Special Council Meeting held in MINUTES

Document Sample
Special Council Meeting held in MINUTES Powered By Docstoc
					     Special Council Meeting          held in
     Council Chambers, Moulamein
     MINUTES
     DATE: 18th November 2009
     ______________________________________________________________

     Time: 9.19am


     PRESENT

     Councillor Rod Chalmers (Mayor) occupied the Chair.             Present were
     Councillors Neil Gorey, Shirley Hunter, Lois Lockhart and Phillip O’Neill.

     Also present were: Mr Peter Arthur – Director Corporate Services; Mr Chris
     Chapman – General Manager; Mr Brian Ebery – Director Engineering Services
     and Miss Katie Byrne – Minute Secretary.


     APOLOGIES

     Councillor Andrew Douglas and Mr Mark Williams – Director Development
     Services


1    COUNCILLORS DECLARATION OF INTEREST

     Nil


OFFICER’S REPORTS

2    PRESENTATION OF FINANCIAL REPORTS & AUDITOR’S              DCS
     REPORT FOR THE YEAR ENDED 30TH JUNE 2009

     Cr O’Neill Moved and Cr Gorey Seconded

     i.    That the Officer’s report be received and noted.

     ii.   That the Financial Statements and Auditor’s Reports for the year
           ending 30th June 2009 be received.
                                                                   CARRIED




      _________________________________________________________________
      These minutes are signed as a true and accurate record of the proceedings
      of the Special Meeting of the Council of the Shire of Wakool held on 18th
      November 2009
    Special Council Meeting          held in
    Council Chambers, Moulamein
    MINUTES
    DATE: 18th November 2009
    ______________________________________________________________

3   WAKOOL SHIRE BRANDING                                     CO

    Cr O’Neill Moved and Cr Gorey Seconded

    i.     That the Officer’s report be received and noted.

    ii.    That Council allocates $45,000 to develop a brand strategy, visual
           identity guide, website design and extensive suite of branding
           templates to be included in the September 2009 Quarterly Budget
           Review.

    iii.   That the Communications Officer develops a creative brief/request
           for quote to engage creative services.
                                                                    CARRIED

4   AUSLINK & OTHER QBR MATTERS                               DES

    Cr Lockhart Moved and Cr O’Neill Seconded that the Officer’s report be
    received.
                                                                  CARRIED

5   QUARTERLY BUDGET REVIEW – SEPTEMBER 2009                  DCS

    Cr Gorey Moved and Cr O’Neill Seconded

    i.     That the Officer’s report be received and noted.

    ii.    That the following budget variations be included in Council’s
           estimates of income and expenditure for 2009/2010:

           o A vote for Wakool Shire branding - $45,000.

           o Inclusion of Barham stormwater strategy - $50,000.

           o Other changes as detailed in report.
                                                                    CARRIED

6   COUNCILLOR LATE ITEMS

    Nil




     _________________________________________________________________
     These minutes are signed as a true and accurate record of the proceedings
     of the Special Meeting of the Council of the Shire of Wakool held on 18th
     November 2009
     Special Council Meeting           held in
     Council Chambers, Moulamein
     MINUTES
     DATE: 18th November 2009
     ______________________________________________________________

CONFIDENTIAL REPORTS

7    CLOSED COUNCIL

     In accordance with the Local Government Act 1993 and the Local
     Government (General) Regulation (2005), in the opinion of the General
     Manager, the following business is of a kind as referred to in Section 10A (2)
     of the Act, and should be dealt with in a part of the meeting closed to the
     media and public.

     The Mayor advised the agenda items and rationale for considering matters in
     confidence being:

            a) Wannon Water – Hamilton Class A Water Plant – treated as a
               confidential item in accordance with Section 10 (2) (d) of the
               Local Government Act 1993 as the matters and information in the
               report would if disclosed, confer a commercial advantage on a
               person with whom the council is conducting (or proposes to
               conduct) business.

     Pursuant to Section 10A (4), the public were invited to make
     representations to the Council meeting before any part of the meeting is
     closed, as to whether that part of the meeting should be closed.

     There was no verbal or written representation from the public regarding the
     closure of the meeting.

     Cr Hunter Moved and Cr Lockhart Seconded

     i.     That Council move into closed Council to consider matters identified
            as confidential.

     ii.    That pursuant to Section 10A (1)-(3) of the Local Government Act
            1993, the media and public be excluded from the meeting on the
            basis that the business to be considered is classified confidential
            under the provisions of Section 10A (2) as outlined.

     iii.   That the correspondence and reports relevant to the subject business
            be withheld from access to the media and public as required by
            Section 11 (2) of the Local Government Act 1993.
                                                                       CARRIED



      _________________________________________________________________
      These minutes are signed as a true and accurate record of the proceedings
      of the Special Meeting of the Council of the Shire of Wakool held on 18th
      November 2009
    Special Council Meeting          held in
    Council Chambers, Moulamein
    MINUTES
    DATE: 18th November 2009
    ______________________________________________________________
    The meeting room was closed to the public and press at 10.41am.


8   WANNON WATER – HAMILTON CLASS A WATER PLANT               GM

    Sue Ougham addressed Council at 10.42am.

    Cr Hunter Moved and Cr O’Neill Seconded

    i.     That the Officer’s report be received and noted.

    ii.    That Council accepts Wannon Water’s offer dated 23 September 2009
           and bring to an end Contract No. 1/04 - Hamilton Class A Water
           Plant.

    iii.   That Council’s Seal be placed on the Deed of Release (as amended by
           Kell Moore Solicitors) and any other required documentation.

                                                                     CARRIED

9   COUNCIL – OPEN COUNCIL

    Cr Lockhart Moved and Cr Gorey Seconded that Council move out of closed
    Council and into open Council.
                                                                  CARRIED

    Open Council resumed at 11.06am.

    Resolutions of Council while the meeting was closed to the public were read
    to the meeting by the Mayor.


    There being no further business the meeting closed at 11.07am.


    THESE MINUTES ARE SIGNED AS A TRUE AND ACCURATE RECORD OF THE
    PROCEEDINGS OF THE SPECIAL MEETING OF THE COUNCIL OF THE SHIRE
    OF WAKOOL HELD ON 18TH NOVEMBER 2009.




    __________________
    CHAIRPERSON
     _________________________________________________________________
     These minutes are signed as a true and accurate record of the proceedings
     of the Special Meeting of the Council of the Shire of Wakool held on 18th
     November 2009

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:2
posted:3/28/2010
language:English
pages:4
Description: Special Council Meeting held in MINUTES