Final Candidates Lists & Result Amendments Collection & Collation

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					                  Final Candidates’ Lists & Result Amendments


                                  Collection
                                       &
                              Collation Checklist

                                TAFE DIVISION

Please complete the checklist below by ticking the box at the end of each
question before dispatching Final Candidates’ Lists and Result Amendments
to Records Management Services for binding. If you have any queries,
please contact Kelly on extension 4606 at RMS.

Campus                                                          Year
Division/Department                                             Semester(s)
Subject code range
Contact                                                         Extension

1.) Have these records been held for no more than twelve months after the
release of all results for that year?

2.) Are all Candidates’ Lists originals, signed by the Teacher or Subject
Convenor of the subject?

3.) Are all Result Amendments originals or approved copies, signed by the
Teacher or Subject Convenor of the subject and approved by the Head of
Division/Department or Delegate?

4.) Have all staples, paperclips, post-it notes and extraneous documentation
been removed from these records?

5.) Have all Candidates’ Lists been filed in alphanumeric order by subject
code?

6.) Have all Result Amendments been ordered alphabetically by student
surname within the subject code, and filed behind the corresponding subject’s
Candidates’ List?

7.) Have all records been collated by
    • Campus
    • Year
    • Division/Department

8.) Have the full set of Candidates’ Lists and Result Amendments for this
Division/Department been collected and collated?
9.) If this set is incomplete, have the outstanding Candidates’ Lists and/or
Result Amendments been specified on the form attached?

Signed by Team Leader                                           Date
                  Final Candidates’ Lists & Result Amendments


                         Outstanding Records Form

                               TAFE DIVISION


Please enter the details of any records yet to be collected from the relevant
Division/Department into the form below.

                              Candidates’ Lists
Year                                   Semester
Campus
Division/Department
Subject code range



                            Result Amendments
Year                                  Semester
Campus
Division/Department
Subject code range

				
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Description: Final Candidates Lists & Result Amendments Collection & Collation