PowerPoint is a presentation software program that is part of the Microsoft Office package. PowerPoint uses a graphical approach to presentations in the form of slide shows that accompany the oral delivery of the topic. This program is widely used in business and classrooms and is an effective tool when used for training purposes. PowerPoint is one of the simplest computer programs to learn. It is the No. 1 program used worldwide for presentations. Anyone can create stunning presentations that look like they were designed by a professional. PowerPoint presentations can be made into photo albums, complete with music or narrations, to distribute on CDs or DVDs. If you are in the sales field, it involves just a few simple clicks to add an illustrative chart of data or an organizational chart of your company's structure. Make your presentation into a web page for emailing purposes or as a promotion displayed on your company's website. It is easy to customize presentations with your company logo and to dazzle your audience by using one of the many design templates that come with the programs. Many more free add-ins and templates are available online from Microsoft and a host of other websites. In addition to an on screen slide show, PowerPoint has printing options that allow the presenter to provide handouts and outlines for the audience as well as notes pages for the speaker to refer to during the presentation. All in all, PowerPoint is a "one-stop-shop" to create successful presentations for the business world, the classroom or just for your own personal use.
Different views in PowerPoint
Microsoft PowerPoint has three main views: normal view, slide sorter view, and slide show view. You can select a view, based on these main views, to be your default view in PowerPoint.
Normal view is the main editing view, which you use to write and design your presentation. The view has three working areas: on the left, tabs that alternate
between an outline of your slide text (Outline tab) and your slides displayed as thumbnails (Slides tab); on the right, the slide pane, which displays a large view of the current slide; and on the bottom, the notes pane. Outline tab Showing your slide text in outline form, this area is a great place to start writing your content— to capture your ideas, plan how you want to present them, and move slides and text around. Slides tab Switch to this tab to see the slides in your presentation as thumbnail-sized images while you edit. The thumbnails make it easy for you to navigate through your presentation and to see the effects of your design changes. You can also rearrange, add, or delete slides. Slide pane With the current slide shown in this large view, you can add text, insert pictures, tables, charts, drawing objects, text boxes, movies, sounds, hyperlinks, and animations. Notes pane Add notes that relate to each slide's content, and use them in printed form to refer to as you give your presentation, or create notes that you want your audience to see either in printed form or on a Web page. The Outline and Slides tabs change to display an icon when the pane becomes narrow, and if you only want to see the current slide in the window as you edit, you can close the tabs with a Close box in the right corner. Drag the splitter bar to narrow the pane; the tab names turn into icons. You can adjust the size of the different panes in normal view by dragging the pane borders.
Slide sorter view
Slide sorter view is an exclusive view of your slides in thumbnail form. When you are finished creating and editing your presentation, slide sorter gives you an overall picture of it— making it easy to reorder, add, or delete slides and preview your transition and animation effects.
Slide show view
Slide show view takes up the full computer screen, like an actual slide show presentation. In this fullscreen view, you see your presentation the way your audience will. You can see how your graphics, timings, movies, animated elements, and transition effects will look in the actual show.
The Format menu
In Ms-PowerPoint, text can be formatted as in Microsoft Word from the format menu. The Font option provides options to change the
font settings for the selected text in the Font dialog box. The Bullets and Numbering option allows the user to change the bullets in a specified text or number a list. It opens up a dialog box in which these changes can be made. The Alignment option allows the user to align text or objects to the right, left or centre of the slide. The Slide Design option allows the user to change the design of a slide. One can choose one of the many presets or select no design. The Slide Layout option allows the user to change the layout of a slide. One can choose from the many preset layouts or select an empty slide.
The Slide Show Menu
The slide show can be viewed by clicking on the View Show option. The Slide show settings can be changed by selecting the Set Up Show option. A Set up Show dialog box appears in which the settings can be changed. The Rehearse timings option allows the user to set the total time of the show by manually setting the time of slide transitions and animations. The Record Narration option allows the user to record a narration from a Microphone and embed it into the presentation. The Animation Schemes option allows the user to change the way objects appear on the slide during a slide show. The user can specify the effects that are seen when an object appears in a slide or disappears from a slide. The Custom Animation option allows the user to define the way in which the animations set by the user using the ‘Animation schemes’ option. It provides options to define whether an effect will take place with the previous effect, after it or on a mouse click. It also provides options to change the speed of an effect. The Slide transition option allows the user to change the way transition takes place between two slides.