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MINUTES OF THE SPECIAL PLANNING MEETING FOR THE REVIEW OF THE

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									MINUTES OF THE SPECIAL PLANNING MEETING FOR THE REVIEW OF THE OFFICIAL
PLAN OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON WEDNESDAY,
NOVEMBER 28, 2007 AT THE HOUR OF 6:00 P.M. IN THE MEETING HALL OF THE
WHITBY MUNICIPAL BUILDING

PRESENT:         Mayor Perkins

                 Councillors Coe, Emm, Mitchell, Pitchforth, Roy and Scott

                 Councillor Coe in the Chair

ALSO PRESENT:    B. Short, Director of Planning
                 S. Beale, Director of Public Works
                 L. Cavanagh, Manager, Long Range Planning & Strategic Design
                 E. Belsey, Principal Planner
                 M. McDonnell, Planner I
                 M. Pettit, Deputy Clerk


    The public meeting began promptly at 6:00 p.m. with Mayor Perkins extending a warm
    welcome to members of the public in attendance and introducing the Council members
    present. The meeting was turned over to Councillor Coe, Chair of the Planning &
    Development Committee.

    Chair Coe provided a few opening remarks advising that the purpose of the meeting is
    to solicit feedback from the public in regard to the Official Plan for the Town of Whitby.
    Chair Coe advised that the Town of Whitby is conducting a survey of 950 households
    across Whitby, with the assistance of Environics and copies of the survey were
    available at the meeting and encouraged those in attendance to complete one if they
    hadn’t been already contacted. Chair Coe introduced Bob Short, Director of Planning
    who provided some opening remarks.

    Mr. Short introduced Larry Cavanagh, Ed Belsey and Maria McDonnell of the Planning
    department. Ed Belsey provided a 20 minute presentation on the Official Plan review
    process and outlined the timeline for completion of the review.

    Upon completion of the staff presentation, Chair Coe invited submissions from the
    public.

    Robert Williamson, 134 Front Street East, Port Whitby, addressed Committee members
    and expressed concern that the existing R4C zoning, allows for duplex. The Official
    Plan Review (OP Review) may address density issues, but the existing zoning causes
    concern when older homes that are obsolete are removed and the existing zoning
    allows for duplexes or townhouses and developers don’t care about building homes that
    fit in with the current housing landscape. Mr. Williamson advised he does not object to
    townhouses, however, there should be adequate room for a garage, entrance, and
    parking. Mr. Williamson advised that in his opinion zoning should require a minimum
    that is greater than 3 townhouse units per block. A future building boom will mean
    increased density in Port Whitby. If density is increased, then Mr. Willisamson feels that
    new buildings should be sympathetic to existing homes and that there should be
    consideration to the heritage of this section of the community in the facades of new
MINUTES OF THE SPECIAL PLANNING MEETING FOR THE REVIEW OF THE OFFICIAL
PLAN OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON WEDNESDAY,
NOVEMBER 28, 2007 AT THE HOUR OF 6:00 P.M. IN THE MEETING HALL OF THE
WHITBY MUNICIPAL BUILDING

    buildings in Port Whitby.

    John Dolstra, elected representative for Durham District School Board (DDSB),
    addressed Committee members and advised that the DDSB is currently developing 5
    year plans for consideration of schools to accommodate future development in Brooklin,
    West Whitby and Port Whitby. DDSB’s Plan is about to commence and the Board
    believes the Plan should dovetail with the Region and Town of Whitby OP Reviews. Mr.
    Dolstra advised there is a need for DDSB to work with the Region and the Town for the
    Board’s plan to be more in conjunction. Mr. Dolstra advised that there are designated
    sites across the Region and the Board needs to make decisions on whether to
    purchase, therefore, they need to know the timing for development in Brooklin, West
    Whitby, Lynde Shores, and Port Whitby. Mr. Dolstra advised there is a school site
    designated in the Lynde Shores area and enquired what the timeframe would be for
    major developments in Lynde Shores and Port Whitby.

    Councillor Coe advised Mr. Dolstra that his specific questions should be forwarded to
    Planning staff. Mayor Perkins asked whether information on timing is forwarded to
    DDSB and if so, when? Mr. Short advised there are no specific timeframes associated
    with applications, only their unit potentials.

    Mary Drummond, 22 Fulton Court, a representative of Durham Community Gardens
    Network, addressed Committee members and commented that there is a statement in
    the Community Parks Recreation Open Space (CPROS) Master Plan to develop
    policies regarding development of gardens and advised there should also be a policy
    addressed in the OP Review. Ms. Drummond commented that urban agricultural
    initiatives such as rooftop gardens, incubator kitchens, garden allotments, peri-urban
    agricultural, for future food needs should be addressed through the OP Review. The
    Town of Whitby OP Review should be proactive where other communities are not, since
    food is as important as water and air within the OP policies.

    Everett Dehart, 110 Front Street, Port Whitby addressed Committee members and
    expressed concern regarding the existing R4C zoning. Mr. Dehart advised that at one
    time zoning was R4 which encouraged developers to build low rise apartments, once
    sewers were installed.       Mr. Dehart asked whether architectural control could be
    applied, not just for new homes in subdivisions, but also for infill developments. Mr.
    Dehart noted that waterfront redevelopment has been well done to date; however,
    architectural control would help blend the new developments with existing buildings.

    Shahzada Habib, 127 Tormina Blvd. addressed Committee members and expressed
    concern regarding the protection of the natural environment and green spaces. Mr.
    Habib advised that the Town needs to be vigilant in protecting green spaces as the
    Town grows as there is a tendency to overbuild therefore the OP for the next 25 years
    should look at greenspace protection. Mr. Habib concluded that growth for the sake of
    reducing the tax burden should not be at the expense of greenspace.

    Michael Chmela, 134 Front Street East, addressed Committee members and noted that
    heritage attributes in Brooklin are protected and help make this part of a wonderful
MINUTES OF THE SPECIAL PLANNING MEETING FOR THE REVIEW OF THE OFFICIAL
PLAN OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON WEDNESDAY,
NOVEMBER 28, 2007 AT THE HOUR OF 6:00 P.M. IN THE MEETING HALL OF THE
WHITBY MUNICIPAL BUILDING

    community; however, other sections of Whitby have not had the same backing to
    protect their heritage. Mr. Chmela advises that heritage preservation should be
    strengthened in other neighbourhoods of Whitby and that the OP should pay special
    attention to the history that helped create the community of Whitby and that façade
    improvements are important in Whitby.

    Brenda McLaughlin, 12 Cluff Court, a representative from the WW Call Group,
    addressed Committee members and noted that for the past 5 years WW Call has been
    working with the Province, Ministry of Transportation (MTO), and Totten Sims Hubicki
    (TSH) regarding an acceptable location for the 10 km Highway 401 / 407 freeway link.
    Ms. McLaughlin noted that the Province has now identified the Technically
    Recommended Route (TRR) for the Highway 401 / 407 freeway link, just east of
    Lakeridge Road, and expressed concern regarding the land use designation in D6
    (deferred area in West Whitby). Ms. McLaughlin noted for the record, and on behalf of
    WW Call, that it remain residential, as there are rumours that it could be industrial or
    commercial. Ms. McLaughlin also noted that Town staff were invited, but did not attend
    a recent meeting with Doug Allingham at TSH and indicated there should be more joint
    meetings with the Town and TSH.

    Mary Lou Harrison, 1 St. Thomas Street, Editor of Brooklin Town Crier, addressed
    Committee members and expressed concern regarding sufficient land supply for
    agriculture and her sorrow that Algoma Orchards has sold. Ms. Harrison advised that
    she would like to preserve agricultural capacity of the Town of Whitby as a priority, for
    example, don’t expand urban areas north or west of Brooklin. Ms. Harrison noted there
    is a need for more non-residential land for more jobs to allow for resident to live and
    work in Whitby.

    Mayor Perkins noted that at recent municipal conference, Scugog Mayor, Marilyn Pierce,
    expressed her concern that money for urban municipalities isn’t all that is required for the
    community – you also need land for agriculture.

    Councillor Emm asked when an OPA will be brought forward for Council ratification.
    R. Short noted that the OP Review will be implemented through: more than one phase over 3
    years. For example, issues such as Provincially Significant Wetlands (PSW’s) and Planning Act
    changes under Bill 51 could be dealt with separately and more quickly. (e.g. 2008 for various
    amendments; PSW’s would be dealt with at December 3rd, Planning Committee meeting, others
    would follow.) Other issues, such as Growth Management, conformity with Growth Plan, the
    Region’s and the Town’s Transportation Master Plans, the Region’s OPA #114, and the
    Region’s OP Review would also be done separately, but would take longer.

    R. Short noted that the Town is required to conform to upper tiers’ OP’s and that the upper tiers’
    policy initiatives must be completed first.

    Mayor Perkins asked whether there will input here be provided to other levels for their
    consideration and asked that comments received through OP Review be forwarded to Region
    for consideration.
    R. Short noted that comments received by the Town would be addressed through Whitby’s OP
    Review, and through future staff reports to other tiers (e.g. Region’s OP Review, Region’s TMP,
MINUTES OF THE SPECIAL PLANNING MEETING FOR THE REVIEW OF THE OFFICIAL
PLAN OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON WEDNESDAY,
NOVEMBER 28, 2007 AT THE HOUR OF 6:00 P.M. IN THE MEETING HALL OF THE
WHITBY MUNICIPAL BUILDING

    Province’s Growth Plan initiative). All comments will be reviewed, assessed, and summarized
    in future report which would be forwarded to relevant agencies and upper tiers.

    Councillor Emm asked if the Whitby Perspective could include information on the OP Review.
    R. Short noted that the Town’s website provides regular updates and information on the OP
    Review. Current public consultation under the Planning Act works well. Reports, notices,
    documents and minutes are and will continue to be included in the OP Review website at
    Whitby.ca. Interested Parties will continue to receive further notification regarding the OP
    Review.

    Linda Moyle, 228 Lea Avenue, a representative of Friends of Cullen Central Park,
    addressed Committee members and expressed concern regarding greenspace planning
    and requested further information on the OP Review process. Ms. Moyle enquired
    whether the Town would be buying greenspace for future protection.

    Robert Williamson, 134 Front Street East, addressed Committee members once again
    and asked whether the Town of Whitby can apply Site Plan Control as there are
    currently two properties side-by-side for sale on Dufferin within an area that will be
    redeveloped. Mr. Short noted that the Town does have Site Plan Control, but zoning in
    that area will have to be considered at a later date.

    Mary Lou Harrison, 1 St. Thomas Street, Editor of Brooklin Town Crier, addressed
    Committee members once again, and noted that a lot of people are prevented from
    participating in the public consultation process due to their lack of knowledge of zoning.
    Ms. Harrison suggested that existing planning information could be provided for the
    December 6th presentation in Brooklin in order to assist residents. Ms. Harrison also
    expressed concern about the need for green, sustainable design, which should be
    considered through the OP Review.

    Pat Creaden, 1761 Dufferin Street, addressed Committee members and expressed
    concern that Port Whitby is inundated with truck traffic.

    Mayor Perkins noted that at a recent meeting regarding the Town’s Transportation Master Plan
    (TMP), similar comments have been received from Davina Jones
    S. Beale noted that, at the TMP meeting, there were a number of comments regarding the
    amount of truck traffic in the Port Whitby area. The Town will host a separate meeting with Port
    Whitby residents in new year.

    Councillor Emm asked whether there is any opportunity for daytime meeting.
    R. Short noted that, with Council direction, another meeting can be held. However, this meeting
    is held under the Planning Act and therefore requires over one month’s notification. R. Short
    noted that comments can be received at anytime throughout the process. R. Short noted that
    the survey and the comment form are other opportunities to provide input and the existing
    outreach programs are good.

    Councillor Mitchell noted that the OP Review will be a more difficult process than previously,
    because of Provincial initiatives, shortage of land supply, and the need to intensify which could
    lead to a different type of urbanism sparking debate. Council should be providing its position
    and direction on future growth within the municipality, throughout the OP Review process.
MINUTES OF THE SPECIAL PLANNING MEETING FOR THE REVIEW OF THE OFFICIAL
PLAN OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON WEDNESDAY,
NOVEMBER 28, 2007 AT THE HOUR OF 6:00 P.M. IN THE MEETING HALL OF THE
WHITBY MUNICIPAL BUILDING


    Councillor Emm asked if it would be possible to provide an outline on what intensification really
    means at next meeting.

    Councillor Coe noted that information should be available to the public – there is a need for a
    glossary of terms on what the Province’s intent is re: intensification as well as other terminology
    such as “have regard to” , “shall be consistent with” etc.

    R. Short noted that staff will take it into advisement. Staff will enhance the Town’s OP Review
    website, including links to other agencies’ websites, such as the Ministry of Municipal Affairs
    and Housing’s Greenbelt site, Ministry of Public Infrastructure Renewal’ Growth Plan site, and
    other sites for other issues.
    R. Short noted that intensification will be the subject of a separate discussion paper – due to its
    complexity – and will be brought forward under separate report at a future meeting. The report
    will also discuss opportunities and potential areas for intensification as well as issues related to
    protecting stable neighbourhoods.

    Councillor Scott expressed her gratitude to Port Whitby residents for attending.

    Councillor Coe noted that the Introductory Discussion Paper on the Whitby OP Review is
    available at the Planning Department, the Whitby Libraries, and on the website for review, to
    provide background information on the OP Review, and to provide preliminary discussion on
    issues to be addressed through OP Review.

    Councillor Coe noted that those wishing to receive further notification regarding the OP Review
    need to add their names to the sign in sheets located at the back of the room.


    The meeting adjourned at 7:55 p.m.

								
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