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					                                                State of New Jersey
                                         Department of Education
                                OFFICE OF PROGRAM SUPPORT SERVICES

                               EVEN START FAMILY LITERACY PROGRAM
                               MONITORING and SELF-ASSESMENT TOOL

Grant Agreement #:
Program Name/District:                                                            County:
Lead Agency Administrator:
Business Administrator/Fiscal Manager:
Project/Program Director:
Date(s) of Visit:                                      Location:
NJDOE Program Officer

                                                 STATE REVIEWER
Lead:                                                 Team Member:


                                           LEAD STAFF INTERVIEWED

Name:                                                                 Position:
Name:                                                                 Position:


                     PARTNER/COLLABORATING AGENCY STAFF INTERVIEWED
Name:                                                                 Position:
Name:                                                                 Position:
Name:                                                                 Position:


                                  PROGRAM PARTICIPANTS INTERVIEWED
Name:                                                         Name:
Name:                                                         Name:




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                                                 Office of Program Support Services
                                         Even Start Family Literacy Program Monitoring Tool
                                                                 2006

                                             I. Goal Setting, Management, Sustainability
           I. Requirements                                      Documentation                           Status

1. Program activities occur within the                Quarterly Reports                      Compliant
time frame specified in the approved                  Other: please explain                  Sufficient Progress
project activity plan.                                                                        Non-Compliant
                                                                                              N/A

2. The program has made efforts to                    Description of any grants or           Compliant
gain other sources of funding or in-kind               resources program has secured          Sufficient Progress
resources for the sustainability of the                or attempted to secure                 Non-Compliant
program.                                              Other: please explain                  N/A

3. Expenditures using grant and                          Quarterly Reports                   Compliant
matching funds are necessary and                         Fiscal Records                      Sufficient Progress
reasonable for the effective                             Other: please explain               Non-Compliant
implementation of program activities                                                          N/A

4. Grant and matching funds are                          Quarterly Reports                   Compliant
expended quarterly in accordance with                    Fiscal Records                      Sufficient Progress
applicable regulations and the                           Other: please explain               Non-Compliant
approved budget                                                                               N/A

5. Grant and matching funds are                          Quarterly Reports                   Compliant
expended from approved line items of                     Fiscal Records                      Sufficient Progress
the approved budget                                      Other: please explain               Non-Compliant
                                                                                              N/A

Additional Comments:




   Quality Program Components                                   Documentation                          Comments

1. Program communicates the                           Even Start program handbook
goals/objectives to staff and                         Meeting minutes and/or
participants.                                          agendas
                                                      Program handouts/advertising

2. Describe the organizational structure                 Staff organizational chart
of the program. How does it encourage                    Job descriptions
effective program management?                            Other: please explain

3. Do you have a sustainability plan?                    Sustainability plan

4. Have you modified your                                Updated sustainability plan
sustainability plan since your
application?


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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006
                                                 II. Staffing & Professional Development
            II. Requirements                                     Documentation                          Status

1. Program staff implements the                           Quarterly Reports                  Compliant
program per the approved application.                     Interviews                         Sufficient Progress
                                                          Other: please explain              Non-Compliant
                                                                                              N/A

2. Staff has appropriate credentials as                   Copies of certifications           Compliant
required by NJDOE and NCLB                                Resumes                            Sufficient Progress
regulations.                                              Other: please explain              Non-Compliant
                                                                                              N/A
3. Staff meetings are held regularly.                     Meeting agendas, minutes           Compliant
                                                          Staff Calendar                     Sufficient Progress
                                                                                              Non-Compliant
                                                                                              N/A
4. Project Directors attend required                      NJDOE attendance records           Compliant
state trainings.                                          Other: please explain              Sufficient Progress
                                                                                              Non-Compliant
                                                                                              N/A

5. Even Start program staff have                          Attendance records                 Compliant
received at least 6 hours of                              Training certificates              Sufficient Progress
professional development and training                     Training agendas                   Non-Compliant
in family literacy and/or any of the four                 Other: please explain              N/A
core components areas.
6. All staff that delivers services to                    PARS21 Reports                     Compliant
program participants has been entered                                                         Sufficient Progress
into the Program Activity Review                                                              Non-Compliant
System (PARS21).                                                                              N/A

Additional Comments:




    Quality Program Components                                   Documentation                         Comments

1. Program staff is trained on program                    Meeting agendas, minutes
policies and procedures.                                  Program handbook
                                                          Interviews
                                                          Other: please explain

2. Is there staff turnover? If so, how is                 Number of new hires
it affecting the program and how is it                    Other: please explain
handled?


                                                                        3
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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006
3. What is the participant/staff ratio?                   Participant Records
                                                          Audit Records
                                                          Other: please explain

4. Are regular school and collaborating                   Agendas, minutes
agency staff invited to the Even Start                    Staff calendars
program training? Is program staff at                     Other: please explain
regular school staff training?

5. What additional professional                           Agendas
development outside of the NJDOE                          Course descriptions
and USDE trainings are provided?                          Calendars
Please explain                                            Staff interviews
                                                          Other: please explain

6. Do the majority of staff members                       Staff Roster
represent and are able to address the                     Description of staff
diverse needs of the community they                       Other: please explain
serve?

7. How do you recruit and retain                          Description of recruiting process
qualified staff?                                          Job Postings/Advertisements
                                                          Staff Benefits
                                                          Other: please explain

8. What are the credentials of the staff                  Certification(s)
members?                                                  Education Levels
                                                          Previous Experience
                                                          Other: please explain

9. Are there any volunteers in the                        Volunteer postings
program? If so, how are they recruited                    Volunteer training
and trained.                                              Other: please explain

10. How often are staff and volunteers                    Staff Performance Appraisals
evaluated?                                                Other: please explain:




                                                                        4
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                                                   Office of Program Support Services
                                           Even Start Family Literacy Program Monitoring Tool
                                                                   2006

                                                      III. Partnerships & Collaborations

               Requirements                                        Documentation                               Status
1. The program has a formal written                          Written agreements with                Compliant
agreement between with all of its                             partners                               Sufficient Progress
collaborators outlining proposed services                    Verification of services provided      Non-Compliant
to be offered consistent with the                            Other: please specify:                 N/A
requirements of the NGO.

2. Collaborators have provided programs                      List and/or description of             Compliant
and services in accordance with the                           services provided                      Sufficient Progress
approved application.                                        Written agreements                     Non-Compliant
                                                             Interviews                             N/A
                                                             Other: please explain:

3. The program has made efforts to                           Interviews                             Compliant
establish and maintain partners and                          Written agreements                     Sufficient Progress
collaborators to ensure long-term                            Other: please explain                  Non-Compliant
commitments of resources and fiscal and                                                              N/A
human capital.
4. The program has maintained                                Meeting notes                          Compliant
consistent oversight of its collaborators’                   Written agreements/contracts           Sufficient Progress
role(s) in ensuring program success.                         Other: please explain                  Non-Compliant
                                                                                                     N/A

5. Even Start administrative staff has met                   Project activity plan                  Compliant
with partners and collaborators at least on                  Sign-in sheets                         Sufficient Progress
a quarterly basis, ensuring agencies are                     Other: please explain                  Non-Compliant
fulfilling their responsibilities and meeting                                                        N/A
the changing needs of participating
families.

Additional Comments:




     Quality Program Components                                    Documentation                              Comments

1. Have there been any challenges in                         Description of relationship
working with collaborators? If so, how                       Other: please explain:
have they been handled?


2. Is the program seeking additional                         Letters of request
collaborators? Please explain.                               Collaboration agreements
                                                             Other: please explain



                                                                         5
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                                                   Office of Program Support Services
                                           Even Start Family Literacy Program Monitoring Tool
                                                                   2006
                                       IV. Recruitment, Retention and Participant Involvement
               Requirements                                        Documentation                         Status
1. The program has identified and is                         Participant list                 Compliant
servicing the neediest families as                           Registration form/Intake         Sufficient Progress
indicated in the approved application.                       Activity logs                    Non-Compliant
                                                             Other: please explain            N/A

2. The program has advertised the                            Newspaper, radio, TV ads         Compliant
program and services and has conferred                       School postings,                 Sufficient Progress
with non-public schools for participation.                    announcements                    Non-Compliant
                                                             Outreach activities              N/A
                                                             Other: please explain
3. The program has provided activities                       Participant list                 Compliant
and services to the students and their                       Registration form                Sufficient Progress
families in accordance with their                            Activity logs                    Non-Compliant
application.                                                 Other: please explain            N/A
4. Transportation accommodations have                        Transportation logs              Compliant
been made to travel to and from activities.                  Other: explain                   Sufficient Progress
                                                                                               Non-Compliant
                                                                                               N/A
5. If applicable, the program has                           Documentation of                  Compliant
accommodated children with special                           accommodations provided.          Sufficient Progress
needs.                                                    Ex. transportation, aides, etc.      Non-Compliant
                                                                                               N/A
6. Participants are involved in all                          Attendance records               Compliant
components of the program.                                   Other: please explain            Sufficient Progress
                                                                                               Non-Compliant
                                                                                               N/A
7. Support services are offered that                         Referrals                        Compliant
enable families to overcome barriers to                      Other: please explain            Sufficient Progress
participation.                                                                                 Non-Compliant
                                                                                               N/A
8. Family participation retention has                        Attendance records               Compliant
increased by 5% from the previous                            Other: please explain            Sufficient Progress
program year.                                                                                  Non-Compliant
                                                                                               N/A
Additional Comments:




     Quality Program Components                                    Documentation                        Comments

1. Is there an attendance policy?                            Program, Student, Parent
                                                              handbook

2. How do you encourage parental                             Parent Meeting minutes
involvement in your overall program                          Correspondence
decision-making?                                             Surveys
                                                             Other: please explain
3. Are support services offered that                         Collaborative agreements
enable families to overcome barriers to                      Referrals
participation?                                               Other: please explain

                                                                         6
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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006

                                                       V. Early Childhood Education

              Requirements                                       Documentation                          Status

1. The program utilizes                                   Description of activities          Compliant
developmentally appropriate and                           Curricula materials                Sufficient Progress
scientifically based reading curricula as                 Course outlines                    Non-Compliant
a basis for instructing child participants.               Other: please explain:             N/A


2. The program is servicing a minimum                      Correspondence                    Compliant
three-year span of children ranging in                    (Age range served: _____ )          Sufficient Progress
age from birth through 7 as approved in                                                       Non-Compliant
the application.                                                                              N/A


3. Project Director and/or program                        Correspondence                     Compliant
coordinator has consistently met with                     Meeting minutes, agendas           Sufficient Progress
school day staff to ensure consistency                    Other: please explain:             Non-Compliant
and integration into program                                                                  N/A
components.

4. The program integrates the school                      Description of activities          Compliant
day curricula into its activities.                        Curricula materials                Sufficient Progress
                                                          Course outlines                    Non-Compliant
                                                          Other: please explain:             N/A

5. 75% of Even Start children ages                        Teacher observation                Compliant
birth to two (2), who have participated                   Other: please explain              Sufficient Progress
in the program for at least six (6)                                                           Non-Compliant
months, are showing progress in their                                                         N/A
emerging language development.


6. 75% of Even Start children ages                        Teacher observation                Compliant
three to five (3-5), who have                             Other: please explain              Sufficient Progress
participated in the program for at least                                                      Non-Compliant
six (6) months, are showing progress in                                                       N/A
their language and literacy
development.
7. 50% of Even Start children in                          Progress reports                   Compliant
kindergarten through second grade,                        Report cards                       Sufficient Progress
who have participated in the program                      Teacher observation                Non-Compliant
for at least six (6) months, are                          Other: please explain              N/A
improving in reading readiness skills.

8. 70% of Even Start children in third                    Progress reports                   Compliant
grade or up to age eight (8), who have                    Teacher observation                Sufficient Progress
participated in the program for at least                  Other: please explain              Non-Compliant
six (6) months, are demonstrating the                                                         N/A
ability to read on grade level.




                                                                        7
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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006
9. 75% of Even Start children in                          Progress reports                   Compliant
kindergarten through third grade or up                    Report cards                       Sufficient Progress
to age eight (8), who have participated                   Other: please explain              Non-Compliant
in the program for at least six (6)                                                           N/A
months, will meet or exceed the state
standard for school attendance during
the school year.

10. 75% of Even Start children in                         Progress reports                   Compliant
kindergarten through third grade or up                    Report cards                       Sufficient Progress
to age eight (8), who have participated                   Other: please explain              Non-Compliant
in the program for at least six (6)                                                           N/A
months, will meet the criteria for
promotion established by the local
school district for the grade level.

11. All early childhood education                         PARS21 Reports                     Compliant
activities provided by the ESFL                                                               Sufficient Progress
program are entered into PARS21, are                                                          Non-Compliant
current and entered correctly.                                                                N/A

Additional Comments:




    Quality Program Components                                   Documentation                         Comments

1. How does the program coordinate                        Description of facilities and
and maximize school resources and                          resource use
facilities for the Even Start program?                    Other: please explain:


2. Does the program offer parents an                      Parent surveys
opportunity for input and participation in                Program fliers
class to reinforce learning?                              Other: please explain


3. Is the program designed to offer a                     Letters to parents
smooth transition to public school                        HBE visit notes
through visits, role-playing, or modeling                 Other: please explain
new routines?




                                                                        8
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                                                 Office of Program Support Services
                                         Even Start Family Literacy Program Monitoring Tool
                                                                 2006

                                                             VI. Adult Education

             Requirements                                       Documentation                          Status

1. The program has a documented                          Interest inventory                 Compliant
process of identifying adult education                   Other: please explain:             Sufficient Progress
goals.                                                                                       Non-Compliant
                                                                                             N/A
2. The program ensures that all adult                    Test scores                        Compliant
participants are pre and post tested to                                                      Sufficient Progress
measure gain/development.                                                                    Non-Compliant
                                                                                             N/A
3. Instructional methods are based on                    Assessment materials               Compliant
scientifically based research.                           Other: please explain              Sufficient Progress
                                                                                             Non-Compliant
                                                                                             N/A
4. Instructional methods are varied,                     Curriculum                         Compliant
practical and relevant to the academic                   Teacher Notes                      Sufficient Progress
needs and interests of each learner.                     Other: please explain              Non-Compliant
                                                                                             N/A
5. The continuing progress of each                       Assessment scores                  Compliant
learner is assessed after every 100                      Attendance records                 Sufficient Progress
hours of instruction.                                    Other: please explain              Non-Compliant
                                                                                             N/A
6. 28% of Even Start adult participants,                 Assessment scores                  Compliant
who have attended at least 100 hours                     Attendance records                 Sufficient Progress
of adult education instruction                           Other: please explain              Non-Compliant
are demonstrating achievement in the                                                         N/A
areas of reading, writing, English
language acquisition, problem solving,
or numeracy by improving one
educational functioning level, as
measured by the CASAS or TABE.

7. 41% of Limited English Proficiency                    Assessment scores                  Compliant
(LEP) Even Start adult participants,                     Other: please explain              Sufficient Progress
who have attended at least 100 hours                                                         Non-Compliant
of English language instruction, have                                                        N/A
demonstrated achievement in listening,
speaking, reading, writing, problem
solving, or numeracy by improving one
educational functioning level, as
measured by the CASAS, TABE, or
BEST.

8. 50% of Even Start adult participants,                 School transcripts                 Compliant
who are enrolled in a high school                        Other: please explain              Sufficient Progress
diploma program, have earned at least                                                        Non-Compliant
10 credits this school year.                                                                 N/A




                                                                        9
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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006
9. 50% of Even Start adult participants,                  Practice assessment scores         Compliant
who score in the high adult secondary                     Progress reports                   Sufficient Progress
education level, are sufficiently                         Other: please explain              Non-Compliant
progressing towards passing the GED                                                           N/A
test within nine (9) months.

10. Of the Even Start participants with                   Outreach to job training           Compliant
employment goals, at least 40% will                        providers                          Sufficient Progress
enter into a job training program or                      Attendance at programs             Non-Compliant
obtain employment or career                               Other: please explain              N/A
advancement within nine (9) months of
enrollment in the Even Start program.


11. Of the Even Start participants with                   Postsecondary applications         Compliant
a goal of advanced education, 40% will                    HBE Visit Notes                    Sufficient Progress
enter into a postsecondary education                      Other: please explain              Non-Compliant
program or a vocational or technical                                                          N/A
training program within six (6) months
of completing their adult education
goals.

12. All adult education activities                        PARS21 Reports                     Compliant
provided by the ESFL program are                                                              Sufficient Progress
entered into PARS21, are current and                                                          Non-Compliant
entered correctly.                                                                            N/A
                                                                                          




Additional Comments:




    Quality Program Components                                   Documentation                         Comments

1. How does the program ensure                            Attendance Logs
participation?                                            HBE Visit Notes
                                                          Other: please explain


2. How does the program ensure                            Curriculum
learning takes place in a variety of                      Other: please explain
forms?




                                                                        10
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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006

                                                           VII. Parenting Education

              Requirements                                       Documentation                          Status

1. The program provides consistent                        Course outlines                    Compliant
instruction for parents that are relevant                 Curriculum materials               Sufficient Progress
to the parent’s understanding and                         Workshop announcements             Non-Compliant
implementation of being their child’s                     Schedule of events                 N/A
first teacher.                                            Observation of activities
                                                          Parent interviews
                                                          Other: please explain
2. Parenting activities are varied in                     Activity logs                      Compliant
content and instructional style.                          Parenting curriculum               Sufficient Progress
                                                          Other: please explain              Non-Compliant
                                                                                              N/A
3. Services are offered to parents to                     Referrals                          Compliant
enable them to attend parenting                           Other: please explain              Sufficient Progress
activities.                                                                                   Non-Compliant
                                                                                              N/A
4. The program has provided, for a                        Training fliers                    Compliant
minimum of two (2) hours per month,                       Attendance records                 Sufficient Progress
parenting workshops and/or trainings to                   Other: please explain              Non-Compliant
assist parents in supporting their                                                            N/A
children’s literacy development and
early school success.


5. 50% of Even Start                                      PEP ratings                        Compliant
parents/guardians, who have                               Other: please explain              Sufficient Progress
participated in the program for at least                                                      Non-Compliant
six (6) months, have created or                                                               N/A
improved their home environment to
support their children’s literacy
development, as evidenced by the
Parent Education Profile (PEP).

6. 50% of Even Start                                      PEP ratings                        Compliant
parents/guardians, who have                               Other: please explain              Sufficient Progress
participated in the program for at least                                                      Non-Compliant
six (6) months, have improved the level                                                       N/A
of their participation in and
manipulation of activities that enhance
their children’s literacy development, as
evidenced by as evidenced by the
Parent Education Profile (PEP).

7. 50% of Even Start                                      Parent educator observation        Compliant
parents/guardians, who have                               Other: please explain              Sufficient Progress
participated in the program for at least                                                      Non-Compliant
six (6) months, have and continue to                                                          N/A
support their children’s literacy
development through involvement in
school activities.

                                                                        11
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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006
8. All parent education activities                        PARS21 Reports                     Compliant
provided by the ESFL program are                                                              Sufficient Progress
entered into PARS21, are current and                                                          Non-Compliant
entered correctly.                                                                            N/A
                                                                                          
9. All Parenting Education Profile                        PARS21 Reports                     Compliant
(PEP) scores have been entered into                                                           Sufficient Progress
the PARS21 system.                                                                            Non-Compliant
                                                                                              N/A

Additional Comments:




    Quality Program Components                                   Documentation                         Comments

1. Are sessions being evaluated by                        Parent surveys
parents for effectiveness and                             Other: please explain
appropriateness?

2. Are activities being held in neutral                   Activity locations
venues that are not intimidating to                       Other: please explain
parents?


3. How do you ensure                                      Parent contracts
attendance/participation?                                 Other: please explain




                                                                        12
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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006

                                            VIII. Parent-Child Interactive Literacy Activities

              Requirements                                       Documentation                                Status

1. The program provides regularly                         Attendance records                       Compliant
scheduled activities between parents                      Other: please explain                    Sufficient Progress
and children.                                                                                       Non-Compliant
                                                                                                    N/A

2. P-CILA activities are relevant to the                  Activity topics                          Compliant
family and infused in other components                    P-CILA activity logs                     Sufficient Progress
of the program.                                           Other: please explain                    Non-Compliant
                                                                                                    N/A
3. The program is providing integrated                    Attendance records                       Compliant
instructional activities (parent and child                Other: please explain                    Sufficient Progress
interactive literacy activities) in a group                                                         Non-Compliant
setting for a minimum of three (3) hours                                                            N/A
each month.

4. All parent-child literacy activities (P-               PARS21 Reports                           Compliant
CILA) provided by the ESFL program                                                                  Sufficient Progress
are entered into PARS21, are current                                                                Non-Compliant
and entered correctly.                                                                              N/A


Additional Comments:




    Quality Program Components                                   Documentation                               Comments

1. What are the spaces that are used                      Activity locations
for programming?                                          Other: please explain


2. Does the program offer P-CILA                          Activity fliers
activities outside of the classroom                       Attendance records
environment?                                              Other: please explain




                                                                        13
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                                                 Office of Program Support Services
                                         Even Start Family Literacy Program Monitoring Tool
                                                                 2006

                                                         IX. Home Based Education

             Requirements                                       Documentation                          Status

1. Each family receives a minimum of                     HBE logs                           Compliant
two visits per month (two hours) for                     Other: please explain              Sufficient Progress
HBE.                                                                                         Non-Compliant
                                                                                             N/A
2. HBE visits are coordinated with                       Curriculum                         Compliant
instructional staff and a certified                      Meeting notes                      Sufficient Progress
instructional teacher develops                           Other: please explain              Non-Compliant
curriculum.                                                                                  N/A
3. The HBE has the minimum required                      Copy of certification              Compliant
certification for this position.                         Other: please explain              Sufficient Progress
                                                                                             Non-Compliant
                                                                                             N/A
4. The HBE uses manipulatives in the                     Home Based Educator Notes          Compliant
home to enable parents to teach in the                   Other: please explain              Sufficient Progress
home environment.                                                                            Non-Compliant
                                                                                             N/A
5. The HBE infuses material from other                   Home Based Educator Notes          Compliant
program components into the                              Other: please explain              Sufficient Progress
instruction during home visits.                                                              Non-Compliant
                                                                                             N/A
6. The program is providing integrated                   Home Based Educator Records        Compliant
instruction in the home (home-based                      Other: please explain              Sufficient Progress
education) for a minimum of two (2)                                                          Non-Compliant
one-hour visits each month to 75% of                                                         N/A
families.
7. All home-based education visits are                   PARS21 Reports                     Compliant
entered into PARS21, are current and                                                         Sufficient Progress
entered correctly.                                                                           Non-Compliant
                                                                                             N/A

Additional Comments:




   Quality Program Components                                   Documentation                         Comments

1. Are HBE visits coordinated with                       Letters of agreement
other service providers where                            Other: please explain
applicable? (e.g. DYFS)




                                                                       14
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                                                 Office of Program Support Services
                                         Even Start Family Literacy Program Monitoring Tool
                                                                 2006

                                       X. Evaluation of Program Progress and Effectiveness

             Requirement                                        Documentation                          Status

1. A local level evaluation process has                  Evaluation Tool/system             Compliant
been established which measures                          Data                               Sufficient Progress
program progress against the                             Surveys                            Non-Compliant
Indicators of Program Quality.                           Reports                            N/A
                                                         Signed contract with vendor
                                                         Other: please explain:
2. The program has evaluated its’                        Status of program indicators       Compliant
progress towards meeting program                         Analysis of Data                   Sufficient Progress
goals and objectives.                                    Surveys                            Non-Compliant
                                                         Reports                            N/A
                                                         Other: please explain:
3. The program is using information                      Changes made to program            Compliant
collected for continuous improvement.                     based on feedback                  Sufficient Progress
                                                         Reports                            Non-Compliant
                                                         Surveys                            N/A
                                                         Other: please explain
4. Documentation/evidence that the                       Interim Evaluation                 Compliant
program evaluator has been involved in                   Meeting Notes                      Sufficient Progress
program design and structure.                            Other: please explain              Non-Compliant
                                                                                             N/A


Additional Information:




   Quality Program Components                                   Documentation                         Comments

1. What qualitative and quantitative                     Data
information does the program have on                     Reports
program participation, performance and                   Attendance Logs
outcomes?                                                Student grades
                                                         Other: please explain
2. How has the findings from the data                    Correspondence
collected been communicated to staff,                    Announcements
partners, collaborators, parents, the                    Meeting minutes
school, etc?                                             Other: please explain

3. Do you have any anecdotal stories                     Participant stories
to share about the effects of the                        Other: please explain
program on the students and/or their
families?

                                                                       15
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                                                  Office of Program Support Services
                                          Even Start Family Literacy Program Monitoring Tool
                                                                  2006

                                                             XI. Fiscal Compliance

              Requirement                                        Documentation                          Status

1. Grant fund amounts have been                           Budget expenditure forms           Compliant
expended appropriately according to                       Other: please explain:             Sufficient Progress
the grant agreement time lines.                                                               Non-Compliant
                                                                                              N/A
2. Subgrantees are using appropriated                     Subgrantee agreement               Compliant
funds and providing services as per the                   Contracts                          Sufficient Progress
grant agreement (if applicable).                          Other: please explain:             Non-Compliant
                                                                                              N/A
3. Partners and/or collaborators are                      Contracts/invoices                 Compliant
using grant funds and providing                           Budget forms                       Sufficient Progress
contracted services appropriately.                        Other: please explain              Non-Compliant
                                                                                              N/A
4. Grant funds have been appropriately                    Contract/invoice                   Compliant
allocated and expended for local                          Budget forms                       Sufficient Progress
program evaluator’s evaluation of                         Other: please explain              Non-Compliant
                                                                                              N/A
program.
5. Products, services, equipment, etc.                    Invoices                           Compliant
have been purchased appropriately                         Purchase orders                    Sufficient Progress
according to the terms of the grant                       Other: please explain              Non-Compliant
                                                                                              N/A
agreement.
Additional Information:




    Quality Program Components                                   Documentation                         Comments

1. How do program administrators                          Meeting notes
coordinate fiscal compliance and                          Other: please explain
monitoring with the lead agency
business administrator or fiscal officer?

2. How does program administration                        Expenditures
ensure that most if not all grant funds                   Other: please explain
are expended in a timely manner?


3. How are matching funds secured in                      Expenditures
a consistent and beneficial manner?                       Other: please explain




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As the representative of the above mentioned program, I here by confirm and verify the
validity of the information reported.


        ___________________________________________               ___________________________________
                Agency Representative Signature                                   Title


        ___________________________________________               ___________________________________
                PLEASE PRINT YOUR NAME CLEARLY                                    Date


        ___________________________________________               ____________________________________
                NJDOE Staff Signature                                             Title


        ____________________________________________              _____________________________________
                PLEASE PRINT OR TYPE                                              Date


        ____________________________________________              ______________________________________
                Witness Signature                                                 Title


        ____________________________________________              _______________________________________
        PLEASE PRINT OR TYPE                                              Date




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