that the
numbering system for new buildings or renovated buildings be developed by someone thoroughly familiar
with the system and the University.

Once the basic floor plan is established, prints shall be submitted to the Office of Facilities where the
appropriate room numbering system will be marked on the prints. Room numbers will be indicated with a
rectangle drawn around each number. The marked prints will be returned to the A/E with instructions to
adhere to the established room numbers on all subsequent submissions. Inevitable changes arising during the
design process, as they affect room numbering, will be cleared with the Office of Facilities.
                                                 - 16 -
                                                                       CAD Standards Guideline - rev October 3, 2008

Doors should be numbered with a system which reflects the room number to which the door allows access. For
example, the door to room 104 should be labeled "104/1" or "104/A" or similar system.

After the final plans are approved, the A/E shall prepare a separate room numbering plan, drawn to a scale of 1"
= 20' on 17" x 22" Mylar transparency showing all rooms and spaces, with numbers as indicated above, and
names. This drawing shall also be transmitted to the University in CAD format on a computer disc (see CAD
Files below for submitting procedure). All CAD files must be AutoCAD release 12 or higher. Drawing shall be
accurate enough to show such things as distinctions in thickness of major walls and interior partitions. Plan
shall also show all entrances and exits, stairways, elevators, service areas and major architectural features, such
as window walls, plazas, ramps and loading docks. Dimensions need not be shown, and details not pertinent of
the general layout should be omitted.

                                               - 17 -
                                                                         CAD Standards Guideline - rev October 3, 2008


This procedure shall be followed herein in accordance with this standard unless noted otherwise in the Project
Contractual Agreement. The Phases of the bid process are as follows:

    1.   Bid Set – 100% Design drawings used for the bidding process. The submitting of this set shall be as per
         the Project’s Contractual Agreement. All electronic drawings must have all corresponding signatures
         attached. Non-signed drawings shall be rejected & must be resubmitted.

    2.   Contract Set – Same as Bid Set with the addition of any Addendas issued. Addendas can be issued on
         any size media to best suit the needs pertaining to that addenda. The submitting of this set shall be as
         per the Project’s Contractual Agreement. All electronic drawings must have all corresponding
         signatures attached. Non-signed drawings shall be rejected & must be resubmitted.

    3.   Conforming Set – Shall be the latest set of Bid Set drawings with the Addendas, Clarifications &
         Bulletins incorporated into documents. The Conforming Set shall only be created / submitted after the
         bidding process has ended and handed to the G.C. prior to construction. The Conforming Set shall be
         submitted on the same size mylar media as the original Bid Set. New mylar sheets shall be created and
         added to the set along with the Cover Sheet/Drawing List updated to reflect any/all drawings added.
         The submitting of this set shall be as per the Project’s Contractual Agreement. All electronic drawings
         must have all corresponding signatures attached. Non-signed drawings shall be rejected & must be

    4.   As-built / Record Set – The marked up Conforming Set/As-built created by the General Contractor
         during the construction process shall be submitted to the A/E. The Record Set shall be made from the
         updated electronic files reflecting any changes during construction. The submitting of this set shall be as
         per the Project’s Contractual Agreement. All electronic drawings must have all corresponding
         signatures attached. Non-signed drawings shall be rejected & must be resubmitted.


Sketches/Drawings from the suggested markups from the contractors shall be created. They may be issued on
any size media to best suit the needs pertaining to that addenda. They shall be submitted to The Office of
University Facilities for review (Contract Set) as per the Project’s Contractual Agreement

Upon addenda approval, an electronic copy along with updated mylars shall be sent to the Facilities Document
Services (Conforming Set). The changes shall be highlighted by using a revision cloud, along with a delta
triangle stating the revision. The revision can be labeled by either alpha (ex. A, B etc) or numeric (ex. 1, 2 etc)
characters, but the delta and revision block must have matching characters.

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                                                                       CAD Standards Guideline - rev October 3, 2008
Contact your Project Team Leader regarding info on any of these processes. All sets are to be submitted in the
same manner as the “Bid Set”.

Bid Set - Electronic Version
    1. The 100% completed design drawings (AutoCAD 2006 .dwg format) & specs (.doc/.pdf format) signed
        by A/E Firm are sent to The Office of University Facilities for the signature of the University Architect.
    2. Upon signature completion drawings & specs are sent to Triangle Art’s “Online Plan Room”.

Bid Set – Media Version (Paper, Mylar etc.)
The following sets (drawings & specs) are required as per Contractual Agreement (purchased thru Triangle):
    1. (1) Unbound set of Mylars drawings & specs signed by both the A/E Firm & University Architect.
    2. (5) Sets (drawings & specs) to be purchased & sent to A/E Firm to be signed and sealed (Raised seal
        required- NJ Requirement). These sets (drawings & specs) are to be delivered to University Facilities
        at “Bid Opening” meeting.

Addendas - Electronic Version
   1. Updated electronic files (signed by A/E Firm) are to be sent via Email or FTP Site (either Rutgers or
      A/E Firm) to the University Architect for approval.
   2. Upon signature approval the Addenda are signed & sent to Triangle Art’s “Online Plan Room”.

Addendas – Media Version (Paper, Mylar etc.)
The following sets (drawings & specs) are required as per Contractual Agreement (purchased thru Triangle):
   1. The required sets (drawings & specs) of the Addenda shall be sent to The Office of University Facilities
        on any media that best suits that addenda prior to bid opening.
   2. Updated full size drawing Mylars (Matching the Bid Set submission size) of each revision marked &
        tagged (see the CAD Standards for additional information) are to be sent to Facilities Document
        Services for archiving.

Contract Set/Bid Process
   1. Upon arrival of the updated drawings & specifications of the Bid Set & Addenda the Contract Set for
       Bid Opening will be compiled.

Conforming Set/Archival Process
   1. Upon arrival of the Mylars & electronic drawings of the Bid Set & Addenda, the Conforming Set will be

As-built Set (Drawings & Specs)
   1. A/E must submit a legible marked-up copy of the General Contractors as-builts accompanied with
       updated signed electronic drawings with the changes incorporated (Record Set). Send to The Office of
       University Facilities for the signature of the University Architect.

Record Set (Drawings & Specs)
   1. Upon completion the Record Set (drawings & specs) are sent to Triangle for Mylar reproduction &
       billed to A/E Firm as per Contractual Agreement.

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