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I suBJECTI AJ TYLER OPERATIONS CENTRE ROOF REPLACEMENT

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					Page 1 of 2                               Agenda Item #   Page #




         TO:                             CHAIR AND MEMBERS
                                         BOARD OF CONTROL
                                        MEETING ON JUNE 23,2004.

II      FROM:
                                             J.T. HOBBS
                                      DIRECTOR, FLEET, FACILITIES
                                     & DEPARTMENTAL RESOURCES



I/ suBJECTI
                        A.J. TYLER OPERATIONS CENTRE ROOF REPLACEMENT
                                          OPSOOl -TS6210
                                        TENDER NO. 04-37


                                     RECOMMENDATION

 That on the recommendation of the Director of Fleet, Facilities & Departmental Resources, the
 following actions BE TAKEN with respect to the A.J. Tyler. Operations Centre Roof -
 Replacement:

 I.The bid submitted by Nedlaw Roofing Limited, 232 Woolwich St. S , Breslau, Ontario NOB
    1MO at its tendered price of $121,743.00 (GST excluded) for the A.J. Tyler Operations
    Centre Roof Replacement BE ACCEPTED; it being pointed out that the bid submitted by
    Nedlaw Roofing Limited was the lowest of four (4) bids received and meets the City’s
   specifications and requirements in all areas;

 2. The financing for this project BE APPROVED as set out in the Sources of Financing Report
    attached hereto as Appendix “ A ;

 3. The Civic Administration BE AUTHORIZED to undertake all administrative acts which are
     necessary in connection with the project; and

 4. The approvals given herein BE CONDITIONAL upon the Corporation entering into a formal
    contract with the contractor for the work.




                                        BACKGROUND


     Purpose:

 This report is submitted to seek Council approval to enter into a formal contract with Nedlaw
 Roofing Limited for A. J. Tyler Operations Centre Roof Replacement.



 Context:

 Over the past several years, numerous repairs have been made to the roof over the East
 Mechanical Garage and Stores area. This past spring a major split occurred in the roofing
 membrane which has made any future repairs no longer cost effective. The existing roof is now
 27 years old and has well exceeded its functional life expectancy of 15-20 years and requires
 total replacement.


     Financina:

 There will be no increase in the Environmental & Engineering Services Department Operating
 Budget associated with the approval of this project.

 Funding for this expenditure has been provided for in Capital Account TS6210.
Page 2 of 2                                     Agenda Item #   Page #




Acknowledqements:
This report was prepared by Tim Wellhauser, Facilities Design and Construction.



1 SUBMITTED BY:                                     RECOMMENDED BY:               +




  B. CAMPBELL                                       J.T. HOBBS
  DIVISION MANAGER, FACILITIES                      DIRECTOR, FLEET, FACILITIES
  DESIGN & CONSTRUCTION                             & DEPARTMENTAL RESOURCES


Field:    Y:\SharedWdmin Users\BofC\0623AJ Tyler roof replacement.doc
     Chair and Members
     Board of Control
                                                        APPENDIX "A"

                                                                                     r[                            #04075
                                                                                                              June 7,2004
                                                                                                           (Award Contract)
                                                                                                                                ,




     RE: A.J. Tyler Operations Centre Roof Replacement
                                               -
         Capital Budget Project No. TS6210 Operations Centres-Site Development
                                     -
         Nedlaw Roofina Limited $121.743.00

     FINANCE AND CORPORATE SERVICES DEPARTMENT REPORT ON THE SOURCES OF FINANCING:
     The Director of Financial Planning and Policy confirms that the cost of this project can be accommodatedwithin the
     financing available for it in the Capital Works Budget and that, subject to the adoption of the recommendationsof the
     Director, Fleet, Facilities and Department Resources, the detailed source of financing for this project is:


                                                          Approved         Committed           This            Balance For
     ESTIMATED EXPENDITURES                                Budget           To Date         Submission         Future Work

     Engineering                                            $384,256        $384,256                                       $0
     Land Purchase                                            217,000         216,717                                  283
     Construction                                           3,888,499       1,070,329            121,743         2,696,427
     Other City Related Expenses                               80,750          20,056                               60,694
                                                                              P



     NET ESTIMATED EXPENDITURES



     SOURCE OF FINANCING

     Debenture By-law No. W. 1694(a)-176           1)      $4,570,505      $1,691,358           $121,743        $2,757,404

     TOTAL FINANCING


1)   Note to City Clerk:
     The City Clerk be authorized to amend By-law No. W.-1694(a)-176 to increase the net amount to be debentured by
     $1,985,505 from $2,585,000 to $4,570,505.

2)   Federal government legislationto support the City's full GST exemption has received Royal Assent. The Capital budget
     amount shown above has been reduced by $86,079 to reflect the GST savings.

3)   There are no anticipated additionaloperating costs in the Environmental and Engineering Services budget in 2004 and
     subsequent years associated with the approval of this project.




     EH                                                                                     Martin Hayward
                                                                                        of Financial Planning and Policy
.c.r
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       ?

				
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