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2010 KELOWNA DRAGON BOAT CLUB RACE ENTRY FORM

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2010 KELOWNA DRAGON BOAT CLUB RACE ENTRY FORM Powered By Docstoc
					                2010
      KELOWNA DRAGON BOAT CLUB
          RACE ENTRY FORM

When:       Saturday July 10, 2010
Where:      Waterfront Park
Cost:          Early Bird Deadline May 31/10
                  $600.00 per team
            After May 31/09 $700.00 per team

Contact:    Ivan Carothers (250) 491-1961 or
            kdbc@telus.net

 Team Name: ____________________________

 Manager’s Name: _______________________

 Email Address: _________________________

 Contact Tel #: __________________________


Please indicate which category you are entering:

□   Seniors Team 55+ ( Mixed or Womens )
□   Womens Team
□   Juniors Team
□   Mixed Team
2010 Kelowna Dragon Boat Club Race
OFFICIAL RULES AND REGULATIONS
SECTION A – ADMINISTRATION
1. GENERAL

1.1   The Kelowna Dragon Boat Club reserves the right to change the rules
       and regulations stated in this document without notice.
1.2   The Kelowna Dragon Boat Club has the sole right to construe, interpret
       and enforce the Official Rules and Regulations.
1.3    Any decisions rendered on or under these rules and regulations are
       conclusive and final.
1.4   The Kelowna Dragon Boat Club reserves the right to add, cancel, or
       make any changes to the divisional categories or the race structure.
1.5    The Kelowna Dragon Boat Club reserves the right to limit the number
       of teams that may participate in any division.
1.6   The Kelowna Dragon Boat Club reserves the right to accept or refuse
      any entry into the festival.

2. ELIGIBILITY

2.1   Any team conforming to the registration criteria and Official Rules and
      Regulations.

3. REGISTRATION

3.1   Each team must submit a completed team registration form to the Race
      Registrar.
3.2   To be valid, the registration must be accompanied by payment of fee.
3.3    Fees are payable to Kelowna Dragon Boat Club.
3.4   Registrar must receive written notice of withdrawal at least fourteen (14)
      days prior to day of event. No refund, in whole or in part, will be made if
      notice is received in less than fourteen (14) days before race day.
3.5   A deduction of one hundred dollars ($100) will be charged for all
      withdrawals regardless of date of withdrawal.
3.6   Once race roster is full, all other entries will be held on a wait list in the
      order in which they were received. Cheques covering entry fees will be
      returned to respective clubs after final race roster is confirmed.
3.7    Changes to the Team Registration Form such as team name, team category
      and team participants will be accepted up to 9am on the day of the event.
3.8    All team members must sign a waiver stating that they have read the
       conditions of the Waiver and are aware of the risks associated with
       Dragon Boat racing, accept the risk, and thus waive the right to any cause
       of action against any or all of the sponsors, organizers, the Kelowna
       Dragon Boat Club, and KDBC Paddling Society for injury to person(s) or
       loss/damage to personal property.
3.9     Waivers must be received by the Registrar by 9am July 10, 2010.
3.10   For participants under the age of eighteen (18), parents or guardians must
       also sign the waiver.

4. RACE CATEGORIES

4.1    Mixed – team must have a minimum of 8 female paddlers
4.2    Women – All paddlers must be female.
4.3    Masters – All paddlers must be 55+ years of age
4.4    Juniors - All paddlers must be 18 years of age or younger
4.5     All teams may use a drummer and/or steersperson of either gender.
4.6    Should regular steersperson or drummer be concerned about water
       conditions on race day, they may borrow a more experienced steerer
       and/or drummer as long as a festival waiver has been signed by them.
       They do not have to appear on the team roster.

5. TEAM MEMBERS

5.1    A team member is any person who is listed on the team roster and has
       signed a waiver.
5.2    Official team will consist of a maximum of twenty six (26) persons:-
5.3     Each boat shall carry a crew consisting of a minimum of eighteen (18) and
       a maximum of twenty (20) paddlers in addition to one (1) drummer and
       one (1) steersperson.
5.6     Each team must designate a Captain and a Team Manager. Both must be
       19 years of age or older on or before race day.
5.5    Any team or team member who allows a non-registered person to
       participate as a crew member will be subject to disqualification.
5.6    Paddlers will be permitted to paddle for at least one team, but no more
       than two as long as their name appears on the rosters for both teams as submitted
       to the Registrar.
SECTION B – RACES

6.0 EQUIPMENT

6.1    Racing fleet consists of (3) six-sixteen.
6.2     Wood club paddles will be provided. Personal paddles are permitted
       (including carbon composite) provided they meet festival size
       specifications.
6.2(a) Adaptive devices required to facilitate participation by disabled paddlers
       must receive Festival Committee approval prior to race day.
6.3    Paddlers are not permitted to alter the supplied paddles in any way,
       including, but not limited to, applying sticky or waxy substances to the
       shaft, roughening, or taping the hand gripping surfaces.
6.4    Club PFD’s will be provided. Personal equipment may be used only if
       they are Department of Transport or Canadian Coast Guard approved. No
       “self-inflating jackets” will be permitted. Dock manager has the right to
       refuse use of unapproved PFD’s.
6.5     Drums and Steering Paddles, are provided by the Kelowna Dragon Boat Club. In
       inclement weather, drum sticks may be prohibited to protect the skin of the drum
6.6    Only the Drums and Drum Sticks provided shall be used to signal the
       stroke rate. Electronic devices including radio communications, signalling
       devices (such as whistles, rattles, air horns, or any other noise-makers) are
       strictly prohibited.
6.7    All boats, paddles, drums, PFD’s and other equipment used during the
       races must be returned intact and in full. Teams failing to do so will be
       charged for the replacement costs of items should the Kelowna Dragon
       Boat Club Committee determine loss/damage was due to negligence.

7.0 COURSE DESCRIPTION

7.1     Race length is approximately 500 meters.
7.2    Lanes – There are no marked lanes. Lane 1 (1) being closest to the beach.
7.3    Start Line – Marked with buoy positioned between each lane.
7.4    Finish Line – Marked with buoy and Judges’ Stand located on boardwalk.
7.5    The correct course for each boat is a straight line from its starting position
       to the finish.
8.0 COMPETITION STRUCTURE

8.1    The race program is organized into different divisions as determined by
       the Festival Committee. The Race Director develops a contest structure,
       race schedule and competition program by taking into account such factors
       as the number and type of teams entered, minimum number of teams
       needed to form separate divisions, and other practical considerations.
8.2     Team placements in the initial heats and lane assignments shall be random
       or based on seeding method.
8.3    Team standings will be by finish placement of each heat.(1st, 2nd or 3rd)
8.4    Teams will advance or drop back in accordance with the structure of the
       scheduled competition.
8.5     If a team incurs a penalty they will be considered finishing last in their heat.
8.6    Final Heats will result in a 1st Place in the Gold Division, 1st Place in the Silver
       Division, and a 1st Place in the Bronze Division.

9.0 MARSHALLING

9.1     Team managers must ensure that teams check into the Crew Assembly
       area at least thirty (30) minutes prior to the start of their heat. Failure to
       do so may result in disqualification from participation in the heat and
       relegation to last place in that heat.
9.2    Crews will be directed to the final Line-Up area where they will pick up
       PFD’s and paddles, then line up according to their pre-planned seating
       order.
9.3    Crews must board in accordance with Dock Marshall’s instructions.
9.4    Crews must board the boat allocated to them and must race in the lane
       assigned to them by the race officials.

10.0 STARTING PROCEDURE

10.1   Team must proceed directly to the start area, by the designated route, as
       soon as the crew has boarded and has been cleared by the dock officials.
       Penalties may be assessed by race officials for any delays in proceeding to
       the Start Line.
10.2   When approaching the Start Line, it is important that the crew adjust their
       paddling so that forward boat speed is kept to a minimum to ensure no part
       of the boat crosses the Start Line. Boats doing so may risk disqualification.
10.3   Taking into account the wind and/or current conditions, it is the
       responsibility of the Steerer to ensure that the boat is properly positioned
       in the lane at the start of the race.
10.4   In order to line up the dragon boat of all competitors evenly with the Start
       Line, the Starter’s Assistant will address individual boats to either move
       forward or backward or to stand still.
10.5   The most forward part of the boat will be the reference point for
       aligning the boat and determining the moment of finish.
11.0 START SEQUENCE

11.1   The Starter controls the count down to signal start of race. (Starter and
       Starter’s Assistant are onboard motorized boat left of the buoy at the Start
       Line)
11.2   Starters commands will be:-
       “PADDLERS READY” Drummer signifies “ready” by raising hand.
       “ATTENTION PLEASE” followed by a few seconds pause.
       AN AIR HORN BLAST OR SIMILAR SIGNAL WILL START THE
       RACE. (WILL OCCUR 1-5 SECONDS AFTER “ATTENTION
       PLEASE” COMMAND.)
11.3    Always anticipate a standing start, however, in the event of adverse
       weather a rolling start may be used by the starter. Teams will be notified
       as they approach if a rolling start is called for.
11.4   The finish time is recorded when the nose of the dragon boat crosses the
       finish line. But the race is considered complete when the full body of the
       boat has crossed the finish line with full crew intact.
11.5   Once over the finish line, steerers must remain in their lane and sight other
       boats in their area before starting back to the dock.

12.0 FALSE STARTS

12.1   Any boat that is out ahead, that is already moving or is being paddled
       ahead when the air horn sounds, will be cited for a false start.
12.2   Assistant Starter or Starter may cite false starts for any other condition that
       compromises a fair start.
12.3   Should a false start constitute a safety hazard, the Starter or Assistant
       Starter will employ whatever means necessary to stop all crews from
       paddling including, but not limited to, display of a red flag or repeated
       blasts from horns, whistles or other noisemakers.
12.4    If a team causes a false start and there are no safety issues, the race may
       continue with the offending team receiving a time penalty. Two (2) false
       starts by any one team may result in disqualification.

13.0 RESTARTS

13.1   A re-start, indicated by a 2nd. Blast of the horn, can be called by an official
       within 50m of a race start.
13.2   A team may request a re-start within 50m of the start of the race if there is
       interference beyond their control. The boat must stop in its respective lane
       and the steersperson must raise his/her arm indicating they have been
       obstructed.
13.3   There will be absolutely no grounds for a re-start once both boats have
       passed the 50 metre mark, except one that is initiated by the Officials
       under extraordinary circumstances.
14.0 RACING PROTESTS AND APPEALS

14.1   Protests by teams will be limited to race conduct and race rule infractions
       only. Teams may protest illegal paddle/PFD/Seat, non-compliance with
       roster rules, or collision initiated by another team. Teams may not protest
       boat/lane assignment, interference that did not result in collision with a
       competitors boat..
14.2    A protest must be lodged by the team manager (and only the team
       manager) to the Race Director verbally within fifteen (15) minutes after
       finish of race followed by a written protest within thirty (30) minutes after
       the race finish.
14.3    Protest must be accompanied by a non-refundable $50 fee.
14.4   Crew members, other than team managers, who approach race officials
       with protests will receive one (1) warning, then will risk team
       disqualification for any subsequent approach.
14.5   The Race Director, upon receipt of a protest, shall summon other race
       officials involved, to a hearing no later than thirty (30) minutes from the
       conclusion of the race. After the hearing, the Race Director will convey
       their decision to the person filing the protest. The decision is final.
SECTION C – OVERALL CONDUCT

15.0   GOOD SPORTSMANSHIP

15.1   Participants are at all times to behave in a good sportsmanlike manner.
       Any attempt to win a race by less than honourable means or by
       deliberately breaking the rules will result in a team disqualification
       (a) Any attempt to “ride wash”, the use of another boat’s bow wave or
       wake to gain advantage will result in disqualification.
       (b) When overtaking another boat, the overtaking boat is to stay clear
       of the boat being overtaken who, in turn, must not alter course to
       impede the overtaking boat.
15.2   Violation of safety procedures and sponsorship rules, disrespecting race
       officials, willful damage to property and/or equipment, impairment through
       use of drugs or alcohol by any one team member could result in a team
       disqualification.


16.0 SAFETY

16.1    Each person registered to race in the Kelowna Dragon Boat Club Race is
       responsible for his/her own safety.
16.2   Approved PFD’s must be worn at all times on the water along with
       clothing appropriate to water and race conditions.
16.3    Paddlers with physical restrictions must notify the Registrar and the Team
       Captain.
16.4   In the event of a crew being in distress, including “man overboard”,
       dragon boat is to be brought to a complete stop and rescue boats notified
       by whatever means necessary.
16.5   All injuries incurred during a race must be reported immediately to the
       Dock Marshal and the Team Manager who must then provide a written
       report to the Kelowna Dragon Boat Club Committee.

16.6    Emergency Procedures
       (a) Steersperson takes charge of boat crew until help arrives.
       (b) Crew must hold onto the boat and not attempt to swim ashore.
       (c) Each crew member must verify “buddy” is safe.
       (d) Follow the instructions of the rescue boat
       (e) If Steersperson is incapacitated, captain takes charge of the boat
       until rescuers arrive


.
SECTION D – FESTIVAL HOUSE RULES

17.0   FESTIVAL INFORMATION

17.1   The Kelowna Dragon Boat Club Race is hosted by the KDBC Paddling Society
       and the Kelowna Dragon Boat Club
17.2   The Race takes place annually on the second Saturday in July.
17.3   The Race Site is the Tugboat Bay Beach in Kelowna.
17.4   The Event commences at 9:00am sharp and run through until 6:00 pm.
17.5    Individual team tents may be erected in the designated area for tents. The tents
       must be weighted down and secure. No tent pegs to be used in the grassy area.
       All litter must be placed in the containers provided. Absolutely no vehicles
       allowed at the race site.
.
18.0 SPONSORSHIP

18.1   The Kelowna Dragon Boat Club retains all rights to advertising,
       sponsorship and commercial representation for the Race. All photos taken
       by a sanctioned photographer during the event may be used by the
       Kelowna Dragon Boat Club or the KDBC Paddling Society, for advertising and/or
       marketing without the expressed consent of the individuals in the subject photos.
18.2   Sponsors directly supportive of the Race will be acknowledged and
       represented as sponsors of the Kelowna Dragon Boat Club and/or the KDBC
       Paddling Society.
18.3   Individual team sponsors are not considered sponsors of the race and/or
       the Kelowna Dragon Boat Club Race. Any commercial representation of
       such sponsors on site will be refused with the exception of:-
       (a) Clothing such as team uniforms, hats or head bands
       (b) Pins
       (c) Tents & Banners
18.4   The Kelowna Dragon Boat Club Committee reserves the right to refuse
       displays of sponsorship if it determines the sponsors involved jeopardizes
       the interests of the Kelowna Dragon Boat Club or the KDBC Paddling Society.
18.5   Under no circumstances will any individual or any individual team
       fundraise on or near the site of the Kelowna Dragon Boat Club Race.

19.0   AWARDS AND PRESENTATIONS

19.1   Awards will be presented near the Beer Garden as close to the completion of the
       final race as possible.
                                   KELOWNA DRAGON BOAT CLUB RACE 2010
                                              Waiver Form


Kelowna Dragon Boat Club Race, July 09 & 10, 2010.

I, the undersigned participants, volunteer to be a Participant in the 2010 Kelowna Dragon Boat Club Race, to be held
July 09 & July 10, 2010 (hereinafter called the “Event”). The Event will be organized by the Kelowna Dragon Boat
Club (hereinafter called the “Organizers”) and will be sponsored by various sponsors (hereinafter called the
“Sponsors”).
I have full knowledge, understand, and appreciation of the nature and the extent of risks and dangers of accidental harm
which are involved in participating in the Event and I freely and voluntarily agree to accept and incur these risks. I
understand that by my aforesaid knowledge and acceptance of these risks, I voluntarily waive and abandon my right to
any cause of action I may have against any or all of the Organizers and Sponsors for injury to persons or damage to
property, which may result from my participation in the Event.
In consideration of acceptance of this entry or my being permitted to take part in the Event, I agree to save harmless
and keep indemnified the Organizers and Sponsors, and their respective agents, officials, servants and representatives
from and against all claims, actions, cost and expenses, and demands in respect to death, injury, loss or damages to my
person or property, howsoever caused, arising out of or in connection with my taking part in the Event and not
withstanding that the same may have been contributed too or occasioned by the negligence of the Organizers and
Sponsors, or any of them, their agents, official, servants or representatives. In further consideration of my being
permitted to use the Organizer’s facilities and equipment from time to time, I hereby waive and release my rights to any
claim I may have against the Organizers and Sponsors for damage, loss (including property), injury or death relating to
or arising from my use of the equipment and facilities, howsoever caused. It is understood and agreed that this Waiver
is to be binding on heirs, my executors, assigns and myself.
I have no expectation of financial gain from my participation as a volunteer in the Event.
I am aware of, have read, and understand the rules and regulations governing the Event and agree to abide by the same,
specifically:

     1. I declare that I am nineteen (19) years of age or over

     2. That I am solely responsible for my own safety while I am participating in the Event

     3. That I will obey all rules and regulations governing the festival and Races and any safety instructions given to
          me by the Race Officials.

I agree to this Waiver and all of its items, stipulations and conditions that extend and apply to any and all activities
which I become entitled to participate in as the result of my participation in the Event.

Dated at ___________________, in the Province of __________________________, on ___________________, 2009
Signed, Sealed, and Delivered in the presence of:

___________________________________________ ___________________________________________
Signature of Team Manager/Witness Signature of Participant

________________________________________________________________________________________________

Printed address of Manager

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Drummer:


Steerer:
2010 Kelowna Dragon Boat Club Race
Registration Details
1.       Registration is on a first come basis. If needed, teams will be added to a waiting
        list when the registration reaches capacity.
2.      An email contact for your team is essential. Confirmation of successful
        registration will be sent by email as will any updates or changes that occur.
3.      Final team waivers/rosters are due before racing commences on July 10, 2010.
4.       DEADLINE FOR TEAM ENTRY June 30, 2010.
Award presentations
Awards will be presented near the Beer Gardens as close to the completion of the final
race as possible.
Frequently Misunderstood Rules and Regulations
Equipment:
·       paddles will be available, however, you may use your own personal paddle if it is
        ABDF approved (as per Grey Owl club paddles)
·       friction tape and wax may be used on your own personal paddles only.
·       PFDs will be provided. If you wish to use your own PFDs, they must be
        Department of Transport/Canadian Coast Guard approved (except self-inflating
        jackets) –they will be inspected by dock personnel before each race. It is up to the
        dock manager if the Personal Flotation Device will be allowed.
·       Water bottles are not allowed on the boat.
Race Rules
        Races will be conducted according to the rules document that will be provided to
        the teams participating.
Team Composition
        Mixed Team – Minimum of 8 women paddlers
        Women’s Team
        Senior’s Team (55+)
        Junior’s Team (13yrs – 18 yrs)
Race Course:
·       All races will be approximately 500 metres in distance
·       There will be 3 Lanes
·       There will be no lane markers, only out of bounds markers.
·       Racers must be present, waivers and rosters provided by
         9:00am July 10, 2010.
The Start
·       The Officials at the start will signal the crews to line up in their respective lanes in
        the pre-start area before the start of the race. The race will commence without
        your team if you choose to ignore lineup instructions.
·       The Starter will start the race when all boats are prepared (lined up) for a
        “standing start” (in the starter’s opinion, under the best possible conditions for a
        fair start)
The start commands will be:
1. “Paddlers Ready”
2. “Attention Please”
3. An air horn blast or similar signal will occur, 1-5 seconds after “attention please”

				
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