SHORTCUT by bkiran63

VIEWS: 95 PAGES: 12

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    Quick Reference   
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   KEYBOARD          
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    SHORTCUTS         
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          using
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   Microsoft Word 7.0 
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      Compiled for users at U. T. System Administration
                    by
              Office of Information Resources


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Apply formatting ......................................................................................................................................................... 3

    Format characters .................................................................................................................................................... 3

Format paragraphs ..................................................................................................................................................... 3

    Set paragraph alignments and indents..................................................................................................................... 3

Edit and move text....................................................................................................................................................... 4

    Copy and move text and graphics ............................................................................................................................ 4
    Delete text and graphics ........................................................................................................................................... 4
    Insert special characters .......................................................................................................................................... 5
    Select text and graphics ............................................................................................................................................ 5
    Select text and graphics in a table ............................................................................................................................ 5
    Extend a selection ..................................................................................................................................................... 6
    Move to a character, word, paragraph, column, or object....................................................................................... 6
    Move to a line, page, screen, the beginning or end of document, or the previous revision ..................................... 6
    Insert paragraphs and tab characters ...................................................................................................................... 6
    Move around in a table............................................................................................................................................. 7

Work on an outline ..................................................................................................................................................... 7

Merge documents......................................................................................................................................................... 7

Print and preview a document ................................................................................................................................... 7

Work in windows and dialog boxes ........................................................................................................................... 7

    Work in windows ...................................................................................................................................................... 7
    Work in text boxes ..................................................................................................................................................... 8
    Work in dialog boxes ................................................................................................................................................ 9

Work with menus ........................................................................................................................................................ 9

Function key shortcuts.............................................................................................................................................. 10

WordPerfect keyboard equivalents ......................................................................................................................... 11




Quick Reference Guide to Keyboard Shortcuts                                                                                                                       Page 2
Using Microsoft® Word 7.0                                                                                                                               December 6, 1996
Apply formatting

Format characters
To                                                Press
Change the font                                   CTRL+SHIFT+F
Change the font size                              CTRL+SHIFT+P
Increase the font size                            CTRL+SHIFT+>
Decrease the font size                            CTRL+SHIFT+<
Increase the font size by 1 point                 CTRL+]
Decrease the font size by 1 point                 CTRL+[
To                                                Press
Change the case of letters                        SHIFT+F3
Format letters as all capitals                    CTRL+SHIFT+A
Apply or remove bold formatting                   CTRL+B
Apply or remove an underline                      CTRL+U
Underline single words                            CTRL+SHIFT+W
Double-underline text                             CTRL+SHIFT+D
Apply or remove hidden text                       CTRL+SHIFT+H
Apply italic formatting                           CTRL+I
Format letters as small capitals                  CTRL+SHIFT+K
Apply subscripts (automatic spacing)              CTRL+EQUAL SIGN
Apply superscripts (automatic spacing)            CTRL+SHIFT+EQUAL SIGN
Remove formatting (plain text)                    CTRL+SHIFT+Z
Change the selection to Symbol font               CTRL+SHIFT+Q
To                                                Press
Display nonprinting characters                    CTRL+SHIFT+* (asterisk)

Format paragraphs
When setting line spacing to                      Press
Single-space lines                                CTRL+1
Double-space lines                                CTRL+2
Set 1.5-line spacing                              CTRL+5
Add one line of space preceding text              CTRL+0 (zero)
Remove the space preceding text                   CTRL+0 (zero)

Set paragraph alignments and indents
To                                                Press
Center a paragraph                                CTRL+E
Justify a paragraph                               CTRL+J
Left align a paragraph                            CTRL+L
Right align a paragraph                           CTRL+R
Indent a paragraph from the left                  CTRL+M
Remove a paragraph indent from the left           CTRL+SHIFT+M
Create a hanging indent                           CTRL+T
Reduce a hanging indent                           CTRL+SHIFT+T
Remove paragraph formatting                       CTRL+Q


When applying styles, to                          Press
Apply a style (with the Formatting toolbar dis-   CTRL+SHIFT+S
played)
Quick Reference Guide to Keyboard Shortcuts                                           Page 3
Using Microsoft® Word 7.0                                                   December 6, 1996
Carry out the Style command (Format menu)     CTRL+SHIFT+S
(Formatting toolbar not displayed)
Start AutoFormat                              CTRL+K
Apply the Normal style                        CTRL+SHIFT+N
Apply the Heading 1 style                     ALT+CTRL +1
Apply the Heading 2 style                     ALT+CTRL +2
Apply the Heading 3 style                     ALT+CTRL +3
Apply the List style                          CTRL+SHIFT+L

Edit and move text

Copy and move text and graphics
To                                            Press
Copy text or graphics                         CTRL+C
Copy formats                                  CTRL+SHIFT+C
Move text or graphics                         F2
Paste text or graphics                        CTRL+V
Paste formats                                 CTRL+SHIFT+V

Delete text and graphics
To                                            Press
Delete one character to the left              BACKSPACE
Delete one word to the left                   CTRL+BACKSPACE
Delete one character to the right             DELETE
Delete one word to the right                  CTRL+DELETE
Cut selected text to the Clipboard            CTRL+X
Undo the last action                          CTRL+Z
Cut to the Spike                              CTRL+F3




Quick Reference Guide to Keyboard Shortcuts                              Page 4
Using Microsoft® Word 7.0                                      December 6, 1996
      Insert special characters
      To insert                             Press
      Field                                 CTRL+F9
      AutoText entry                        Type AutoText entry name, and then press ALT+CTRL+V
      Line break                            SHIFT+ENTER
      Page break                            CTRL+ENTER
      Column break                          CTRL+SHIFT+ENTER
      Optional hyphen                       CTRL+HYPHEN
      Nonbreaking hyphen                    CTRL+SHIFT+HYPHEN
      Nonbreaking space                     CTRL+SHIFT+SPACEBAR
      Copyright symbol                      ALT+CTRL+C
      Registered trademark symbol           ALT+CTRL+R
      Trademark symbol                      ALT+CTRL+T
      Ellipsis                              ALT+CTRL+PERIOD
      Single opening quotation mark         CTRL+`'`
      Single closing quotation mark         CTRL+`'`
      Double opening quotation mark         CTRL+`"`
      Double closing quotation mark         CTRL+`"`
      To                                               Press
      Mark a table of contents entry                   ALT+SHIFT+O
      View Spike contents                              CTRL+SHIFT+F3

      Select text and graphics
      Select text by holding down SHIFT and pressing keys that move the insertion point.
      To extend a selection                              Press
      One character to the right                         SHIFT+RIGHT ARROW
      One character to the left                          SHIFT+LEFT ARROW
      To the end of a word                               CTRL+SHIFT+RIGHT ARROW
      To the beginning of a word                         CTRL+SHIFT+LEFT ARROW
      To the end of a line                               SHIFT+END
      To the beginning of a line                         SHIFT+HOME
      One line down                                      SHIFT+DOWN ARROW
      One line up                                        SHIFT+UP ARROW
      To the end of a paragraph                          CTRL+SHIFT+DOWN ARROW
      To the beginning of a paragraph                    CTRL+SHIFT+UP ARROW
      One screen down                                    SHIFT+PAGE DOWN
      One screen up                                      SHIFT+PAGE UP
      To the end of a document                           CTRL+SHIFT+ END
      To the beginning of a document                     CTRL+SHIFT+ HOME
      To include the entire document                     CTRL+A
      To a vertical block of text                        CTRL+SHIFT+F8, and then use the arrow keys;
                                                         press ESC to cancel selection mode
      To a specific location in a document               F8+arrow keys; press ESC to cancel selection
                                                         mode
Tip   If you know the key combination to move the insertion point, you can select the text by using the
      same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves
      the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the
      insertion point to the beginning of the next word.

      Select text and graphics in a table
      To                                             Press
Select a column                               ALT and hold it down while you click the column
Extend a selection (or block)                 CTRL+SHIFT+F8, and then use the arrow keys
Reduce the selection size                     SHIFT+F8
Select an entire table                        ALT+5 on the numeric keypad

Extend a selection
In Extend mode, To                             Press
Select the nearest character                   F8+character
Turn extend mode on or off                     F8
Reduce the size of a selection                 SHIFT+F8

Move to a character, word, paragraph, column, or object
To move                                      Press
One character to the left                    LEFT ARROW
One character to the right                   RIGHT ARROW
One word to the left                         CTRL+LEFT ARROW
One word to the right                        CTRL+RIGHT ARROW
One paragraph up                             CTRL+UP ARROW
One paragraph down                           CTRL+DOWN ARROW
To the previous frame or object              ALT+UP ARROW
To the next frame or object                  ALT+DOWN ARROW
One column to the left (in a table)          SHIFT+TAB
One column to the right (in a table)         TAB

Move to a line, page, screen, the beginning or end of document, or the previous revision
To move                                                               Press
Up one line                                                           UP ARROW
Down one line                                                         DOWN ARROW
To the end of a line                                                  END
To the beginning of a line                                            HOME
Up one page                                                           ALT+CTRL+PAGE UP
Down one page                                                         ALT+CTRL+PAGE DOWN
Up one screen                                                         PAGE UP
Down one screen                                                       PAGE DOWN
To the bottom of a screen                                             CTRL+PAGE DOWN
To the top of a screen                                                CTRL+PAGE UP
To the end of a document                                              CTRL+END
To the beginning of a document                                        CTRL+HOME
To a previous revision                                                SHIFT+F5
To the location of the insertion point when document was last closed  SHIFT+F5

Insert paragraphs and tab characters
To insert                                      Press
New paragraphs in a cell                       ENTER
Tab characters in a cell                       CTRL+TAB




Quick Reference Guide to Keyboard Shortcuts                                                 Page 6
Using Microsoft® Word 7.0                                                         December 6, 1996
Move around in a table
In a table, to move to the                          Press
Next cell in a row                                  TAB
Previous cell in a row                              SHIFT+TAB
First cell in a row                                 ALT+HOME
First cell in a column                              ALT+PAGE UP
Last cell in a row                                  ALT+END
Last cell in a column                               ALT+PAGE DOWN
Previous row                                        UP ARROW
Next row                                            DOWN ARROW

Work on an outline
To promote, demote, or move a paragraph             Press
Promote a paragraph                                 ALT+SHIFT+LEFT ARROW
Demote a paragraph                                  ALT+SHIFT+RIGHT ARROW
Demote to body text                                 CTRL+SHIFT+N
Move selected paragraphs up                         ALT+SHIFT+UP ARROW
Move selected paragraphs down                       ALT+SHIFT+DOWN ARROW
To change what Word displays in outline view          Press
Expand text under a heading                           ALT+SHIFT+PLUS SIGN
Collapse text under a heading                         ALT+SHIFT+MINUS SIGN
Show all text or headings                             ALT+SHIFT+A
Display all text                                      Asterisk (*) key on the numeric keypad
Hide or display character formatting                  Slash (/) key on the numeric keypad
Show the first line of body text or all body text     ALT+SHIFT+L
Show all headings with the Heading 1 style            ALT +SHIFT+1
Show all headings up to Heading n                     ALT +SHIFT+n

Merge documents
While using the Mail Merge command, to              Press
Preview a mail merge                                ALT+SHIFT+K
Merge a document                                    ALT+SHIFT+N
Print the merged document                           ALT+SHIFT+M
Edit a mail merge data document                     ALT+SHIFT+E
Insert a merge field                                ALT+SHIFT+F

Print and preview a document
To Print                                         Press
Print command (File menu)                        CTRL+P
In print preview, to                        Press
Move around the page when zoomed in         Arrow keys
Move by one page when zoomed out            PAGE UP or PAGE DOWN
Move to the first page when zoomed out      CTRL+UP ARROW or CTRL+LEFT ARROW
Move to the last page when zoomed out       CTRL+DOWN ARROW or CTRL+RIGHT ARROW

Work in windows and dialog boxes

Work in windows
To switch to the                                    Press
Next application                                    ALT+TAB
Previous application                                ALT+SHIFT+TAB
Start menu                                          CTRL+ESC
To                                                  Press
Close the window                                    CTRL+F4
Restore the window size                             CTRL+F5
Switch to the next window                           CTRL+F6
Switch to the previous window                       CTRL+SHIFT+F6
Carry out the Move command (Control menu)           CTRL+F7
Carry out the Size command (Control menu)           CTRL+F8
Maximize the window                                 CTRL+F10
Select a folder in the Open or Save As dialog       ALT+0, and then use the arrow keys
box (File menu)
Choose a toolbar button in the Open or Save As      ALT+ number (1 is the leftmost button, 2 is the
dialog box (File menu)                              next, and so on)
Refresh the Open or Save As dialog box (File        F5
menu)

Work in text boxes
Within a text box, to                               Press
Move to the beginning or end of the entry           HOME or END
Move one character to the left or right             LEFT ARROW or RIGHT ARROW
Select from the insertion point to the beginning    SHIFT+HOME
of the entry
Select from the insertion point to the end of the   SHIFT+END
entry
Select the character to the left                    SHIFT+LEFT ARROW
Select the character to the right                   SHIFT+RIGHT ARROW




Quick Reference Guide to Keyboard Shortcuts                                                        Page 8
Using Microsoft® Word 7.0                                                                December 6, 1996
Work in dialog boxes
To                                                 Press
Switch to the next tab in a tab dialog box         CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a tab dialog box     CTRL+SHIFT+TAB or CTRL+PAGE UP
Move to the next option or group of option but-    TAB
tons
Move to the previous option or group of option     SHIFT+TAB
buttons
Move within the active list box or group of op-    Arrow key
tion buttons
Select the active command button or check box      SPACEBAR
Move to the next item beginning with that letter   Letter key
in an active list box
Select the item with that underlined letter        ALT+ letter key
Display a drop-down list box                       ALT+DOWN ARROW
Close a drop-down list box                         ESC
Choose the default command button                  ENTER
Cancel the command and close the dialog box        ESC

Work with menus
You can choose any menu command with the keyboard.
Press ALT+ the letter underlined in the menu name, and then press the letter underlined in the com-
mand name.
To                                                Press
                                                 Press
Display the shortcut menu                         SHIFT+F10
Display the application Control menu              SPACEBAR (when the menu is is active)
                                                 SPACEBAR (when the menu bar active)
Select the next or previous command on the        DOWN ARROW or UP ARROW (with the
menu                                              menu displayed)
Select the menu to the left or right; or, with a  LEFT ARROW or RIGHT ARROW
submenu displayed, toggle the selection between
the main menu and the submenu                    LEFT ARROW or RIGHT ARROW
Function key shortcuts
FUNCTION KEY                    SHIFT               CTRL             CTRL+SHIF         ALT           ALT+SHIFT
                                                                     T
F1     Get Online Help          Reveal for-                                            Next field    Previous field
       or the Answer            matting
       Wizard
F2     Move text or             Copy text           Print Preview                                    Save command
       graphics                                     command                                          (File menu)
                                                    (File menu)
F3     Insert an Auto-  Change the                  Cut to the       Insert the con-
       Text entry       case of let-                Spike            tents of the
                        ters                                         Spike
F4     Repeat the last  Repeat a                    Close the                          Exit
       action           Find or Go                  window
                        To action
F5     Carry out the Go Move to a                   Restore the      Edit a book-
       To command       previous                    window size      mark
       (Edit menu)      revision
F6     Go to next pane Go to the                    Go to the next   Go to the pre-
                        previous                    window           vious window
                        pane
F7     Carry out the    Carry out                   Carry out the    Update linked     Find next
       Spelling com-    the                         Move             information in    misspelling
       mand (Tools      Thesaurus                   command          a Word source     (Automatic
       menu)            command                     (Control         document          Spell
                        (Tools                      menu)                              Checking
                        menu)                                                          enabled)
F8     Extend a selec-  Shrink a                    Carry out the    Extend a selec-
       tion             selection                   Size command     tion (or block)
                                                    (document
                                                    Control menu)
F9     Update selected          Switch be-          Insert an emp-   Unlink a field    Switch be-    Run
       fields                   tween a             ty field                           tween all     GOTOBUTTON
                                field code                                             field codes   or
                                and its result                                         and all re-   MACROBUTTO
                                                                                       sults         N from the field
                                                                                                     that displays the
                                                                                                     field results
F10    Activate the             Display a           Maximize the     Activate the      Maximize
       menu bar                 shortcut            document         ruler             the appli-
                                menu                window                             cation win-
                                                                                       dow
F11    Go to the next           Go to the           Lock a field     Unlock a field
       field                    previous
                                field
F12    Carry out the            Carry out           Carry out the    Carry out the
       Save As com-             the Save            Open com-        Print command
       mand (File               command             mand (File       (File menu)
       menu)                    (File menu)         menu)




      Quick Reference Guide to Keyboard Shortcuts                                                                  Page 10
      Using Microsoft® Word 7.0                                                                            December 6, 1996
WordPerfect keyboard equivalents
WordPerfect command                     WP 5.1/DOS key        Microsoft Word key
Align Center                            SHIFT+F6, SHIFT+F8,   CTRL+E to center text in a paragraph
                                        1, 3, 2
Bold                                    F6                    CTRL+B
                                        CTRL+F8, 2, 1
Font                                    CTRL+F8               CTRL+D
Block                                   ALT+F4                SHIFT+arrow key
Comment                                 CTRL+F5, 4, 2         ALT+CTRL+A (Annotation command)
Date Code                               SHIFT+F5, 2           ALT+SHIFT+D
Reveal Codes                            ALT+F3                SHIFT+F1, click,
Delete Word                             CTRL+BACKSPACE        CTRL+BACKSPACE
                                                              CTRL+DELETE
Delete to End of Line                   CTRL+END              SHIFT+END, DELETE
Delete to End of Page                   CTRL+PAGE DOWN        SHIFT+ DOWN ARROW (to end of
                                                              page), DELETE
Delete to Left Word Boundary            HOME+BACKSPACE        CTRL+BACKSPACE
Delete to Right Word Boundary           HOME+DELETE           CTRL+DELETE
Delete Block                            ALT+F4+ DELETE        F8, arrow key, DELETE
Double Underline                        CTRL+F8, 2, 3         CTRL+SHIFT+D
Endnote                                 CTRL+F7, 2, 1         ALT+CTRL+E
Exit                                    F7                    ALT+F4
Flush Right                             ALT+F6                Right tab to right align text - single line
                                                              CTRL+R to right align text - paragraph
Footnote                                CTRL+F7, 1, 1         ALT+CTRL+F
Help                                    F3                    F1
Indent                                  F4                    CTRL+M
Italic                                  CTRL+F8, 2, 4         CTRL+I
Justify Center                          SHIFT+F8, 1, 3, 2     CTRL+E
Justify Full                            SHIFT+F8, 1, 3, 4     CTRL+J
Justify Left                            SHIFT+F8, 1, 3, 1     CTRL+L
Justify Right                           SHIFT+F8, 1, 3, 3     CTRL+R
Margin Release                          SHIFT+TAB             CTRL+T (hanging indent)
Mark Index Entry                        ALT+F5, 3             ALT+SHIFT+X
Mark Table/Authorities Entry            ALT+F5, 4             ALT+SHIFT+I
Mark Table/Contents Entry               ALT+F5, 5, 1          ALT+SHIFT+O
Print                                   SHIFT+F7              CTRL+P
Replace                                 ALT+F2                CTRL+H
Retrieve File                           SHIFT+F10             CTRL+O (Open command)
Save                                    F10                   CTRL+S
Save As                                 CTRL+F5, 3            F12
Search (backward)                       SHIFT+F2              CTRL+F
Search (forward)                        F2                    CTRL+F
Small Caps                              CTRL+F8, 2, 7         CTRL+SHIFT+K
Spell                                   CTRL+F2               F7
Subscript                               CTRL+F8, 1, 2         CTRL+EQUAL SIGN
Superscript                             CTRL+F8, 1, 1         CTRL+SHIFT+PLUS SIGN
Switch Document                         SHIFT+F3              CTRL+F6
Thesaurus                               ALT+F1                SHIFT+F7
Underline                               F8,CTRL+F8, 2, 2      CTRL+U
Undo                                    F1                    CTRL+Z



Quick Reference Guide to Keyboard Shortcuts                                                              Page 11
Using Microsoft® Word 7.0                                                                        December 6, 1996
View Document                           SHIFT+F7, 6   CTRL+F2 (Print Preview command)




Quick Reference Guide to Keyboard Shortcuts                                              Page 12
Using Microsoft® Word 7.0                                                        December 6, 1996

								
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