600 PM CLOSED SESSION by gabyion

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									MURRIETA CITY COUNCIL MINUTES                                             JANUARY 15, 2008
26442 BECKMAN COURT                                                       4:00 PM CLOSED SESSION
MURRIETA, CA                                                              5:00 PM WORKSHOP
                                                                          6:00 PM REGULAR MEETING

CS1.      Conference with Legal Counsel - Anticipated Litigation and Initiation of Litigation (Two
          Potential Cases) (G.C. 54956.9)

CS2.      Conference with Real Property Negotiators, Deputy City Manager Jim Holston and
          Southbrook Equities, Regarding Property Located West of Nighthawk Way and South
          of Calle Del Oso Oro (Bear Creek Airport) Regarding Price and Terms of Payment (G.C.
          54956.8)

CS3.      Conference with Real Property Negotiators, Deputy City Manager Jim Holston and
          Metropolitan Water District, Regarding 100 Acre Vacant Parcel Located at the West
          End of Kalmia Street Regarding Price and Terms of Payment (G.C. 54956.8)
By consensus at 4:00 p.m., Council recessed the meeting to closed session for the purposes above.
Present: Bennett, Enochs, Gibbs, Thomasian, and McAllister. Absent: None.
At 4:50 p.m. the City Council returned to open session.
Action:          A motion was made and seconded to add the following closed session item to the
                 agenda, finding that there is a need to take immediate action and that the need for
                 action came to their attention after posting of the agenda: Conference with Legal
                 Council – Anticipated Litigation significant exposure due to threat of litigation (one
                 potential case) G.C. Sec. 54956.9. Motion carried unanimously.
Closed session adjourned to workshop at 5:20 p.m.

W1.       COMMUNITY OUTREACH PROGRAM

City Manager Rick Dudley addressed the City Council about the various programs that can be
conducted as a community outreach program. The outlets that could be used for this program are
town hall meetings and small group meetings. Mr. Dudley explained the small group meetings will
have 15 to 20 residents in attendance along with two City staff members and a City Council
member. He also enlisted the assistance of the Steering Committee to gather people in the
community who would be willing to host the small group meetings.

Mr. Dudley answered City Council questions and suggested the City Council focus on looking at
using the small group meetings to facilitate the Community Outreach Program. Steering Committee
Chair Ankele spoke to the City Council about the enthusiasm of the Committee’s participation in this
program.

The workshop adjourned at 5:44 p.m.

CALL TO ORDER:          Mayor Richard H. Gibbs called the Regular Meeting to order at 6:00 p.m.

Action:          City Attorney Leslie Devaney announced there was no reportable action from closed
                 session.

ROLL CALL:              Present:        Bennett, Enochs, McAllister, Thomasian, and Gibbs
                        Absent:         None

PLEDGE OF ALLEGIANCE:
INVOCATION:             Chaplain Joe Woods
PRESENTATIONS:
City of Murrieta Minutes                                                                January 15, 2008

P1.       RECOGNITION OF CALVARY CHAPEL - VETERANS' DAY PARADE AND PUSH CART
          PARADE (CARTER)

Deputy City Manager Jim Holston presented Calvary Chapel with an engraved picture thanking them
for the involvement in the Veterans’ Day Parade and Push Car Parade.

P2.       RECOGNITION OF HOLIDAY HOME DECORATING CONTEST WINNERS

Community Services Manager Debbie Tharp presented the following Holiday Home Decorating
Winners: Most Creative- The Hammett Family; Judge’s Prize- The Curtis Family; Holiday Spirit- The
Glover Family; Best Use of Lights- The Tyler Family; Most Festive- The Mann Family; Best Block-
The Timm Family; Honorable Mention- The Timm, Elamparo, Damato, and Clements Families; and
Honorable Block- The Valenzuela Family.

P3.       RECOGNITION OF SANTA RUN SPONSORS

Community Services Manager Debbie Tharp recognized the following sponsors that assisted in the
Santa Run event: The Garrett Group/ The Golden Triangle, Robertson’s, Abbott Vascular, Excel
Landscape, Waste Management, Visterra Credit Union, and The Gas Company.

P4.       PROCLAMATION - UNITED MENTORING MONTH

Mayor Gibbs presented a proclamation for United Mentoring Month to Eva Johnson.

APPROVAL OF AGENDA
Action:          The agenda was unanimously approved on a motion by McAllister and seconded by
                 Thomasian.

DEPARTMENT/COMMISSION ANNOUNCEMENTS:

Chamber of Commerce – Chamber Representative Scott Crane reported the Chamber received 360
phone calls, conducted a mixer on December 20, had their Valley Networking Breakfast, attended a
ground breaking ceremony for Rabobank, four ribbon cutting ceremonies, and the student of the
month event. He said Rex Oliver attended a meeting in Riverside sponsored by the Building Industry
Association to discuss the state of the building industry in Riverside County. Mr. Crane commented
the Southwest Legislative Council met and discussed issues including the upcoming propositions.
He reported that positions in the Murrieta, Temecula, and Lake Elsinore Chambers will be available
in the upcoming months. Mr. Crane also reported that the Chamber offices will have Riverside
Transit Agency bus passes available for purchase in late January.

Community Steering Committee – Chair Ankele reported that the City Manager met with the
Steering Committee at their last meeting and assigned several projects to them. One project was
supporting the City Council with their goal setting in March by conducting small group meetings with
active community groups to gather answers from a survey that was provided by City staff. The
additional projects involve working on the budget book, assisting with the applications for the
Community Development Block Grants, and conducting community outreach small group meetings.
Ms. Ankele reported the Steering Committee has formed a Code Enforcement Subcommittee that
will be working with Code Enforcement on various projects.

City Clerk – City Clerk Kay Vinson reminded the public about voting and provided those in
attendance with voter registration forms. She said the deadline to register to vote for the February 5
Presidential primary is January 22, and that there is information available to assist in voting such as
an audio recording of the booklets and sample ballots. Ms. Vinson stated that a press release came

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out, reporting there were some defective vote by mail ballots and urged voters with those ballots to
request new ones.

Community Services – Recreation Services Manager Debbie Tharp reported on several of the
holiday events that took place in the last couple of months, including the push cart parade on
November 24 which had 35 entries. She also reported that from December 10 to December 20,
Santa Claus made 225 stops at all of the white stars; and the Winter Wonderland festivities on
December 21 had over 5,000 in attendance. Ms. Tharp commented on the community involvement
in the toy and canned food drive, which resulted in donations of over 34,000 canned goods, 3,359
toys, 395 stuff animals, 14 bikes, and 95 gift cards totaling $1,700. The donations helped 11
organizations and 26 local families. She also reported there were over 3,500 letters from Santa
written and commented on the holiday home decoration contest.

Fire – Fire Chief Christman reported the administration offices are on budget and will be open in
early April and said that Station 4 is on track to be complete in Mid-March.

City Manager – City Manager Rick Dudley introduced Elizabeth Grace as the new Purchasing
Manager as of January 7.

GOVERNING BODY ANNOUNCEMENTS:
Bennett:                   Reported the Western Riverside Council of Government meeting was dark for
                                 January and the first meeting will be in February.
                           Commended the Steering Committee for all the work they have been and will
                                 be doing for the City Council.
                           Commented on the new Community Outreach Program that will be coming
                                 forward and the Steering Committee involvement.
                           Encouraged the community to participate with the goal setting meetings that
                                 the Steering Committee members will be conducting. She also thanked
                                 Assistant to the City Manager Nancy Driggers for creating the
                                 questionnaire.

Enochs:                    Thanked the Community Services Department for a great job on the Santa
                                 Runs and the community members who donated food and gifts for the
                                 families who are in need.
                           Commented on the free community dinner and thanked Buck Kemmis for
                                 coordinating this event.

McAllister:                Thanked the Community Services Department for the holiday events.
                           Stated he was appointed to the Housing Community and Economic
                                  Development Policy Committee for the League of California Cities.

Thomasian:                 Reported Riverside Conservation Authority hired Charles Landry as the new
                                 Executive Director, and he will start in February. He also spoke about
                                 the possibility of the Riverside Conservation Authority merging with the
                                 Riverside Habitat Authority.
                           Congratulated Mike and Bonnie Glover for receiving the Holiday Spirit Award
                                 for the home decorating contest.
                           Welcomed the new reporter from the Californian, Ms. Rodriguez.

Gibbs:                     Attended the Historic Downtown Murrieta sewer installation meeting with City
                                  Manager Rick Dudley, Public Works Director Pat Thomas and
                                  Assistant to the City Manager Nancy Driggers, and reported that
                                  Western Municipal Water District will be going out for bids soon.
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City of Murrieta Minutes                                                                  January 15, 2008

                           Attended the Chamber of Commerce mixer at Arizona Tile a week ago.
                           Commented that Mayor hours at the Senior Center are the first Friday of each
                                  month at 3:00 p.m.
                           Thanked Council Member Enochs for taking care of a heating problem at a
                                  senior’s residence.
                           Gave a presentation on the status of Murrieta in 2008 to the Military Officers
                                  Association of America.
                           Commented on the national interest of the Veterans Memorial that will be built
                                  in Murrieta.
                           He, along with Council Member McAllister, attended the Riverside Division
                                  meeting of the League of California Cities and commented on
                                  Governor Schwarzenegger’s proposal for a five month delay in
                                  payment of the highway users tax with an impact to Murrieta of
                                  $776,000.
                           Read a thank you letter from a resident to the Murrieta Police Department.
                           Received and read a letter from St. Martha’s Pantry thanking the City Council
                                  for allocating $30,000 to them from the Community Development Block
                                  Grant funds.
                           Commented on the letter that was signed by all of the City Council members
                                  to Governor Schwarzenegger asking for assistance with the
                                  foreclosure issues in Murrieta.
                           Attended a Riverside City Hall meeting with Senator Boxer on the topic of
                                  foreclosures in Riverside County. Suggested conducting a home
                                  mortgage clinic town hall meeting after the move to the new City Hall.

PUBLIC COMMENT

Richard Maddex, Murrieta, commented on the national recession issue and what tactics the City
should use to help alleviate this problem.

City Council recessed briefly at 6:42 p.m. and returned for consent calendar items at 7:00 p.m.

CONSENT CALENDAR - APPROVAL OF ITEMS C1 - C14.

Councilmember Bennett asked to pull C-6, Budget Adjustment - “Youth Court” Program. Due to
public comment C-14, Employee Classification and Compensation Index was pulled.
Action:          It was moved by McAllister and seconded by Thomasian to approve City Council
                 consent calendar items C1-C5 and C7-C13. On roll call, the vote was:
                 AYES:         Bennett, Enochs, McAllister, Thomasian, and Gibbs
                 NOES:         None

C1.       WAIVED READING OF ALL ORDINANCE INTRODUCTIONS ON THIS AGENDA AND
          READ BY TITLE ONLY

C2.       MINUTES

Action:          Approved the City Council Minutes of the 4:45 p.m. Closed Session, 5:30 p.m.
                 Workshop and 6:00 p.m. Regular Meeting on December 18, 2007.

C3.       CHECK REGISTER - DECEMBER 2007

Action:          Adopted Resolution No. 08-1915 ratifying and approving the Check Register in the
                 amount of $5,370,838.05 (checks 71011-71526) for the month of December 2007.
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C4.       POLICY FOR UNCOLLECTIBLE ACCOUNTS RECEIVABLE

Action:          Adopted Resolution No. 08-1916 approving a Policy for Uncollectible Accounts
                 Receivable.

C5.       LETTER OF SUPPORT FOR HISTORIC ROUTE 395

Action:          Adopted Resolution No. 08-1917 authorizing a letter of support for the designation of
                 Old Highway 395 as a Historic Route.

C7.       AUTOMATIC AID AGREEMENT WITH THE COUNTY OF RIVERSIDE FIRE
          DEPARTMENT

Action:          Adopted Resolution No. 08-1919 approving an Automatic Aid Agreement with the
                 County of Riverside to provide reciprocal fire protection and rescue services in
                 portions of the city and adjacent unincorporated areas of the county.

C8.       MURRIETA HOT SPRINGS ROAD PERMITER WALL – AWARD OF CONSTRUCTION
          CONTRACT

Action:          Adopted Resolution No. 08-1920 awarding the Contract for the construction of
                 Murrieta Hot Springs Road Perimeter Wall, CIP No. 8429, to Landmark Site
                 Contractors for $317,429, authorized the City Manager to execute the Contract and
                 consolidated the balance of the project design funds into construction.

C9.       LINNEL LANE EXTENSION PROJECT ACQUISITION

Action:          Adopted Resolution No. 08-1921 authorizing the City Manager to accept the deed for
                 Assessor's Parcel Number 392-290-015 from the Paul and Ann M. Clark Family Trust
                 for right-of-way purposes in connection to the Linnel Lane Extension and Stepp Road
                 Projects and authorized the expenditure of $20,000 for the right-of-way acquisition.

C10.      RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS

Action:          Adopted Resolution No. 08-1922 amending Resolution No. 07-1778, Rules of
                 Procedure for City Council Meetings, to establish a Consolidated Agenda, add a
                 heading for "Discussion", and a Procedure for Electronic Presentations.

C11.      GRANICUS MEDIAMANAGER, VOTECAST, MINUTESMAKER AND PUBLIC DISPLAY
          SOFTWARE

Action:          Adopted Resolution No. 08-1923 authorizing the purchase of MediaManager,
                 VoteCast, MinutesMaker and Public Display software, service and maintenance for
                 use by the City Council at a cost of $42,392, plus monthly managed service fees in
                 the amount of $773.84.

C12.      MOVING AND INSTALLING NETWORK SERVERS AND CABLING MANAGEMENT

Action:          Adopted Resolution No. 08-1924 authorizing the City Manager to sign an agreement
                 with the Hewlett Packard Company for server migration, data cabling of new
                 uninterruptable power supply system, and data cross connects at the new City Hall
                 facility.

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City of Murrieta Minutes                                                               January 15, 2008

C13.      CITY HALL FURNISHINGS

Action:          Adopted Resolution No. 08-1925 approving the purchase of furnishings for the new
                 City Hall offices, conference rooms, and lobby reception area, based on the quote
                 from G/M Business Interiors in the amount of $98,398.96 and authorized the City
                 Manager to execute the necessary documents to complete the purchase.

PULLED CONSENT CALENDAR ITEMS
C6.       BUDGET ADJUSTMENT – “YOUTH COURT” PROGRAM

Police Chief Wright gave the staff report on this item. Council member Bennett asked to clarify if the
entire amount of $10,000 that was donated by Supervisor Jeff Stone will be available to the
program, irregardless of participation by the City of Temecula.

City Attorney Leslie Devaney suggested proceeding with the motion, request the Chief check on the
amount of donation from Supervisor Stone, and the resolution can be amended accordingly.

Donald Lambert, Murrieta, spoke in favor of this program.

Action:          A motion was made by McAllister and seconded by Thomasian to adopt Resolution
                 No. 08-1918 adding the Youth Court Trust Account to the 2007/08 operating budget,
                 transferred $22,290 from the Police Crime Prevention Trust Account into the Youth
                 Court Trust Account, and appropriated a total of $27,290 - $32,290 into the account,
                 including the aforementioned $22,290 and a $5,000 - $10,000 contribution from
                 County Supervisor Jeff Stone.
                 AYES:          Bennett, Enochs, McAllister, Thomasian, and Gibbs
                 NOES:          None

C14.      EMPLOYEE CLASSIFICATION AND COMPENSATION INDEX

City Manager Rick Dudley gave the staff report and answered City Council questions.

The following individuals spoke in opposition to this item: Dieter Dammeier, Murrieta Police Officers
Association; Ron Driscoll; Jay Froboese; Robert Anderson; John Therien; Rob Firmes; Dennis
Vrooman; Steven Porter; Mike Baray; Bob Davenport; Michael Payne; and Michael Ramos, Murrieta
Fire Local 3540.

City Manager Dudley commented that he met with multiple Police and Fire Department Employees
about this resolution.

Action:          A motion was made by McAllister and seconded by Bennett to adopt Resolution No.
                 08-1926 approving the City of Murrieta Employee Classification and Compensation
                 Index and at-will language as employment status designation for certain positions
                 with the following modification as read by City Attorney Devaney:
                 1) Omit the 9th Whereas;
                 2) Amend the third NOW, THEREFORE, BE IT RESOLVED to read: The following
                    positions will be designated and classified as at-will employment positions:
                    Deputy City Manager, Economic Development Director, Finance Director, and
                    Purchasing Manager;
                 3) To include a fourth NOW, THEREFORE, BE IT RESOLVED to read: (4) Nothing
                    in this action affects Public Safety Personnel.
                 AYES:           Bennett, Enochs, McAllister, Thomasian, and Gibbs

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City of Murrieta Minutes                                                               January 15, 2008

                 NOES:         None

The City Council recessed briefly at 8:46 pm and returned at 9:02 p.m.

DISCUSSION

D1.       FISCAL YEAR END 2006/07 FINANCIAL REPORT

Interim Finance Director Suzanne Wellcome gave the staff report on this item which included a
summary of the general fund revenues for Fiscal Year 2006/2007. She reported the year end fund
balance totaled $9,237,015 million. Staff requested to expend $1,298,654 million of the fund balance
which would leave $7,938,361 to be placed in a reserve account until the State adopts their budget.
Ms. Wellcome and Mr. Dudley answered City Council questions.

Action:          A motion was made by Thomasian and seconded by McAllister to receive the Fiscal
                 Year End 2006/07 Financial Report; and adopt Resolution No. 08-1927 allocating and
                 appropriating the unspent funds and revenues in excess of estimates, authorized the
                 City Manager to move budget within a fund for the operating accounts and increased
                 the capitalization threshold to $5,000.

Action:          Council Member McAllister amended the motion with Council Member Thomasian’s
                 concurrence to receive the Fiscal Year End 2006/07 Financial Report; and adopt
                 Resolution No. 08-1927 allocating and appropriating the unspent funds and revenues
                 in excess of estimates, authorized the City Manager to move budget within a fund for
                 the operating accounts and increased the capitalization threshold to $5,000, and to
                 set aside $2 million in a designated land acquisition account for future purchases
                 authorized by the City Council.
                 AYES:          Bennett, Enochs, McAllister, Thomasian, and Gibbs
                 NOES:          None

D2.       BUDGET ADJUSTMENT FOR NEW CITY HALL CONSTRUCTION CONTIGENCY AND
          TECHNOLOGY ACQUISITION ACCOUNTS

Public Works Director Pat Thomas gave a presentation of the project which included the schedule,
milestones, and project expenditures.

Action:          A motion was made by McAllister and seconded by Bennett to adopt Resolution No.
                 08-1928 amending the Capital Improvement Program to increase the project budget
                 for the New City Hall by adding $500,000 to the Construction Contingency and
                 $200,000 to the Technology Acquisition accounts.
                 AYES:          Bennett, Enochs, McAllister, Thomasian, and Gibbs
                 NOES:          None

ADJOURNMENT

Action:          The meeting was unanimously adjourned at 10:14 p.m.




                                                       A. Kay Vinson, MMC



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