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MINUTES of the SPECIAL MEETING OF COUNCIL held on WEDNESDAY 18

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MINUTES of the SPECIAL MEETING OF COUNCIL held on WEDNESDAY 18 Powered By Docstoc
					          MINUTES

           of the

 SPECIAL MEETING OF COUNCIL

           held on

WEDNESDAY 18 NOVEMBER 2009

           in the

ALEXANDRA COUNCIL CHAMBERS

       commencing at

          1.00 pm
Special meeting of Council Minutes                              -1-                                           18 November 2009




                                                              INDEX




1.   PRAYER ............................................................................................................................. 2
2.   PRESENT/APOLOGIES..................................................................................................... 2
3.   DECLARATIONS OF INTEREST....................................................................................... 2
4.   OPEN FORUM.................................................................................................................... 2
5.   CHIEF EXECUTIVE OFFICER ........................................................................................... 2
     5.1         Jarara Community Centre and Flowerdale Community House ............................. 2
Special meeting of Council Minutes            -2-                             18 November 2009


1.            PRAYER

The meeting was opened with Prayer.


2.            PRESENT

              Crs L. Gunter (Chairperson), K. Bellingham, P. Beales, B. Flowers, C. Healy,
              J. Walsh, S. Abbott Smith.

              Acting Chief Executive Officer: Rob Croxford
              General Manager - Sustainability: Michael Chesworth
              Darrell Treloar, Bushfire Reconstruction & Recovery Co-ordinator


3.            DECLARATIONS OF INTEREST

Under section 77A of the Local Government Act 1989 Cr L Gunter declared an indirect
conflict of interest by close association in item 5.1 as her daughter is Chair of the Jarara
Committee of Management.

Cr Gunter invited the Deputy Mayor to assume the Chair and then left the meeting at 1.01 pm.

Cr Bellingham assumed the Chair.

4.            OPEN FORUM

The Chairperson declared Open Forum and invited questions from the Gallery.

Mr John Burgess, of Flowerdale, spoke in support of the Flowerdale Community House
proposal and sought assignment of land to enable the building to progress.

Chris Grant, of Flowerdale, spoke on the implications of any revocation of the delegation for the
Jarara Community Centre Committee of Management. Ms Grant emphasised safety concerns
for proposed house at the Jarara site. Ms Grant also tabled a document posing questions to the
Council (Refer Encl 4).

The Chairperson closed Open Forum.


5.            CHIEF EXECUTIVE OFFICER

5.1           Jarara Community Centre and Flowerdale Community House

File:         48/03/22

(Refer Encl 5.1a and Encl 5.1b)

Purpose:
This report presents a recommendation of the Murrindindi Bushfire Reconstruction and
Recovery Committee regarding the Jarara Community Centre Committee of Management and
the proposed Flowerdale Community House.
Special meeting of Council Minutes                   -3-                                 18 November 2009

Recommendations:
1.  That Council:
    a.    advises the Jarara Community Centre Committee of Management that it intends to
          revoke the Delegation dated 29 June 2004, for the following reasons:
           i.    the Jarara Community Centre was destroyed by fire;
          ii.    the pre-school activities previously conducted at the Centre, will be provided
                 from a new purpose built centre at the Flowerdale Primary School in future;
         iii.    Council is not intending to rebuild the Jarara Community Centre on the site at
                 36 and 42 1 Silver Creek Road, Hazeldene; and
         iv.     a grant of $1,571,000 has been made to the Flowerdale Community House Inc
                 to construct a new community house and memorial garden on the site at 36
                 and 42 Silver Creek Road, Hazeldene.
    b.    invites the Jarara Community Centre Committee of Management to respond
          pursuant to clause 11(c) of the Deed of Delegation.
    c.    advises the Jarara Community Centre Committee of Management that the Council
          will consult with them regarding the application of all moneys and other assets held
          by or on behalf of the Committee.
    d.    consults with the Jarara Community Centre Committee of Management regarding
          lasting recognition of the former Jarara Community Centre and the contributions
          made by the members of the Committee.
    e.    directs that a further report on revoking the Delegation to the Jarara Community
          Centre Committee of Management be presented to the Council at the earliest
          opportunity.
    f.    agrees in principle to work collaboratively with the Flowerdale Community House
          Incorporated to achieve the objectives of the “Flowerdale Community House and
          Memorial Garden, a project approved for funding under the Australian Government
          Jobs Fund – Get Communities Working”, as set out in the Funding Agreement.
    g.    directs that a further report on how to achieve the objectives of the “Flowerdale
          Community House and Memorial Garden” project be presented to the Council at the
          earliest opportunity.”

2.    That a Special Meeting of the Council be held at the Alexandra Council Chamber
      commencing at 1:00pm on Wednesday 9 December 2009 for the purpose of considering
      the response from the Jarara Community Centre Committee of Management and related
      matters.

Discussion:
The Murrindindi Bushfire Reconstruction and Recovery Committee, a Committee of the Council
appointed under section 86 of the Local Government Act 1989, considered the attached report
at its meeting held on 12 November 2009 and adopted the recommendation contained in the
report (Refer Encl 5.1a).

The recommendation is now placed before the Council for consideration.

The members of the Jarara Community Centre Committee of Management were provided with a
copy of the report to the Murrindindi Bushfire Reconstruction and Recovery Committee ahead of
the meeting last Thursday (12 November) and Mrs Karen Gunter attended and spoke at the
meeting. If the recommendation is adopted, it is proposed that formal advice be provided to the
existing Jarara Community Centre Committee of Management members, and that a meeting be
held with them to fully discuss the situation. This could occur by 2 December 2009 and it is
suggested that Council hold a further special meeting on 9 December 2009 to consider their
response.

1
  The site was referred to in the Flowerdale Community House Incorporated’s application to the “Australian 
Government Jobs Fund – Get Communities Working” as 46/50 Silver Creek Road, Hazeldene. It is in fact 36 and 42 
Silver Creek Road, Hazeldene (Lots 50 and 49, LP 68766, Parish of Flowerdale respectively). 
Special meeting of Council Minutes             -4-                            18 November 2009


Conclusion:
Proceeding as suggested will ensure the Council deals with matters relating to the Delegation to
the Jarara Community Centre Committee of Management in a fair and reasonable manner,
while indicating an intention to work collaboratively with the Flowerdale Community House
Incorporated to achieve the objectives of the “Australian Jobs Fund – Get Communities
Working” grant.

RESOLUTION:
Cr. K Bellingham / Cr. J Walsh
1.    That Council:
      a.     Advises the Jarara Community Centre Committee of Management that it intends to
             revoke the Delegation dated 29 June 2004, for the following reasons:
              i.    the Jarara Community Centre was destroyed by fire;
             ii.    the pre-school activities previously conducted at the Centre, will be provided
                    from a new purpose built centre at the Flowerdale Primary School in future;
            iii.    Council is not intending to rebuild the Jarara Community Centre on the site at
                    36 and 42 Silver Creek Road, Hazeldene; and
            iv.     a grant of $1,571,000 has been made to the Flowerdale Community House Inc
                    to construct a new community house and memorial garden on the site at 36
                    and 42 Silver Creek Road, Hazeldene.
      b.     invites the Jarara Community Centre Committee of Management to respond
             pursuant to clause 11(c) of the Deed of Delegation.
      c.     advises the Jarara Community Centre Committee of Management that the Council
             will consult with them regarding the application of all moneys and other assets held
             by or on behalf of the Committee.
      d.     consults with the Jarara Community Centre Committee of Management regarding
             lasting recognition of the former Jarara Community Centre and the contributions
             made by the members of the Committee.
      e.     directs that a further report on revoking the Delegation to the Jarara Community
             Centre Committee of Management be presented to the Council at the earliest
             opportunity.
      f.     agrees in principle to work collaboratively with the Flowerdale Community House
             Incorporated to achieve the objectives of the “Flowerdale Community House and
             Memorial Garden, a project approved for funding under the Australian Government
             Jobs Fund – Get Communities Working”, as set out in the Funding Agreement.
      g.     directs that a further report on how to achieve the objectives of the “Flowerdale
             Community House and Memorial Garden” project including safety aspects be
             presented to the Council at the earliest opportunity.”

2.     That a Special Meeting of the Council be held at the Alexandra Council Chamber
       commencing at 1:00pm on Wednesday 9 December 2009 for the purpose of considering
       the response from the Jarara Community Centre Committee of Management and related
       matters.
                                                                              CARRIED


There being no further items of Business, the Chairperson declared the meeting closed
at 12.45 pm.


CONFIRMED THIS                ____________________________


CHAIRPERSON                   ____________________________

				
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Description: MINUTES of the SPECIAL MEETING OF COUNCIL held on WEDNESDAY 18