NOTE OF MEETING OF AREA COMMUNITY PLANNING FORUM
(BORESTONE, BROOMRIDGE, CAMBUSBARRON, KING’S PARK &
TORBREX) HELD in THE LESSER ALBERT HALL, DUMBARTON ROAD,
STIRLING ON THURSDAY 7 FEBRUARY 2008 at 7.00 p.m.
Borestone Community Council
Broomridge Community Council
Ken Macdonald (Chair)
Torbrex Community Council
Barbara Allan, Manager, Community Services
Andrew Davis, Community Development Officer, Community Services
Ann Dromgoole, Committee Officer, Corporate Services, Stirling Council (Clerk)
Carol Hamilton, Area Manager, Housing Services, Environment Services
Jacqueline Lynn, Active Stirling
Ian McCourt, Senior Community Worker, Community Services
John Risk, Head of Improvement & Customer Service, Stirling Council
Apologies for absence were received from Councillors Neil Benny, Ian Brown, Scott
Farmer, Corrie McChord, Stephen Paterson and Andrew Simpson.
The Chair welcomed everyone to the meeting and explained the format of the
1 IMMIMENT CLOSURE AND SALE OF ST MODAN’S SITE IN CULTENHOVE -
Carol Hamilton, Housing Services, reported on the possibility that the move from
St Modan’s High School site might come forward slightly earlier in July (currently
programmed for 21 July.2008). The Contract stated that ownership of the old
sites passes to the Housing Developer 3 weeks after the school is handed over.
It was a possibility that the site (which will include both the current Cultenhove
Local office and the home for ERIS) will transfer out of Council ownership prior
to the end of July 2008.
440 flats in Cultenhove would be demolished as part of the regeneration project
and 286 families re-housed by other Landlords. The Council’s housing stock
The Forum was advised that it was proposed that the Housing Service staff will
move to the Municipal Buildings and deliver their services from there. The
tenants most affected by the move will be those tenants within the areas of
Cultenhove and Polmaise.
The Council had agreed the method of tenant consultation. However wider
consultation was also needed. It was suggested that this wider consultation take
place via the Forum. Also the Council would be writing to all local groups asking
Ms Hamilton advised that she would go to any Community Council if asked to
give them further information on the moves.
During a general discussion the following points were raised:-
The role of Estate Wardens was clarified, the Wardens, financed via Housing
Services covered only Stirling Council owned properties;
The Anti Social Behaviour Team picked up on anti-social behaviour;
Would it be possible for the Council to provide an Outreach Office. (It was
explained that rent and Council Tax can be paid at any post office, and in local
The St Ninians’s area (the largest) was least well served;
The Municipal Buildings was the only current option for relocating the Housing
There was no provision in Hillview Community Centre to accommodate Housing
There was no current proposal for Housing Services going back to Cultenhove
following the new development build at the St Modan’ s site;
The New Housing Associations could not discriminate against the re-housing of
The Chair thanked Ms Hamilton for her attendance.
2 REVIEW OF COMMUNITY GOVERNANCE STRATEGY
The Chair reminded Members that to date Stirling Council had hosted 2
Community Council Conferences on Community Planning.
He reported that the Council was undertaking a Review of the Community
Governance Strategy with a view to reporting to the Council in March 2008. The
Council was undertaking a Review on Community Planning on 8 February 2008
to which Forums had been asked to nominate 2 representatives to attend.
Given that the names of the nominees had been requested by Friday 25 January
2008 the Chair advised that he and Jim Bruce would be representing this Forum
at the Review.
However in order to provide Members with input to the discussions he suggested
that it would be helpful to hear Members views which could be fed back to the
The Council’s Organisational Development & Learning Team would facilitate the
The points made at the meeting would be tabled at the Review and set out in the
Appendix to this Minute.
The Forum agreed:-
1 to note that the Chair and Jim Bruce would represent the Forum at this event
and that the comments received would be fed into the review process;
2 to look at the publicity for the Forum.
3 NOTE OF MEETING – 29 November 2007
The Forum agreed to note the Note of Meeting of the Forum held on 29
(a) Impact on Re-activation of Murrayshall Quarry and Probable increase in
HGV traffic on some of the main roads within Forum 5 Area – Update
On 24 January 2008 Stirling Council reviewed the Old Mineral Consent for
Murrayshall Quarry, Gillies Hill to determine what appropriate action the Council
should take in relation to the review of the old mineral permission for the Quarry
in 2002, as an Environmental Impact Assessment was not carried out despite
the fact that it was a legal requirement of the review procedure.
The Forum was advised that Murrayshall Quarry Liaison Group, formed in
response to the potential re-opening of the quarry, had raised the issue of
whether an Environmental Impact Assessment had been carried out at the time
of the Review of Old Mineral Permissions (ROMP’s), that was required by the
Environment Act 1995. Council Officers agreed to seek a legal opinion on
whether an EIA should have been carried out as part of the Review of
The Environment Act 1995 required all Planning Authorities to undertake a
review of the Conditions attached to all current minerals Planning permissions.
Following receipt of legal advice, it was now accepted that an Environmental
Impact Assessment was required as part of the review. This had not been
On 24 January 2008 the Council had agreed to enter into discussions with the
Operator of the site with a view to seeking the Court of Session to quash the
2002 Council Notice regarding the Review of Old Mineral Permissions and to
agreeing an Extension of the time limit for reviewing the 1982 Consent, which
would allow the Council to require an Environmental Impact Assessment to be
carried out and then complete a proper review of the 1982 Consent.
In respect of the operation of the Quarry – accessing Forest Road to gain entry
to the Quarry would require new Planning Consent. To date an application for
this had not been received.
The Council had agreed that if an Application for this were submitted then the
Council would take the decision.
Two Groups were involved in the campaigning against the re-opening of the
Quarry. A scoping report was being conducted and it was suggested that it
would be appropriate for the views of this Forum to be included within this report.
The Forum agreed that it would be appropriate for this Forum’s views to be
included in the scoping report.
(b) Post Office Network Change Programme
The Forum was advised that in relation to Cultenhove Post Office, as a result of
the local public consultation on Post Office closures, Post Office Ltd had decided
not to proceed with the closure of the Cultenhove branch.
At the Steering Group it had been agreed:-
1 to note the satisfactory outcome concerning Cultenhove but that the
Post Office at Stirling University was under threat;
2 to place on record thanks to Rebecca Maxwell and Andrew Pont of the
Chief Executive’s Office for providing background to support the
campaign for retention of Post Offices and also to Andy Davis,
Community Development Worker, for his work in co-ordinating the
campaign within Cultenhove community.
The Forum agreed that in addition to the above to congratulate the Members of
Borestone Community Council and the other Parties involved in the campaign.
(c) Appointment of 2 representatives from the Forum to a meeting with
Stirling Public Partnership Forum.
On 29 November 2007 the Forum had agreed that Ken Macdonald and Murray
Dickie be this Forum’s representatives at a meeting with the Stirling Public
It was pointed out that the representatives from Borestone had not had an
opportunity to contribute to the decision on these appointments.
It was noted that the first meeting of SPPF would take place within the next few
weeks. The meeting with SPPF would also included representation from various
organisations within the Council area.
On 14 January 2008 the Forum’s Steering Group had agreed to remit to this
meeting of the Forum to reconsider the nominations.
The date of the meeting with SPPF had still to be set.
The Chair reminded Members that after this meeting he would no longer be
Chair and suggested that it would be appropriate to nominate another member
of the Forum to attend this meeting in his place.
The Chair further recommended that it would be appropriate to delegate to the
Steering Group to deal with urgent business arising during the period between
The Forum agreed:-
1 that Murray Dickie and Alex Smith represent the Forum at the meeting with
Stirling Public Partnership Forum;
2 to delegate to the Steering Group to deal with any urgent business arising
during the period between Forum meetings.
At this juncture John Risk took the Chair.
4 APPOINTMENT OF CHAIR AND VICE-CHAIR
On 29 November 2007 the Forum agreed to defer to this meeting the
appointments of Chair and Vice-Chair. The Forum had also agreed an
amendment to Standing Order 6.2 to enable the appointment of Chair and Vice-
Chair to come from the different Constituent Groups comprising Community
Planning Forum 3 (now 5). The current Chair and Vice-Chair had been
appointed to 29 February 2008 at the latest.
Both appointments would run for a period of 1 year.
(a) Appointment of Chair
The Chair requested nominations for the post of Chair of Forum 5.
Ken Macdonald, seconded by Jim Bruce moved the appointment of Murray
Dickie as Chair.
The Forum unanimously agreed to appoint to appoint Murray Dickie as Chair.
(b) Appointment of Vice-Chair
The Chair requested nominations for the post of Vice-Chair of Forum 5.
Alex Black, seconded by Jim Bruce moved, he appointment of Alex Smith as
The Forum unanimously agreed to appoint Alex Smith as Vice-Chair.
Mr Macdonald placed on record thanks to Forum Members, Council Officers,
and in particular his Depute Chair Anne Rogerson for the support which he had
received during his terms of office.
At this juncture Murray Dickie took the Chair.
5 NEXT STEP IN DEVELOPING A COMMUNITY PLAN
Joint Priority No 1 – Traffic and Road Safety - With reference to Paragraph 2
of Note of Meeting of 29 November 2007 - Joint Priority No 1 – Traffic and Road
Safety – the Forum was reminded that at this meeting those present had been
advised that Barbara Allan and Murray Dickie (Torbrex Community Council) had
updated this Section of the Plan and the updates had been incorporated into the
Plan. Since November 2007 this updated Section of the Plan had been put into
a slightly different format.
The Forum noted that Barbara Allan, Community Services Manager, and Murray
Dickie had meet with Brain Roberts, Traffic Manager, Environment Services to
complete further sections within this Joint No 1 Priority for submission to the May
The Forum noted that Joint Priority No 1 – Traffic & Road Safety Section of the
Community Plan would be available for the May 2008 meeting of the Forum.
Barbara Allan, Community Services, Stirling Council
Murray Dickie, Chair
Brian Roberts, Environment Services, Stirling Council
Joint Priority No 1 - Community Facilities & Activities - On 29 November
2007 the Forum had taken the first steps to complete Joint Priority No 1 –
Community Facilities and Activities. This had taken the form of a Workshop.
The issues raised at the Workshop were listed in the Appendix to the Note of
Meeting of 29 November 2007.
Representatives of Active Stirling had been unable to attend the November 2007
meeting and on 14 January 2008 the Steering Group had agreed that it would be
appropriate to continue more in-depth discussion on this Joint No 1 Priority at
The Council’s Greenspace Strategy, which was being submitted to Stirling
Council in March 2008 tied in with this Joint No 1 Priority.
Information on a Consultation Day on the Greenspace Strategy (to which
everyone was invited) hosted on Saturday 9 February 2008 in Hillview
Community Centre, Bannockburn was circulated at the meeting.
Jacqueline Lynn (Active Stirling) and Ian McCourt (Community Services) were
present. Jacqueline Lynn provided background on the role of Active Stirling and
sought guidance on what activities the communities wished to see developed.
The comments arising from the discussion which followed were as follows:-
By the time of the Forum meeting in May 2008 information should be available
on the Facilities at Stirling High School;
The Forum should invite funders to a future meeting;
Clarify with the Schools what use they will be making of the facilities at Stirling
High School; once the timetable for Stirling High School was know then the
availability of the Facilities for use by the public can be gauged;
The new Stirling High School will be available prior to the closure of St Modan’s
In response to a query on when the monies from Section 75 allocation funding,
paid by the Developers, would be available it was confirmed this would be 3
months after the first house had been built;
The Forum needed as much information as possible on what organisations were
involved within the Council area in supporting recreational activities and which
community/recreational facilities were available;
The community wished to influence what happens post August 2008;
The concept of providing activities for Adults and Elderly People needed to be
It was suggested that Active Stirling provided classes in self-defence for elderly
Regarding the closure of Rainbow Slides – there had been a lack of
communication about the closure between the Council and the users;
Dunblane High School and the new Stirling High should relieve the demand
arising from the closer of Rainbow Slides;
The Council’s Lease on The Studio was up on 14 April 2008 and Active Stirling
was looking to re-provisioning the classes currently provided there;
The gym within the Raploch Campus was more suitable to free weight and
Active Stirling can support funding to Groups and was actively engaged in taking
forward those activities which citizens want;
Stirling High School/St Modan’s be asked to do specific review to identify
students from the Borestone area;
Active Stirling was asked to identify specifically what provision was available
within Borestone/Cultenhove area for students living in this area and undertake a
specific review of this;
The needs of Borestone differed from what could be provided at Stirling High
School/St Modan’s High School.
The Forum agreed:-
1 to request Jacqueline Lynn to provide the 5 Community Councils with
information on the activities that Active Stirling is delivering in their
2 to request Ian McCourt to circulate to the 5 Community Councils
information on the activities undertaken within Council owned Halls both
across the Council area and also within the boundary of the Forum;
3 Community Councils forward information to Barbara Allan on any leisure
activities which they are aware of that (a) are not organised by the
Council and (b) took place in private venues;
4 The concept of providing activities for Adults and Elderly People needed
to be look at and that this issue be included in the agenda for the next
meeting of the Steering Group.
Recommendation 1 – Jacqueline Lynn, Active Stirling
Recommendation 2 – Ian McCourt, Community Services
Recommendation 3 – Ann Dromgoole to contact Community Councils
6 CHANGES IN LEGISLATION IN RESPECT OF APPLYING FOR A POSTAL
There was tabled for information from the Electoral Registration Officer advising
on All Change for Postal Voters and the effect which implementation of the of the
new rules means. The Electoral Registration Officer will write to all electors who
have a postal vote, or who have appointed a proxy to vote on their behalf, to ask
for their signature and date of birth.
At future elections all postal voters will also require to supply their signature and
date of birth when returning the ballot papers in order that these can be
“matched” with the signature and date of birth on file.
These changes were designed to increase the safety and security of votes cast
when the elector was not physically visiting the polling place.
The importance of electors completing, signing and returning the forms as soon
as possible after they are received was raised. Unless the new forms with the
signature and date of birth were received then electors will be notified after 49
days that their postal vote has been removed.
Any elector, or groups of electors, unable to sign their own form or who required
assistance in completing the form should contact the Electoral Registration
Office as soon as possible.
Forms for anyone who wished to apply for a postal vote would be available soon
to download from www.saa.gov.uk/central and to collect from local libraries.
Meantime forms were available via
the Electoral Registration Officer on 01786 892200 or e-mail
Referring to registering to vote the Forum was also advised that the Electoral
Registration Officer was also encouraging electors to make sure they register to
vote –13% of all households failed to return any one of the 3 forms posted out in
the Autumn of 2007 seeking details of those eligible to vote. Electors can
register throughout the year if they are not registered or if they change address.
In addition to not being able to vote in any Election not being registered to vote
can cause credit reference problems for people. All major credit reference
Companies use the Register to help check on residence.
7 FUNDING FAIR
Information was circulated on a Funding Fair to be held on 10 March 2008 in the
Albert Hall, Stirling to which all Community Groups were invited.
8 REQUEST FOR PRIOR NOTICE OF ROAD CLOSURES
The Forum requested that where possible, Roads Services give advance notice
to Community Councils on roads closures, scheduled within this Forum area.
Action – Ann Dromgoole
9 VENUE FOR FUTURE FORUM MEETINGS
The venue for meetings of the Forum in 2008 had already been set.
The Forum agreed to include on the agenda for their May meeting discussion on
the suggestion that the Forum meet at one venue within the Forum area instead
of being peripatetic.
10 CAMBUSBARRON – PROPOSED HOUSING DEVELOPMENT
Francis Mackay advised the Forum of a proposal for a 2,500 housing
development adjacent to Cambusbarron Village. It was pointed out that this
proposed development would impact on residents of the Village, particularly in
respect of Road safety issues.
The Forum noted the position and agreed that Francis Mackay e-mail
information on the development to the Chairs of the other 4 Community
Action – Francis Mackay
11 CLOSURE OF SOMERFIELD, ST NINIANS
Concern was raised about the closure of Somerfield at St Ninians; in particular if
the retail facility on the site ceased then there would only be one other small
food retailer in the vicinity.
To seek information from Planning Services on the future of the site.
Action – Ann Dromgoole
12` DATE OF NEXT MEETING – MAY 2008
The Forum noted that the next meeting would take place in Borestone Primary
School on Thursday 29 May 2008 at 7.00 p.m.
The Chair declared the meeting closed at 9.05 p.m.
Feedback from Workshop on Review of Community Governance Strategy
How has it been for you?
The Forum made good use of the one-off funding that dispersed amongst the
areas on various types of projects;
The idea of the Forum has been successful in serving a useful purpose;
Invitation to various Officers to come and provide information to this Forum has
been successful – however promises are given but not actioned; i.e. meeting
with Health Board Officials; (the second visit from representative of Roads
Services was an improvement on the 1st visit).
Meeting at Mayfield Centre at which representatives of Forth Valley Health
Board attended was highly successful;
Funding for Play area, Borestone (campaign) looks hopeful – a success
Members of the Forum have come together to work on issues, which concern
more than just the Community Councils.
Forums are not definitive enough;
Obtaining issues from Communities – need to use the Forum as a vehicle;
Need to be more pro-active to unplanned events i.e.
the Closure of Somerfield;
the method in which Stirling Council consulted/advised on the closure of
St Modan’s High School
The Forum is not yet able to influence.
There needs to be more upfront information provided by Council/Partner
Agencies e.g. information on the Closure of Rainbow Slides was not handled
Forums should not get bogged down with the issues of one Community Council
unless the issue raised is a common issue relevant to all of the Community
The Forum has the advantage of being able to apply pressure on behalf of all
Forum Community Councils; whereas 1 Community Council exercising pressure
is at a disadvantage;
The Forums need to be able to influence and offer support;
The issue of what is happening at the King’s Park is a good example of an issue
on which Forum 5 can come back to;
In principle Stirling Council ought to fund Play Services (at the moment monies
from Planning gain is used for this);
Communities have to react to Council proposals taken quickly (parachuted)