HOME MISSION ABOUT US MEETINGS PER DIEM
A MEMBER SGMP
CONNECTIONnewsletter VOLUME XII, ISSUE 6
President’s Message 2 Joyce Fogg
Looking Through the Keyhole 3 Award-winning Award-winning
Industry News 4
Are You Smarter Than a Cheese Grater? 5
Membership News 7
Meeting Highlights 9
Welcome New Members 9
Monthly Meeting Calendar 11
SGMP Annual Silent Auction 12
2007-2009 Board Members 13
by James P. (Phil) Morgan, CMP CCM
Old Dominion SGMP President
ld Dominion SGMP is extremely pleased to have you back for the
2008-2009 event year! Your board has been hard at work ensuring that you
realize your return on membership investment by planning and developing a
wonderful slate of exciting educational and networking opportunities for our
members over the next several months.
2008-2009 will prove to be a pivotal year for Old Dominion as we finish our 21st year
of improving the quality and increasing the cost-effectiveness of government meetings. Did you know that this is an
election year for our board of directors? Many of our current board members will be stepping down or taking over new
responsibilities on the board in June of 2009. This leaves a great opportunity for worthy candidates to step up to the plate
and get involved with your chapter’s management and direction. Speaking from firsthand experience, serving on the board
of directors is a rewarding and fulfilling experience and well worth the time commitment. Board member job descriptions
have been recently developed and are available for your review, should you be interested.
Would you like to become more involved in your chapter, but are not quite ready to take the plunge by running
for office? Why don’t you volunteer for a committee? We currently have openings on our Membership, Communication,
Education, Special Events, and Fundraising committees. Committee involvement is a great way to serve while gathering
important insight into the workings of the chapter. Contact any board member for more information or to sign up.
Were you able to go to the SGMP National Conference last June in Dallas? If not, be sure to mark your calendars for
May 13-16, 2009, in Louisville, Kentucky, as the Galt House will be our host for another fabulous conference.
Once again, welcome to the 2008-2009 programming season. I look forward to working with you as we continue to
improve the quality and increase the cost-effectiveness of government meetings.
Looking Through the Keyhole—October Meeting
by Linda Eisan, CHSP
ur second meeting of the fiscal
year was a great success. Thank you
to the Crowne Plaza West for hosting
our event this month. Everyone at the facility
was very hospitable, and the Mexican fiesta-
themed reception was delicious! We truly appreciate your contribution.
Thanks to Charles Sadler for taking time out of his busy schedule to attend the
meeting and present: Looking Through the Keyhole, but I want to congratulate him for
his recent appointment as the new executive director of SGMP. We are proud to say that
you came from the Old Dominion Chapter! We know the future of the organization will be
promising and successful under your passionate leadership.
With that being said, we had a nice turnout for the meeting. The topic, Looking
Through the Keyhole, was about hotel safety and security and the responsibilities of the
planner and of the hotel. Charles shared studies showing hotels of all types, addressing
safety and security issues, and he reviewed important questions to ask during a site
inspection to minimize risks to your meeting attendees.
Charles started out by having a person at each table retrieve an item
from a bag—a ruler, light bulb, keys, airplane—to name few. Each
of these items was to play a role in the safety issues in a
hotel. The presentation was both entertaining
and very educational. All who
attended learned valuable lessons
by Ruth A. Hill
Meetings East, October/November 2008
assandra Matej, senior
vice president, sales
and services for the
Dallas Convention and
Visitors Bureau (CVB),
says planners often don’t know about
the array of complimentary and low-cost
services bureaus can provide for groups. Matej and other industry people offer the following points:
* CVB services cost money or get kickbacks on meetings booked through them.
* CVBs broadcast leads to every member, resulting in an avalanche of solicitations.
* If you are using a hotel company’s national sales office, you don’t need the CVB.
* CVBs only help citywide conventions, not small meetings.
* The host hotel(s) can provide all the needed information and resources.
Why you should use a CVB:
* The CVB has deep destination knowledge about many things other than hotels, including off-site venues and
restaurants. The bureau can connect planners with leaders in their organizations’ industries who will benefit the
program in a variety of ways, including attendance-building.
* While the hotel national sales office may know their brand, the CVB is the local destination expert. Sales offices
can’t have deep knowledge about every location.
* A majority of CVB convention services are complimentary or of nominal cost.
* A CVB drives economic success and enhances the quality of life in the local community. A partnership with a CVB
shows support of the community.
* Cities use the data from CVBs to enhance infrastructure like convention headquarters hotels and attractions that
* CVBs can provide customized services as well as move mountains.
Are You Smarter Than a Cheese Grater or the
Team Next to You? Spin the Wheel of Information
to Find Out!
Contributed by Linda Eisan, CHSP, Virginia Beach CVB
he Old Dominion Chapter’s first meeting of the
season was a great way to catch up with our friends,
associates, and learn a few business-related facts. The
meeting was held Wednesday,September 17, 2008, at the
Sheraton West, in Richmond, Virginia.
A special thanks to Crystal Rivera and the Sheraton West Richmond for
a beautiful meeting room and generous reception of tasty food after the
meeting! The hotel staff was quick to respond to our last-minute requests,
accommodating, and showed us true Richmond hospitality. We appreciate
Forty people registered for the meeting—18 planners, 20 suppliers,
and 2 guests. It was a great turnout for a fun, interactive, and educational
meeting. For those of you that couldn’t make it, you missed a great
time—some laughs, a little competition, and prizes for the winning and second-place teams. Where were you?
Charles Waddell and I presented the Wheel of Information. Charles started the meeting by dividing the group into
teams. The teams’ colors were matched with a coordinating can of Pringles on each table. The Pringles can matched
the team color. Who knew there were that many different flavors of Pringles? We had a blue team, green team, red
team, and black team.
A spinning wheel similar to the wheel of fortune was used. Each slot of the wheel was a question from the CHSP,
CGMP, and CMP exams. A few questions on Virginia Green certification were added to keep current with the latest
In order to be fair with the first team to spin the wheel, Charles’ question to the group was regarding chapter
membership, a test to see who reads the chapter newsletter. “How many total members are in the Old Dominion
Chapter, planner, and supplier?”
The team with the right answer, “Old Dominion has 94 members, 40 planners, 44 suppliers” was given the first
opportunity to spin the wheel for a question.
Each team took turns spinning the wheel for a random question. The team had 30 seconds to discuss the question
and come to agreement on an answer. For each question answered correctly, the team got 5 points and spun the
wheel again. A wrong answer meant the next spin of the wheel went to the following team on the scoreboard.
continued on next page
Here’s a sampling of questions spun on the wheel. The questions spun by the teams gave everyone
Answers can be found later in the newsletter. time to compare their knowledge, thoughts on the
right answer, a few good laughs, and “ah hah“ moments.
1. What is COTR or COR?
Learning can be fun!
a. The Contract Technical Representative (oversees
Each member of the winning team walked away with
the management of the contract to ensure it is
prizes donated by the Wyndham Hotel, Virginia Beach.
The second-place team won Carabineer flashlight key
b. The center of an apple rings or luggage tags from Virginia Beach CVB. Everyone
got to sample a variety of Pringles chips as the team table
c. Center for Overseas Transient Reservations
2. What does FTR stand for?
For those of you that had a really good time, we’ll
a. Franklin Theodore Roosevelt do this again to test your memory. For those of you who
missed the September meeting, we’ll do it again. Be on
b. Full-Time Responsibilities
the lookout for December’s meeting reminder. We’re
c. Federal Travel Regulations meeting at the Omni Richmond! Do you think you are
smarter than you were in September?
3. What are the 3 “R’s” of Green Meetings?
Thanks to Kim Phillips, who gave up her time to help
a. Reduce, Reuse, Recycle us compile a list of questions from the CHSP exam.
b. Reduce, Replace, Reintegrate
c. Reading, wRiting, aRithmetic ANSWERS
4. Federal Travel Regulations allow up to a 1. a. the contract technical representative (oversees
% increase in the per diem rate when the the management of the contract to ensure it is
government rate is not available. followed)
a. 25 2. c. Federal Travel Regulations
b. 15 3. a. Reduce, Reuse, Recycle
c. 150 4. c. 150
5. Which of the following are not recyclable? 5. b. Plastic Bags
a. Plastic bottles
b. Plastic bags
c. Corrugated cardboard
City of Virginia
On Friday, August 15, Governor Timothy
M. Kaine attended an event in Virginia
Beach honoring the City of Virginia Beach
for being designated Virginia’s first “Green
Destination” by the Virginia Green Program.
He presented the hospitality industry with
a proclamation and a framed resolution
from the General Assembly in
recognition of their efforts.
by Lynette James
Help us maintain a 50/50% ratio again by recruiting
new planner members and renewing your own
membership on time!
TOTAL CHAPTER MEMBERSHIP: 100
Total Planners 49 53.8%
Total Suppliers 44 46.2%
Old Dominion Membership Report
as of September 10, 2008
by Lynette James
New Quarterly Membership Drive Incentive
hank you again to everyone who referred potential members during the 2007-2008
fiscal year! In order to reward more of our members for your recruitment efforts in the coming
year, we are continuing our quarterly membership drive incentive this year. To show our
appreciation, not one, but three (3) members will have a chance to win the coveted American
Express Gift Card! The member who recruits the most members each quarter will receive a $100 American
Express gift card. The awards will be made at the December Anniversary Gala for the 1st quarter, the March
meeting for 2nd quarter, and the June Banquet for the 3rd quarter.
If you were unable to make it to the September chapter meeting, please ask Lynette James about our
chapter Recruitment Package. The Recruitment Package includes an introduction letter from President
Phil Morgan, benefits of being an SGMP member, a membership application, and a copy of our most recent
newsletter. The package will be available at every chapter meeting for you to share with a potential member!
Please refer any prospective members to Lynette to ensure you are included in the membership drive
incentive. Your chapter recruitment efforts are greatly appreciated!
Membership Renewal Reminder
f your name is listed below, this is a reminder that your anniversary date is approaching
and you have not renewed your membership yet. Please process your paperwork and return your
renewal notice with your membership fees by the last day of your anniversary month to prevent
your membership in this great organization from dropping!
Nora Chiong—Engineering & Environment, Inc.
Harriett Edmunds—The Edmunds Group
Vianetta Johnson—Renaissance Portsmouth Hotel and Conference Center
Carolyn Keen—TMC Design Corporation
Phil Morgan—Twin Lakes State Park
Carol Resavage—Supreme Court of Virginia
Board and Welcome, New
Meeting Highlights Lorna Battles—Holiday Inn Express Richmond
August 5, 2008
Jamie Mitchell—Chesapeake Conventions &
Secretary’s Report: Bea Anderson Tourism
Treasurer’s Report: Linda Eisan Melissa Soutter—Omni Charlottesville Hotel
Kelly White—Hilton Garden Inn Suffolk
President’s Report: Phil Morgan
• President Morgan thanked everyone
for a great retreat.
• The 20th Anniversary was a big
• He expressed congratulations to the
chapter for winning the Membership • $150 was approved to produce the
and Retention award at the National monthly meeting magnets.
• $100 was approved for a mentoring
• Next year’s national conference is May program.
13-16, 2009 in Louisville, Kentucky.
Hospitality Committee: Carrol Bailey
• The monthly meetings are eligible for
• $250 was approved for next year’s
• Phil won the Sam Gilmer award.
Community Service and Outreach Committee:
Everyone expressed their
congratulations to him.
• Everyone should bring canned
• The job descriptions developed at the
food to the monthly meetings for the Food
retreat will be added to the policies.
First Vice-President’s Communications
• The chapter will support the Angel tree at
Committee: Joyce Fogg
• Send all articles in by the 15th of each
Education Committee: Charles Waddell
• $5000 was approved for next year’s
• Lynette James will get profiles of new
members. Wendy Evalle will send the
form to Lynette and Carrol Bailey. Chapter Historian Committee
• Corrections need to be made to the • Most of the historical documents are
website. stored with Wendy Evalle.
• Ad pricing—full page $150 and half • Wendy Evalle will get items up-to-date and
page $75. establish a process.
• Ad revenue potential $500. • The secretary will maintain the records.
Second Vice-President’s Membership Nominations, Awards and By-Laws Committee:
Committee: Wendy Evalle Gloria Colvin
• $5000 revenue to be generated for • $600 was approved for awards.
2008/2009. New Business
• Looking into adding another • Phil Morgan will establish guidelines for
fundraising-entertainment book; store travel.
coupon. • Scholarship monies will be established.
• 50/50 will be held three times a year. • No more billing for any meetings.
Membership Committee: Lynette James • All regular meetings will begin at 3 p.m.
• $300 was approved for a Membership with the exception of the December
Drive—American Express gift card. meeting.
t the top of the
cover page of
are links to important
Access Per Diem info, our Mission
Statement, how to become a
member, meeting schedule, and the
National SGMP website.
The Old Dominion Chapter Home
link is on every odd page of the Advertise NOW in the
lease e-mail Joyce Fogg at joyce.fogg@vec.
virginia.gov. All ads are due by the 15th of each
month to be included in the next issue. Send
ads to ATTN: Joyce Fogg, Virginia Employment
Commission, 703 East Main Street, Room 300,
Richmond, Virginia 23219. Hard copy or electronic files may be
sent. All electronic files are acceptable. If you have a question
about this, call Joyce at (804) 786-7592. Digital photos are
preferred, but processed photos can be scanned. Electronic files
sent must be PC- or MAC-based.
E-mail MAC files to firstname.lastname@example.org.
Full-Page Ad $150
Half-Page Ad $75
Quarter-Page Ad $45
Business Card Ad $25
15% discount for three or more selected ads in one year.
SGMP Old Dominion Chapter
Monthly Meeting Calendar
November 5 Holiday Inn Koger
December 3 Omni Richmond
January 7 Marriott Richmond
February 4 Sheraton Park South
March Educational Conference, TBD
April 1 Hilton Garden Inn Suffolk
May 6 Holiday Inn Express Richmond
June Banquet, TBD
Attention All Old Dominion
What: SGMP Old Dominion Chapter Annual Silent Auction
When: Wednesday, December 3, 2008
Where: Omni Hotel Richmond
Why: All members are encouraged to support the SGMP
Old Dominion Chapter Annual Silent Auction!
Get creative, and remember Christmas is around the corner.
Our goal this year is to raise $4,000.
Hotel stays, local restaurant certificate, specialty items from your area,
attractions tickets, homemade items, prints . . . your imagination is the limit!
Please fax or e-mail your item form by November 21 to:
Hilton Virginia Beach
Phone: (757) 213-3009
Fax: (757) 213-3430
Thanks for your support! We look forward to seeing all of you
on Wednesday, December 3!
2007-2009 Old Dominion Chapter
President Planner Director
James Morgan, CMP Carrol Bailey
(434) 767-2398 (757) 259-6878
First Vice President Supplier Directors
Joyce Fogg Lynette James
(804) 786-7592 (757) 393-5327
Second Vice President Charles Waddell
Wendy Evalle (757) 428-7025
(757) 213-3009 email@example.com
Immediate Past President
Secretary Gloria Colvin
Beatrice Anderson (804) 786-8225
(804) 674-3507, x1069 firstname.lastname@example.org
Linda Eisan, CHSP