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Standard Operating Procedures

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					University of Guelph - Safety Policy Manual                               Policy 851.06.22




                       Standard Operating Procedures


Effective: September 2000
                                                     Vice-President,
                                                     Finance and Administration



Applicable Legislation:
Occupational Health and Safety Act (OHSA), R.S.O. 1990, Sections 27(2)(a),27(2)(c).


Intent:               To define a minimum requirement for written standard operating
                      procedures (SOP’s) for University workplaces.

Definitions:

critical injury for the purposes of the Occupational Health and Safety Act and the
                Regulations, “critically injured” means an injury of a serious nature that,

               (a)    places life in jeopardy;
               (b)    produces unconsciousness;
               (c)    results in substantial loss of blood;
               (d)    involves the fracture of a leg or arm but not a finger or toe;
               (e)    involves the amputation of a leg, arm, hand or foot but not a finger
                      or toe;
               (f)    consists of burns to a major portion of the body (i.e.>10%); or
               (g)    causes the loss of sight in an eye.

SOP            standard operating procedure for occupational safety and health protection;
               written step-by-step instructions to accomplish safe work.

Requirements of OHSA, Section 27(2)(a) and Section 27(2)(c)

27.(2)(a) a supervisor shall advise a worker of the existence of any potential or actual
          danger to the health or safety of the worker of which the supervisor is aware.

27.(2)(c) take every precaution reasonable in the circumstances for the protection of a
          worker.




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University of Guelph - Safety Policy Manual                                 Policy 851.06.22


Policy:

1.        Standard operating procedures (SOP’s) for safety should be developed by
          supervisors for work or use of equipment that has potential to cause critical injury
          and/or occupational illness.

2.        Standard operating procedures (SOP’s) should be implemented as necessary to meet
          operational needs and objectives.

3.        Copies of SOP’s should be submitted to Environmental Health and Safety for
          review and to the local joint health and safety committee for safety awareness and
          networking purposes.

Guidelines:

Standard Operating Procedures (SOPs) constitute one method for compliance with Section
27 of the Occupational Health and Safety Act (OHSA). Such supervisory due diligence
will help ensure that work is performed safely and efficiently. Instructions and procedures
for working safely, no matter what the task, may be derived from several sources;

University of Guelph Safety Policy - performance standards for health and safety beyond
OHSA;

OHSA and OHSA Regulations - prescribed minimum standards for health and safety;

Standard Operating Procedures (SOPs) - makes health and safety requirements job-specific;

Written Instructions - from equipment manuals and other sources of knowledge; may be
stand-alone safety rules or part of an SOP;

Verbal Instructions and Coaching - shared experience to promote safe work.

Standard operating procedures must be relevant to the health and safety considerations
associated with a specific task or experiment. An SOP is not the research protocol! A SOP
should be developed together by a supervisor and an employee familiar with the work or
similar work. The body of the SOP must address the reason for the procedure, all of the
steps for safe work in sequence, health and safety precautions, and must specify the
personal protective equipment required. A suggested format for an SOP is as follows:




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University of Guelph - Safety Policy Manual                          Policy 851.06.22


Standard Form for an SOP

1. Name of the Standard Operating Procedure (SOP)
      - effective date
      - author
      - reason for the SOP
      - supervisory approvals required and notices to be posted or served

2. Definitions
       - terms
       - acronyms

3. Requirements
       - applicable OHSA regulations, and/or codes of practice
       - training and competency
       - preventative maintenance and scheduled inspections for equipment

4. Description of the Task
       - location and time of work
       - people and skills required
       - equipment and supplies required
       - personal protective equipment required
       - sequential steps to attain the objective

5. Contingency Plan and Reporting
       - accident response
       - spill clean-up

6. Waste Management and Environmental Responsibility
      - waste disposal procedures

7. References
       - Material Safety Data Sheets (MSD sheets)
       - equipment manuals from manufacturers
       - other related SOPs
       - prescribed requirements from the Occupational Health and Safety Act or
        Regulations

8. Distribution of Copies
        - employees
        - workplace supervisor
        - Environmental Health and Safety
        - local joint health and safety committee




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