Docstoc

November 18, 2008 Adjourned Minutes

Document Sample
November 18, 2008 Adjourned Minutes Powered By Docstoc
					Adjourned Meeting
November 18, 2008



       VIRGINIA: The regular meeting of the Pittsylvania County Board of
Supervisors was held on Tuesday, November 18, 2008 in the General District Courtroom
of the Edwin R. Shields Courthouse Addition in Chatham, Virginia. Coy E. Harville,
Chairman, called the meeting to order at 7:01 p. m. The following members were
present:
                      Fred M. Ingram                       Callands-Gretna District
                      Tim R. Barber                        Tunstall District
                      James H. Snead                       Dan River District
                      William H. Pritchett                 Banister District
                      Henry A. Davis, Jr., Jr.             Chatham-Blairs District
                      Marshall A. Ecker                    Staunton River District
                      Coy E. Harville                      Westover District

       Mr. William D. Sleeper, County Administrator and Clerk of the Board, Mr. John
P. Light, Legal Counsel, Mr. Odie H. Shelton, Jr., Director of Code Compliance and Ms.
Rebecca Flippen, Deputy Clerk, were also present

        Mr. Ecker gave the invocation and led the pledge of allegiance.

Approval of Agenda
       A motion was made by Mr. Barber, seconded by Mr. Ingram, to approve the
agenda with the addition of the following items to the agenda:
       (a) Recommendation from the Recreation Advisory Board
       (b) Change Order on Route 62/58 Project – Mr. Sleeper
       (c) Closed Session – Discussion of Real Property
       (d) Discussion of the old Chatham Elementary School
       (e) Lease renewal on advertisement sign at the Blair’s compactor site
       (f) Recommendations from the Finance Committee
       Mr. Barber’s motion was unanimously approved by the Board.

Hearing of Citizens

        Mr. Eddie Cassada, Chatham-Blairs District and representing the Chatham High
School Booster Club, spoke to the Board for their consideration of re-configuration of the
athletic fields of the high schools during the renovation projects.
        Coach Trip Emerson, track coach for Chatham High School, asked the Board for
their consideration in upgrading the track at Chatham High School to meet
regulation/competition standards.
        Mr. Donald Patterson, Gretna-Callands District, re-submitted the questions he
gave the Board at the October 21, 2008 adjourned meeting.
        This concluded the Hearing of the Citizens.

       Mr. Harville, along with Mr. Ecker, Mr. Ingram and Mr. Pritchett, presented
Resolution #2008-11-67, to Lisa Moore, Director of the Faith Christian Academy in Hurt,
Virginia, in celebration of the academy’s 20th anniversary.
Adjourned Meeting
November 18, 2008

Consent Agenda
         (a) Project Lifesaver
         (b) Library Appropriation
         (c) Lucy P. Sale – Grant Carryover
         (d) Resolution #2008-11-67-Faith Christian Academy
         (e) Economic Development Study for VIR
         (f) Road Names – Fox Hunt Trail
         Motion was made by Mr. Davis, seconded by Mr. Ecker to approve the Consent
Agenda, with the exception of Item (e)-Economic Development Study for VIR that was
pulled for discussion at the request of Mr. Ecker. Mr. Davis’s motion was unanimously
approved by the Board.

        Mr. Sleeper explained VIR (Virginia International Raceway) has provided a
substantial support to Southside Virginia since it re-opened in the late 1990’s. As a major
drawing card for economic development, the County of Pittsylvania has an investment in
VIR and an interest in its success. Connie Nyholm, president of VIR, requested the
surrounding jurisdictions contribute at least 25% of the funding necessary for an
economic development study of VIR to show the value and return to these communities
of this facility. The jurisdictions, consisting of Halifax County, the City of Danville and
Pittsylvania County, met and decided on CHMURA as the contractor for this economic
study and Mr. Sleeper agreed, on behalf of the Board of Supervisors, to provide $2500
from Economic Development Funds, and Carol Motley, Executive Director for
Pittsylvania County Economic Development, Inc., agreed to pay $2500 from PCED
funds. That met the $5,000 required from Pittsylvania County. The City of Danville and
the County of Halifax also agreed to pay $5,000 each and VIR would pick up the
remaining 25%. Mr. Sleeper stated the study would tell each jurisdiction what the impact
on their respective areas is when VIR holds an event-comparable to the studies that tell
the impact of the area when Martinsville, Virginia, holds a NASCAR event-how do the
visitors attending these events contribute to restaurant sales, motels stays, etc. Motion
was then made by Mr. Snead, seconded by Mr. Pritchett, to ratify the action of the
County Administrator approving the 25% contribution of Pittsylvania County to the
economic development study for VIR, which was unanimously approved by the Board of
Supervisors.

Public Hearings
        Rezoning Cases
Case 1: Brandon & Shannon Holt – Dan River District – R-08-064. The public
hearing for this case opened at 7:25pm. Mr. Shelton, Director of Code Compliance,
explained the applicant had petitioned to rezone 12.40 acres, located on SR 712,
Rocksprings Road, in the Dan River Election District from R-1, Residential Suburban
Subdivision District to A-1, Agricultural District (for agricultural use.) The Planning
Commission, with no opposition, recommended granting the petitioner’s request. Mr.
Holt was there to represent the petition. No one signed up to speak. Mr. Harville closed
the hearing at 7:26pm. Mr. Snead made a motion, seconded by Mr. Barber, to rezone the
property from R-1 to A-1. The following roll call vote was recorded. Mr. Ingram – Yes,
Mr. Barber – Yes, Mr. Snead – Yes, Mr. Pritchett – Yes, Mr. Davis – Yes, Mr. Ecker –
Yes and Mr. Harville - Yes. Motion carried by unanimous vote. Mr. Harville announced
that case R-08-064 had been rezoned to A-1.
Adjourned Meeting
November 18, 2008




Case 2: David Wagner & Barbara Tucker – Callands-Gretna District – R-08-065.
The public hearing on this case opened at 7:27pm. Mr. Shelton, Director of Code
Compliance, explained the applicant had petitioned to rezone 19.00 acres, located on SR
686, Markham Road, in the Callands-Gretna Election District from R-1, Residential
Suburban Subdivision District to A-1, Agricultural District (for agricultural use.) The
Planning Commission, with no opposition, recommended granting the petitioner’s
request. Ms. Tucker was there to represent the petition. No one signed up to speak. Mr.
Harville closed the hearing at 7:28pm. Mr. Ecker made a motion, seconded by Mr.
Barber, to rezone the property from R-1 to A-1. The following roll call vote was
recorded. Mr. Ingram – Yes, Mr. Barber – Yes, Mr. Snead – Yes, Mr. Pritchett – Yes,
Mr. Davis – Yes, Mr. Ecker – Yes and Mr. Harville - Yes. Motion carried by unanimous
vote. Mr. Harville announced that case R-08-065 had been rezoned to A-1.

Case 3: Herman & Beulah Murphy – Tunstall District – R-08-066. The public
hearing on this case opened at 7:28pm. Mr. Shelton, Director of Code Compliance,
explained the applicant had petitioned to rezone a total of 2.00 acres, located on SR 1041,
Rainbow Lane, in the Tunstall Election District from R-1, Residential Suburban
Subdivision District to RC-1, Residential Combined Subdivision (for placement of two
single-wide mobile homes.) The Planning Commission, with opposition, recommended
denying the petitioner’s request. Mr. Murphy & Steve Hall were there to represent the
petition. The following people signed up to speak: Mr. Steve Hall, who was in support of
rezoning the property; Mr. Thomas Fowler, of Rainbow Lane, made comments in
opposition. Mr. Harville closed the hearing at 7:43pm. Motion was made by Mr. Barber,
seconded by Mr. Pritchett, to rezone the property from R-1 to RC-1. The following roll
call vote was recorded. Mr. Ingram – Yes, Mr. Barber – Yes, Mr. Snead – Yes, Mr.
Pritchett – Yes, Mr. Davis – Yes, Mr. Ecker – Yes and Mr. Harville - Yes. Motion carried
by unanimous vote. Mr. Harville announced that case R-08-066 had been rezoned to RC-
1.

Case 4: Mary Pearson & Terri Doss– Callands-Gretna District – R-08-067. The
public hearing for this case opened at 7:50pm. Mr. Shelton, Director of Code
Compliance, explained the applicant had petitioned to rezone 48.50 acres, located on SR
605, Toshes Road, in the Callands-Gretna Election District from R-1, Residential
Suburban Subdivision District to A-1, Agricultural District (to bring into compliance for
the current agricultural use). The Planning Commission, with no opposition,
recommended granting the petitioner’s request. Ms. Doss was there to represent the
petition. No one had signed up to speak. Mr. Harville closed the hearing at 7:51pm.
Motion was made by Mr. Ingram, seconded by Mr. Snead, to approve the petitioner’s
request of rezoning the 48.50 acres from R-1 to A-1. The following roll call vote was
recorded. Mr. Ingram – Yes, Mr. Barber – Yes, Mr. Snead – Yes, Mr. Pritchett – Yes,
Mr. Davis – Yes, Mr. Ecker – Yes and Mr. Harville - Yes. Motion carried by unanimous
vote. Mr. Harville announced that case R-08-067 had been rezoned from R-1 to A-1.

Case 5: Pittsylvania County Farm Bureau – Banister District – R-08-068. The public
hearing for this case opened at 7:52pm. Mr. Shelton, Director of Code Compliance,
explained the applicant had petitioned to rezone 17.80 acres, located on US Highway 29,
Adjourned Meeting
November 18, 2008

in the Banister Election District from A-1, Agricultural District, MHP, Residential
Manufactured Housing Park District, B-2, Business District, General, M-1, Industrial
District, Light Industry and R-1, Residential Suburban Subdivision to M-2, Industrial
district, Heavy Industry (to construct an agricultural complex). The Planning
Commission, with no opposition, recommended granting the petitioner’s request. Mr.
Motley was there to represent the petition. No one had signed up to speak. Mr. Harville
closed the hearing at 7:53pm. Motion was made by Mr. Pritchett, seconded by Mr.
Snead, to approve the petitioner’s request of rezoning the 17.80 acres from A-1, MHP, B-
2, M-1 and R-1 to M-2. The following roll call vote was recorded. Mr. Ingram – Yes,
Mr. Barber – Yes, Mr. Snead – Yes, Mr. Pritchett – Yes, Mr. Davis – Yes, Mr. Ecker –
Yes and Mr. Harville - Yes. Motion carried by unanimous vote. Mr. Harville announced
that case R-08-068 had been rezoned from A-1, MHP, B-2, M-1 and R-1 to A-1.

Case 6: Clint Daniel – Banister District – R-08-069. The public hearing for this case
opened at 7:53pm. Mr. Shelton, Director of Code Compliance, explained the applicant
had petitioned to rezone 22.617 acres, located on RT 57 East, in the Banister Election
District from A-1, Agricultural District to M-2, Industrial District, Heavy Industry (for a
salvage yard; will also require a Special Use Permit approved by the Board of Zoning
Appeals). The Planning Commission, with no opposition, recommended granting the
petitioner’s request. Mr. Daniel was there to represent the petition. No one had signed
up to speak. Mr. Harville closed the hearing at 7:58pm. Motion was made by Mr.
Pritchett, seconded by Mr. Snead, to approve the petitioner’s request of rezoning 22.617
acres from A-1 to M-2. The following roll call vote was recorded. Mr. Ingram – Yes,
Mr. Barber – Yes, Mr. Snead – Yes, Mr. Pritchett – Yes, Mr. Davis – Yes, Mr. Ecker –
Yes and Mr. Harville - Yes. Motion carried by unanimous vote. Mr. Harville announced
that case R-08-069 had been rezoned from A-1 to M-2.

New Business

       Mr. Sleeper asked that no action be taken on Item 8, Support Agreement-RIFA.

       Motion was made by Mr. Snead, seconded by Mr. Pritchett, to amend the contract
with Reynolds-Clark engineering to include the necessary design work to service the
Woodbrier Land Subdivision off the Ringgold Waterline extension in the amount of
$7,600 that would include surveying, bidding administration and construction design and
authorize the County Administrator to sign all necessary documentation. Funding was
already available in the budget to pay for this amendment. Mr. Snead’s motion was
unanimously approved by the Board.

       Motion was made by Mr. Snead, seconded by Mr. Pritchett, award a construction
contract for the Gretna and Chatham High School renovations to Blair Construction in
the amount of $27,429,000 and authorize the County Administrator to sign all necessary
documentation. Mr. Snead’s motion was unanimously approved by the Board.

       Motion was made by Mr. Barber, seconded by Mr. Snead, to award a construction
contract for the Dan River and Tunstall High School renovations to J.S. Clark and
Company, in the amount of $28,122,000 and authorize the County Administrator to sign
Adjourned Meeting
November 18, 2008

all necessary documentation. The Board voted unanimously to approve Mr. Barber’s
motion.

       Motion was made by Mr. Barber, seconded by Mr. Ingram, to appropriate
$42,792 to the Clerk of Courts Technology Fund expenditure, with notification that this
money will be reimbursed 100% from the State Compensation Board. This motion
required a 10-day layover.

       Mr. Snead made a motion, seconded by Mr. Pritchett, to authorize the County
Administrator to forward a Resolution to the Virginia Department of Transportation
requesting a speed limit of 40 miles an hour on the Cane Creek Parkway at the Cane
Creek Centre Industrial park and authorize the County Administrator to sign all necessary
documentation. The Board voted unanimously to approve Mr. Snead’s motion.

       Mr. Ecker requested the Board of Supervisors to request the Pittsylvania County
Service Authority to get started on the Grit Road Waterline Project and work with the
Virginia Department of Environmental Quality on the Service Authority filing for
reimbursement of funds from the VA DEQ as the funds become available. Mr. Harville
told Mr. Ecker that the Service Authority had already voted at their last meeting to start
the project. Mr. Ecker withdrew his request since the Service Authority had already
agreed to start the project.

       Mr. Ecker made a motion to have the publish time of the Board Packet moved
from Friday back to Thursday before each meeting, and, in an effort to be cost conscious,
to plan to go “paperless” and only receive the packet via email by the year 2010. Mr.
Ingram seconded Mr. Ecker’s motion. The following vote was recorded: Mr. Ingram –
No, Mr. Barber – No, Mr. Snead – No, Mr. Pritchett – No, Mr. Davis – No, Mr. Ecker –
Yes and Mr. Harville - No. Mr. Ecker’s motion failed by a 6-1 vote.

Added Items

       A motion was made by Mr. Ingram to fund $40,000, at the request of the
Recreation Advisory Board, for architect and engineering services for the middle schools
and high schools for renovations and improvements for the existing athletic facilities so
they can be incorporated into the recreation plan. Mr. Ingram’s motion failed for lack of
a second.

       Motion was made by Mr. Snead, seconded by Mr. Pritchett, to approve a change
order request by Virginia Carolina Paving, the construction company for the
RT62/58/726 Sanitary Sewer project, in the amount of $6,350, making the new total of
the project $116,200. This project currently has $123,000 available for funding. Mr.
Snead’s motion was unanimously approved by the Board.

       The Board agreed on setting a meeting of the Property and Buildings Committee
for December 1, 2008, at 4:30pm in the County Administration Conference Room of the
Moses Building, to discuss the old Chatham Elementary School, and to invite the Town
Manager of Chatham and Council to attend the meeting.
Adjourned Meeting
November 18, 2008

       The Finance Committee sent a motion to the Board for all departments, including
those of Constitutional Officers, to submit their FY2009-2010 Budgets at 5% below their
current baseline budgets. The Board unanimously approved the Finance Committee’s
motion.

       Motion was made by Mr. Davis, seconded by Mr. Ecker, to approve a lease
renewal with Fairway Outdoor Advertising, in which they would pay the County $800
per year using the site at the Blair’s Compactor Site to display their sign. Mr. Davis’s
motion was unanimously approved by the Board.

Appointments

       Mr. Barber made a motion, seconded by Mr. Snead, to appoint Clyde Burnette to
represent the Tunstall District on the Pittsylvania County Road Viewers, with the term to
run from 11/22/08 – 11/21/12, to which the Board voted unanimously to approve.

       Mr. Snead made a motion, seconded by Mr. Barber, to re-appoint Thomas L.
Barker as the Dan River District representative on the Pittsylvania County Road Viewers,
with the term to run from 11/22/08-11/21/2012, to which the Board voted unanimously to
approve.

Closed Session

      Upon motion made by Mr. Snead, seconded by Mr. Barber, the Board
unanimously voted to enter Closed Session at 8:27pm under the following statutes:

Consultation with Legal Counsel and Briefings by Staff Members or Consultants
pertaining to actual or probable litigation, where such consultation or briefing in open
meeting would adversely affect the negotiating or litigation posture of the Public Body;
and consultation with Legal Counsel employed or retained by a Public Body regarding
specific legal matters requiring the provision of legal advise by such counsel. Authority:
Section 2.2-3711 – (A) (7) of the Code of Virginia, 1950, as amended.

Discussion or consideration of the acquisition of real property for a public purpose, or the
disposition of publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body.
Authority: Section 2.2-3711 – (A) (3) of the Code of Virginia, 1950, as amended.

                             Certification of Closed Session

         BE IT RESOLVED that at the adjourned meeting November 18, 2008 of the
Pittsylvania County Board of Supervisors, the board hereby certifies by a recorded vote
that to the best of each board member’s knowledge only public business matters lawfully
exempted from the open meeting requirements of the Virginia Freedom of Information
Act and identified in the motion authorizing the closed meeting were heard, discussed or
considered in the closed meeting. If any member believes that there was a departure from
the requirements of the Code, he shall so state prior to the vote indicating the substance
of the departure. The statement shall be recorded in the minutes of the Board.
Adjourned Meeting
November 18, 2008


                     Vote
                     Fred Ingram                             Yes
                     Tim R. Barber                           Yes
                     James Snead                             Yes
                     Williams H. Pritchett                   Yes
                     Henry A. “Hank” Davis, Jr.              Yes
                     Marshall Ecker                          Yes
                     Coy E. Harville                         Yes

       The Board reconvened into Open Session at 8:43 pm.

      Mr. Ecker made a motion, seconded by Mr. Davis to adjourn the meeting, which
was unanimously approved by the Board. The meeting ended at 8:45pm.

				
Fighting Yank Fighting Yank
About These documents were primarily taken from government websites as part of a personal project to archive political and governmental documents on Docstoc. Please email gov.archive.project@gmail.com for prompt removal if you discover a copyrighted document. Thank you!