Request for Quotation (RFQ) For Rehabilitation Construction Contract by kvr14641


									                                Request for Quotation (RFQ)
                          For Rehabilitation Construction Contract

Homeowner: DOTTIE EVANS                          Walk Thru: February 12, 2010 @ 10:00 AM

Tenant:                                          Quote Due: February 19, 2010 @ 1:30 PM

Address: 413 PRAIRIE ROAD                        RS: John Ballweber

COLORADO SPRINGS, CO. 80909                      RS Phone: 719-385-6880

Lead Base Paint Status:     Positive          Negative          Not Applicable

To Prospective Respondents:
You are invited to submit a quote for the rehabilitation of the property listed above, as called for in the
Work Description, General Specifications and the Agreement between Owner and Contractor. The Work
Description is attached. The General Specifications Manual is available at the Housing Development
Division, 704 E. Boulder St. COS, CO 80903.

The improvements are to be made for and under contract with the Owner of the property as described
above. Disbursements of funds for the improvements will be approved by the Owner and representative
of the City's Housing Development Division.

To be entitled for consideration, the proposal must be made in accordance with these instructions:

       The respondent must have current General Contractor's License, (C or better) and insurance
       coverage in accordance with City Contracting Division and/or City Housing Development Division
       requirements. Copies of these and other documents may be required upon award of contract.

       To be considered, each respondent must submit a response to this RFQ. An official
       authorized to bind the respondent to its provisions must sign the proposal.

        Quotes are to be submitted in a sealed envelope to the Housing Development Office, 704 E.
        Boulder St. Colorado Springs, CO 80903.

        Quotes must be returned in a sealed envelope; solicitation number and date for submission of
        offers must be clearly marked on the outside in the lower left hand corner:

        Quote No.       10-011
        Due Date        February 19, 2010
        & Time:         1:30 PM
        Company:        _________________________________________________________
        Any offer that is submitted without being properly marked may be opened for identification prior
        to the deadline for receipt of offers and then resealed.

        There is a mandatory pre-quote conference scheduled for this RFQ. All interested Prime
        Contractors are required to attend this pre-quote conference. Quotes will only be accepted from
        Prime Contractors that attend this conference and sign the sign-in sheet. This pre-quote
        conference is not mandatory for sub-contractors and/or suppliers.
      The City of Colorado Springs intends to award a contract resulting from this solicitation to the
      lowest, responsive, responsible respondent, whose offer conforming to the solicitation will be
      most advantageous to and in the best interest of the City of Colorado Springs, cost or price and
      other factors considered.

      1. In addition to other factors, quotes will be evaluated on the basis of advantages and
         disadvantages to the City that might result from offers received.

      2. The City reserves the right to reject any or all quotes and to waive informalities and/or
         irregularities in the quote offer.

      3. Total quote will be evaluated and awarded as follows: It is the City’s intent to award this
         quote based on the TOTAL QUOTE FOR ALL ITEMS, split awards will not be made.
      4. Owner reserves the right to negotiate with the apparent low respondent to bring the quote
         amount in line with the funds available.

      Work may not start under any awarded contract until a written Notice to Proceed is issued by the
      City of Colorado Springs. The City of Colorado Springs may issue the Notice to Proceed anytime
      after the project is approved by the appropriate committee.

      Amendments are also referred to as addendum or addenda; and these terms shall be considered
      synonymous. Any changes to the RFQ documents made prior to the quote opening will be in the
      form of an addendum.

      1. If this solicitation is amended, then all specifications, terms and conditions, which are not
         amended, remain unchanged.
      2. Respondents shall acknowledge receipt of any amendment to this solicitation by identifying
         the amendment number and date in the space provided for this purpose on the form for
         submitting a quote offer.

      All questions shall be submitted to the Redevelopment Specialist assigned to this project.
      Contact information is listed below:

      All questions shall be          John Ballweber, Rehabiliation Specialist - 719-385-6880
      directed to:

      The respondent agrees that its quote offer shall remain open for acceptance by the City for a
      period of sixty (60) calendar days from the date specified in the solicitation for receipt of quotes.

      Respondent understands and agrees that upon Award for Work or Rehabilitation Construction
      Contract that it shall indemnify, defend and hold harmless the City, its officers, employees and
      agents, from and against any and all loss, damage, injuries, claims, cause or causes of action, or
      any liability resulting from, arising out of, or in connection with respondent’s negligence in
      performing its obligations or actions under the Award for Work or the Rehabilitation Construction
       Illegal Aliens - Public Contracts for Services - Compliance with Title 8, Article 17.5, Colorado
       Revised Statutes:
       The Contractor acknowledges, understands and agrees, that:
       a) In the performance of any work or the provision of any services by the Contractor under this
            Contract, the Contractor shall not knowingly employ or contract with an illegal alien to
            perform work under this contract; or
       b) Enter into a contract with any subcontractor that fails to certify to the contractor that the
            subcontractor shall not knowingly employ or contract with an illegal alien to perform work
            under this Contract or under the subcontract to this contract;
       c) The contractor has verified or attempted to verify through participation in the basic pilot
            program that the contractor does not employ any illegal aliens and, if the contractor is not
            accepted into the basic pilot program prior to entering into a public contract for services, that
            the contractor shall apply to participate in the basic pilot program every three months until the
            contractor is accepted or the public contract for services has been completed, whichever is
            earlier. This provision shall not be required or effective in this Contract if the basic pilot
            program is discontinued. Basic pilot program" means the basic pilot employment verification
            program created in Public Law 208, 104th Congress, as amended, and expanded in Public
            Law 156, 108th Congress, as amended, that is administered by the United States
            department of homeland security.
       d) The contractor is expressly prohibited from using basic pilot program procedures to
            undertake pre-employment screening of job applicants while this Contract and any services
            under this Contract are being performed.
       e) If the contractor obtains actual knowledge that a subcontractor performing work under the
            public contract for services knowingly employs or contracts with an illegal alien, the
            Contractor shall:

           1. Notify the subcontractor and the City within three days that the contractor has actual
              knowledge that the subcontractor is employing or contracting with an illegal alien; and
           2. Terminate the subcontract with the subcontractor if within three days of receiving the
              notice the subcontractor does not stop employing or contracting with the illegal alien;
              except that the contractor shall not terminate the contract with the subcontractor if during
              such three days the subcontractor provides information to establish that the
              subcontractor has not knowingly employed or contracted with an illegal alien.
           3. The Contractor shall comply with any reasonable request made by the Department of
              Labor and Employment during the course of an investigation that the department may be
              undertaking pursuant to the authority established in Section 8-17.5-102 C.R.S.
           4. If the contractor violates or fails to comply with any provision of C.R.S. 8- 17-101 et seq,
              the City may terminate this Contract for breach of contract. If this contract is so
              terminated, the Contractor shall be liable for any actual and consequential damages to
              the City.
       Each respondent will be assumed to be familiar with all state and local laws, charter provisions,
       codes, ordinances and regulations which might in any manner affect the work to be done or those
       to be employed in or about the work. No plea of misunderstanding or ignorance on the part of any
       successful respondent will in any way excuse such respondent of full compliance with such law,
       charter provision, code, ordinances and regulations. All improvements requested must be
       permitted as per Regional Building requirements.
                                           QUOTE FORM
                                         SIGNATURE PAGE
By signing in this space, the contractor hereby certifies that this company is not presently debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded from bidding/proposing
on any federal, state, county or municipal Invitations for Bids, Requests for Quotes or Requests for

Signature                                                 Date


THE CONTRACTOR hereby Certifies that at the time of this certification, the Contractor does not knowingly
employ or contract with an illegal alien and that the contractor has participated or attempted to participate in the
basic pilot program in order to verify that the Contractor does not employ any illegal aliens. "Basic pilot program"
means the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended,
and expanded in Public Law 156, 108th Congress, as amended, that is administered by the United States
department of homeland security.

The undersigned hereby proposes to furnish all labor and materials and to perform all the work required for the
complete and prompt execution of all items described or shown in or reasonably implied from the RFQ
documents, including the Work Description and General Specifications Manual for the general, mechanical and
electrical work, for the following total sum, which includes all state and local taxes, permitting fees and other
costs normally payable in respect of such work.

__________________________________________________________________Dollars ($                                ).

If awarded the contract, the undersigned hereby agrees to sign said Contract and to begin work within thirty (30)
days from the date of receipt of the “Notice to Proceed” and to complete the work in __________________(        )
calendar days.

The undersigned acknowledges and understands the terms, conditions, Specifications and all Requirements
contained and/or referenced and are legally authorized by the respondent to make the above quote statements
or representations.

(Name of Company)                                           (Signature)                            (Date)


(City, State and Zip)                                       (Telephone Number)

(Name typed/Printed)                                        (Facsimile Number)


This Company Is: Corporation____         Individual____      Partnership____       LLC____
Respondent hereby acknowledges receipt of the following amendments, if applicable.
(Respondent agrees that it is bound by all Amendments identified herein)
AMENDMENT #1____________ DATED: ________________
AMENDMENT #2____________ DATED: ________________
                               MINIMUM INSURANCE REQUIREMENTS
                                                                            Quote No. 10-011

 The following listed minimum insurance requirements shall be carried by all contractors and consultants
 unless otherwise specified in the Housing Development Division RFQ solicitation package, Special
 Provisions or Standard Specifications.

1.      Workers’ Compensation and Employers Liability as required by statute.           Employers Liability
        coverage is to be carried for a minimum limit of $100,000.

2.      Automobile Liability for limits not less than $500,000 combined single limit for bodily injury and
        property damage for each occurrence. Coverage shall include owned, non-owned and hired

3.      Commercial General Liability for limits not less than $1,000,000 combined single limit for bodily
        injury and property damage for each occurrence and not less than $2,000,000 aggregate.
        Coverage shall include premises and operations liability, blanket contractual, broad form property
        damage, products and completed operations and personal injury endorsements.

4.      Certificates of Insurance must be submitted before commencing the work and provide a 30 day
        notice prior to any cancellation.

5.      All coverage furnished by contractor is primary, and that any insurance held by the City of
        Colorado Springs is excess and non-contributory.

The undersigned certifies and agrees to carry and maintain the insurance requirements indicated above
throughout the contract Period of Performance.

(Name of Company)

(Signature)                                                                    (Date)
                                             Award of Work

Address: 413 PRAIRIE ROAD
         COLORADO SPRINGS, CO. 80909

Quote No. 10-011

Contractor: _________________________________________________

Quoted Amount: ____________________________________________

Time of Completion: ___________________________(                  ) calendar days.

                                           Acceptance of Quote

The Owner hereby accepts this Quoted Amount and Time of Completion and awards the work to the
above listed contractor, contingent upon receipt of funds.

Owner: ________________________________________________Date: __________________

Owner: ________________________________________________Date: __________________

The Owner has three (3) business days to cancel this Award of Work. In the case of cancellation, the
Owner must sign the Notice to Cancel below and return this document to the Housing Development
Office, 702 E. Boulder, Colorado Springs, CO. by 5:00 pm on this date:_______________________.

                                             Notice to Cancel

I wish to cancel this Award of Work and all further activities related to the rehabilitation of my home by the
Housing Development Division of the City of Colorado Springs.

Owner: _________________________________________________Date: _________________

Owner: _________________________________________________Date: _________________

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