SUBJECT ROOF REPLACEMENT AT THE PROVINCIAL OFFENCES COURT HOUSE

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					Page 1 of 2                                Agenda Item #   Page #




       TO:                               CHAIR AND MEMBERS
                                          BOARD OF CONTROL
                                         MEETING ON JUNE 23,2004

     FROM:                                     J.T. HOBBS
                                       DIRECTOR, FLEET, FACILITIES
                                       & DEPARTMENTAL RESOURCES

    SUBJECT      ROOF REPLACEMENT AT THE PROVINCIAL OFFENCES COURT HOUSE
                                   PROJECT No. GG1320
                                     TENDER No. 04-46


I                                     RECOMMENDATION                                                    I
That on the recommendation of the Director, Fleet, Facilities & Departmental Resources, the
following actions BE TAKEN with respect to the Roof Replacement at the Provincial Offences          I




Court House:

1. The bid submitted by Flynn Canada Ltd., 550 Sovereign Road, London, Ontario, N5V 4K5 at
     its tendered price of $126,400.00 (GST excluded) for the Roof Replacement at the
     Provincial Offences Court House BE ACCEPTED; it being pointed out that the bid submitted
     by Flynn Canada Ltd. was the lowest of five (5) bids received and meets the City’s
     specifications and requirements in all areas;

2. The financing for this project BE APPROVED as set out in the Sources of Financing Report
     attached hereto as Appendix “A;

3. The Civic Administration BE AUTHORIZED to undertake all administrative acts which are
     necessary in connection with the project; and

4. The approvals given herein BE CONDITIONAL upon the Corporation entering into a formal
   contract with the contractor for the work.

                                         BACKGROUND

                     {\.
 PurDose:

This report is submitted to award a contract to replace the roof at the Provincial Offences Court
House.

 Context:

The Provincial Offences Court House is managed by Finance & Corporate
Services/Administration with maintenance being provided through Fleet & Facilities Operations.
The existing roof on the facility has reached the end of its functional life expectancy and
requires replacement.

 Tenders for the roof replacement for Provincial Offences Court House were opened on June 2,
 2004 and are summarized in Appendix “B”attached.

 The low bid submitted Flynn Canada Ltd., in the amount of $126,400.00 (GST excluded) is
 being recommended and meets all the terms and conditions of Tender 04-46. The construction
 budget for this project is $140,000.00 (GST excluded).

 Financing:

 There will be no increase in the Environmental & Engineering Services Department Operating
 Budget associated with the approval of this contract.
Page 2 of 2                                    Agenda Item #   Page #




                                                n
Funding for this project has been provided for i Capital Account GG1320.

Acknowledaements:

This report was prepared by AI Taylor and Jim Klingenberger, 'Facilities Design and
Construction.


 SUBMITTED BY:                                       RECOMMENDED BY:




  B. CAMPBELL
  DIVISION MANAGER, FACILIT1ES
  DESIGN & CONSTRUCTION                          1   J.T. HOBBS
                                                     DIRECTOR, FLEET, FACILITIES
                                                     & DEPARTMENTAL RESOURCES

I CONCURWD BY:


  ACTING GENERAL MANAGER OF
  FINANCE & CORPORATE SERVICES


Field:    Y:\Shared\Admin Users\BofC\0623 POA Roof Replacement.rev1.doc
                                                      APPENDIX 'A'
                                                     AgmbltsmW
                                                                                                             #04073

   Chair and Members                                                                                   June 7,2004
   Board of Control                                                                                 (Award Contract)

   RE: Provincial Offences Court House Roof Replacement
                                                      -
       Capital Works Budget, Project No. GG1320 POA Building Upgrades & Repairs
       Flvnn Canada Ltd. $1 -
                            26.400.00

   FINANCE AND CORPORATE SERVICES D~PARTMENT                   REPORT ON THE SOURCES OF FINANCING:
   The Director of Financial Planning and Policy confirms that this project can be accommodated within the financing
   available for it in the 2004 Capital Works Budget. Subject to the adoption of the recommendations of the Director,
   Fleet, Facilities & Department Resources, the detailed source of financing for this project is:,

                                                    Approved         Committed           This           Balance For
   ESTIMATED EXPENDITURES                            Budget           To Date         Submission        Future Work

   Construction                                           $140,000          $565         $126,400           $13,035

   NET ESTIMATED EXPENDITURES

   SOURCE OF FINANCING

   Drawdown from POA Repairs & Mtce.                      $140,000          $565         $126,400            $13,035
      Reserve Fund

   TOTAL FINANCING

   Notes:

I ) There are no anticipated additional operating costs in the Environmental and Engineering Services budget in 2004
    and subsequent years associated with the approval of this project.




    EH
                                                                                       Martin Hayward
                                                                          Director of Financial Planning and Policy
     8
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