Page 1 of 2 Agenda Item # Page #
TO: CHAIR AND MEMBERS
BOARD OF CONTROL
MEETING ON JUNE 23,2004.
DIRECTOR, FLEET, FACILITIES
& DEPARTMENTAL RESOURCES
A.J. TYLER OPERATIONS CENTRE ROOF REPLACEMENT
TENDER NO. 04-37
That on the recommendation of the Director of Fleet, Facilities & Departmental Resources, the
following actions BE TAKEN with respect to the A.J. Tyler. Operations Centre Roof -
I.The bid submitted by Nedlaw Roofing Limited, 232 Woolwich St. S , Breslau, Ontario NOB
1MO at its tendered price of $121,743.00 (GST excluded) for the A.J. Tyler Operations
Centre Roof Replacement BE ACCEPTED; it being pointed out that the bid submitted by
Nedlaw Roofing Limited was the lowest of four (4) bids received and meets the City’s
specifications and requirements in all areas;
2. The financing for this project BE APPROVED as set out in the Sources of Financing Report
attached hereto as Appendix “ A ;
3. The Civic Administration BE AUTHORIZED to undertake all administrative acts which are
necessary in connection with the project; and
4. The approvals given herein BE CONDITIONAL upon the Corporation entering into a formal
contract with the contractor for the work.
This report is submitted to seek Council approval to enter into a formal contract with Nedlaw
Roofing Limited for A. J. Tyler Operations Centre Roof Replacement.
Over the past several years, numerous repairs have been made to the roof over the East
Mechanical Garage and Stores area. This past spring a major split occurred in the roofing
membrane which has made any future repairs no longer cost effective. The existing roof is now
27 years old and has well exceeded its functional life expectancy of 15-20 years and requires
There will be no increase in the Environmental & Engineering Services Department Operating
Budget associated with the approval of this project.
Funding for this expenditure has been provided for in Capital Account TS6210.
Page 2 of 2 Agenda Item # Page #
This report was prepared by Tim Wellhauser, Facilities Design and Construction.
1 SUBMITTED BY: RECOMMENDED BY: +
B. CAMPBELL J.T. HOBBS
DIVISION MANAGER, FACILITIES DIRECTOR, FLEET, FACILITIES
DESIGN & CONSTRUCTION & DEPARTMENTAL RESOURCES
Field: Y:\SharedWdmin Users\BofC\0623AJ Tyler roof replacement.doc
Chair and Members
Board of Control
RE: A.J. Tyler Operations Centre Roof Replacement
Capital Budget Project No. TS6210 Operations Centres-Site Development
Nedlaw Roofina Limited $121.743.00
FINANCE AND CORPORATE SERVICES DEPARTMENT REPORT ON THE SOURCES OF FINANCING:
The Director of Financial Planning and Policy confirms that the cost of this project can be accommodatedwithin the
financing available for it in the Capital Works Budget and that, subject to the adoption of the recommendationsof the
Director, Fleet, Facilities and Department Resources, the detailed source of financing for this project is:
Approved Committed This Balance For
ESTIMATED EXPENDITURES Budget To Date Submission Future Work
Engineering $384,256 $384,256 $0
Land Purchase 217,000 216,717 283
Construction 3,888,499 1,070,329 121,743 2,696,427
Other City Related Expenses 80,750 20,056 60,694
NET ESTIMATED EXPENDITURES
SOURCE OF FINANCING
Debenture By-law No. W. 1694(a)-176 1) $4,570,505 $1,691,358 $121,743 $2,757,404
1) Note to City Clerk:
The City Clerk be authorized to amend By-law No. W.-1694(a)-176 to increase the net amount to be debentured by
$1,985,505 from $2,585,000 to $4,570,505.
2) Federal government legislationto support the City's full GST exemption has received Royal Assent. The Capital budget
amount shown above has been reduced by $86,079 to reflect the GST savings.
3) There are no anticipated additionaloperating costs in the Environmental and Engineering Services budget in 2004 and
subsequent years associated with the approval of this project.
EH Martin Hayward
of Financial Planning and Policy