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ANNEX III

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					                                                                                                       ANNEX III
                                       Country & Project No.: 10061.3
                                                  B/R No.:      2                                @………….

         BUDGET REVISION OF SO FOR THE APPROVAL OF REGIONAL
                              DIRECTOR

                                              Initials             In Date            Out Date         Reason
                                                                                                       For Delay
ORIGINATOR
Bounama Gueye, CATO                           .............        .........          ………              ………

CLEARANCE
Programme Officer, ODP                        .................   ................    …………….           ……………

Chief, ODP                                    ................    ................    ……………..          …………..

Chief, ODTL                                   .................   ................    ……………            …………..

Director, OEDB                                .................   ................    ……………            …………..



APPROVAL
    Regional Director                         ................    .................   ……………..          ……………

PROJECT
                                     Previous Budget              Revision                   New Budget
                                     (no ISC)                     (no ISC)                   (no ISC)
Total WFP cost (US$)                 US$ 2,619,092                US$ 2,678,280               US$ 5,297,372

TYPE OF REVISION

x Additional DSC                      x Additional ODOC x Extension in time                       Policy issue
   M&E                                   Change in project orientation                            Other

NATURE OF REVISION:

Extension in time for one year (through December 2006) and the addition of US$ 2,678,280 (non-inclusive of ISC)
to enable the continued provision of humanitarian air support.

JUSTIFICATION FOR THE REVISION:

WFP’s air service continues to be critical for ensuring safe, timely and cost effective transportation of humanitarian
personnel involved in emergency operations in key areas in the West Africa Coastal sub-region, including the
countries of Cote d’Ivoire, Guinea, Liberia and Sierra Leone Key justifications for this service have been, and
continue to be, long distances, bad roads, volatile security conditions, high road transport costs and the lack of safe
and reliable commercial flights.

The air service contributes considerably to the efficiency of humanitarian interventions in the sub-region, enabling
humanitarian actors to deploy rapidly to hard to reach areas in order to assess and respond to humanitarian
conditions, as well as to monitor interventions. Time (and therefore financial) savings for humanitarian staff can be
immense; for example, it takes roughly 2 days to travel by road from the Guinean capital, Conakry, to N'Zérékoré in
the southeast of the country -- by air it takes about 2 hours. In Liberia, the trip from Monrovia to Voinjama by road
takes 7 ½ hours whereas by plane it takes 1 hour.

During 2005, a second aircraft (Beechcraft) was temporarily funded by UNHCR to provide additional air service in
the region, from March to October 2005. In terms of the number of hours flown for the two aircrafts, total flying
time during the first ten months of 2005 was 1,718 hours flown; the breakdown by plane is as follows:
-- The LET 410 flew 986.61 hours
-- The Beechcraft flew 731.68 hours.

During this 10 month period, the percentage of passenger requests that were able to be accommodated:
GUINEA: 80% for domestic flights and 100% for international flights in/out Conakry
LIBERIA: 45% for domestic and international flights
IVORY COAST: 85% for domestic flights & international flights in/out Abidjan
SIERRA LEONE: 90% for international flights in/out Freetown

During the same period, the percentage of aircraft optimum utilization achieved (ie the average levels of capacity of
the planes):
GUINEA: 82% for domestic flights and 32% for international flights in/out Conakry
LIBERIA: 95 % for domestic flights and 60% as for international flights in/out Monrovia
IVORY COAST: 60% for domestic flights and 30% for international flights in/out Abidjan
SIERRA LEONE: 50% for international flights in/out Freetown

The high request and usage of flights within the different countries represents the continued demand for air travel
within the countries. While the lower utilization on the international flights reflects a lower need for movement of
staff between the countries, these ‘positioning’ flights are necessary in order to perform the rotations within in
country.

Given the high levels of demand for the internal flights, lower-than expected utilization rates within Guinea and
Cote d'Ivoire is a concern for WFP (largely due to ‘No-shows’ for the flights). This is being reviewed by the WFP
airops staff and is being discussed in forthcoming User Group Committee meetings. Through the User Group
Committees, WFP hopes that a better system for cracking down on the 'No-shows' can soon be adopted.

Given the high demand and high usage in Guinea and Liberia, and to a lesser extent Cote d’Ivoire, and taking into
account the likely level of resources available, the proposed plan for 2006 would substitute the Let 410 for two
Caravan aircrafts. While the Caravan is a smaller aircraft than the Let, accommodating a few number of passengers
per plane, the Caravan is less expensive than the Let (burning less fuel and a lower contracted cost), and the
combination of two planes will enable a higher scheduled monthly flying time (approximately 176 hours/month),
therefore enabling a higher number of passengers.

In order to maximize rotations in the countries, it is proposed that the base of the operation be moved to the more-
central Monrovia (the plane is currently based in Conakry); with the change in the planes base and the increase in
monthly hours, the schedule should more efficient and more cost effective, thus accommodating two rotations within
Guinea, Liberia and Cote d’Ivoire per week.

DISTRIBUTION:
Senior DED                                   Associate Director of Operations              Director, ODT
Chief, ODTL                                  Chief, ODP                                    Regional Director
Country Director                             Programme Officer, ODP                        RB Programme Advisor
OD Registry                                  Programming Assistant, ODP                    RB Programme Assistant
FDD                                          OEDB                                          RB chrono

				
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