DATE: April 29, 2002 TO: Department Chairs Directors of Finance and Administration Faculty Affairs Administrators FROM: David K. Stevenson, M.D. Senior Associate Dean for Academic Affairs SUBJECT: Temporary Reductions in FTE Appointments for Individual Faculty The policy of the School of Medicine has required full-time FTE appointments and has not allowed for less than 1.0 FTE appointments for individual billets in the UTL, MCL or NTLR without an approved exception. Despite this tradition, there are sometimes requests for temporary FTE reductions for a variety of academic and personal reasons. There is no prohibition against such temporary part-time appointments by the University. However, the implications and ramifications for reduction in 1.0 FTE appointments are different for the different lines. I would like to clarify the School of Medicine’s criteria for considering individual temporary FTE reductions. First, the individuals who are requesting a temporary reduction in their FTE appointment (up to one year) must sign an agreement that indicates that they will not participate in activities that conflict or compete with the University in the roles in which they continue to be employed. In particular, no reductions in FTE will be granted to individuals intending to enter business or the practice of medicine. Second, a temporary reduction in FTE for a billet does not translate to the need for an additional billet. Finally, any proposed reductions in FTE appointments in the NTLR should await a decision about the role of the NTLR in the Medical School professoriate and consideration of the financial implications currently required by the NTLR, such as a level of funding which is a proportion (80%) of the 1.00 FTE. All FTE appointment reductions will continue to be made by exception only. The discretion will remain with the Dean to grant exceptions for unique circumstances with appropriate provisions to protect the University while considering the individual needs. DKS/lj cc: Carole J. Buffum Linda A. Deasy Michael A. Hindery Philip A. Pizzo, M.D.